LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2020 through June 30, 2020
1 Comptroller - Fiscal Officer, Office of the File Date: 6/19/2020
Original Filing - 06/19/2020:
Ongoing development of SharePoint custom applications, libraries, and modules for the Illinois Office of
Comptroller. This Emergency Purchase has an expected start date of 06/19/2020 through 09/16/2020 with an
Original Estimated Cost of $30,000.00.
Signed By: Megan Seitzinger, Chief Procurement Officer
Vendor: Matrix Systems Group Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $30,000.00 $0.00 $0.00 20 4
Federal Cost: $0.00 $0.00
2 Central Management Services, Department of File Date: 6/3/2020
Original Filing - 06/03/2020:
IDES has occupied this leased facility since 1995.Gorjian Lee Wayne Realty, LLC is the existing landlord. The most
recent lease expired on November 20, 2019 and has been in holdover status since. The six month holdover will
expire on May 31, 2020. CMS is presently in negotiations for the leased facility that shall not be complete prior to
holdover expiration. This emergency lease is necessary to provide continues occupancy and payment of rent until a
new 5 year term is approved by the Board. This space houses the Department of Employment Security, providing
critical services to the residents of Whiteside County. This Emergency Purchase has an expected start date of
06/01/2020 through 08/29/2020 with an Actual Cost of $16,296.44.
Signed By: Michael Pittman, Deputy Director
Vendor: Gorijian Lee Wayne Realty, LLC Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $16,296.44 $16,296.44 $16,296.44 20 4
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2020 through June 30, 2020
3 Central Management Services, Department of File Date: 6/3/2020
Original Filing - 06/03/2020:
DHS has occupied Lease 2776,located at 5000-5020 Industrial Drive, Springfield, Illinois, since 1976. Cagnoni
Reyhan Partnership is the existing Lessor, and has a positive history of being responsive to maintenance needs. The
most recent lease expired November 30, 2019 and has been in holdover status since then. The six month holdover
will expires on May 31, 2020and a new 5-year lease is in the process of being completed. The emergency lease is
necessary to provide continued occupancy and payment of rent until a new 5-year term lease is approved by the
PPB. This Emergency Purchase has an expected start date of 06/01/2020 through 08/29/2020 with an Actual Cost of
$323,212.37.
Signed By: ,
Vendor: Cagnoni Reyhan Partnership Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $323,212.37 $323,212.37 $323,212.37 20 4
Federal Cost: $0.00 $0.00
4 Innovation & Technology, Department of File Date: 4/29/2020
Original Filing - 04/29/2020:
The current emergency contract that expires 4/30/2020 cannot be renewed. (CMT014011A) This emergency will
be the same terms and conditions as the current contract.
Failure to purchase ongoing maintenance on this
software places the State at risk for the product to stop working or extended service interruptions as a result of the
loss of vendor upgrades or software patches, vendor provided technical support, etc.. This Emergency Purchase has
an expected start date of 05/01/2020 through 07/27/2020 with an Original Estimated Cost of $1,1250,000.00.
Signed By: Dante Watson, Agency Purchasing Officer
Vendor: Mythics, Inc. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $1,125,000.00 $0.00 $0.00 20 4
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2020 through June 30, 2020
5 Innovation & Technology, Department of File Date: 6/29/2020
Original Filing - 06/29/2020:
This emergency is to continue services under the Oracle Software Master contract for annual maintenance and
support of Oracle hardware and software, until the new JPMC contract is executed. The new JPMC contract was
awarded on 4/11/2020 via B-11644. DoIT Legal is still in negotiations with the vendor. This contract will enable
DoIT, governmental units, and qualified not-for-profit agencies to purchase these services on an as needed basis
during the contract period. Through the DoIT Master Contract, there are a number of Oracle Databases an Oracle
Applications used by several State agencies (i.e. EPA, DPH, Tollway, State Police, etc.). These applications
support Agency responsibilities to the citizens of Illinois. The current emergency contract expires 6/30/2020. This
new emergency will be the same terms and conditions as the current emergency contract. Failure to purchase
ongoing maintenance on this software places the State at risk for the product to stop working or extended service
interruptions as a result of the loss of vendor upgrades or software patches, vendor provided technical support, etc.
This Emergency Purchase has an expected start date of 07/01/2020 through 09/28/2020 with an Original Estimated
Cost of $1,125,000.00.
Signed By: Dante Watson, APO
Vendor: Mythics, Inc. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $1,125,000.00 $0.00 $0.00 20 4
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2020 through June 30, 2020
6 Natural Resources, Department of File Date: 5/8/2020
Original Filing - 05/08/2020:
The Illinois Department of Natural Resources (IDNR) requires emergency concession services at the Golconda
Marina, located in Pope County along the Ohio River. Mr. Willis will be authorized to collect fees for daily,
overnight and seasonal boat slip rental, dispense fuel, and offer for sale food, confections, hot and cold non-alcoholic
beverages, tobacco products, selected souvenirs and novelties in good character, clothing, newspapers, boating
equipment, bait, hunting/fishing licenses, marine, fishing, hunting, picnic and camping supplies, offer boat rental and
State of Illinois Lottery Tickets. Mr. Millis will pay rent to DNR for the leased premises, be responsible for general
routine maintenance and repairs, and safety and security at the site. Immediate concession services are necessary to
prevent a potential threat to public safety, further damage to State property, and disruption of services providing
for the collection of substantial State revenues. This Emergency Purchase has an expected start date of 05/07/2020
through 08/04/2020 with an Actual Cost of $0.00.
Signed By: Craig Foxall, Agency Procurement Officer
Vendor: Larry W. Mills, LLC Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $0.00 $0.00 $0.00 20 4
Federal Cost: $0.00 $0.00
7 Corrections, Department of File Date: 4/27/2020
Latest Filing - 06/30/2020:
An Actual Total Cost of $87,302.65 was reported in the same filing quarter.
Original Filing - 04/27/2020:
Emergency procurement for electrical repairs and generator rental to restore electrical power to Housing Units 4, 5
and 6. This Emergency Purchase has an expected start date of 04/24/2020 through 06/24/2020 with an Original
Estimated Cost of $45,000.00.
Signed By: Jeffrey Schukai, Action APO
Vendor: Clinton Electric/Industrial Supply Consultants Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $45,000.00 $87,302.65 $87,302.65 20 4
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2020 through June 30, 2020
8 Corrections, Department of File Date: 5/1/2020
Original Filing - 05/01/2020:
Vendor will supply four generators to provide power to the Housing Unit 14, Housing Units 3, 4, 5, Healthcare
Vocational School, and the Gymnasium. This Emergency Purchase has an expected start date of 04/30/2020 through
07/29/2020 with an Original Estimated Cost of $55,000.00.
Signed By: Jeffrey Schukai, Agency Procurement Officer
Vendor: Sunbelt Equipment Rentals Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $55,000.00 $0.00 $0.00 20 4
Federal Cost: $0.00 $0.00
9 Corrections, Department of File Date: 5/21/2020
Original Filing - 05/21/2020:
Vendor responded to an emergency call out to start emergency repairs to the electrical system for the dietary and
dietary warehouse. The building electrical system sustained damage from a fire that resulted due to water leaking
into the electrical switches from heavy rains. The vendor safely disconnected power from affected systems so
assessments could be made. This Emergency Purchase has an expected start date of 05/19/2020 through 08/16/2020
with an Original Estimated Cost of $102,000.00.
Signed By: Joseph Gordon, Acting APO
Vendor: J F Electric Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $102,000.00 $0.00 $0.00 20 4
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2020 through June 30, 2020
10 Corrections, Department of File Date: 6/29/2020
Original Filing - 06/29/2020:
Waterproof watch pager, Beeper, Windows software license and a charger dock from MMCall. Due to the Holmes
settlement, as of Friday May 29, 2020, court mandated fines have been assessed to the Department weekly until
these items are procured. DOC is required to provide sensory tactile notification for deaf offenders. Wristwatch
pagers provide the features DOC needs to achieve those requirements. MMCall software also allows DOC to track
every page sent to an offender without additional monthly charges. Tracking is required to defend litigation brought
on by offenders and protect IDOC. This Emergency Purchase has an expected start date of 06/29/2020 through
08/27/2020 with an Original Estimated Cost of $570,000.00.
Signed By: Jacenta Wilson, Agency Procurement Officer
Vendor: Ficek Electric & Communication Systems Inc. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $570,000.00 $0.00 $0.00 20 4
Federal Cost: $0.00 $0.00
11 Corrections, Department of File Date: 6/30/2020
Original Filing - 06/20/2020:
Removal, replacement, disposal, delivery, and installation of the dish machine in the Logan Dietary Hall. This
Emergency Purchase has an expected start date of 05/11/2020 through 08/09/2020 with an Original Estimated Cost
of $160,000.00.
Signed By: Jeffrey Schukai, Acting APO
Vendor: D. Binder Mechanical Inc. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $160,000.00 $0.00 $0.00 20 4
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2020 through June 30, 2020
12 Human Services, Department of File Date: 4/3/2020
Original Filing - 04/03/2020:
Critical medical supplies needed for Shapiro Center where the general area and the Center are currently experiencing
a COVID-19 outbreak. We were notified that hospitals at surge capacity will not be able to accept and care for the
individuals at Shapiro and the Center must triage and care for their own individuals. These supplies are critical in
order to be able to medically care for the individuals at Shapiro with COVID-19.This Emergency Purchase has an
expected start date of 03/30/2020 through 04/30/2020 with an Actual Cost of $150,301.75.
Signed By: Jean Sandstrom, Agency Procurement Officer
Vendor: Mid-Central Medical Inc. DBA American Medical Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $159,301.75 $159,301.75 $159,301.75 20 4
Federal Cost: $0.00 $0.00
13 Human Services, Department of File Date: 4/8/2020
Original Filing - 04/08/2020:
Established vendor and master contract holder with multi-year relationship with IDHS was able to procure and
deliver personal protection equipment for COVID19 Crisis in a relatively short timeframe. 10,000 Gloves; 15,000
Face Shields; 1,000,000 KN95 masks or equivalent in compliance with CDC standard for COVID19; 1,000,000
surgical masks. This Emergency Purchase has an expected start date of 04/01/2020 through 06/29/2020 with an
Original Estimated Cost of $3,672,500.00.
Signed By: Jean Sandstrom, Agency Procurement Officer
Vendor: The Moving Concierge Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $3,672,500.00 $0.00 $0.00 20 4
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2020 through June 30, 2020
14 Human Services, Department of File Date: 4/8/2020
Original Filing 0 4/08/2020:
This vendor has reconfigured their manufacturing plant to accommodate the substantial supply shortfalls caused by
the COVID19 virus. They can deliver 7,200 shields with IDHS Covid19 logo on them within a week's time. Due to
scarcity of supplies and almost immediate delivery, IDHS selected Upstaging. This Emergency Purchase has an
expected start date of 03/25/2020 through 04/10/2020 with an Original Estimated Cost of $108,000.00.
Signed By: Jean Sandstrom, Agency Procurement Officer
Vendor: Upstaging, Inc. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $108,000.00 $0.00 $0.00 20 4
Federal Cost: $0.00 $0.00
15 Human Services, Department of File Date: 4/8/2020
Original Filing - 04/08/2020:
Today was the first day that any FDA approved test producing quick results for COVID19 has been available in
the marketplace. Abbott Labs is the only vendor selling these equipment and the associated test kits. 6 machines
($10,040 each) and 1,600 single use test kits (at $40 each) are being purchased, in addition to onsite training. This
Emergency Purchase has an expected start date of 04/01/2020 through 06/29/2020 with an Original Estimated Cost
of $124.240.00.
Signed By: Jean Sandstrom, Agency Procurement Officer
Vendor: Abbott Laboratories, Inc. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $124,240.00 $0.00 $0.00 20 4
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2020 through June 30, 2020
16 Human Services, Department of File Date: 4/13/2020
Original Filing - 04/13/2020:
the Vendor to provide crisis communications; manage media relations; direct communications strategies that include
paid media purchases, and digital and social media platforms; and produce messaging, content, and collateral for
internal and external audiences for the State related to the COVID-19 pandemic. The vendor has demonstrated that
they are familiar with the State's audiences and systems, and are ready to launch immediately, as well as have the
expertise required to successfully implement this project, given the unique and evolving needs of the current crisis.
Strategy will be developed, implemented, and adjusted in collaboration with the IDHS Executive Team. This
Emergency Purchase has an expected start date of 04/09/2020 through 06/08/2020 with an Original Estimated Cost
of $1,370,000.00.
Signed By: Jean Sandstrom, Purchasing Officer
Vendor: ASGK Holdings LLC dba Kivvit LLC Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $1,370,000.00 $0.00 $0.00 20 4
Federal Cost: $0.00 $0.00
17 Human Services, Department of File Date: 4/22/2020
Original Filing - 04/22/2020:
Surgical masks that are critically needed to protect both the staff that are wearing them and also the individuals
served from the spread of coronavirus germs. This Emergency Purchase has an expected start date of 04/07/2020
through 05/07/2020 with an Actual Cost of $125,000.00.
Signed By: Jean Sandstrom, Agency Procurement Officer
Vendor: Fastenal Company Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $125,000.00 $125,000.00 $125,000.00 20 4
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2020 through June 30, 2020
18 Human Services, Department of File Date: 4/24/2020
Original Filing - 04/24/2020:
Vendor currently runs the IL Warm Line and due to the COVID 19 Pandemic we need to expand their warm line
hours from 8-5 M-F to 8-8 M-Sat. DMH needs to expand the vendor's warm line capacity as they will be taking
forwards from the COVID-19 hot line. The emergency expansion of the IL Warm Line is to focus on individuals in
isolation and not limited them to the SMI population the Warm Line currently serves. This Emergency Purchase
has an expected start date of 04/16/2020 through 07/15/2020 with an Original Estimated Cost of $100,000.00.
