REPORT DIGEST

ILLINOIS STATE AND LOCAL LABOR RELATIONS BOARDS

COMPLIANCE AUDIT

For the Two Years Ended:
June 30, 1999

Summary of Findings:

Total this audit 3
Total last audit 1
Repeated from last audit 0

 

Release Date:
February 24, 2000

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State of Illinois
Office of the Auditor General

WILLIAM G. HOLLAND

AUDITOR GENERAL

To obtain a copy of the Report contact:
Office of the Auditor General
Attn: Records Manager
Iles Park Plaza
740 E. Ash Street
Springfield, IL 62703

(217)782-6046 or TDD (217) 524-4646

This Report Digest is also available on
the worldwide web at
http://www.state.il.us/auditor

  

 

 

 

 

SYNOPSIS

 
  • The Agency did not perform employee evaluations on a timely basis.
  • The Agency did not appoint mediators in compliance with the Public Labor Relations Act which requires a majority vote of both the State and Local Labor Relations Boards.

 

 

 

 

 

 

 

 

 

{Expenditures and Activity Measures are summarized on the reverse page.}

 

STATE AND LOCAL LABOR RELATIONS BOARD

COMPLIANCE AUDIT

For The Two Years Ended June 30, 1999
EXPENDITURE STATISTICS

FY 1999

FY 1998

FY 1997

Total Expenditures (All Funds)

$1,788,821

$1,713,493

$1,658,148

Personal Services
% of Total Expenditures
Average No. of Employees

$1,154,214
64.5%
26

$1,142,174
66.7%
27

$1,125,690
67.9%
28

Other Payroll Costs (FICA, Retirement)
% of Total Expenditures

$236,413
13.2%

$202,099
11.8%

$181,258
10.9%

Contractual Services
% of Total Expenditures

$198,470
11.1%

$198,703
11.6%

$192,631
11.6%

Electronic Data Processing
% of Total Expenditures

$74,552
4.2%

$46,922
2.7%

$49,318
3.0%

All Other Items
% of Total Expenditures

$125,172
7.0%

$123,595
7.2%

$109,251
6.6%

Cost of Property and Equipment

$648,740

$624,551

$578,864

SELECTED ACTIVITY MEASURES

FY 1999

FY 1998

FY 1997
  • Representation petitions
  • Charges against labor organizations
  • Charges against employer
  • Mediation/Arbitration petitions

118
81
235
261

127
73
296
243

123
55
264
259
AGENCY DIRECTOR(S)

During Audit Period: Brian E. Reynolds, Executive Director
Currently: Brian E. Reynolds, Executive Director
 

 

 

 

 

 

77% of employee evaluations reviewed were performed late

 

 

 

 

 

 

 

 

The Executive Director appointed mediators without obtaining the approval of both the State and Local Labor Relations Boards as required by law

FINDINGS, CONCLUSIONS, AND RECOMMENDATIONS

EMPLOYEE PERFORMANCE EVALUATIONS NOT PERFORMED TIMELY

A review of 35 employee evaluations showed that 27 (77%) were performed over 30 days after the employee anniversary date. The delay caused 11 of the employees a postponement of up to five months in initiating the employee’s compensation increases, which were retroactively paid.

The Illinois Administrative Code (80 Ill. Adm. Code 302.270) requires the Agency to prepare an evaluation not less often than annually.

Agency officials stated they do not start the evaluation process until the employee’s anniversary date has occurred. All evaluations and compensation increases require Board approval, which is obtained at monthly Board meetings.

Agency officials accepted our recommendation to perform employee evaluations timely and improve communication about employee evaluations with the Boards.

APPOINTMENT OF MEDIATORS

The Agency did not comply with the statutory mandate regarding the appointment process for mediators.

Appointments of mediators to the Public Employee Mediation roster were made by the Executive Director without requiring a majority vote of the members both the State and Local Labor Relations Boards. The Public Relations Act (Act) (5 ILCS 315-12) states that members of the Public Employees Mediation roster shall be appointed by majority vote of the members of both Boards.

Agency officials accepted our recommendation to comply with the Act.

OTHER FINDING

The remaining finding is less significant and is being given attention by the Agency. We will review progress toward implementing the recommendation during the next audit.

AUDITORS’ OPINION

We conducted a compliance audit of the Boards as required by the Illinois State Auditing Act. The Boards have no locally held federal or State trust funds. Consequently, there were no financial statements requiring a financial audit leading to an opinion.

 

 

____________________________________

WILLIAM G. HOLLAND, Auditor General

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SPECIAL ASSISTANT AUDITORS

West & Company, LLC were our special assistant auditors for this audit.