LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2007 through December 31, 2007
1 GOVERNOR, OFFICE OF THE
Filed: 11/26/2007
Damage to the ballroom ceiling caused by
water leaking from private apartment above.
Ceiling pieces falling on
ballroom floor, water dripping down ballroom
wall, if not repaired will damage walnut paneled library next to
ballroom.
The water in the Governor's apartment has to be shut off until the
problem is fixed. The ballroom will
be
closed to the public and events for safety reasons if the leak is not fixed and
water damages the library
walnut walls, the cost to repair will be
much higher.
Signed By: David Bourland, Director
Vendor: Unknown Notary Date: 11/2/2007
Estimate Actual FY QTR
State Cost: $55,000.00 $0.00 8 2
Federal Cost $0.00 $0.00
2 CENTRAL MANAGEMENT SERVICES
Filed: 11/2/2007
To allow for proper evaluation and review
of solicitation, protest period, award and execution of a new contract.
Signed By: Cassie Dierkes, Executive I
Vendor: Thomson West Notary Date: 10/31/2007
Estimate Actual FY QTR
State Cost: $0.00 $130,000.00 8 2
Federal Cost $0.00 $0.00
3 CORRECTIONS - GENERAL OFFICE
Filed: 10/31/2007
Current backup software is two revisions
behind with no support available. The
week of October 15, 2007,
the current software went into
catastrophic failure and no Department of Corrections data was backed up.
Central Management Services (CMS) does not
have a master contract for this software, so most cost effective
price was obtained from a CMS recommended
vendor. The situation is not repairable
without bringing the
software to current levels. This would involve an investment of taxpayer
dollars equal to purchase of new. The
Department of Corrections data backup is
critical to the security and operation of agency.
Signed By: Larry Moritz, Acting Inf. Serv. Mgr.
Vendor: SEA Group Inc. Notary Date: 10/24/2007
Estimate Actual FY QTR
State Cost: $0.00 $88,179.07 8 2
Federal Cost $0.00 $0.00
4 CORRECTIONS, CORRECTIONAL CENTER -
PONTIAC
Filed: 11/28/2007
On November 7, 2007 a major steam leak was discovered in the
kitchen at the Medium Security Unit of the
Pontiac Correctional Center. The piping in question supplies the steam
needed to prepare all food for the MSU
and
also the quick chill operation for all of the Maximum Security Unit. Every day that the steam is off it will
cost the facility extra money in order to
feed the inmates. The steam is spraying
into a wall where there is
electricity that feeds the 480 volt
ovens. This could be potentially
dangerous situation. It is also a tremendous
safety and health concern for all staff
and inmates who work in the kitchen.
This needs to be repaired as soon
as possible and we will need to utilize
outside contractors to do the steam piping, replace the ceramic tile floor
that needs to be removed, and to rebuild
the glazed block wall that will need to be torn down in order to
replace the piping. We will also need an insulating contractor to
insulate the new piping. We will also
need to
rework the electrical feeds to the ovens.
Signed By: Eddie Jones, Warden
Vendor: Various Notary Date: 11/19/2007
Estimate Actual FY QTR
State Cost: $65,000.00 $0.00 8 2
Federal Cost $0.00 $0.00
5 CORRECTIONS, CORRECTIONAL CENTER - SHAWNEE
Filed: 11/15/2007
An emergency need exists to purchase two
generators. One to replace the
Administration Building generator
and one to replace the generator for
Housing Unit 4. The generator for the
Administration Building provides
emergency power to the Administration
Building, Health Care Unit and Segregation Unit. At this time, this
generator is beyond repair and will not
provide emergency power. The generator
for Housing Unit 4 needs to
be replaced due to the age and ability to
start up and produce power.
A letter was received dated October 12,
2007 reporting the actual cost as $82,467.00.