Signed By: Jean Sandstrom, Agency Procurement Officer
Vendor: Beacon Health Options, Inc. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $100,000.00 $0.00 $0.00 20 4
Federal Cost: $0.00 $0.00
19 Human Services, Department of File Date: 5/19/2020
Original Filing - 05/19/2020:
Vendor is able to deliver institutional size quantities of industrial grade, concentrated disinfectant cleaning solution,
FDA approved with a 30 Day protection for COVID19 Crisis immediately. This is for 5130 gallons of Monofoil
Antimicrobial Solution. This Emergency Purchase has an expected start date of 04/21/2020 through 06/29/2020 with
an Original Estimated Cost of $303,541.35.
Signed By: Jean Sandstrom, Agency Procurement Officer
Vendor: MonoFoil USA, LLC Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $303,541.35 $0.00 $0.00 20 4
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2020 through June 30, 2020
20 Human Services, Department of File Date: 6/26/2020
Original Filing - 06/26/2020:
This emergency purchase is for the purchase of personal protection equipment of Nitrile gloves due to COVID-19..
This Emergency Purchase has an expected start date of 06/25/2020 through 06/30/2020 with an Original Estimated
Cost of $1,207,500.00.
Signed By: Jean Sandstrom, Agency Procurement Officer
Vendor: The Moving Concierge Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $1,207,500.00 $0.00 $0.00 20 4
Federal Cost: $0.00 $0.00
21 Military Affairs, Department of File Date: 5/21/2020
Original Filing - 05/21/2020:
CAD Construction was awarded this contract for the Peoria AASF Tuck-pointing and is currently working at the
facility. This was awarded originally as a small purchase. The value after all services are rendered would be over the
small purchase threshold. The agency is declaring an emergency. After starting the work, contractor ran into
unforeseen conditions as more of the brick started to fall apart. Once the sign was removed the failing brick began
falling off of the wall, therefore these must be replaced to make sure the buildings tuck pointing work is done
correctly, which will prevent water from getting into the building. This Emergency Purchase has an expected start
date of 05/18/2019 through 08/14/2020 with an Original Actual Cost of $19,827.50, using Federal Funds.
Signed By: Suzy Weatherly, Executive II/State Procurement
Vendor: CAD Construction Co. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $0.00 $0.00 $0.00 20 4
Federal Cost: $19,827.50 $19,827.50
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2020 through June 30, 2020
22 Transportation, Department of File Date: 6/29/2020
Original Filing - 06/29/2020:
The work is in process in a bare earth state and must be spread with aggregate, graded, compacted, paved and
completely finished to allow employees to utilize the parking lot at the Champaign Sign Shop facility. Without
immediate action, there will be disruption to access at the facility, including the employees that work at the facility
and deliveries of mail and necessary material shipments. The sign shop will not be able to send out highway sign
orders to locations within the district if trucks do not have access to the loading dock area. Highway signs are
highly critical to highway construction worker and motorist safety. The adjacent Storage building at the same
location is also negatively affected since equipment normally stored at the Sign Shop lot is being temporarily stored
at the Storage facility and is creating congestion. Contractor will remove 12 inches of material including 4 inches of
asphalt and 8 inches of rock. Haul away from site and bring back in 4 inches of CA6 aggregate compacted within
plus or minus 1 inch. Push in grade and compact. Furnish and install approximately 10,800 square feet of 8"
concrete paving at 4500 PSI with two layers of paving mesh, smooth dowels at expansion joints and 1/2 expansion
joint. Trucking, loading and equipment costs are included in the price. This Emergency Purchase has an expected
start date of 06/22/2020 through 07/15/2020 with an Original Estimated Cost of $156,260.00.
Signed By: Aundra Williams, Agency Purchasing Officer
Vendor: Grunloh Construction Inc. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $156,260.00 $0.00 $0.00 20 4
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2020 through June 30, 2020
23 Capital Development Board File Date: 4/2/2020
Second Filing - 05/21/2020:
An Emergency Purchase Extension was received on May 21, 2020, in the same filing quarter, requesting an
extension for dates starting 06/09/2020 to 09/30/2021 revising the current contract amount to $102,103.33. The
extension expenditure is not assessed and will be charged for time only.
Original Filing - 04/02/2020:
The scope of work provides for construction services for the implementation of isolation space to meet the specific
needs of the facility as directed by the Architect/Engineer of record and approved by CDB. Incorporated documents
include the March 2009 Standard Documents for Construction & Supplement and design documents provided by
the Architect/Engineer. Services provided under this procurement should not exceed $100,000.00, which is a place-
holder prior to entering into a Construction Contract, without prior authorization from the Capital Development
Board in consultation with the Chief Procurement Office. This Emergency Purchase has an expected start date of
04/02/2020 through 06/26/2020 with an Original Estimated Cost of $100,000.00.
Signed By: Chris Miles, Executive II
Vendor: Waterkotte Construction, Inc. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $100,000.00 $102,103.33 $0.00 $0.00 20 4
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2020 through June 30, 2020
24 Capital Development Board File Date: 4/2/2020
Second Filing - 05/21/2020:
An Emergency Purchase Extension was received on May 21, 2020 requesting an extension for dates starting
06/09/2020 to 09/30/2021. The extension expenditure is not assessed and will be charged for time only.
Original Filing - 04/02/2020:
The scope of work provides for construction services for the implementation of isolation space to meet the specific
needs of the facility as directed by the Architect/Engineer of record and approved by CDB. Incorporated documents
include the March 2009 Standard Documents for Construction & Supplement and design documents provided by
the Architect/Engineer. Services provided under this procurement should not exceed $100,000.00, which is a place-
holder prior to entering into a Construction Contract, without prior authorization from the Capital Development
Board in consultation with the Chief Procurement Office. This Emergency Purchase has an expected start date of
04/02/2020 through 06/26/2020 with an Original Estimated Cost of $100,000.00.
Signed By: Chris Miles, Executive II
Vendor: Johnco Construction, Inc. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $100,000.00 $0.00 $0.00 20 4
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2020 through June 30, 2020
25 Capital Development Board File Date: 4/2/2020
Second Filing - 06/01/2020:
An Emergency Purchase Extension was received on June 1, 2020, in the same filing quarter, requesting an extension
for dates starting 06/18/2020 to 03/31/2021 revising the current contract amount to $57,800.00. The extension
expenditure is not assessed and will be charged for time only.
Original Filing - 04/02/2020:
The scope of work provides for design services to replace approximately 19,000 square feet of roofing at the 7th
floor area of the Franklin Complex, NE wing. The area of work shall include the cooling tower area in the adjacent
NW corner. The work also includes new reflective membrane, high R-value insulation, flashings, trim and any
necessary accessories. Incorporated documents include the March 2009 Standard Documents for Construction &
Supplement and the March 2009 Design and Construction Manual & Supplement. Services provided under this
procurement should not exceed $50,000.00, which is a place-holder prior to entering into a Professional Services
Agreement, without prior authorization from the Capital Development Board in consultation with the Chief
Procurement Office. This Emergency Purchase has an expected start date of 04/02/2020 through 06/30/2020 with an
Original Estimated Cost of $50,000.00.
Signed By: Chris Miles, Executive II
Vendor: Steckel Parker Architects, Inc. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $50,000.00 $57,800.00 $0.00 $0.00 20 4
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2020 through June 30, 2020
26 Capital Development Board File Date: 4/7/2020
Second Filing - 05/11/2020:
REVISED (05/07/20): The scope has been expanded to include stone stabilization work on the West elevation,
including but not limited the sealing of all open joints at floors 4 and 6 with sealant and addressing broken balusters
with epoxy, as well as any stone stabilization work on the North elevation of the building if deemed necessary by
the Architect/Engineer.
Original Filing - 04/07/2020:
The scope of work provides for the stabilization or removal of masonry deemed an immediate threat to public
safety on the East and South walls of the facility as well as provide additional safety measures including but not
limited to fencing as directed by the Architect/Engineer of record and approved by CDB. Incorporated documents
include the March 2009 Standard Documents for Construction & Supplement and design documents provided by
the Architect/Engineer. Services provided under this procurement should not exceed $100,000.00, which is a place-
holder prior to entering into a Construction Contract, without prior authorization from the Capital
Development Board in consultation with the Chief Procurement Office. This Emergency Purchase has an expected
start date of 04/07/2020 through 07/05/2020 with an Original Estimated Cost of $100,000.00.
Signed By: Chris Miles, Executive II
Vendor: Otto Baum Company, Inc. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $100,000.00 $0.00 $0.00 20 4
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2020 through June 30, 2020
27 Capital Development Board File Date: 4/16/2020
Original Filing - 04/16/2020:
The scope provides for assisting the Architect/Engineer of record with assessing damage to the high voltage electrical
loop, testing cable, testing generator switchgear and providing emergency repairs to restore utility power to affected
areas as directed by the Architect/Engineer and approved by CDB. Incorporated documents include the March
2009 Standard Documents for Construction & Supplement and design documents provided by the
Architect/Engineer. This Emergency Purchase has an expected start date of 04/16/2020 through 07/14/2020 with an
Original Estimated Cost of $500,000.00.
Signed By: Chris Miles, Executive II
Vendor: Capital Construction Group dba Egizii Electric, Inc. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $500,000.00 $0.00 $0.00 20 4
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2020 through June 30, 2020
28 Capital Development Board File Date: 4/16/2020
Second Filing - 06/10/2020:
An Emergency Purchase Extension was received on June 10, 2020, in the same filing quarter, requesting an extension
for dates starting 06/30/2020 to 06/30/2022. The extension expenditure is not assessed and will be charged for time
only.
Original Filing - 04/16/2020:
The Illinois Department of Corrections has requested that the Capital Development Board’ provide assistance in
seeking emergency purchases for the expedited repair of certain electrical failures at Logan Correctional Center.
During a storm on April 8, 2020, it is believed Logan Correctional Center received a power surge when thirty-two
Ameren poles were damaged. This power surge blew apart a high voltage line in an electrical vault that supplies
power to Housing Unit 14. During this explosion, another high voltage cable’s insulation was damaged that is
currently supplying re-routed power to the Health Care Unit, Gymnasium and Vocational School at the facility.
This damaged area in the loop has been isolated resulting in loss of power to Housing Unit 14. Currently all of the
buildings are back on normal power except for Housing Unit 14 which is being powered by a rented generator.
Additionally, the facility has concern about water filling up the vault and shorting the previously storm-damaged
hot cables and causing further damage. There has been a temporary sump pump to remove water to prevent the
water level from reaching the cable. Should another power failure occur, the facility would not be able to restore
power to the loop as they have lost redundancy. This Emergency Purchase has an expected start date of 04/16/2020
through 07/14/2020 with an Original Estimated Cost of $75,000.00.
Signed By: Chris Miles, Executive II
Vendor: Dewberry Engineers, Inc. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $75,000.00 $0.00 $0.00 20 4
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2020 through June 30, 2020
29 Capital Development Board File Date: 5/21/2020
Original Filing - 05/21/2020:
On Monday, April 27, 2020 at approximately 9:00 p.m., a steel panel approximately 8’-0” by 1’-0” by 4” deep
fabricated from 1/8” steel had detached from the James R. Thompson Center’s building entrance beams and fell to
the ground, narrowly missing an on-duty police officer. Inspection of the fallen panel showed detached aluminum
fastening straps, missing anchors and severe corrosion. If one panel fell, multiple other panels could be in a similar
state of imminent failure. Facility staff has erected OSHA and City of Chicago approved overhead walkway
protection. The scope of work provides for strapping/stabilizing the metal panels of concern at the West entrance as
well as removal and reinstallation of cementitious plaster at the south entrance as directed by the Architect/Engineer
of record and approved by CDB. Incorporated documents include the March 2009 Standard Documents for
Construction & Supplement and design documents provided by the A/E. Services provided under this procurement
should not exceed $60,000.00, which is a place-holder prior to entering into a Construction Contract, without prior
authorization from the Capital Development Board in consultation with the Chief Procurement Office. This
Emergency Purchase has an expected start date of 05/21/2020 through 08/18/2020 with an Original Estimated Cost
of $60,000.00.
Signed By: Chris Miles, Executive II
Vendor: Berglund Construction Co. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $60,000.00 $0.00 $0.00 20 4
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2020 through June 30, 2020
30 Capital Development Board File Date: 6/11/2020
Second Filing - 06/22/2020:
An Emergency Purchase Extension was received in the same filing quarter requesting an extension to 03/31/2021.
The extension expenditure is not assessed and will be charged for time only.
Original Filing - 06/11/2020:
The Illinois State Police has requested that CDB declare an emergency for roof replacement work at the Central
Headquarters Complex, located at 801 South Seventh Street, Springfield. The decades old roof of the Main Building
for the complex is in substandard condition and has been patched numerous times over the years. It has numerous
cracks, is sagging in some areas, and currently is leaking a tremendous amount of water in several areas. The
extensive leaks are located above the Records Section and has resulted in numerous large trash cans (as well as
improvised hose systems) having to be placed through the records and office areas to contain the water. This area
contains many sensitive records which have to be safeguarded from loss or damage. It houses all patrol records; as
well as all criminal investigative files for the agency. The scope of work provides for design services to replace
approximately 19,000 square feet of roofing at the 7th floor area of the Franklin Complex, NE wing. The area of
work shall include the cooling tower area in the adjacent NW corner. The work also includes new reflective
membrane, high R-value insulation, flashings, trim and any necessary accessories. This Emergency Purchase has an
expected start date of 06/11/2020 through 09/08/2020 with an Original Estimated Cost of $452,282.00.
