REPORT DIGEST

SOUTHERN ILLINOIS UNIVERSITY

FINANCIAL AND COMPLIANCE AUDIT

(In accordance with the Single Audit Act and OMB Circular A-133)

For the Year Ended:
June 30, 2000

Summary of Findings:

Total this audit 3
Total last audit 9
Repeated from last audit 3

Release Date:
April 26, 2001

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State of Illinois
Office of the Auditor General

WILLIAM G. HOLLAND

AUDITOR GENERAL

To obtain a copy of the Report contact:
Office of the Auditor General
Attn: Records Manager
Iles Park Plaza
740 E. Ash Street
Springfield, IL 62703

(217)782-6046 or TDD (217) 524-4646

This Report Digest is also available on
the worldwide web at
http://www.state.il.us/auditor

 

 

 

 

 

 

SYNOPSIS

 

  • The University did not identify five items totaling $1,745,000 as accounts payable. The expenditures were for construction projects at the Edwardsville campus.

 

 

 

 

 

 

 

 

 

 

 

{Expenditures and Activity Measures are summarized on the reverse page.}

 

 

SOUTHERN ILLINOIS UNIVERSITY FINANCIAL AND COMPLIANCE AUDIT
FOR THE YEAR ENDED JUNE 30, 2000

FINANCIAL OPERATIONS (CURRENT FUNDS)

FY 2000

FY 1999

REVENUES

State Appropriations
Student Tuition and Fees
Educational Activities
Enterprise Sales
Federal Grants
Grants and Contracts
Other Sources

Total

EXPENDITURES AND MANDATORY TRANSFERS

Instruction
Research
Public Service
Academic Support
Institutional Support
Operation of Plant
Other Services
Scholarships and Fellowships
Other Transfers

Total

 

$218,746,596
100,250,361
40,250,857
68,056,600
44,820,797
47,398,990
62,287,783

$581,811,984

 


$197,122,602
34,574,508
46,552,008
79,462,987
54,263,640
49,312,583
37,148,744
30,555,008
68,904,099

$597,896,179

 

$209,152,818
97,358,861
42,848,366
58,257,429
43,213,848
41,626,119
56,010,723

$548,468,164

 


$186,734,025
31,921,356
46,427,040
71,208,201
54,764,093
44,249,013
40,202,715
30,271,028
58,745,739

$564,523,210

SELECTED ACCOUNT BALANCES (ALL FUNDS)

AT JUNE 30, 2000

AT JUNE 30, 1999

Cash and Investments
Campus Plant Facilities
Accrued Compensated Absences

Revenue Bonds Payable

$158,604,738
$801,799,139
$47,923,605

$130,492,365

$138,327,401
$778,474,743
$48,066,116

$125,078,075

SUPPLEMENTARY INFORMATION (Unaudited)

FY 2000

FY 1999

Employees (Fall Term)

Carbondale
Edwardsville

Total Employees

Students (Full-time Equivalent) (Fall Term)

Carbondale
Edwardsville

Total Students

Instruction Costs Per Full-time Equivalent Student
Classroom Utilization (Daytime Maximum)

Carbondale
Edwardsville

 

6,575
2,581

9,156

 

18,697
9,123

27,820

$7,086


77%
89%

 

6,680
2,507

9,187

 

18,688
8,831

27,519

$6,785


77%
89%

UNIVERSITY PRESIDENT

During Audit Period: Dr. Ted Sanders (through January 31, 2000), Frank E. Horton, Interim President (effective February 1 until September 30, 2000)

  • Currently: Dr. James E. Walker (effective October 1, 2000)
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    All year-end obligations not identified

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

    INTRODUCTION

    Our 2000 audit of Southern Illinois University is presented in three volumes: Compliance Audit; Financial Audit; and Supplementary Financial Information. The findings and recommendations are contained in the Compliance Audit volume.

    FINDINGS, CONCLUSIONS, AND RECOMMENDATIONS

    NEED TO STRENGTHEN FINANCIAL REPORTING

    The University failed to identify all accounts payable at June 30, 2000 in accordance with generally accepted accounting principles. During our search for unrecorded accounts payable, we found five items totaling $1,745,000 that were for services performed or items purchased before June 30 that were not recorded as accounts payable at year-end. The expenditures were for construction projects at the Edwardsville campus.

    The University's Administrative Accounting Department set a cut-off date of August 15, 2000, for the recording of accounts payable. University personnel state that the procedures for identifying accounts payable in the new Accounting Information System were not yet fully developed. The omissions found were material in amount and the financial statements were adjusted by the Administrative Accounting Department. (Finding 3, page 24)

    We recommended the University identify all material amounts due at year-end in order to accurately state the University's liabilities and financial position.

    University officials responded that they have accepted our recommendation.

    OTHER FINDINGS

    The remaining findings are less significant and are being given attention by the University. We will review the University’s progress towards the implementation of our recommendations in our next compliance audit.

    Mr. Ron Cremeens, Executive Director of Audits, provided the University’s responses.

    AUDITORS’ OPINION

    Our auditors stated the financial statements of the University as of June 30, 2000 and for the year then ended are fairly presented in all material respects.

     

    ____________________________________

    WILLIAM G. HOLLAND, Auditor General

    WGH:KMM:pp

    SPECIAL ASSISTANT AUDITORS

    Kerber, Eck & Braeckel LLP were our special assistant auditors for this audit.