REPORT DIGEST

PRISONER REVIEW BOARD

COMPLIANCE AUDIT

For the Two Years Ended:

June 30, 2000

Summary of Findings:

Total this audit 2

Total last audit 1

Repeated from last audit 0

Release Date:
May 17, 2001

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State of Illinois

Office of the Auditor General

WILLIAM G. HOLLAND

AUDITOR GENERAL

To obtain a copy of the Report contact:
Office of the Auditor General
Attn: Records Manager
Iles Park Plaza
740 E. Ash Street
Springfield, IL 62703

(217)782-6046 or TDD (217) 524-4646

This Report Digest is also available on
the worldwide web at
http://www.state.il.us/auditor

  

 

 

 

 

 

 

 

SYNOPSIS

 

 
  • The Board did not always comply with the Rights of Crime Victims and Witnesses Act which requires the Board to inform a victim, upon written request, of a prisoner's release; or provide a victim, upon written request, a recent photograph of a felon who is released.
  • The Board's Victim Notification Program lacks a structured systems development methodology or development standards.

 

 

 

 

 

{Expenditures and Activity Measures are summarized on the reverse page.}

 

 

 

PRISONER REVIEW BOARD
COMPLIANCE AUDIT
For The Two Years Ended June 30, 2000

EXPENDITURE STATISTICS

FY 2000

FY 1999

FY 1998

Total Expenditures

$1,235,859

$1,131,012

$1,081,505

Personal Services
% of Total Expenditures
Average No. of Employees

$698,270
56.50%
23

$621,319
54.93%
20

$603,350
55.79%
20

Other Payroll Costs (FICA, Retirement)
% of Total Expenditures

$150,733
12.20%

$132,743
11.74%

$107,727
9.96%

Contractual Services
% of Total Expenditures

$159,637
12.92%

$148,738
13.15%

$160,375
14.83%

Travel
% of Total Expenditures

$99,512
8.05%

$86,581
7.66%

$84,973
7.85%

All Other Items
% of Total Expenditures

$127,707
10.33%

$141,631
12.52%

$125,080
11.57%

Cost of Property and Equipment

$592,857

$435,861

$471,629
SELECTED ACTIVITY MEASURES (unaudited)

FY 2000

FY 1999

FY 1998

CASE REVIEWS

ADULTS:
Parole Reviews
Mandatory Supervised Releases
Good Conduct Credit Reviews
All Others
Total Adult Considerations

 


370
24,718
6,446
9,264
40,798

 


416
22,600
5,555
7,960
36,531

 


442
22,530
4,581
8,431
35,984

JUVENILES:
Parole Reviews
Discharge Reviews
All Others
Total Juveniles Reviewed


1,754
465
1,975
4,194


1,916
594
1,602
4,112


1,878
651
1,495
4,024
AGENCY CHAIRMAN

During Audit Period: James K. Williams (7/1/98 - 5/31/99), Anne R. Taylor (6/1/99 - current)
Currently: Anne R. Taylor
 

 

 

 

Victims were not always properly notified of prisoner's release or sent a recent photograph

 

 

 

 

 

 

The Victim Notification Program did not have a structured systems development methodology or development standards

FINDINGS, CONCLUSIONS, AND RECOMMENDATIONS

NON-COMPLIANCE WITH THE RIGHTS OF CRIME VICTIMS AND WITNESSES ACT

The Board did not always provide proper notification to victims or other concerned citizens. Two of 26 (8%) written notification letters tested were not sent to the victim and 3 of 26 (12%) prisoners’ recent photographs were not sent to the victims as requested. In addition, there were no procedures that would confirm that victim notification letters were sent to a victim that requested to be notified. (Finding 1, pages 8-9)

We recommended the Board comply with the Rights of Crime Victims and Witnesses Act and establish sufficient internal controls to ensure notification requests are properly monitored and an appropriate response is made to notification requests.

LACK OF STRUCTURED DEVELOPMENT METHODOLOGY AND DEVELOPMENT STANDARDS

The Board did not have a structured systems development methodology or development standards resulting in the Victim Notification Program having inadequate documentation and control procedures. The use of such methodology or standards would promote the development of a user's manual to ensure that appropriate procedures were developed and reconciliations performed. (Finding 2, pages 10-11)

We recommended the Board continue its efforts to establish a structured system development methodology and standards to ensure adequate documentation is maintained.

Responses to the recommendations were provided by Anne R. Taylor, Chairman.

AUDITORS’ OPINION

We conducted a compliance audit of the Prisoner Review Board as required by the Illinois State Auditing Act. The Board had no locally held funds or federal or State trust funds. Consequently, there were no financial statements requiring a financial audit leading to an opinion.

___________________________________
WILLIAM G. HOLLAND, Auditor General

WGH:TLD:pp

AUDITORS ASSIGNED
This audit was performed by the Auditor General's staff.