Signed By: Chris Miles, Executive II
Vendor: Henson Robinson Company Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $452,282.00 $0.00 $0.00 20 4
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2020 through June 30, 2020
31 Capital Development Board File Date: 6/29/2020
Original Filing - 06/29/2020:
In preparation of a possible diagnosed Covid-19 patient(s) who is receiving mental health treatment at Madden
Mental Health Center, the Department of Human Services is requesting emergency purchases from CDB to
renovate space in Pavilion1for isolation rooms. The scope of work provides for construction services for the
creation of isolation rooms by way of isolation of the existing HVAC returns, installation of HEPA filtration to the
existing HVAC system, air balancing, and installation of a negative pressure air system in approximately 15 rooms.
Alterations to adjacent toilet rooms will be provided as necessary. This Emergency Purchase has an expected start
date of 06/29/2020 through 09/26/2020 with an Original Estimated Cost of $1,349,758.72.
Signed By: Chris Miles, Executive II
Vendor: Anchor Mechanical, Inc. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $1,349,758.72 $0.00 $0.00 20 4
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2020 through June 30, 2020
32 Emergency Management Agency File Date: 6/9/2020
Original Filing - 06/09/2020:
Due to the Coronavirus Disease 2019 (COVID-19) pandemic beginning on January 20, 2020 that prompted
Gubernatorial Proclamations covering the entire state of Illinois, the Illinois Emergency Management Agency
(lEMA) requires a vendor to provide expertise and assistance to units of State and Local government impacted by
COVID-19 with disaster recovery planning and related services. Services include but are not limited to the collection
of, assistance of and preparation of documents for FEMA Grants, Coronavirus Relief Funds, and any other federal
funds related to the COVID-19 pandemic of 2020 that State or local governments may be eligible for, that would
flow through the Illinois Emergency Management Agency. The vendor will be required to turn over this supporting
data and documentation as needed to meet FEMA and other federal agency deadlines, as directed by IEMA, and
also at the conclusion of this contract. The data shall be in a format acceptable to the Federal Government. The
vendor may be required to assist in the audits of those documents. This Emergency Purchase has an expected start
date of 06/05/2020 through 09/03/2020 with an Original Estimated Cost of $2,036,000.00.
Signed By: Alicia Tate-Nadeau, Director
Vendor: Innovative Emergency Management Inc. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $2,036,000.00 $0.00 $0.00 20 4
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2020 through June 30, 2020
33 Illinois State University File Date: 6/23/2020
Original Filing - 06/23/2020:
The recent pandemic has changed how Illinois State University can safely hold in-person classes starting in the Fall
of 2020. As a result, the University is developing a campus wide plan for classroom teaching to follow CDC and
IDPH protocols beginning with the 2020 Fall semester. SmithGroup will survey and evaluate 358 classroom spaces
in 29 University buildings to assist the University in determining ideal occupancy. This survey and evaluation will
result in necessary data and a set of drawings that will show new COVID-19 classroom seating layouts that meet
CDC and IDPH defined safety protocols for occupancy. This Emergency Purchase has an expected start date of
06/23/2020 through 08/03/2020 with an Original Estimated Cost of $205,500.00.
Signed By: Ernest Olson, Director of Purchases
Vendor: SmithGroup Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $205,500.00 $0.00 $0.00 20 4
Federal Cost: $0.00 $0.00
34 Southern Illinois University File Date: 6/4/2020
Latest Filing - 06/23/2020:
An Actual Total Cost of $107,004.63 was reported in the same filing quarter.
Original Filing - 06/04/2020:
Temporary IT services to assist with providing SIUE the ability to teach all classes on-line and other IT supported
functions to the SIUE campus community during the COVID-19 pandemic. This Emergency Purchase has an
expected start date of 053/01/2020 through 06/30/2020 with an Original Estimated Cost of $116,400.00.
Signed By: Michele Albert, Director of Purchasing
Vendor: Robert Half International Inc. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $116,400.00 $107,004.63 $107,004.63 20 4
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2020 through June 30, 2020
35 University of Illinois File Date: 4/7/2020
Original Filing - 04/07/2020:
The Illinois Discovery Partners Institute (DPI) is assisting the Illinois Department of Public Health (DPH) to
quickly ramp up COVID-19 testing capacity. DPI is in the process of setting up a COVID-19 Testing Program
Office (TPO) to expand testing and manage logistics. DPI has identified the need for consulting services to assist in
setup of the TPO. A key determinant for the success of this program will be how it is led and run. The program is
complex, has multiple stakeholders, there is a need to move fast but smart, there may be diverging opinions on how
to proceed, there are many constraints to work through, and information is dispersed across a network. There is risk
of spending a great deal of time without the desired or needed impact without additional support from Vendor.
Deliverables include: Draft and finalized working team charters and work plans; Daily tracking template of key
issues across working team; Weekly summary reports to leadership on status, progress and next steps; Document
best practices from across the United States and globally. This Emergency Purchase has an expected start date of
04/02/2020 through 05/02/2020 with an Original Estimated Cost of $500,000.00.
Signed By: Daniel Szajna, Director of System Purchasing & Support
Vendor: Boston Consulting Group, Inc. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $500,000.00 $0.00 $0.00 20 4
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2020 through June 30, 2020
36 University of Illinois File Date: 4/7/2020
Latest Filing - 05/06/2020:
An Actual Total Cost of $137,242.95 was reported in the same filing quarter.
Original Filing - 04/07/2020:
The University of Illinois and Carle Hospital have teamed up to develop emergency ventilators which are much
needed medical devices to respond to the current COVID-19 crisis. In order to accelerate this effort, the University
is involving CTS to support engineering and testing efforts. CTS engineers will work along-side a team of
researchers from the University and external organizations. CTS efforts are focused but not limited to on supporting
the Engineering and Test team. This Emergency Purchase has an expected start date of 04/03/2020 through
04/24/2020 with an Original Estimated Cost of $118,450.60.
Signed By: Bradley Henson, Director of Purchasing Office
Vendor: Creative Thermal Solutions, Inc. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $118,450.60 $137,242.95 $137,242.95 20 4
Federal Cost: $0.00 $0.00
37 University of Illinois File Date: 4/15/2020
Original Filing - 04/15/2020:
Dillon Reporting Service will be providing on-site and remote CART services as well transcription services. A
certified CART captioner instantaneously translates what is spoken word-for-word into text that can be viewed in
various forms. The CART services are provided to students with hearing loss, attention deficit disorder and/or have
a disability where note taking is difficult. This Emergency Purchase has an expected start date of 04/10/2020
through 04/09/2020 with an Original Estimated Cost of $140,000.00.
Signed By: Debra Matlock, Director of Purchasing
Vendor: Dillon Reporting Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $140,000.00 $0.00 $0.00 20 4
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2020 through June 30, 2020
38 University of Illinois File Date: 5/19/2020
Original Filing - 05/19/2020:
Due to COVID-19 the buildings have not been fully occupied for over two months. Facilities Management is taking
all safety steps to reopen the buildings. Legionella is a necessary test to confirm we are operating the buildings'
domestic water in a safe and best practice manner. Gehrke Technology will be performing testing from samples
taken from various distal sites at approximately 45 UIC West Campus buildings for Legionella Pneumophila. The
test must be done before all West Campus buildings can reopen. This Emergency Purchase has an expected start
date of 05/18/2020 through 08/16/2020 with an Original Estimated Cost of $120,000.00.
Signed By: Debra Matlock, Director of Purchasing
Vendor: Gehrke Technology Group Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $120,000.00 $0.00 $0.00 20 4
Federal Cost: $0.00 $0.00
39 University of Illinois File Date: 5/20/2020
Original Filing - 05/20/2020:
Sunrise Hitek Group, LLC will be providing custom COVID-19 signage, installation and recommending best
practices for re-opening of campus buildings. The signage will be used to direct student/staff/faculty foot-traffic
patterns to encourage social distancing and reduce the crossing of walking paths in buildings, mark the locations
where hand sanitizer is available, direct people to the locations where face masks will be issued, etc. This
Emergency Purchase has an expected start date of 05/20/2020 through 08/18/2020 with an Original Estimated Cost
of $139,512.00.
Signed By: Debra Matlock, Director of Purchasing
Vendor: Sunrise Hitek Group, LLC Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $139,512.00 $0.00 $0.00 20 4
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2020 through June 30, 2020
40 University of Illinois File Date: 5/28/2020
Original Filing - 05/28/2020:
Gordon Flesch Company will continue to provide a campus-wide print and electronic document management rental
system through strategic placement of multi-function devices/copiers and printers throughout the University, as
well as support our enterprise content management/document management solution which integrates with the
printer/copier infrastructure. This Emergency Purchase has an expected start date of 07/01/2019 through 09/28/2020
with an Original Estimated Cost of $975,000.00, using Self-supporting Funds.
Signed By: Debra Matlock, Director of Purchasing
Vendor: Gordon Flesch Company Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $975,000.00 $0.00 $0.00 20 4
Federal Cost: $0.00 $0.00
41 University of Illinois File Date: 6/1/2020
Original Filing - 06/01/2020:
The NCAA has allowed conferences to re-open athletic facilities starting June 1. DIA has set a plan to have
student athletes arrive back in waves to our campus starting June 3. Each student athlete will be quarantined at
Bromley Hall for a minimum period of 72 hours. After this evaluation period student athletes will return to their
normal on campus housing. If a student athlete tests positive for COVID 19 they will need to be quarantined for an
additional 14 days which Bromley Hall will also accommodate. This Emergency Purchase has an expected start date
of 06/03/2020 through 08/28/2020 with an Original Estimated Cost of $120,000.00.
Signed By: Aaron Finder,
Vendor: Bromley Hall Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $120,000.00 $0.00 $0.00 20 4
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2020 through June 30, 2020
42 University of Illinois File Date: 6/2/2020
Original Filing - 06/02/2020:
The vendor will provide hygienically safe equipment and software to increase contact less transactions on the UIC
campus. This will include 41 EMV (Europay, MasterCard, Visa) readers on automated pay station devices, 24
touch less entry station buttons, software for on-line validations, and validation printers which will be used in all
visitor parking lots on the campus. These applications will help reduce the transmission of germs by increasing
contact-less transactions. This Emergency Purchase has an expected start date of 05/28/2019 through 08/25/2020
with an Original Estimated Cost of $200,272.18, using Self-Supporting Funds.
Signed By: Debra Matlock, Director of Purchasing
Vendor: WPS USA Corporation Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $200,272.18 $0.00 $0.00 20 4
Federal Cost: $0.00 $0.00
43 University of Illinois File Date: 6/2/2020
Original Filing - 06/02/2020:
Due to the COVID-19 pandemic, we have been forced to find a product to help protect the health and safety of our
student-athletes which kills surface and airborne particles efficiently and effectively. Within athletics, the amount of
viruses, bacteria, fungi, sweat and other particles potentially transmitted by air or surface contact, we needed to
identify a product quickly before we resume workouts with our student-athletes. We began evaluating the market
for a product which had the capabilities of being portable and highly efficient at killing airborne and surface viruses,
bacteria, and fungus we quickly found the AirPHX unit did not have a competitor. Other items in this space either
only kill airborne particles and need to connect directly into the HVAC system, or only kill surface pathogens. We
found the AirPHX unit is the only portable machine able to kill airborne and surface particles efficiently and
effectively. This vendor has a patent on the product. This vendor is the sole producer and seller of the AirPHX
units. This Emergency Purchase has an expected start date of 05/29/2020 with an Actual Cost of $110,781.00 using
Athletics Revenue.
Signed By: Aaron Finder, Assistant Director of Purchasing
Vendor: AirPHX Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $110,781.00 $110,781.00 $110,781.00 20 4
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2020 through June 30, 2020
44 University of Illinois File Date: 6/11/2020
Original Filing - 06/11/2020:
BMS CAT provides full-service mitigation, restoration, and construction services in the event of a natural disaster
or other catastrophic event. Their services include fire and water damage recovery for building and contents and
includes services such as cleaning, disinfecting, deodorizing, moisture control, document and records recovery, and
safety and security. BMS ENTERPRISES LLC/BMS CAT OF ILLINOIS LLC to mitigate water damage and repair
four floors at Engineering Hall due to ruptured chilled water line. This Emergency Purchase has an expected start
date of 06/13/2020 through 09/10/2020 with an Original Estimated Cost of $500,000.00 using Self-generated Funds..
Signed By: Aaron Finder, Assistant Purchasing Officer
Vendor: BMS Enterprises LLC Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $500,000.00 $0.00 $0.00 20 4
Federal Cost: $0.00 $0.00
45 University of Illinois File Date: 6/17/2020
Original Filing - 06/17/2020:
Earthwise Environmental knowledge, performance and reliability is why we selected them to perform quality
analysis on potable water sources throughout the 18 eastside campus buildings. Due to COVID-19 the buildings
have not been fully occupied for over three months. Facilities Management is taking all safety steps to reopen the
buildings. Legionella and lead leeching is a necessary test to confirm we are operating the buildings domestic water in
a safe and best practice manner. Earthwise Environmental will conduct twice monthly testing services for 18
campus buildings. Analysis includes legionella, total coliform, temperature, free and total chlorine levels. Acceptable
test results must be reached before buildings can reopen. This Emergency Purchase has an expected start date of
06/11/2020 through 09/09/2020 with an Original Estimated Cost of $120,000.00.
