REPORT DIGEST

 

DEPARTMENT OF VETERANS’ AFFAIRS ILLINOIS VETERANS’ HOME AT QUINCY

 

COMPLIANCE ATTESTATION

EXAMINATION

For the Two Years Ended:

June 30, 2006

 

Summary of Findings:

Total this report                       1

Total last report                       0

Repeated from last report        0

 

Release Date:

April 19, 2007

 

 

State of Illinois

Office of the Auditor General

WILLIAM G. HOLLAND

AUDITOR GENERAL

 

To obtain a copy of the Report contact:

Office of the Auditor General

Iles Park Plaza

740 E. Ash Street

Springfield, IL 62703

(217) 782-6046 or TTY (888) 261-2887

 

This Report Digest and Full Report is also available on

the worldwide web at

http://www.auditor.illinois.gov

 

 

 

 

 

 

SYNOPSIS

 

 

¨      The Home was not in compliance with the State Officials and Employees Ethics Act.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 


{Expenditures and Activity Measures are summarized on the reverse page.}
 

 

STATE OF ILLINOIS

DEPARTMENT OF VETERANS' AFFAIRS

ILLINOIS VETERANS' HOME AT QUINCY

COMPLIANCE ATTESTATION EXAMINATION

For the Two Years Ended June 30, 2006

 

EXPENDITURE STATISTICS

FY 2006

FY 2005

FY 2004

Total Expenditures (All Funds) (1)................

 

$32,113,963

$33,931,569

$34,093,413

OPERATIONS TOTAL....................................

% of Total Expenditures..................................

$31,595,866

98.38%

$33,349,079

98.28%

$33,529,976

98.35%

Personal Services..........................................

% of Operations Expenditures.....................

Average No. of Employees.........................

$21,581,635

68.31%

546

$21,316,998

63.92%

565

$21,356,918

63.70%

586

Other Payroll Costs (FICA, Retirement).........

% of Operations Expenditures.....................

$3,467,002

10.97%

$5,234,233

15.69%

$4,923,631

14.68%

Contractual Services......................................

% of Operations Expenditures.....................

$2,345,240

7.42%

$2,286,487

6.86%

$2,136,451

6.37%

All Other Operations Items............................

% of Operations Expenditures.....................

$4,201,989

13.30%

$4,511,361

13.53%

$5,112,976

15.25%
NON-APPROPRIATED FUNDS

Veterans' Affairs Library Grant Fund (775).....

% of Total Expenditures.............................

 

$15,000

.05%

 

$20,875

.06%

 

$0

0%
LOCALLY HELD FUNDS TOTAL (1).............

% of Total Expenditures.............................

$503,097

1.57%

$561,615

1.66%

$563,437

1.65%

     Cost of Property and Equipment.................

$46,669,456

$46,261,295

$46,754,598

 

SELECTED ACTIVITY MEASURES (not examined)

FY 2006

FY 2005

Average Number of Employees....................................

546

565

Average Number of Residents

Skilled Care.............................................................

Domiciliary Care......................................................

 

451

50

 

473

52

Ratio of Employees to Residents:

Skilled Care.............................................................

Domiciliary Care......................................................

 

1.21/1

10.92/1

 

1.19/1

10.86/1

Average Annual Cost of Care Per Resident

Skilled Care.............................................................

Domiciliary Care......................................................

 

$69,328

$38,785

 

$69,018

$45,220

 

HOME ADMINISTRATOR

    During Engagement Period:    Michael Hutmacher (7/1/04 to 4/30/06),

John Wingerter (Acting as of 5/1/06)

     Currently:  John Wingerter (Acting)

 

(1)   Includes all funds except the Residents' Trust Fund.

 

 


 

 

 

 

 

Hours spent each day on official State business not documented

 

 

 

FINDINGS, CONCLUSIONS, AND RECOMMENDATIONS

 

NONCOMPLIANCE WITH THE STATE OFFICIALS AND EMPLOYEES ETHICS ACT

 

The Home did not have a timekeeping system that documented hours spent each day on official State business by employee.  (Finding 1, page 8)

 

      The State Officials and Employees Ethics Act (Act) (5 ILCS 430/5-5(c)) requires each State agency to develop a written policy that includes work time requirements and documentation of time worked.  Additionally, the Act requires State employees to periodically submit timesheets documenting the time spent each day on official State business to the nearest quarter hour.

 

We recommended the Home comply with the State Officials and Employees Ethics Act by amending its policies regarding timekeeping requirements and document the time spent on official State business to the nearest quarter hour.

 

Home officials accepted our finding and recommendation and stated that they will work with the Illinois Department of Veterans’ Affairs Central Office as well as Central Management Services’ Central Payroll to amend policies regarding timekeeping requirements and document the time spent on official State business to the nearest quarter hour.

 

 

 

AUDITORS' OPINION

 

      We conducted a compliance examination of the Illinois Veterans’ Home at Quincy as required by the Illinois State Auditing Act.  We have not audited any financial statements of the Home for the purpose of expressing an opinion because the Home does not, nor is it required to, prepare financial statements.

 

 

 

____________________________________

WILLIAM G. HOLLAND, Auditor General

 

WGH:TLD:pp

 

 

 

SPECIAL ASSISTANT AUDITORS

     

Our special assistant auditors were Doehring, Winders & Co. LLP.