Signed By: Daniel Austin, Warden
Vendor: Evapar Notary Date: 2/21/2007
Estimate Actual FY QTR
State Cost: $100,000.00 $82,467.00 8 2
Federal Cost $0.00 $0.00
6 CORRECTIONS, CORRECTIONAL INDUSTRIES
Filed: 11/28/2007
Repair the TETRA PAK machine. No vendor contract in place. Items to be purchased are as follows: The
service man will make two visits at
$5,769.00 a piece and estimated $20,000 for service and parts $31,538.
Signed By: James Underrwood, Sr. Public Serv. Adv.
Vendor: TETRA PAK Notary Date: 11/19/2007
Estimate Actual FY QTR
State Cost: $31,538.00 $0.00 8 2
Federal Cost $0.00 $0.00
7 CORRECTIONS, ILLINOIS YOUTH CENTER -
Filed: 12/4/2007
We are seeking an emergency purchase for a
water heater replacement and a turbo power heater module. We
have two water heaters, one is completely
down and the other is cracked and leaking.
A pressurized vessel
which leaks is a violation of State fire
marshal safety code and a health hazard.
In addition, if the unit that is
running goes out, we will be without hot
water.
Signed By: William Kilquist, Superintendent
Vendor: Unknown Notary Date: 11/16/2007
Estimate Actual FY QTR
State Cost: $55,000.00 $0.00 8 2
Federal Cost $0.00 $0.00
8 CORRECTIONS, ILLINOIS YOUTH CENTER - ST. CHARLES
Filed: 12/13/2007
The chimney stack adjacent to the power
plant has deteriorated due to its age, and has been previously hit by
lightning.
Masonry bricks and debris have fallen onto adjacent roofs and
buildings. The area around the stack
has been isolated with visual barriers to
protect residents and staff. Exposure to
the elements has advanced the
deterioration such that overall integrity
is indeterminate because staff can not inspect the stack due to over all
height.
Failure to remedy or complete repairs will continue to damage adjacent
structures and may impede
powerhouse operations thereby causing
significant expense and disruption in state services.
Signed By: Bobby Moore, Superintendent
Vendor: Various Notary Date: 12/4/2007
Estimate Actual FY QTR
State Cost: $80,000.00 $0.00 8 2
Federal Cost $0.00 $0.00
9 EMPLOYMENT SECURITY, DEPARTMENT OF
Filed: 11/16/2007
The U.S. Department of Labor recently
notified IDES that it would allow the rollover of about $60,000 from
federal fiscal year 2007 for the purchase
of replacement phone notification systems but that the money is
required to be spent by December 31. Based on this information, the Department
attempted to promptly
purchase the PNS equipment.
Signed By: Barry Isaacson, State Purchasing Officer
Vendor: US Netcom Corp Notary Date: 11/14/2007
Estimate Actual FY QTR
State Cost: $0.00 $0.00 8 2
Federal Cost $0.00 $38,637.00
10 HUMAN SERVICES, DEPARTMENT OF
Filed: 10/22/2007
The facility was noted on July 27, 2007
that we were awarded a federal grant - Violent Offender
Incarceration/True In Sentencing Grant,
the stipulation in receiving this grant is - all work must be completed by
September 30, 2007. Environmental Control Solutions Inc. has set
up and maintains the present heating/air
conditioning systems at the facility. All temperature controls are computerized and
maintained and controlled in
the Engineering Office for the entire
facility. In order to renovate Douglas
Hall, residential unit, it is necessary
that all the control wiring be pulled
above the ceilings, as well as the control valves, duct sensors and
relays. All
the
control wiring needs to be pulled back to the mechanical room from 17 different
locations throughout the
building.
This is a number of valves to be wired, which does not include duct
sensors, temperature sensors, etc.
Due to time constraints to complete this project, we are requesting
emergency procurement status.
Signed By: Curtis Thompson, Acting State Purchasing Office
Vendor: Environmental Control Solution Notary Date: 10/18/2007
Estimate Actual FY QTR
State Cost: $0.00 $92,645.00 8 2
Federal Cost $0.00 $0.00
11 HUMAN SERVICES, DEPARTMENT OF
Filed: 10/22/2007
The facility was notified on July 27, 2007
that we were awarded a federal grant - Violent Offender
Incarceration/True in Sentencing Grant,
the stipulation in receiving this grant is - all work must be completed by
September 30, 2007. Cumming's Carpet One was the only vendor to
submit a bid for carpeting for this
project.