Signed By: Debra Matlock, Director of Purchasing
Vendor: Earthwise Environmental Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $120,000.00 $0.00 $0.00 20 4
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2020 through June 30, 2020
46 University of Illinois File Date: 6/17/2020
Original Filing - 06/17/2020:
This emergency purchase is necessary to maintain operations and ongoing laboratory research to protect university
property, students, and staff, and prevent further damage to the structure and building systems. The roof deck
remains structurally deficient as is corroded, overstressed, and never intended to be a structural system. All roofing
materials and the deck shall be removed. Any building systems supported by the deck or in the way of replacing the
decks will be relocated and/or re-supported. This emergency purchase is necessary to maintain operations and
ongoing laboratory research to protect university property, students, and staff, and prevent further damage to the
structure and building systems. This Emergency Purchase has an expected start date of 06/10/2020 through
10/09/2020 (including extension) with an Original Actual Cost of $928,000.00, using Departmental and Deferred
Maintenance Funds.
Signed By: Michael Bass, Special Advisor to the President
Vendor: Felmley-Dickerson Co. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $928,000.00 $928,000.00 $928,000.00 20 4
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2020 through June 30, 2020
47 University of Illinois File Date: 6/17/2020
Original Filing - 06/17/2020:
Global Water Technology knowledge, performance and reliability is why we selected them to perform quality
analysis on potable water sources throughout the 17 eastside campus buildings. Due to COVID-19 the buildings
have not been fully occupied for over three months. The decreased water usage can create many challenges in the
potable water system. Facilities Management is taking all safety steps to reopen the buildings. Legionella and lead
leeching is a necessary test to confirm we are operating the buildings domestic water in a safe and best practice
manner. Global Water Technology will be conducting legionella water testing at 17 UIC East campus buildings. The
first round includes legionella, total coliform, temperature, free and total chlorine analysis. The second round; 51 hot
water sites for legionella, and 51 cold water sites for total coliform, free and total chlorine analysis. This
Emergency Purchase has an expected start date of 06/10/2020 through 09/08/2020 with an Original Estimated Cost
of $120,000.00.
Signed By: Debra Matlock, Director of Purchasing
Vendor: Global Water Technology Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $120,000.00 $0.00 $0.00 20 4
Federal Cost: $0.00 $0.00
48 University of Illinois File Date: 6/18/2020
Original Filing - 06/18/2020:
Covid-19 Testing tents, floors and fencing for various testing locations around the Urbana-Champaign campus. This
Emergency Purchase has an expected start date of 06/16/2020 through 09/14/2020 with an Original Estimated Cost
of $196,810.00.
Signed By: Aaron Finder, Assistant Director of Purchasing
Vendor: Blue Peak Tents Inc. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $196,810.00 $0.00 $0.00 20 4
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2020 through June 30, 2020
49 University of Illinois File Date: 6/25/2020
Original Filing - 06/25/2020:
Hand sanitizer stations for deployment across campus at building entrances, classrooms, and other high traffic areas.
These stations are vital for the University to proceed to normal operations and for the safety of all students and
employees while returning to the campus during the COVID 19 crisis. This Emergency Purchase has an expected
start date of 06/22/2020 with an Original Estimated Cost of $253,212.50.
Signed By: Aaron Finder, Assistant Director of Purchasing
Vendor: Commonwealth Graphics Inc. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $253,212.50 $0.00 $0.00 20 4
Federal Cost: $0.00 $0.00
50 University of Illinois File Date: 6/30/2020
Original Filing - 06/30/2020:
The Petry-Kuhne Company will complete the UIUC Engineering Hall Water Damage Reconstruction project. This
work is needed due to significant damages from a chilled water leak over the Memorial Day Holiday weekend.
Several floors are affected including the Engineering Campus Deans office. Mitigation services have been completed
and reconstruction is time sensitive with students returning to campus in the beginning of August. This Emergency
Purchase has an expected start date of 06/30/2019 with an Original Estimated Cost of $180,000.00, using Self-
Supporting Funds.
Signed By: Aaron Finder, Assistant Procurement Officer
Vendor: Petry-Kuhne Company Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $180,000.00 $0.00 $0.00 20 4
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2020 through June 30, 2020
51 University of Illinois File Date: 6/30/2020
Original Filing - 06/30/2020:
As part of its COVID-19 response UI Health had to close its inpatient pediatric and children intensive care units for
more COVID-19 capacity. This has severely impacted the ability to care for children and fulfill the training
mission. It was anticipated these units would return to normal pediatric use after about two months but that has
not been possible. A small, temporary unit has been established on a portion of an adult floor, but it is not
comparable to dedicated pediatric unit nor can it accommodate peak census. Chicago and UI Health have been
formally affiliated for over 6 years wherein both hospitals provide clinical services to one another. The
collaboration extends into research and medical education. Anticipating that there will be another peak of COVID-
19 admissions this fall and winter, it is possible to foresee a need to convert the pediatrics units back to COVID-19,
even if these areas are returned to pediatric use in the near future. A brief, focused consulting engagement looking at
further clinical integration, and potential development of shared facilities, will allow UI Health and Shriners to
explore developing new pediatric IP and PICU capacity. The scope of work will include a succinct current-state
assessment of the services at Shriners and the evaluation of related and/or complimentary services at UI Health. The
work will include an assessment of aspects necessary to achieve workable options to COVID-19 with the long-
term outlook in mind. It should identify for the parties the optimal opportunities within this collaborative
relationship and a defined pathway to achieve these goals. The assessment shall include a risk/reward analysis of
more fully integrating services to include assumptions surrounding clinical programs, professional services (i.e.
medical staffing), operations with an emphasis on assessing the opportunities and risks associated with
consolidating pediatric services between the two hospitals. This Emergency Purchase has an expected start date of
07/01/2020 through 09/28/2020 with an Original Estimated Cost of $225,000.00.
Signed By: Debra Matlock, Director of Purchasing
Vendor: Guidehouse Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $225,000.00 $0.00 $0.00 20 4
Federal Cost: $0.00 $0.00
Updates
To
Previously Filed
Emergency Purchases
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2020 through June 30, 2020
52 Innovation & Technology, Department of File Date: 4/17/2020
Second Filing - 04/17/2020:
An Emergency Purchase Extension was received on April 17, 2020 requesting an extension for dates starting
05/02/2020 to 07/30/2020 at an additional estimated cost of $0.00, keeping the estimated cost at $10,000,000.00.
Original Filing - 02/05/2020:
CDW-G holds the current Microsoft LAR contract. This gives them the ability to procure products and services
available under the Microsoft Select Plus, Enterprise and Premier Support Agreements. Additionally, the State
requires value added services such as reporting and on-line tracking for all governmental units and not-for-profit
agencies. This Emergency Purchase has an expected start date of 02/01/2020 through 05/01/2020 with an Original
Estimated Cost of $10,000,000.00.
Signed By: Dante Watson, Agency Procurement Officer
Vendor: CDW-G Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $10,000,000.00 $0.00 $0.00 20 4
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2020 through June 30, 2020
53 Corrections, Department of File Date: 5/8/2020
Latest Filing - 05/08/2020:
The Actual Total Cost of FY20, Qtr 2, Item# 08 is $39,841.68.
Original Filing - 12/13/2019:
A boiler and hot water heater at the Northern Reception Center (NRC) have failed. The office of the State Fire
Marshall (OSFM) inspected the boiler and ordered immediate repairs to repair cracks. The cracks cannot be repaired
and the boiler must be replaced. OSFM is giving the institution 30 days for today’s date 12/4/19 to have the repairs
complete to prevent facing OSFM violations and fees. The water heater, which supplies hot water to the offender
living quarters, failed and is in need of immediate repairs. This Emergency Purchase has an expected start date of
12/11/2019 through 03/09/2020 with an Original Estimated Cost of $50,000.00.
Signed By: William Strahle, Acting Agency Procurement Officer
Vendor: Xcell Mechanical Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $50,000.00 $39,841.68 $39,841.68 20 4
Federal Cost: $0.00 $0.00
54 Corrections, Department of File Date: 5/27/2020
Latest Filing - 05/27/2020:
The Actual Total Cost of FY20, Qtr 3, Item# 11 is $72,065.68.
Original Filing - 01/06/2020:
Aramark has provided food services at the Peoria and Fox Valley Adult Transition Centers (ATC) under the just
concluded contract. A new vendor was chosen from a competitive solicitation. Aramark can provide the services
during the transition to the new vendor. This Emergency Purchase has an expected start date of 01/01/2020 through
03/30/2020 with an Original Estimated Cost of $145,000.00.
Signed By: William Strahle, Acting Agency Procurement Officer
Vendor: Aramark Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $145,000.00 $72,065.68 $72,065.68 20 4
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2020 through June 30, 2020
55 Corrections, Department of File Date: 5/11/2020
Latest Filing - 05/11/2020:
The Actual Total Cost of FY20, Qtr 3, Item# 20 is $31,495.95.
Original Filing - 01/09/2020:
To repair the damaged sewer line at the Taylorville Correctional Center. This Emergency Purchase has an expected
start date of 01/09/2020 through 04/07/2020 with an Original Estimated Cost of $50,000.00.
Signed By: William Strahle, Acting Agency Procurement Officer
Vendor: Petersburg Plumbing & Excavating Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $50,000.00 $31,495.95 $31,495.95 20 4
Federal Cost: $0.00 $0.00
56 Corrections, Department of File Date: 4/3/2020
Second Filing - 04/03/2020:
An Emergency Purchase Extension was received on April 3, 2020 requesting an extension for dates starting
04/01/2020 to 09/30/2020 at an additional actual cost of $36,801.60, revising the total actual cost to $55,202.40.
Original Filing - 01/16/2020:
This site is used strictly to house all the records for DOC, and they comprise an immense and growing volume,
which would be difficult, expensive and impractical to move. DOC is mandated to keep all inmate’s records
indefinitely, and all employee records must be kept for 60 years post-employment. This Emergency Purchase has
an expected start date of 01/10/2020 through 03/31/2020 with an Actual Cost of $18,400.80.
Signed By: Tim Franke, Transaction Manager, CMS BoPM
Vendor: BJD Properties LLC Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $18,400.80 $55,202.40 $55,202.40 $55,202.40 20 4
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2020 through June 30, 2020
57 Corrections, Department of File Date: 5/27/2020
Latest Filing - 05/27/2020:
The Actual Total Cost of FY20, Qtr 3, Item# 11 is $21,275.91.
Original Filing - 02/18/2020:
The vendor has been providing cable service up to this point. There is currently no contract in place so continued
use of this vendor will avoid any disruption to cable services provided to offenders while the facility seeks a new
contract through the competitive bidding process. Cable TV is a critical need provided to the inmates that is paid
directly by the Inmate Benefit Fund. Cable TV provides the offenders with entertainment and in the absence of
cable TV there would be a large increase in offender grievances and the potential for security and safety risks from
the offenders not having cable TV to occupy their time. This Emergency Purchase has an expected start date of
02/14/2020 through 05/13/2020 with an Original Estimated Cost of $22,000.00.
Signed By: Jeffrey Schukai, Acting APO
Vendor: Friendship Cable of Texas dba Correctional Cable Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $22,000.00 $21,275.91 $21,275.91 20 4
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2020 through June 30, 2020
58 Public Health, Department of File Date: 4/30/2020
Fourth Filing - 04/30/2020:
An Emergency Purchase Extension was received on April 30, 2020 requesting an extension for dates starting
07/01/2020 to 06/30/2021 at an additional estimated cost of $212,070.86, revising the total estimated cost to
$422,426.86.
Third Filing - 09/05/2019: FY19, Qtr 4, Item# 12:
An Emergency Purchase Extension was received on September 5, 2019 requesting an extension for dates starting
09/29/2019 to 06/30/2020 at an additional estimated cost of $157,331.00, revising the total estimated cost to
$210,356.00.
Second Filing - 07/02/2019: FY19, Qtr 4, Item# 12:
On July 2, 2019, an Emergency Purchase Statement was received revising the estimated cost to $53,025.00. The
Agency found an error in their cost calculation.
Original Filing - 06/28/2019: FY19, Qtr 4, Item# 12:
The Office of Preparedness and Response (OPR) and the Office of Information Technology (IT) within the Illinois
Department of Public Health is requesting software and services for the existing HAN (Health Alert Network)
emergency alerting and notification System, SIREN (State of Illinois Rapid Electronic Notification). Each state is
required by the CDC to maintain a fully-functional HAN system that will meet or exceed federal requirements;
ensure full operational capabilities 24/7/365 to support Illinois “ready state” requirements and all hazards approach
to emergency preparedness, response, and recovery; for the purposes of rapid communication and information
sharing, and response to public health emergencies. This system provides the sole mechanism for Illinois health alert
distribution for rapid communication and information sharing and for response to public health emergencies and
other events impacting the life, health and or safety of Illinois citizens. System implementation is federally
mandated by the CDC. Without approval, IDPH would be unable to provide rapid emergency alerting and
confirmation functions and would fail to meet federal mandates and ultimately fail to provide for the health and
safety of IL citizens. The procurement will also cause the loss of federal funds if not completed as Federal funds
have been obligated specifically for this project and cannot be redirected for any other purpose. Additionally, failure
to complete this procurement would result in needless expenses up to its point of failure. This Emergency Purchase
has an expected start date of 07/01/2019 through 09/28/2019 with an Actual Cost of $48,025.43.
