REPORT DIGEST

OFFICE OF THE ARCHITECT OF THE CAPITOL

COMPLIANCE EXAMINATION
FOR THE TWO YEARS ENDED JUNE 30, 2022

Release Date:  January 19, 2022

FINDINGS THIS AUDIT:  1

CATEGORY:  NEW -- REPEAT – TOTAL
Category 1:  0 -- 0 -- 0
Category 2:  0 -- 1 -- 1
Category 3:  0 -- 0 -- 0
TOTAL:  0 -- 1 -- 1

FINDINGS LAST AUDIT: 2

Category 1: Findings that are material
weaknesses in internal control and/or
a qualification on compliance with
State laws and regulations (material
noncompliance).
Category 2: Findings that are
significant deficiencies in internal
control and noncompliance with State
laws and regulations.
Category 3: Findings that have no
internal control issues but are in
noncompliance with State laws and
regulations.

State of Illinois, Office of the
Auditor General
FRANK J. MAUTINO, AUDITOR GENERAL

To obtain a copy of the Report
contact:
Office of the Auditor General, Iles
Park Plaza, 740 E. Ash Street,
Springfield, IL 62703
(217) 782-6046 or TTY (888) 261-2887

This Report Digest and Full Report are
also available on the worldwide web at
www.auditor.illinois.gov

SYNOPSIS

• (21-01) The Office of the Architect
of the Capitol did not comply with its
interagency agreement with the Capital
Development Board.

FINDINGS, CONCLUSIONS, AND
RECOMMENDATIONS

NONCOMPLIANCE WITH INTERAGENCY
AGREEMENT

The Office of the Architect of the
Capitol (Office) did not comply with
its interagency agreement with the
Capital Development Board (CDB).

Per the interagency agreement signed
on November 9, 2018, the Office was
required to comply with the Illinois
Procurement Code (Code) on all
projects related to renovations of the
North Wing of the State Capitol
Building and the master plan for the
legislative complex on which the CDB
provided assistance. One contract was
executed during the examination period
related to the agreement.

We noted the following:

• Documentation of the Office’s vendor
decisions and conclusions was not
maintained, including the decision to
award a contract without performing
qualifications-based selection
procedures during the examination
period.  Office personnel indicated
they determined, in consultation with
the CDB, it was in the best interest
of the State to use the same vendor
for this architectural and engineering
contract as was used in prior
renovations of the South and West
Wings of the State Capitol Building,
instead of reopening the project to
prospective bidders and awarding the
contract pursuant to qualifications-
based selection procedures. However,
these conclusions were not
contemporaneously documented, nor were
the cost factors or other information
used in making this determination.

• The Office did not report any
communications relating to this
contract to the Illinois Procurement
Policy Board (PPB). (Finding 1, pages
7-8)

We recommended the Office
contemporaneously document all
procurement-related decisions and
conclusions drawn. We also recommended
the Office document and report all
written and oral communications
received regarding an active
procurement matter to the PPB.

Office officials accepted our
recommendation, noting they will work
to amend the interagency agreement
between CDB and the Office.

ACCOUNTANT’S OPINION

The accountants conducted a State
compliance examination of the Office
for the two years ended June 30, 2021,
as required by the Illinois State
Auditing Act.  The accountants stated
the Office complied, in all material
respects, with the requirements
describe in the report.

This State compliance examination was
conducted by the Office of the Auditor
General’s staff.

JANE CLARK
Division Director

This report is transmitted in
accordance with Section 3-14 of the
Illinois State Auditing Act.

FRANK J. MAUTINO
Auditor General

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