After the bids were opened it discovered that Cumming's Carpet One was
not a certified small
business.
This vendor had now submitted application to CMS and is a certified
small business, but due to the
time constraints to complete this project
by September 30, 2007, McFarland does not have time to start the
Invitation for Bid process over.
Signed By: Curtis Thompson, Acting State Purch.
Officer
Vendor: Cumming's Carpet One Notary Date: 10/18/2007
Estimate Actual FY QTR
State Cost: $0.00 $84,090.00 8 2
Federal Cost $0.00 $0.00
12 HUMAN SERVICES, DEPARTMENT OF
Filed: 10/22/2007
The facility was notified on July 27, 2007
that we were awarded a federal grant - Violent Offender
Incarceration/True in Sentencing Grant the
stipulation in receiving this grant is - all work must be completed by
September 30, 2007. Vancil Contracting Inc., who has the
carpentry contract for FY 08, is familiar with
structure and carpentry requirements at
McFarland. In order to renovate Douglas
Hall, residential unit, it is
necessary that the carpenters remove old
cabinets, walls around nurse and technicians stations and med room to
receive new cabinets. Remove old metal pan ceiling. Install new suspended drywall ceiling for the
safety and
security of the patients. Install new cabinets, install acoustical
sound boards over non-fire rated wood paneling
and install six security doors. Due to time constraints to complete this
project, was are requesting Emergency
Procurement status.
Signed By: Curtis Thompson, Acting State Purch.
Officer
Vendor: Vancil Contracting Inc. Notary Date: 10/18/2007
Estimate Actual FY QTR
State Cost: $0.00 $143,700.00 8 2
Federal Cost $0.00 $0.00
13 HUMAN SERVICES, DEPARTMENT OF
Filed: 10/22/2007
The facility was notified on July 27, 2007
that we were awarded a federal grant - Violent Offender
Incarceration/True in Sentencing Grant,
the stipulation in receiving this grant is - all work must be completed by
September 30, 2007. Progressive Electric Inc., who has the
electrical contract for FY 08, and has completed
all electrical work at McFarland for the
last ten years, is doing the electrical work for this project as he is
familiar with all electrical systems. In order to renovate Douglas Hall,
residential unit, it is necessary that the
electricians pull cable and install
camera/monitoring system and the keyless door security. Retro fit all light
fixtures, new LAN lines for 25
computers. Install ceiling fans and
track lighting. Due to time constraints
to
complete this project, was are requesting
emergency procurement status.
Signed By: Curtis Thompson, Acting State Purch.
Officer
Vendor: Progressive Electric Inc. Notary Date: 10/18/2007
Estimate Actual FY QTR
State Cost: $0.00 $151,896.00 8 2
Federal Cost $0.00 $0.00
14 PUBLIC HEALTH, DEPARTMENT OF
Filed: 10/1/2007
Compliance with the Illinois Plumbing Act
and Code are paramount to ensuring the safety of potable water for
all residents of the state. Recently, the Department was made aware of
alleged discrepancies in grading the
licensing exams administered by the State
Board of Plumbing Examiners. In order to
ensure the integrity of the
plumbing licenses issued in the state of
Illinois, the Department is seeking an emergency contract for the review
and audit of the Plumbing Program
licensing procedures and examinations.
The Department informally
solicitated Statements of Qualification
from 3 professional architectural/engineering firms with extensive
experience in plumbing system design for
commercial and/or residential buildings in order to identify the
contractor referenced above. This contractor was selected based on their
extensive experience and the
availability of sufficient staffing
resources to complete the audit and review as soon as possible.
Signed By: Gary Robinson, State Purchasing Officer
Vendor: Crawford, Murphy & Tilly, Inc. Notary Date: 9/27/2007
Estimate Actual FY QTR
State Cost: $35,000.00 $0.00 8