Signed By: Joel Meints, Agency Procurement Officer
Vendor: Esi Acquisition, Inc. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $0.00 20 4
Federal Cost: $210,356.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2020 through June 30, 2020
59 Public Health, Department of File Date: 6/29/2020
Latest Filing - 06/29/2020:
The Actual Total Cost of FY20, Qtr 1, Item# 19 is $59,850.00.
Second Filing - 09/27/2019: FY20, Qtr 1, Item# 19:
On September 27, 2019, an Emergency Purchase Extension was received in the same filing quarter, requesting an
extension for dates starting 10/16/2019 to 04/15/2020 at an additional estimated cost of $39,900.00, revising the
total estimated cost to $59,850.00.
Original Filing - 07/16/2019:FY20, Qtr 1, Item# 19:
This purchase is an emergency because the Title X (Ten) Family Planning Program (FPP), which is administered by
the Illinois Department of Public Health, Division of Women's Health pursuant to receipt of a federal Title X grant,
is required to collect a broad range of data to demonstrate grantee compliance with the federal grant objectives and
conduct a performance evaluation of each delegate agency. To do this, grantees must be able to submit data through
a system which can not only provide demographic data (e.g. users at or below the federal poverty level, users with
limited English proficiency, users by age groups), but also generate service data (e.g. STD/HIV educational sessions,
comprehensive physical exams, compliance with State Chlamydia/gonorrhea screening criteria, contraceptive
supplies dispensed). Moreover, the system must be a web-based interface that collects data directly from the
program affiliates, strips identifying patient information, and delivers the de-identified data directly by electronic
notification to the Health and Human Services (HHS) Office of Population Affairs (OPA) health information
exchange. The current Vendor, Ahlers and Associates, is successfully providing this system. There are no other
vendors who could seamlessly provide this service between the time their current contract ends and a new contract
begins. This Emergency Purchase has an expected start date of 07/18/2019 through 10/15/2019 with an Original
Estimated Cost of $19,950.00.
Signed By: Joel Meints, Agency Procurement Officer
Vendor: Ahlers and Associates Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $19,950.00 $59,850.00 $59,850.00 $59,850.00 20 4
Federal Cost: $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2020 through June 30, 2020
60 Public Health, Department of File Date: 6/18/2020
Latest Filing - 06/18/2020:
The Actual Total Cost of FY20, Qtr 2, Item# 11 is $387,486.65. This was a no cost contract. ($233,585.85 for fees
collected by the vendor and $153,901.00 for the cost of the vital records for DPH)
Third Filing - 12/19/2019:
An Emergency Purchase Extension was received on March 19, 2020, requesting an extension for dates starting
04/03/2020 to 07/02/2020 at an additional estimated cost of $224,110.30, revising the total estimated cost to
$672,330.90. This is a no-cost contract. All fees are paid by the customer to the vendor.
Second Filing - 12/19/2019:
An Emergency Purchase Extension was received on December 19, 2019 requesting an extension for dates starting
01/24/2020 to 04/02/2020 at an additional estimated cost of $224,110.30, revising the total estimated cost to
$448,220.60. This is a no-cost contract. All fees are paid by the customer to the vendor.
Original Filing - 10/10/2019:
This a no cost contract. The State does not pay nor receive money. Expedited services for birth and death
certificates, and credit/debit card service both online and at POS until the competitive procurement can be
completed. The service is needed because of Illinois and federal statutes requiring the presentation of a certificate
such as school enrollment, aid benefits including SNAP and housing and child support. Vendor will also continue to
provide expedited services to the federal government for federal background checks. Vendor provides 2 staff
persons dedicated to Illinois Vital Records as well as dedicated website with online identity verification to order and
track expedited services. In this case expedited services means the ability to accept online, credit/debit card orders
and ship overnight to the customer. VitalChek is the only way to accept credit/debit cards at point of service, 925 E.
Ridgely. The Vital Records division is not capable of receiving and processing debit/credit cards due to the old,
1985 DOS based fee system. The estimated expenditure is the estimated value to the vendor and the State. The
value to the vendor is estimated at $149,983.30 and was determined by costs associated with expedited ordering,
point of sale transactions, and next day delivery service. The value to the State is estimated at $74,127 and was
determined by the cost for certified birth certificates, certified death certificates, and verification of marriage and
divorce. All costs are paid by the customer which makes this a no cost contract to the State. This Emergency
Purchase has an expected start date of 10/05/2019 through 01/03/2020 with an Original Estimated Cost of
$224,110.30.
Signed By: Vicki Wilson, APO
Vendor: Lexis Nexis VitalChek Network, Inc. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $224,110.30 $672,330.90 $387,486.85 $387,486.85 20 4
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2020 through June 30, 2020
61 Public Health, Department of File Date: 5/26/2020
Latest Filing - 05/26/2020:
The Actual Total Cost of FY20, Qtr 3, Item# 14 is $755,750.00.
Original Filing - 02/07/2020:
The Illinois Department of Public Health (IDPH) is currently the lead agency in Illinois managing an outbreak of
2019 Novel Coronavirus (2019-nCoV). The outbreak first started in Wuhan, China, but cases have been identified in
a growing number of other international locations, including the United States and Illinois. Currently in Illinois, we
have 47 persons under investigation (PUIs) being tracked and monitored, with 2 being positive for the 2019-nCov
and test results pending on 19 individuals. The large number of phone calls coming in at all hours of the day and
night from the general public and Illinois healthcare providers with questions regarding the 2019-nCoV outbreak has
become unmanageable for IDPH and the local health departments. These callers are requesting anything from general
information about 2019-nCoV all the way to calling to report possible exposure to the virus in which case they
need to be interviewed, tracked and receive medical evaluation in order to stop the spread of this infectious virus. It
is crucial that callers are responded to in a timely manner and with consistent information developed by IDPH. The
Metropolitan Chicago Health Care Council- Chicago Hospital Council will stand up a hotline that will be
operational 24 hours a day and to be staffed with trained professionals that will provide consistent information
developed by IDPH. This Emergency Purchase has an expected start date of 02/07/2020 through 05/06/2020 with
an Original Estimated Cost of $219,750.00.
Signed By: Winfred Rawls, Deputy Director
Vendor: Metropolitan Chicago Health Care Council-Hospital Council Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $219,750.00 $755,750.00 $755,750.00 20 4
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2020 through June 30, 2020
62 Transportation, Department of File Date: 5/11/2020
Latest Filing - 05/11/2020:
The Actual Total Cost of FY20, Qtr 2, Item# 20 is $180,257.71.
Original Filing - 11/12/2019:
Purchase of liquid calcium chloride in bulk for deicing. This Emergency Purchase has an expected start date of
11/08/2019 through 02/05/2020 with an Original Estimated Cost of $220,000.00.
Signed By: Aundra Williams, Bureau Chief-Business Services
Vendor: Sicalco Ltd.; Scotwood Industries & Gasaway Distribution Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $220,000.00 $180,257.71 $180,257.71 20 4
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2020 through June 30, 2020
63 Veterans Affairs, Department of File Date: 6/25/2020
Latest Filing - 06/25/2020:
The Actual Total Cost of FY19, Qtr 3, Item# 16 is $557,744.17.
Fifth Filing - 03/19/2020: FY19, Qtr 3, Item# 16:
An Emergency Purchase Extension was received on March 19, 2020 requesting an extension for dates starting
03/23/20 to 09/22/20 at an additional estimated cost of $270,000.00, revising the total estimated cost to
$900,000.00.
Fourth Filing - 12/20/2019: FY19, Qtr 3, Item# 16:
An Emergency Purchase Extension was received on December, 2019 requesting an extension for dates starting
12/23/19 to 03/22/20 at an additional estimated cost of $135,000.00, revising the total estimated cost to
$630,000.00.
Third Filing - 10/15/2019: FY19, Qtr 3, Item# 16:
An Emergency Purchase Extension was received on October 15, 2019 requesting an extension for dates starting
07/26/19 to 12/22/19 at an additional estimated cost of $225,000.00, revising the total estimated cost to
$495,000.00.
Second Filing - 03/20/2019: FY19, Qtr 3, Item# 16:
An Emergency Purchase Extension was received in the same filing quarter requesting an extension for dates starting
04/27/19 to 07/25/19 at an additional estimated cost of $135,000.00, revising the total estimated cost to
$270,000.00.
Original Filing - 01/25/2019: FY19, Qtr 3, Item# 16:
The Illinois Department of Veterans' Affairs - LaSalle Home does not have an On-Site Pharmacy and needs to
contract with a Vendor to ensure continued Pharmaceutical operations at LaSalle. This Vendor was the vendor who
was awarded the contract under a previous competitive solicitation. At the end of that contracted term, a Purchase
of Care procurement was incorrectly authorized and will be canceled. This emergency contract will allow the
Agency time to properly procure a new competitive contract. This emergency contract will be canceled when the
new competitively bid contract is in place. The Vendor shall provide Pharmacy services that include dispensing
medications and intravenous solutions in accordance with all applicable local, state and federal laws and regulations.
Provide staff including a Pharmacist that is on call 24 hours a day, make months rounds to review charts and proper
documentation. Vendor shall also provide HIPPA compliant Fax to safely send and receive confidential information
and lockable Medication Carts to store medication. Vendor shall also keep the Home informed of all medical issues
concerning medications prescribed to residents. This Emergency Purchase has an expected start date of 01/26/2019
through 04/26/2019 with an Original Estimated Cost of $135,000.00.
Signed By: Frederick Murphy, Agency Procurement Officer
Vendor: Enloe Drugs LLC Notary Date:
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2020 through June 30, 2020
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $135,000.00 $900,000.00 $557,744.17 $557,744.17 20 4
Federal Cost: $0.00 $0.00
64 Veterans Affairs, Department of File Date: 6/25/2020
Latest Filing - 06/25/2020:
The Actual Total Cost of FY20, Qtr 3, Item# 17 is $71,332.99.
Original Filing 03/20/2020:
The Vendor shall provide Pharmacy services that include dispensing medications and intravenous solutions in
accordance with all applicable local, state and federal laws and regulations. Provide staff including a Pharmacist that
is on call 24 (Twenty-Four) hours a day, make months rounds to review charts and proper documentation. Vendor
shall also provide HIPPA compliant Facsimile Machines to safely send and receive confidential information and
lockable Medication Carts to store medication for use at the Home. Vendor shall also keep the Home informed of all
medical issues concerning medications prescribed to residents of the Home. This Emergency Purchase has an
expected start date of 03/23/2020 through 06/20/2020 with an Original Estimated Cost of $135,000.00.
Signed By: Michele Kuntz, Agency Procurement Officer
Vendor: Enloe Drugs, LLC Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $135,000.00 $71,332.99 $71,332.99 20 4
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2020 through June 30, 2020
65 Capital Development Board File Date: 5/29/2020
Latest Filing - 05/29/2020:
The Actual Total Cost of FY18, Qtr 4, Item# 27 is $1,319,146.42.
Fifth Filing - 11/20/2019: FY18, Qtr 4, Item# 27:
An Emergency Purchase Extension was received on November 20, 2019, requesting an extension for dates starting
12/10/2019 to 03/31/2020. There was no additional cost reported.
Fourth Filing - 07/02/2019: FY18, Qtr 4, Item# 27:
An Emergency Purchase Extension was received on July 2, 2019, requesting an extension for dates starting
07/31/2019 to 12/31/2019. There was no additional cost reported.
Third Filing - 03/05/2019: FY18, Qtr 4, Item# 27:
An Emergency Purchase Extension was received on March 5, 2019, requesting an extension for dates starting
04/02/2019 to 07/31/2019 with an increased estimated cost of $1,417,210.00
Second Filing - 08/29/2018: FY18, Qtr 4, Item# 27:
An Emergency Purchase Statement was received on August 29, 2018 requesting an extension for this contract not to
exceed 269 days. There was no additional cost reported.
Original Filing - 06/07/2018: FY18, Qtr 4, Item# 27:
The scope of work provides for correcting identified code violations and making basic improvements to allow the
Illinois Department of Veterans' Affairs to occupy the building as quickly as possible. Asbestos abatement may be
required. This project has a six month expedited design and construction schedule and will require substantial on-site
observation in order to monitor construction progress and cost. Incorporated documents include the March 2009
Standard Documents for Construction & Supplement and the March 2009 Design and Construction Manual &
Supplement. This Emergency Purchase has an expected start date of 06/2018 through 09/04/2018 with an Original
Estimated Cost of $900,000.00.
Signed By: Chris Miles, Executive II
Vendor: DLR Group, Inc. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $900,000.00 $1,417,210.00 $1,319,146.42 $1,319,146.42 20 4
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2020 through June 30, 2020
66 Capital Development Board File Date: 5/29/2020
Latest Filing - 05/29/2020:
The Actual Total Cost of FY18, Qtr 4, Item# 29 is $23,419,971.27.
Fifth Filing - 11/20/2019: FY18, Qtr 4, Item# 29:
n Emergency Purchase Extension was received on November 20, 2019, requesting an extension for dates starting
12/10/2019 to 03/31/2020. There was no additional cost reported.
Fourth Filing - 07/02/2019: FY18, Qtr 4, Item# 29:
An Emergency Purchase Extension was received on July 3, 2019, requesting an extension for dates starting
07/31/2019 to 12/31/2019. There was no additional cost reported.
Third Filing - 03/05/2019: FY18, Qtr 4, Item# 29:
An Emergency Purchase Extension was received on March 5, 2019, requesting an extension for dates starting
04/02/2019 to 07/31/2019 with a revised estimated cost of $24,809,000.00
Second Filing - 08/29/2018: FY18, Qtr 4, Item# 29:
An Emergency Purchase Statement was received on August 29, 2018 requesting an extension for this contract not to
exceed 238 days. There was no additional cost reported.
