LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR
January 1, 2008 through March 31, 2008
1 AUDITOR GENERAL - OFFICE OF THE
Filed: 1/16/2008
To properly complete the financial audit
of the Illinois Department of Central Management Services -
Deferred Compensation Plan for the year
ending December 31, 2007. The engagement
needs to begin
as soon as possible. The Office of the Auditor General issued a
Request for Proposals in an attempt to
procure these services through a
competitive selection process. However,
no proposals were submitted
in response to our request for proposal
solicitation process. The firm of Sikich
LLP has experience with
the
Office of the Auditor General's audit program.
A fair and reasonable price was negotiated with the
vendor which has sufficient staff and
expertise to perform this engagement and begin work within the
necessary timeframe to avoid serious
disruption in State services.
Signed Bruce Bullard, Director
Vendor: Sikich LLP Notary Date: 1/16/2008
Estimate Actua FY QT
State $0.00 $36,600.00 8 3
Federal Cost $0.00 $0.00
2 AUDITOR GENERAL - OFFICE OF THE
Filed: 1/16/2008
The number of major programs meeting and
requiring to be audited pursuant to OMB Circular A-133
definition increased from 37 to 40
programs for the year ended June 30, 2007.
Signed Bruce Bullard, Director
Vendor: KPMG LLP Notary Date: 1/16/2008
Estimate Actua FY QT
State $0.00 $118,800.00 8 3
Federal Cost $0.00 $0.00
4/14/2008 rptQuarterlyW Page 1 of
35
LIST
OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR
January 1, 2008 through March 31, 2008
3 SECRETARY OF STATE
Filed: 2/15/2008
On February 11th at approximately 2:00
a.m., a 1-1/2" fire sprinkler line ruptured as a result of freezing
in room 202 of the Capitol Building. This resulted in several thousand gallons of
water pouring into
the 2nd floor, 1st floor mezzanine, first
floor and basement, along with adjacent rooms.
Areas damaged
were State offices housing the Illinois
Senate. The damage included but was not
limited to ceilings,
both plaster and acoustical tile, carpets
and sub-flooring walls and wall coverings, electrical and lighting
fixtures, telephones and personal property
located in workspaces affected by the ensuing flood.
Signed Donna Fitts, Director
Vendor: Various Notary Date: 2/15/2008
Estimate Actua FY QT
State $300,000.00 $0.00 8 3
Federal Cost $0.00 $0.00
4 AGRICULTURE - GENERAL OFFICE
Filed: 1/31/2008
A section of the high voltage underground
electrical feed that supplied the administration and Illinois
buildings shorted out leaving them without
power. They were back feed from another
direction and the
feed going to the Illinois Building
shorted out leaving it without power again.
There was a switch gear
damaged by the short also.
Signed Charles Hartke, Executive Director
Vendor: Unknown Notary Date: 1/29/2008
Estimate Actua FY QT
State $250,000.00 $0.00 8 3
Federal Cost $0.00 $0.00
4/14/2008 rptQuarterlyW Page 2 of
35
LIST
OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR
January 1, 2008 through March 31, 2008
5 AGRICULTURE - GENERAL OFFICE
Filed: 1/2/2008
Approximately a 30' x 80' section of the
standing seam roof on the grandstand was tore loose from the
deck during a storm. There could be further damage if the section
blows off during another storm and
falls into the seating. The existing panels that are exposed can now
catch wind and tear more panels
Signed Charles Hartke, Executive Director
Vendor: Unknown Notary Date: 1/2/2008
Estimate Actua FY QT
State $92,000.00 $0.00 8 3
Federal Cost $0.00 $0.00
6 AGRICULTURE - GENERAL OFFICE
Filed: 2/26/2008
Since the original affidavit was filed
there was another fault on circuit 2. It
has been determined that the
balance of all the circuits need to be
replaced under this emergency.
Signed Charles Hartke, Executive Director
Vendor: Unknown Notary Date: 2/26/2008
Estimate Actua FY QT
State $3,000,000.00 $0.00 8 3
Federal Cost $0.00 $0.00
4/14/2008 rptQuarterlyW Page 3 of
35
LIST
OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR
January 1, 2008 through March 31, 2008
7 CENTRAL MANAGEMENT SERVICES
Filed: 1/11/2008
The emergency procurement of cellular
services for Spring/Nextel Push-To-Talk feature set is necessary
due to the fact that the solicitation for
a new Statewide Cellular Services contract has yet to be executed.
Though an intent to award was published, the award remains under protest
at this time.
