REPORT DIGEST

ILLINOIS LAW ENFORCEMENT TRAINING AND STANDARDS BOARD

COMPLIANCE EXAMINATION

For the Two Years Ended:

June 30, 2006

Summary of Findings:

Total this audit                        7

Total last audit                        5

Repeated from last audit         2

Release Date:

February 15, 2007 

State of Illinois

Office of the Auditor General

WILLIAM G. HOLLAND

AUDITOR GENERAL

To obtain a copy of the Report contact:

Office of the Auditor General

Iles Park Plaza

740 E. Ash Street

Springfield, IL 62703

(217) 782-6046 or TTY (888) 261-2887

This Report Digest and Full Report are also available on

the worldwide web at

http://www.state.il.us/auditor

SYNOPSIS

¨      The Board did not maintain time sheets in compliance with the State Officials and Employees Ethics Act.

¨      The Board did not comply with interagency agreements.

¨      The Board did not comply with all requirements of the Illinois Police Training Act.

{Expenditures and Activity Measures are summarized on the reverse page.}

EXPENDITURE STATISTICS

FY 2006

FY 2005

FY 2004

     Total Expenditures (All Funds) (1).....

$13,842,520

$13,505,049

$14,248,274

     OPERATIONS TOTAL.........................

         % of Total Expenditures................

$3,088,370

22.31%

$3,487,466

25.82%

$4,224,884

29.65%

         Personal Services...........................

           % of Operations Expenditures....

           Average No. of Employees........

$1,081,485

26.50%

25

$1,135,138

32.55%

23

$1,119,658

26.50%

27

         Other Payroll Costs (FICA, Retirement)...................................

           % of Operations Expenditures....

$460,557

11.47%

$586,030

16.80%

$484,617

11.47%

         Contractual Services......................

           % of Operations Expenditures....

$300,404

6.53%

$106,201

3.05%

$275,847

6.53%

         All Other Operations Items......................

           % of Operations Expenditures...............

$1,245,924

55.50%

$1,660,097

47.60%

$2,344,762

55.50%

     GRANTS TOTAL..................................

         % of Total Expenditures................

$10,754,150

77.69%

$10,017,583

74.18%

$10,023,390

70.35%

     Cost of Property and Equipment.........

$619,923

$534,930

$499,977

SELECTED ACTIVITY MEASURES

(not examined)

FY 2006

FY 2005

FY 2004

·         Law Enforcement Officers completing mandated basic training……………………...

1,644

1,351

1,313

·         County Corrections Officers completing mandated basic training……………………...

766

699

658

·         Public Safety Personnel trained utilizing

in-service training delivery system…………...

42,442

43,442

47,758

AGENCY DIRECTOR(S)

     During Examination Period:  Thomas J. Jurkanin, Ph.D.

     Currently:  Thomas J. Jurkanin, Ph.D.

Time sheets did not document the time employees spent on official State business

Interagency agreement requirements not met

Rules and standards for schools that provide training to court security officers not adopted

Annual training curriculum for county sheriffs not approved

The Board has one vacancy

INTRODUCTION

     This report presents our State compliance examination of the Board’s operations for the two years ended June 30, 2006.

FINDINGS, CONCLUSIONS, AND

RECOMMENDATIONS

TIME SHEETS NOT MAINTAINED IN COMPLIANCE WITH STATE OFFICIALS AND EMPLOYEE ETHICS ACT

     The Board did not maintain time sheets in compliance with the State Officials and Employees Ethics Act (Act).

     The Act requires each State agency to develop a written policy that includes work time requirements and documentation of time worked.  Additionally, the Act requires State employees to periodically submit timesheets documenting the time spent each day on official State business to the nearest quarter hour.

            We noted Board employees were required to sign in upon arriving at work and sign out upon leaving work.  In addition, the receptionist noted if an employee was present, absent, or late.  However, this method did not document the time spent each day on official State business to the nearest quarter hour.  (Finding 1, page 9)

     We recommended the Board amend its policies to require all employees maintain time sheets in compliance with the Act.

Board officials accepted the recommendation.

NONCOMPLIANCE WITH INTERAGENCY AGREEMENTS

The Board did not comply with interagency agreements held with Western Illinois University (WIU).  We noted the following:

·    Payments issued to WIU for operation of the Executive Institute and Police Corps were not on a quarterly basis as specified in the interagency agreements.

·        The Board permitted WIU to make oral monthly progress reports and oral reports requesting budget reallocations for the Executive Institute.

·        The Board did not require WIU to provide estimates for scholarships, agency payments, stipends, and other time sensitive materials with respect to operation of the Police Corps program in advance as specified in the interagency agreements.  (Finding 2, page 10)

We recommended the Board comply with the interagency agreement or modify the wording of future interagency agreements to reflect actual Board practice. 

Board officials accepted the recommendation.

NONCOMPLIANCE WITH THE ILLINOIS POLICE TRAINING ACT

The Board did not comply with all requirements of the Illinois Police Training Act.  We noted the following exceptions during our testing:

·      The Board did not adopt rules and minimum standards for schools that provide basic training to court security officers. 

·      The Board did not review and approve an annual training curriculum for county sheriffs.

·     The Board did not have the mandated 19 members. Currently, the Board has one vacancy, which originated in Spring 2005 for a mayor, who is to be appointed by the Governor.

We recommended that the Board adopt rules and standards for probationary court security officers, permanent court security officers, and requirements for certifying schools to conduct training for court security officers.  In addition, the Board should comply with the Act or seek legislative modification of this Act so the Board’s training curriculum method is in compliance with statutory requirements of the State of Illinois.  Further, we recommended the Board continue to work with the Governor’s Office until the vacancy on the Board has been filled.

      Board officials accepted the recommendation and noted that the Board has, and continues, to inform the Governor’s Office of Boards and Commissions of this vacancy.

OTHER FINDINGS

     The remaining findings are reportedly being given attention by the Board.  We will review the Board's progress towards implementing our recommendations during the next examination period.

     Thomas J. Jurkanin, Ph.D., Executive Director, provided responses to our findings and recommendations.

AUDITORS' OPINION

     We conducted a compliance examination of the Board as required by the Illinois State Auditing Act.  We have not audited any financial statements of the Board for the purpose of expressing an opinion because the agency does not, nor is it required to, prepare financial statements.

_____________________________________

WILLIAM G. HOLLAND, Auditor General

WGH:GSR:pp

ASSIGNED AUDITORS

     The Auditor General’s staff conducted this examination.