Original Filing - 06/11/2018: FY18, Qtr 4, Item# 29:
The scope of work provides for correcting identified code violations and making basic improvements to allow the
Illinois Department of Veterans' Affairs to occupy the building at 720 Sycamore Street in Quincy, Illinois as
directed by the Architect/Engineer of record. Asbestos abatement may be required. This project has a six month
expedited design and construction schedule. Incorporated documents include the March 2009 Standard Documents
for Construction & Supplement and the March 2009 Design and Construction Manual & Supplement. This
Emergency Purchase has an expected start date of 06/11/2018 through 09/04/2018 with an Original Estimated Cost
of $6,000,000.00.
Signed By: Chris Miles, Executive II
Vendor: River City Construction LLC Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $6,000,000.00 $24,809,000.00 $23,419,971.27 $23,419,971.27 20 4
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2020 through June 30, 2020
67 Capital Development Board File Date: 6/22/2020
Latest Filing - 06/22/2020:
The Actual Total Cost of FY19, Qtr 2, Item# 8 is $6,959,409.12.
Fourth Filing - 01/28/2020: : FY19, Qtr 2, Item# 8:
An Emergency Purchase Extension was received on January 28, 2020, requesting an extension for dates starting
02/29/2020 to 04/30/2020 at an additional estimated cost of $0.00, keeping the original estimated cost of
$6,838,000.00.
Third Filing - 10/07/2019: : FY19, Qtr 2, Item# 8:
An Emergency Purchase Extension was received on October 7, 2019, requesting an extension for dates starting
01/01/2020 to 02/29/2020 at an additional estimated cost of $0.00, keeping the original estimated cost of
$6,838,000.00.
Second Filing - 01/31/2019: : FY19, Qtr 2, Item# 8:
An Emergency Purchase Extension was received on January 31, 2019, requesting an extension for dates starting
01/29/2019 to 12/31/2019 at an additional estimated cost of $0.00, keeping the original estimated cost of
$6,838,000.00.
Original Filing - 12/21/2018: FY19, Qtr 2, Item# 8:
The scope of work provides for replacing distributed direct expansion air cooled condensing units at Stateville
Northern Reception and Classification Center, with a building level chilled water plant with air cooled chillers,
pumps, and new controls on areas A, B, C, D, E, F, J. On building H1 and H2 the direct expansion air cooled
condensing units will be replaced with new air cooled condensing units, evaporators, and controls. Incorporated
documents include the March 2009 Standard Documents for Construction & Supplement, design and specifications
provided by the architect/engineer of record and approved by CDB, and Premier Mechanical, Inc.'s quote submitted
on December 20, 2018. Services provided under this procurement should not exceed $6,838,000.00, without prior
authorization from the Capital Development Board in consultation with the Chief Procurement Office. This
Emergency Purchase has an expected start date of 12/20/2018 through 03/19/2019 with an Original Estimated Cost
of $6,838,000.00.
Signed By: Chris Miles, Executive II
Vendor: Premier Mechanical Inc. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $6,838,000.00 $6,959,409.12 $6,959,409.12 20 4
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2020 through June 30, 2020
68 Capital Development Board File Date: 4/10/2020
Sixth Filing - 04/10/2020:FY 19, Qtr 3, Item # 18:
An Emergency Purchase Extension was received on April 10, 2020 requesting an extension for dates starting
04/24/2020 to 01/31/2021 revising the current contract amount to $7,900,000.00. The extension expenditure is not
assessed and will be charged for time only.
Fifth Filing - 10/21/2019: FY 19, Qtr 3, Item # 18:
A revised Scope was received on 10/21/2019. The scope of work provides for various water distribution upgrades
to Residential Buildings R1, R2, R3, R4, R5, Chapel, Prince Home, Support Buildings S1 and S2, Lake and
Command Building CI as described in dbHMS’s memorandum dated March 26, 2019. The scope of work is to
include shower mixing valves, point of use lavatory/sink mixing valves, master circulating digital mixing valves at the
water heaters, to assign site flushing hydrants for the campus, evaluate and replace boiler systems as required for
buildings R1 through R4, S1 & S2, point-of-entry filters, point-of-use filters, goose-neck faucets, hot water heater
systems, flushing hydrants at known dead-legs, bollus injection ports, increase distribution temperatures, upgrade
hot water return system balancing loop, design building/site piping plans, design Civil/Architectural scopes to
support eliminating seldom used fixtures and dead legs, and any other work described under Tier 1 Intervention
requirements. The current design includes limited automatic data collection and no automatic line flushing as part of
Tier 1. The scope is for dates 02/04/2019 through 04/30/2020 at an additional estimated cost of $670,959.00,
bringing the revised total estimated cost to 1,120,959.00.
Fourth Filing - 05/02/2019: FY 19, Qtr 3, Item # 18:
On May 2, 2019, CDB issued an Emergency Purchase Extension for dates through 04/30/2020 with a revised
estimated cost placeholder of $100,000.00 for Nest Builders, Inc. and $100,000.00 for Chas F. Bruckner & Sons,
Inc.
Third Filing - 02/28/2019: FY 19, Qtr 3, Item # 18:
On March 28, 2019, CDB issued a revision to the Emergency Purchase stating for dates 2/4/2019 through
05/04/2019 with an estimated cost of $100,000.00 for Nest Builders, Inc. and $200,000.00 for Chas F. Bruckner &
Sons, Inc.
Second Filing - 02/11/2019: FY 19, Qtr 3, Item # 18:
On February 11, 2019, a second vendor was included for this emergency purchase. Chas F. Bruckner & Sons, Inc.
will provide installation of new flush hydrants and point-of-use mixing valves. In addition, point of entry filtration
needs to be added to filter bacteria from the water, goose-neck faucets need to be added to sinks to facilitate the
implementation of PALL filter devices and maintain the plumbing code standards. "Hot taps" are required to boost
disinfection of the incoming water and bolus injection cart equipment. Also requested, is installation of point of use
filters on water fixtures, and an underground utility locater is needed to identify and terminate dead leg plumbing.
Incorporated documents include the March 2009 Standard Documents for Construction & Supplement and the
design and specifications provided by the A/E of record and approved by CDB. This vendor has an expected start
date of 02/11/2019 through 05/04/2019 with an Original Estimated Cost of $100,000.00, increasing the Revised
State Estimate to $350,000.00
Original Filing - 02/04/2019: FY 19, Qtr 3, Item # 18:
On January 8, 2019, a sole case of Legionellosis was detected in a resident who lived at the Manteno Veterans'
Home. The Department of Veterans’ Affairs requests that the Capital Development Board procure vendors under
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2020 through June 30, 2020
emergency purchases to provide various upgrades to the facility's water distribution system to alleviate further
cases of Legionellosis. The scope of work provides for installing new flush hydrants and point-of-use mixing valves.
In addition point of entry filtration needs to be added to filter bacterial from the water, goose-neck faucets need to
be added to sinks to facilitate the implementation of PALL filter devices and maintain the plumbing code standards.
"Hot taps" are required to boost disinfection of the incoming water and bolus injection cart equipment. Also
requested is installation of point of using filters on water fixtures, and an underground utility locater is needed to
identify and terminate dead leg plumbing. Incorporated documents include the March 2009 Standard Documents for
Construction & Supplement and the March 2009 Design and Construction Manual & Supplement. This Emergency
Purchase has an expected start date of 02/01/2019 through 05/01/2019 with an Original Estimated Cost of
$250,000.00 Nest Builders, Inc.
Signed By: Chris Miles, Executive II
Vendor: Nest Builders, Inc. & Chas F. Bruckner & Son, Inc. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $250,000.00 $7,900,000.00 $0.00 $0.00 20 4
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2020 through June 30, 2020
69 Capital Development Board File Date: 5/29/2020
Fourth Filing - 05/29/2020:
An Emergency Purchase Extension was received on May 29, 2020 requesting an extension for dates starting
06/18/2020 to 10/01/2020 revising the current contract amount for Farnsworth Group, Inc. to $141,100.00 and
Limbaugh Construction Co. to $2,825,099.35, for a total amount of $2,966,199.35. The extension expenditure is not
assessed and will be charged for time only.
Third Filing - 03/13/2020:
The scope of this Emergency Purchase for Farnsworth Group, Inc. has been expanded, adding a new Statewide
Processing Center ("SPC") at Alton Mental Health Center which will require additional temporary workspace in
Willow Hall as well as permanent workspace in Maple as suggested by the A/E of record and approved by CDB.
The scope of work also includes design services for the renovation of Willow Hall into a temporary workspace for a
Statewide Processing Center ("SPC") as well as design services for the renovation of Maple Hall for permanent
workspace. The revision is for dates starting 10/21/2019 to 07/01/2020 at an additional estimated cost of
$285,000.00, revising the total estimated cost to $1,410,000.00.
Second Filing - 12/13/2019:
An Emergency Purchase Extension was received on December 13, 2019, for Farnsworth Group Inc. & Limbaugh
Construction Company Inc., requesting an extension for dates starting 01/02/2020 to 07/01/2020 at an additional
estimated cost of $0.00, keeping the estimated cost at $1,125,000.00.
Original Filing - 10/21/2019:
On August 30, 2019, the Centers for Medicare and Medicaid Services (Federal CMS) approved a Corrective Action
Plan (CAP) submitted by the Illinois Department of Healthcare and Family Services (HFS) in response to
deficiencies outlined in a December 2018 and February 2019 Federal inspections. The CAP is to correct areas where
the State of Illinois is out of compliance with Federal Medicaid laws for, among other reasons, failure to allow
beneficiaries to respond and provide renewal forms or necessary information through any of the modes of
submission which includes telephone, (specifically, HFS as the State Medicaid Agency and the Illinois Department
of Human Services (DHS), the agency that makes determinations on public benefits). This CAP includes a plan to
create a new call center at Alton to address these findings and it is to be fully functional on April 1, 2020. Therefore,
DHS has asked that CDB procure vendor(s) under an emergency declaration to renovate the first floor of Holly
Hall into a call center. The call center is necessary to alleviate wait times as high as 50 minutes and abandonment
rates well exceeding 50%. This potentially endangers hundreds of thousands of Illinoisans and puts them at risk for
not having food or getting needed medical attention if they cannot reach DHS to apply for public benefits. Not only
is the State of Illinois under a CAP from federal CMS, but we are also under a CAP from the United States
Department of Agriculture (USDA) Food and Nutrition Service (FNS) on SNAP benefits (for timeliness issues).
The scope of work provides for design services to renovate the existing interior space for approximately 80
workers. The work includes removal of existing walls and finishes, the creation of new toilet rooms, office space,
and breakroom. The existing electrical must be replaced and HVAC system must be modified to accommodate the
increased occupant load. The existing entrances will have to be modified for accessibility. The existing elevator must
be repaired. A new parking lot will be constructed to accommodate the increased occupancy of the building. This
project includes the removal of asbestos-containing materials. Lead removal may also be required. This Emergency
Purchase has an expected start date of 10/21/2019 through 01/18/2020 with an Original Estimated Cost of
$125,000.00 for Farnsworth Group and $1,000,000.00 for Limbaugh Construction Company, Inc..
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2020 through June 30, 2020
Signed By: Chris Miles, Executive II
Vendor: Farnsworth Group, Inc. & Limbaugh Construction Co., Inc. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $1,125,000.00 $2,966,199.35 $0.00 $0.00 20 4
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2020 through June 30, 2020
70 Capital Development Board File Date: 5/29/2020
Fourth Filing - 05/29/2020:
An Emergency Purchase Extension was received on May 29, 2020 requesting an extension for dates starting
06/18/2020 to 09/30/2020 revising the current contract amount for Brown Electric, Inc. $255,286.59 and WRF
Engineers to $51,500.00, for a total amount of $306,786.59. The extension expenditure is not assessed and will be
charged for time only.
Third Filing - 03/02/2020: FY20, Qtr 2, Item# 29:
An Emergency Purchase Extension was received on March 2, 2020, requesting an extension for dates starting
04/08/2020 to 06/30/2020 at an additional estimated cost of $0.00, keeping the estimated cost at $470,000.00.
Second Filing - 01/09/2020: FY20, Qtr 2, Item# 29:
On January 9, 2020 and Emergency Purchase Statement was received to include Brown Electric, Inc.. Brown
Electric will provide construction services for the replacement of the employee duress system at Chester Mental
Health Center as directed by the architect/engineer of record. Some abatement is possible. Incorporated documents
include the March 2009 Standard Documents for Construction & Supplement and design documents provided by
the Architect/Engineer of record and approved by CDB. This Emergency Purchase has an expected start date of
01/09/2020 through 04/07/2020 with an Original Estimated Cost of $370,000.00, revising the estimated cost to
$470,000.00
Original Filing - 12/23/2019: FY20, Qtr 2, Item# 29:
On August 20, 2019, a survey of the employee duress system at the Chester Mental Health Center was conducted
to determine if necessary actions were needed to prevent or minimize a serious disruption of the system. The
Chester Mental Health Center is a 28 building maximum security facility established in 1975. The survey indicates
the current system is over 24 years old, the original manufacturer is no longer in business, and repair parts are
extremely difficult to locate or do not exist. The duress system is used to alert security and medical personnel that
additional staff are required at an area immediately to protect both staff and patients and allows for rapid response
to any critical situation throughout the facility. An emergency could consist of anything from a staff assault, patient
assault, or even a medical emergency. The scope of work provides for the investigation and assessment of the
employee duress system in this 28 building facility and to provide design services for its entire replacement. Some
abatement is possible. Incorporated documents include the March 2009 Standard Documents for Construction &
Supplement and the March 2009 Design and Construction Manual & Supplement. WRF Engineers is authorized to
proceed with the scope of work outlined in this Emergency Purchase Statement. The cost for Professional Services
provided under this procurement is estimated not to exceed $100K. The contract amount is not to be exceeded
without prior authorization from the Capital Development Board in consultation with the Chief Procurement
Office. This Emergency Purchase has an expected start date of 12/23/2019 through 03/21/2020 with an Original
Estimated Cost of $100,000.00.