Cellular & PTT services are essential
to State government business. Employees remain accessible
while out of the office in areas where
communication cannot be provided by less expensive means (e.g.,
additional landline, mobile radio,
pager). This emergency procurement will
allow time for the award of
the
Statewide Cellular Services RFP and execution of contract.
Signed Gwyn Gurgens, Acting CMS State Proc. Off.
Vendor: Spring/Nextel Notary Date: 1/10/2008
Estimate Actua FY QT
State $244,000.00 $0.00 8 3
Federal Cost $0.00 $0.00
8 CENTRAL MANAGEMENT SERVICES
Filed: 1/11/2008
The emergency procurement of cellular
services for Region 7 is necessary due to the fact that the
solicitation for a new Statewide Cellular
Services contract has yet to be executed.
Though an intent to
award was published, the award remains
under protest at this time.
Cellular & PTT services are essential
to State government business. Employees
remain accessible
while out of the office in areas where
communication cannot be provided by less expensive means (e.g.
additional landline, mobile radio,
pager). This emergency procurement will
allow time for the award of
the
Statewide Cellular Services RFP and execution of contract.
Signed Gwyn Gurgens, Acting CMS State Proc. Off.
Vendor: AT&T Notary Date: 1/10/2008
Estimate Actua FY QT
State $96,000.00 $0.00 8 3
Federal Cost $0.00 $0.00
4/14/2008 rptQuarterlyW Page 4 of
35
LIST
OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR
January 1, 2008 through March 31, 2008
9 CENTRAL MANAGEMENT SERVICES
Filed: 1/11/2008
The emergency procurement of cellular
services in Region 5 is necessary due to the fact that the
solicitation for a new Statewide Cellular
Services contract has yet to be executed.
Though an intent to
award was published, the award remains
under protest at this time.
Cellular & PTT services are essential
to State government business. Employees remain
accessible
while out of the office in areas where
communication cannot be provided by less expensive means (e.g.
additional landline, mobile radio,
pager). This emergency procurement will
allow time for the award of
the
Statewide Cellular Services RFP and execution of contract.
Signed Gwyn Gurgens, Acting CMS State Proc. Off.
Vendor: Illinois Valley Cellular Notary Date: 1/10/2008
Estimate Actua FY QT
State $26,000.00 $0.00 8 3
Federal Cost $0.00 $0.00
10 CENTRAL MANAGEMENT SERVICES
Filed: 1/11/2008
The emergency procurment of cellular
services in Regions 1-4 & 6 is necessary due to the fact that the
solicitation for a new Statewide Cellular
Services contract has yet to be executed.
Though an intent to
award was published, the award remains
under protest at this time.
Cellular & PTT services are essential
to State government business. Employees remain
accessible
while out of the office in areas where
communication cannot be provided by less expensive means (e.g.
additional landline, mobile radio,
pager). This emergency procurement will
allow time for the award of
the
Statewide Cellular Services RFP and execution of contract.
Signed Gwyn Gurgens, Acting CMS State Proc. Off.
Vendor: Verizon Wireless Notary Date: 1/10/2008
Estimate Actua FY QT
State $3,600,000.00 $0.00 8 3
Federal Cost $0.00 $0.00
4/14/2008 rptQuarterlyW Page 5 of
35
LIST
OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR
January 1, 2008 through March 31, 2008
11 CENTRAL MANAGEMENT SERVICES
Filed: 1/11/2008
To allow sufficient time for proper
evaluation and review of protest.
A letter was received dated March 14, 2008
reporting the actual cost as $64,715.00.
Signed Gwyn Gurgens, Acting CMS State Proc. Off.
Vendor: Thomson West Notary Date: 1/10/2008
Estimate Actua FY QT
State $195,500.00 $64,715.00 8 3
Federal Cost $0.00 $0.00
12 CENTRAL MANAGEMENT SERVICES
Filed: 1/23/2008
The State current Cisco equipment and
maintenance contract (AMERITECH3) expired on 12-27-07.
An IFB was issued third quarter of 2007,
but was canceled due to the fact that it was not in the best
interest of the State to proceed with that
procurement. An RFP has been posted to
the Procurement
Bulletin and is expected to be awarded
first quarter of 2008. This emergency
contract (12-25-07 -
3-24-08) will enable the State and
connected Illinois Centure Network entities to continue to purchase
Cisco Equipment, Software and Services via
a Master Contract until the resulting contract from the
Signed Gwyn Gurgens, Acting CMS State Proc. Off.
Vendor: AT&T Notary Date: 1/22/2008
Estimate Actua FY QT
State $3,000,000.00 $0.00 8 3
Federal Cost $0.00 $0.00
4/14/2008 rptQuarterlyW Page 6 of
35
LIST
OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR
January 1, 2008 through March 31, 2008
13