REPORT DIGEST

 

ILLINOIS STUDENT ASSISTANCE COMMISSION

 

STATE COMPLIANCE EXAMINATION

For the Year Ended:

June 30, 2008

 

Summary of Findings:

Total this audit††††††††††††††††††††† 6

Total last audit††††††††††††††††††††† 9

Repeated from last audit†††††† 1

 

 

Release Date:

May 21, 2009

 

State of Illinois

Office of the Auditor General

WILLIAM G. HOLLAND

AUDITOR GENERAL

 

 

To obtain a copy of the Report contact:

Office of the Auditor General

Iles Park Plaza

740 E. Ash Street

Springfield, IL 62703

(217) 782-6046 or TTY (888) 261-2887

 

This Report Digest and Full Report are also available on

the worldwide web at

http://www.auditor.illinois.gov

 

 

 

INTRODUCTION

†††††

††††† This report digest covers the State Compliance Examination of the Illinois Student Assistance Commission for the year ended June 30, 2008.The Financial Audit was previously issued in a separate report.

 

 

SYNOPSIS

 

 

®      The Commission did not include the required explanations on all late filing affidavits for contracts filed late with the Illinois Office of the State Comptroller.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

††††††††††††††† {Expenditures and Activity Measures are summarized on the reverse page.}


ILLINOIS STUDENT ASSISTANCE COMMISSION

STATE COMPLIANCE EXAMINATION

For The Year Ended June 30, 2008 (In Thousands)

 

EXPENDITURE STATISTICS

FY 2008

FY 2007

FY 2006

        Total Expenditures (All Appropriated Funds)..................................................

†††††

OPERATIONS TOTAL...................................

††††† % of Total Expenditures...............................

 

††††† Personal Services........................................

††††††††††† % of Operations Expenditures................

††††† Other Payroll Costs (FICA, Retirement)......

††††††††††† % of Operations Expenditures................

††††† Contractual Services....................................

††††††††††† % of Operations Expenditures................

††††† Telecommunications.....................................

††††††††††† % of Operations Expenditures................

††††† Lump Sums.................................................

††††††††††† % of Operations Expenditures................

††††† All Other Operations Items..........................

††††††††††† % of Operations Expenditures................

 

AWARDS & GRANTS TOTAL......................

††††† % of Total Expenditures...............................

 

††††† Grant Awards to Eligible Students................

††††††††††† % ofAwards and Grants......................

††††† Federal Guarantee Distributions...................

††††††††††† % ofAwards and Grants......................

††††† All Other Grants and Awards.......................

††††††††††† % ofAwards and Grants......................

        Net Cost of Property and Equipment.......

 

$699,891,072

†††

$48,785,345

††††††††††† 7.0%

 

††† $14,298,951

††††††††† 29.3%

††††† $7,155,909

†††††††††† ††14.7%

††††† $8,359,818

††††††††††† 17.1%

††††† $479,663

††††††††††† 1.0%

††† $17,752,582

††††††††† 36.4%

††††† $738,422

††††††††††† 1.5%

 

$651,105,727

††††††††† 93.0%

 

$380,657,809

58.5%

$219,840,422

33.7%

$ 50,607,496

7.8%

$13,610,000

 

$682,702,890

†† †

$45,520,183

††††††††††† 6.7%

 

††† $15,056,423

††††††††† 33.1%

††††† $6,773,259

†††††††††††† 14.9%

††††† $7,348,227

††††††††††† 16.1%

††††† $566,009

††††††††††† 1.2%

††† $15,369,479

††††††††† 33.8%

††††† $406,786

††††††††††† 0.9%

 

$637,182,707

††††††††† 93.3%

 

$354,259,525

55.6%

$179,771,154

28.2%

$103,152,028

16.2%

$14,182,000

 

$593,316,928

†††

$36,960,061

††††††††††† 6.2%

 

$16,306,231

††††††††† 44.1%

††† $6,958,439

††††††††††† 18.8%

††† $8,367,276

††††††††††† 22.6%

††††† $509,526

††††††††††† 1.4%

††† $4,425,410

††††††††† 12.0%

††††† $393,179

††††††††††† 1.1%

 

$556,356,867

††††††††† 93.8%

 

$345,770,562

62.1%

$164,041,982

29.5%

$46,544,323

8.4%

$14,766,000

 

SELECTED ACTIVITY MEASURES

FY 2008

FY 2007

FY 2006

        Total Receipts per Comptroller (All Funds)..

        Expenditures of Federal Awards..................

        Average Number of Employees...................

        Number Students Receiving MAP Award*..

        Number of Loans Guaranteed*....................

* Unaudited

$435,855,000

$227,175,000

447

145,543

198,227

$388,171,000

$295,928,000

501

146,635

199,272

$323,124,000

$276,103,000

519

146,853

222,981

AGENCY DIRECTOR(S)

 

 

 

During Audit Period:Mr. Andrew Davis

Currently: Mr. Andrew Davis


 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 


Explanations on late filing affidavits were incomplete

 

 


50% of contracts were filed late

 

 

Contracts ranged from 32 to 304 days late

 

 

 

 

 

 

 

 

 

 

 

 


The Commission accepted our recommendation

 

 

 

 

 

 

 

 

 

INTRODUCTION

 

††††† The Illinois Student Assistance Commission (Commission) was created to establish and administer a system of financial assistance through loan guarantees, scholarships, grant awards and a prepaid tuition program for residents of the State of Illinois to enable them to attend qualified public or private institutions of their choice.

 

 

 

FINDINGS, CONCLUSIONS AND

RECOMMENDATIONS

 

 

LATE FILING AFFIDAVITS INCOMPLETE

 

††††† The Illinois Designated Account Purchase Program (IDAPP) did not include the required explanations on all contract late filing affidavits for contracts filed late with the Illinois Office of the Comptroller.

 

††††† During our examination of non-appropriated contracts, we noted 10 of 20 (50%) non-appropriated contracts were filed late to the Comptrollerís office and the corresponding Late Filing Affidavit did not indicate an explanation or reason why the contract liability was not filed timely.The contracts ranged from 32 days late to 304 days late with amounts ranging from $12,000 to $720,000.

 

††††† When a contract has not been filed within 30 days of execution, the agency is required to file a Late Filing Affidavit signed by the Chief Executive Officer setting forth an explanation of why the contract liability was not filed within 30 days of execution.††††††

 

††††† According to Commission management, these contracts were not filed in time due to resource constraints.(Finding 6, page 16)

 

††††† Commission officials concurred with our recommendation to comply with SAMS requirements and file all contracts executed within the required timeframe and in those situations when a contract cannot be filed timely include a properly completed Late Filing Affidavit when filing contracts late with the Comptroller.

 

 

OTHER FINDINGS

 

††††† Other findings are reportedly being given attention by Commission management.We will review progress toward implementation of our recommendations in our next financial audit.

 

 

 

 

 

____________________________________

WILLIAM G. HOLLAND, Auditor General

 

WGH:JAF:pp

 

AUDITORS ASSIGNED

 

††††† McGladrey & Pullen, LLP were our special assistant auditors for this engagement.