Signed By: Chris Miles, Executive II
Vendor: WRF Engineers & Brown Electric, Inc. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2020 through June 30, 2020
State Cost: $100,000.00 $306,786.59 $0.00 $0.00 20 4
Federal Cost: $0.00 $0.00
71 Capital Development Board File Date: 4/1/2020
Latest Filing - 04/01/2020:
The Actual Total Cost of FY20, Qtr 3, Item# 18 is $29,376.00.
Original Filing - 02/24/2020:
The Capital Development Board (CDB) has procured an Architect/Engineer under existing Qualifications Based
Selection processes for design services to replace HVAC systems and boiler components at the Illinois Youth
Center - Pere Marquette. The project is in the early stages of design and is not scheduled for bidding until May of
2020. On February 16, 2020, facility staff notified CDB that the boiler supplying heat to the school building has
failed. Facility staff contacted Kane Mechanical, Inc. to assess the boiler and it was deemed not repairable. The
boiler was subsequently "red-tagged" by Ameren and the gas has been shut off as a result of carbon monoxide. The
Department of Juvenile Justice (DJJ) is concerned that without supplying proper heat to the building, damage to
piping as a result of freezing could take place and the lack of heat poses a threat the health and safety of the schools
occupants. Therefore, DJJ has asked that CDB procure vendors under an emergency declaration to replace the boiler
as quickly as possible to restore heat to the facility. Although the parent project will not require a boiler in the
School Building, the new boiler will be re-located to the Administration Building as part of the overall project that is
being designed. Considering the time frames needed for design, bidding and award procedures for the overall project,
the replacement of the HVAC systems under the existing processes would not begin until after the heating season.
Therefore, in order to maintain sufficient heat throughout the rest of the winter for occupants and staff, an
emergency declaration is necessary to replace the failed boiler as quickly as possible. The remaining scope of work
will be designed and constructed under normal design/bidding processes. This Emergency Purchase has an expected
start date of 02/20/2020 through 05/19/2020 with an Original Estimated Cost of $30,000.00.
Signed By: Chris Miles, Executive II
Vendor: Kane Mechanical Inc. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $30,000.00 $29,376.00 $29,376.00 20 4
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2020 through June 30, 2020
72 Capital Development Board File Date: 4/17/2020
Latest Filing - 04/17/2020:
The Actual Total Cost of FY20, Qtr 3, Item# 19 is $0.00.
Original Filing - 03/13/2020: 02/05/2020: FY20, Qtr 3, Item# 19:
The Department of Revenue has notified CDB that the Willard Ice Building’s Uninterrupted Power Supply
("UPS") system has failed and can no longer be repaired. The UPS is a system that provides emergency power to a
load when the main power source fails. A UPS differs from the standby emergency generator in that it will provide
near-instantaneous protection from input power interruptions, by supplying energy stored in batteries. It is a type
of continual power system used to protect hardware such as computers, data centers, telecommunication equipment
or other electrical equipment where an unexpected power disruption could cause injuries, fatalities, serious business
disruption or data loss. Though the actual extent of potential damage to Revenue's data structure and tax record
maintenance is undetermined at this time, loss of power supply to the Willard Ice Building is expected to have a
major impact on the agency’s integrity of tax data records. Revenue's UPS Vendor was unable to get the USP
system back on-line and recommends replacing the system because the current system is beyond its useful life.
Revenue is now completely without a UPS backup. Due to the failure of the system and ineffective attempted
repairs, emergency purchases are necessary to prevent a serious disruption in critical State services and to insure the
integrity of State records. The scope of work provides for an assessment of the existing Uninterrupted Power
Supply ("UPS") system, recommendations for temporary and permanent solutions, including cost estimates and
lead times, and expedited design services for the replacement of the system including any ancillary components.
This Emergency Purchase has an expected start date of 03/13/2020 through 06/10/2020 with an Original Estimated
Cost of $50,000.00.
Signed By: Chris Miles, Executive II
Vendor: BRiC Partnership, LLC Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $50,000.00 $0.00 $0.00 20 4
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2020 through June 30, 2020
73 Capital Development Board File Date: 6/17/2020
Second Filing - 06/17/2020:
UPDATED BASED ON UNDISCOVERED CONDITIONS: The scope of work provides for the replacement of
the failed steam and condensate pipe including any ancillary components as directed by the Architect/Engineer of
record. Asbestos abatement will be required. Additionally, limited shoring and asbestos abatement work in the
tunnels will be necessary in order to complete the emergency piping replacement work as a precautionary measure
to protect the safety of facility staff and the project team. Incorporated documents include the March 2009
Standard Documents for Construction & Supplement and design documents provided by the Architect/Engineer of
record and approved by CDB. Services provided under this procurement should not exceed $719,647.66, which is a
placeholder prior to entering into a Construction Contract, without prior authorization from the Capital
Development Board in consultation with the Chief Procurement Office. An Emergency Purchase Extension was
received on June 18, 2020 requesting an extension for dates starting 06/15/2020 to 09/12/2020, revising the total
estimated cost to $719,647.66.
Original Filing - 03/18/2020:
The scope of work provides for the replacement of the failed steam and condensate pipe including any ancillary
components as directed by the Architect/Engineer of record. Asbestos abatement may be required. Incorporated
documents include the March 2009 Standard Documents for Construction & Supplement and design documents
provided by the Architect/Engineer of record and approved by CDB. Services provided under this procurement
should not exceed $100,000.00, which is a placeholder prior to entering into a Construction Contract, without prior
authorization from the Capital Development Board in consultation with the Chief Procurement Office. Final Actual
Costs will be reported upon project completion and project close-out. This Emergency Purchase has an expected
start date of 03/18/2020 through 06/15/2020 with an Original Estimated Cost of $325,000.00.
Signed By: Chris Miles, Executive II
Vendor: Amber Mechanical Contractors, Inc. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $325,000.00 $719,647.66 $0.00 $0.00 20 4
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2020 through June 30, 2020
74 Capital Development Board File Date: 5/14/2020
Second Filing - 05/14/2020:
An Emergency Purchase Extension was received on May 14, 2020 requesting an extension for dates starting
06/02/2020 to 09/30/2021 revising the current contract amount for BRiC Partnership to $46,800.00 and R.D.
Lawrence Construction Co. to $925,352.00, for a total amount of $972,152.00. The extension expenditure is not
assessed and will be charged for time only.
Original Filing - 03/20/2020:The scope of work provides for construction services for the preparation of isolation
rooms as directed by the architect/engineer of record and approved by CDB. Alterations shall be made to the
existing HVAC system, adjacent toilet rooms, and installation of a negative pressure air system as necessary.
Incorporated documents include the March 2009 Standard Documents for Construction & Supplement and design
documents provided by the A/E of record and approved by CDB. Services provided under this procurement should
not exceed $10,000.00, which is a place-holder prior to entering into a Construction Contract if needed, without
prior authorization from the Capital Development Board in consultation with the Chief Procurement Office. Final
Actual Costs will be reported upon project completion and project close-out. This Emergency Purchase has an
expected start date of 03/22/2020 through 06/18/2020 with an Original Estimated Cost of $10,000.00 for BRiC
Partnership and $10,000.00 for R D Lawrence Construction Company.
Signed By: Chris Miles, Executive II
Vendor: BriC Partnership & R D Lawrence Construction Co. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $20,000.00 $972,152.00 $0.00 $0.00 20 4
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2020 through June 30, 2020
75 Capital Development Board File Date: 6/29/2020
Latest Filing - 06/29/2020:
The Actual Total Cost of FY20, Qtr 3, Item# 22 is $100,000.00.
Original Filing - 03/23/2020:
The scope of work provides for construction services for the creation of isolation rooms by way of isolation of the
existing HVAC returns, installation of HEPA filtration to the existing HVAC system, air balancing, and installation
of a negative pressure air system in approximately 15 rooms. Alterations to adjacent toilet rooms will be provided
as necessary. Incorporated documents include the March 2009 Standard Documents for Construction &
Supplement and design documents provided by the A/E of record and approved by CDB. Final Actual Costs will be
reported upon project completion and project close-out. This Emergency Purchase has an expected start date of
03/20/2020 through 05/15/2020 with an Original Estimated Cost of $300,000.00 for Anchor Mechanical and
$50,000.00 for Nest Builders.
Signed By: Chris Miles, Executive II
Vendor: Anchor Mechanical and Nest Builders Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $350,000.00 $100,000.00 $100,000.00 20 4
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2020 through June 30, 2020
76 Capital Development Board File Date: 5/14/2020
Second Filing - 05/14/2020:
An Emergency Purchase Extension was received on May 14, 2020 requesting an extension for dates starting
06/02/2020 to 09/30/2021 revising the current contract amount amount to $54,500.00. The extension expenditure is
not assessed and will be charged for time only.
Original Filing - 03/24/2020:
In preparation for patients that are receiving mental health treatment at Kiley Developmental Center, who might
potentially be diagnosed with Covid-19 or show similar symptoms, the Department of Human Services is
requesting emergency purchases from CDB to assess and potentially renovate space in 3 homes for isolation rooms.
This project began through an Emergency Selection of an Architect/Engineer (“A/E”); this exempts the selection
from a 14-day solicitation required through Qualifications-Based Selection (“QBS”). Considering the time frames
needed for the selection, negotiation and execution of an A/E contract, followed by bidding and award procedures if
construction services are necessary, an assessment and/or renovation work at Kiley Developmental Center under the
existing processes would likely not begin for several months. For this reason, emergency purchases are necessary
for Architect/Engineer services to assess, provide guidance and potentially design isolation rooms as quickly as
possible in order to protect against the threat to public health and safety and to minimize a serious disruption in
critical State services. IMEG Corp., located in Gurnee, IL was selected to provide architect/engineering services as
they have the necessary experience for this work, are relatively in close proximity to the site and they can respond
immediately to this request for emergency services. This Emergency Purchase has an expected start date of
03/24/2020 through 06/21/2020 with an Original Estimated Cost of $50,000.00.
Signed By: Chris Miles, Executive II
Vendor: IMEG Corp. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $50,000.00 $54,500.00 $0.00 $0.00 20 4
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2020 through June 30, 2020
77 Capital Development Board File Date: 5/14/2020
Third Filing - 06/05/2020: FY20, Qtr 3, Item# 26:
An Emergency Purchase Extension was received on June 5, 2020 requesting an extension for dates starting
06/02/2020 to 09/30/2021 revising the current contract amount to $144,094.00. The extension expenditure is not
assessed and will be charged for time only.
Second Filing - 05/14/2020: FY20, Qtr 3, Item# 26:
An Emergency Purchase Extension was received on May 14, 2020 requesting an extension for dates starting
06/02/2020 to 09/30/2021 revising the current contract amount to $59,436.00. The extension expenditure is not
assessed and will be charged for time only.
Original Filing - 03/24/2020: FY20, Qtr 3, Item# 26:
In preparation for patients that are receiving mental health treatment at Fox Developmental Center, who might
potentially be diagnosed with Covid-19 or show similar symptoms, the Department of Human Services is
requesting emergency purchases from CDB to assess and potentially renovate space in Living Units 1B and 2B for
isolation rooms. This project began through an Emergency Selection of an Architect/Engineer (“A/E”); this exempts
the selection from a 14-day solicitation required through Qualifications-Based Selection (“QBS”). Considering the
time frames needed for the selection, negotiation and execution of an A/E contract, followed by bidding and award
procedures if construction services are necessary, an assessment and/or renovation work at Fox Developmental
Center under the existing processes would likely not begin for several months. For this reason, emergency purchases
are necessary for Architect/Engineer services to assess, provide guidance and potentially design isolation rooms as
quickly as possible in order to protect against the threat to public health and safety and to minimize a serious
disruption in critical State services. Farnsworth Group, Inc. located in Bloomington, IL was selected to provide
architect/engineering services as they have the necessary experience for this work, are relatively in close proximity
to the site and they can respond immediately to this request for emergency services. This Emergency Purchase has
an expected start date of 03/24/2020 through 06/21/2020 with an Original Estimated Cost of $50,000.00.
Signed By: Chris Miles, Executive II
Vendor: Farnsworth Group, Inc. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $50,000.00 $144,094.00 $0.00 $0.00 20 4
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2020 through June 30, 2020
78 Capital Development Board File Date: 5/14/2020
Second Filing - 05/14/2020:
An Emergency Purchase Extension was received on May 14, 2020 requesting an extension for dates starting
06/02/2020 to 09/30/2021 revising the current contract amount to $75,000.00. The extension expenditure is not
assessed and will be charged for time only.
Original Filing - 03/24/2020:
In preparation for patients that are receiving mental health treatment at Choate Mental Health and Developmental
Center, who might potentially be diagnosed with Covid-19 or show similar symptoms, the Department of Human
Services is requesting emergency purchases from CDB to assess and potentially renovate space in Cottages 4, 5, 6
and 7 as well as Oak Hall for isolation rooms. This project began through an Emergency Selection of an
Architect/Engineer (“A/E”); this exempts the selection from a 14-day solicitation required through Qualifications-
Based Selection (“QBS”). Considering the time frames needed for the selection, negotiation and execution of an A/E
contract, followed by bidding and award procedures if construction services are necessary, an assessment and/or
renovation work at Choate Mental Health & Developmental Center under the existing processes would likely not
begin for several months. For this reason, emergency purchases are necessary for Architect/Engineer services to
assess, provide guidance and potentially design isolation rooms as quickly as possible in order to protect against the
threat to public health and safety and to minimize a serious disruption in critical State services. Eggemeyer
Associates Architects, Inc., located in Herrin, IL was selected to provide architect/engineering services as they have
the necessary experience for this work, are relatively in close proximity to the site and they can respond
immediately to this request for emergency services. This Emergency Purchase has an expected start date of
03/24/2020 through 06/21/2020 with an Original Estimated Cost of $50,000.00.
Signed By: Chris Miles, Executive II
Vendor: Eggemeyer Associates Architects, Inc. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $50,000.00 $75,000.00 $0.00 $0.00 20 4
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2020 through June 30, 2020
79 Capital Development Board File Date: 5/29/2020
Second Filing - 05/29/2020:
An Emergency Purchase Extension was received on May 29, 2020 requesting an extension for dates starting
06/17/2020 to 09/30/2020 revising the current contract amount to $627,728.00. The extension expenditure is not
assessed and will be charged for time only.
Original Filing - 03/24/2019:
In preparation for patients that are receiving mental health treatment at Ludeman Developmental Center and Shapiro
Developmental Center, who might potentially be diagnosed with Covid-19 or show similar symptoms, the
Department of Human Services is requesting emergency purchases from CDB to assess and potentially renovate
space in 4 homes at Ludeman Developmental Center and Building 603 at Shapiro Developmental Center for
isolation rooms. This project began through an Emergency Selection of an Architect/Engineer (“A/E”); this exempts
the selection from a 14-day solicitation required through Qualifications-Based Selection (“QBS”). Considering the
time frames needed for the selection, negotiation and execution of an A/E contract, followed by bidding and award
procedures if construction services are necessary, an assessment and/or renovation work at Ludeman Developmental
Center and Shapiro Developmental Center under the existing processes would likely not begin for several months.
For this reason, emergency purchases are necessary for Architect/Engineer services to assess, provide guidance and
potentially design isolation rooms as quickly as possible in order to protect against the threat to public health and
safety and to minimize a serious disruption in critical State services. Knight E/A, Inc., located in Chicago, IL was
selected to provide architect/engineering services as they have the necessary experience for this work, are relatively
in close proximity to the site and they can respond immediately to this request for emergency services. This
Emergency Purchase has an expected start date of 03/24/2020 through 06/21/2020 with an Original Estimated Cost
of $50,000.00.
Signed By: Chris Miles, Executive II
Vendor: Knight E/A, Inc. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $50,000.00 $627,728.00 $0.00 $0.00 20 4
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2020 through June 30, 2020
80 Capital Development Board File Date: 5/14/2020
Second Filing 0 05/14/2020:
An Emergency Purchase Extension was received on May 14, 2020 requesting an extension for dates starting
06/02/2020 to 09/30/2021. The extension expenditure is not assessed and will be charged for time only.
Original Filing – 03/27/2020:
In preparation for patients that are receiving mental health treatment at Kiley Developmental Center, who might
potentially be diagnosed with Covid-19 or show similar symptoms, the Department of Human Services is
requesting emergency purchases from CDB to assess and renovate space in Homes 5, 6, 13 and 24 for isolation
rooms. This project began through an Emergency Selection of an Architect/Engineer (“A/E”); this exempts the
selection from a 14-day solicitation required through Qualifications-Based Selection (“QBS”). Considering the time
frames needed for the selection, negotiation and execution of an A/E contract, followed by bidding and award
procedures, renovation work at Kiley Developmental Center under the existing processes would likely not begin for
several months. For this reason, emergency purchases are necessary to provide renovation work for the
implementation of isolation rooms as quickly as possible in order to protect against the threat to public health and
safety and to minimize a serious disruption in critical State services. A.L.L. Masonry Construction Co., Inc.,
located in Chicago, IL was selected to provide construction services as they have the necessary experience for this
work, are relatively in close proximity to the site and they can respond immediately to this request for emergency
services. This Emergency Purchase has an expected start date of 03/27/2020 through 06/21/2020 with an Original
Estimated Cost of $100,000.00.
Signed By: Chris Miles, Executive II
Vendor: A.L.L. Masonry Construction Co., Inc. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $100,000.00 $0.00 $0.00 20 4
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2020 through June 30, 2020
81 Capital Development Board File Date: 5/14/2020
Third Filing - 06/05/2020: FY20, Qtr 3, Item# 33:
An Emergency Purchase Extension was received on June 5, 2020 requesting an extension for dates starting
06/02/2020 to 09/30/2021 revising the current contract amount to $350,000.00. The extension expenditure is not
assessed and will be charged for time only.
Second Filing - 05/14/2020: FY20, Qtr 3, Item# 33:
An Emergency Purchase Extension was received on May 14, 2020 requesting an extension for dates starting
06/02/2020 to 09/30/2021. The extension expenditure is not assessed and will be charged for time only.
Original Filing – 03/27/2020: FY20, Qtr 3, Item# 33:
In preparation for patients that are receiving mental health treatment at Fox Developmental Center, who might
potentially be diagnosed with Covid-19 or show similar symptoms, the Department of Human Services is
requesting emergency purchases from CDB to assess and renovate space in Units 1C, 2C and 3C in Bldg. 8 and
Units 1B, 2B and 3B in Bldg. 1 for isolation rooms. This project began through an Emergency Selection of an
Architect/Engineer (“A/E”); this exempts the selection from a 14-day solicitation required through Qualifications-
Based Selection (“QBS”). Considering the time frames needed for the selection, negotiation and execution of an A/E
contract, followed by bidding and award procedures, renovation work at Fox Developmental Center under the
existing processes would likely not begin for several months. For this reason, emergency purchases are necessary to
provide renovation work for the implementation of isolation rooms as quickly as possible in order to protect against
the threat to public health and safety and to minimize a serious disruption in critical State services. CAD
Construction, Inc., located in Tremont, IL was selected to provide construction services as they have the necessary
experience for this work, are relatively in close proximity to the site and they can respond immediately to this
request for emergency services. This Emergency Purchase has an expected start date of 03/27/2020 through
06/21/2020 with an Original Estimated Cost of $100,000.00.
Signed By: Chris Miles, Executive II
Vendor: CAD Construction Inc. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $100,000.00 $350,000.00 $0.00 $0.00 20 4
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2020 through June 30, 2020
82 Capital Development Board File Date: 5/14/2020
Second Filing - 05/14/2020:
An Emergency Purchase Extension was received on May 14, 2020 requesting an extension for dates starting
06/02/2020 to 09/30/2021 revising the current contract amount to $981,500.00. The extension expenditure is not
assessed and will be charged for time only.
Original Filing - 03/27/2020:
In preparation for patients that are receiving mental health treatment at Choate Mental Health and Developmental
Center, who might potentially be diagnosed with Covid-19 or show similar symptoms, the Department of Human
Services is requesting emergency purchases from CDB to assess and renovate space in Cottages 4, 5, 6 and 7 as well
as Oak Hall for isolation rooms. This project began through an Emergency Selection of an Architect/Engineer
(“A/E”); this exempts the selection from a 14-day solicitation required through Qualifications-Based Selection
(“QBS”). Considering the time frames needed for the selection, negotiation and execution of an A/E contract,
followed by bidding and award procedures, renovation work at Choate Mental Health & Developmental Center
under the existing processes would likely not begin for several months. For this reason, emergency purchases are
necessary to provide renovation work for the implementation of isolation rooms as quickly as possible in order to
protect against the threat to public health and safety and to minimize a serious disruption in critical State services.
H & N Construction, Inc., located in Steeleville, IL was selected to provide construction services as they have the
necessary experience for this work, are relatively in close proximity to the site and they can respond immediately to
this request for emergency services. This Emergency Purchase has an expected start date of 03/27/2020 through
06/21/2020 with an Original Estimated Cost of $100,000.00.
Signed By: Chris Miles, Executive II
Vendor: H & N Construction, Inc. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $100,000.00 $981,500.00 $0.00 $0.00 20 4
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2020 through June 30, 2020
83 Capital Development Board File Date: 5/29/2020
Second Filing - 05/29/2020:
An Emergency Purchase Extension was received on May 29, 2020 requesting an extension for dates starting
06/17/2020 to 09/30/2020 revising the current contract amount to $2.019,098.00. The extension expenditure is not
assessed and will be charged for time only.
Original Filing - 03/27/2020:
In preparation for patients that are receiving mental health treatment at Shapiro Developmental Center, who might
potentially be diagnosed with Covid-19 or show similar symptoms, the Department of Human Services is
requesting emergency purchases from CDB to assess and renovate space in Building 603 at Shapiro Developmental
Center for isolation rooms. This project began through an Emergency Selection of an Architect/Engineer (“A/E”);
this exempts the selection from a 14-day solicitation required through Qualifications-Based Selection (“QBS”).
Considering the time frames needed for the selection, negotiation and execution of an A/E contract, followed by
bidding and award procedures, renovation work at Shapiro Developmental Center under the existing processes
would likely not begin for several months. For this reason, emergency purchases are necessary to provide
renovation work for the implementation of isolation rooms as quickly as possible in order to protect against the
threat to public health and safety and to minimize a serious disruption in critical State services. Livewire Electrical
Systems, Inc., located in Calumet Park, IL was selected to provide construction services as they have the necessary
experience for this work, are relatively in close proximity to the site and they can respond immediately to this
request for emergency services. This Emergency Purchase has an expected start date of 03/27/2020 through
06/21/2020 with an Original Estimated Cost of $100,000.00.
Signed By: Chris Miles, Executive II
Vendor: Livewire Electrical Systems Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $100,000.00 $2,019,098.00 $0.00 $0.00 20 4
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2020 through June 30, 2020
84 Capital Development Board File Date: 5/29/2020
Second Filing - 05/29/2020:
An Emergency Purchase Extension was received on May 29, 2020 requesting an extension for dates starting
06/17/2020 to 09/30/2020 revising the current contract amount to $3,484,946.00. The extension expenditure is not
assessed and will be charged for time only.
Original Filing – 03/27/2020:
In preparation for patients that are receiving mental health treatment at Ludeman Developmental Center, who might
potentially be diagnosed with Covid-19 or show similar symptoms, the Department of Human Services is
requesting emergency purchases from CDB to assess and renovate space in Homes 4, 8, 33, 46 and 48 at Ludeman
Developmental Center for isolation rooms. This project began through an Emergency Selection of an
Architect/Engineer (“A/E”); this exempts the selection from a 14-day solicitation required through Qualifications-
Based Selection (“QBS”). Considering the time frames needed for the selection, negotiation and execution of an A/E
contract, followed by bidding and award procedures, renovation work at Ludeman Developmental Center under the
existing processes would likely not begin for several months. For this reason, emergency purchases are necessary to
provide renovation work for the implementation of isolation rooms as quickly as possible in order to protect against
the threat to public health and safety and to minimize a serious disruption in critical State services. The Bowa
Group, Inc., located in Chicago, IL was selected to provide construction services as they have the necessary
experience for this work, are relatively in close proximity to the site and they can respond immediately to this
request for emergency services. This Emergency Purchase has an expected start date of 03/27/2020 through
06/21/2020 with an Original Estimated Cost of $100,000.00.
Signed By: Chris Miles, Executive II
Vendor: The Bowa Group, Inc. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $100,000.00 $3,484,946.00 $0.00 $0.00 20 4
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2020 through June 30, 2020
85 Capital Development Board File Date: 5/28/2020
Second Filing - 05/28/2020:
An Emergency Purchase Extension was received on May 28, 2020 requesting an extension for dates starting
06/11/2020 to 09/30/2020 revising the current contract amount to $193,711.00. The extension expenditure is not
assessed and will be charged to be determined.
Original Filing - 03/30/2020:
In preparation for residents at Manteno Veterans' Home, who might potentially be diagnosed with Covid-19 or
show similar symptoms, the Department of Veterans Affairs is requesting emergency purchases from CDB to
assess and potentially renovate space for isolation rooms. This project began through an Emergency Selection of an
Architect/Engineer (“A/E”); this exempts the selection from a 14-day solicitation required through Qualifications-
Based Selection (“QBS”). Considering the time frames needed for the selection, negotiation and execution of an A/E
contract, followed by bidding and award procedures if construction services are necessary, an assessment and/or
renovation work at Manteno Veterans' Home under the existing processes would likely not begin for several
months. For this reason, emergency purchases are necessary for Architect/Engineer services to assess, provide
guidance and potentially design isolation rooms as quickly as possible in order to protect against the threat to public
health and safety and to minimize a serious disruption in critical State services. Rubinos and Mesia Engineers, Inc.,
located in Chicago, IL was selected to provide architect/engineering services as they have the necessary experience
for this work, are relatively in close proximity to the site and they can respond immediately to this request for
emergency services. This Emergency Purchase has an expected start date of 03/29/2020 through 06/26/2020 with an
Original Estimated Cost of $50,000.00.
Signed By: Chris Miles, Executive II
Vendor: Rubinos and Mesia Engineers, Inc. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $50,000.00 $193,711.00 $0.00 $0.00 20 4
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2020 through June 30, 2020
86 Capital Development Board File Date: 5/21/2020
Second Filing - 05/21/2020:
An Emergency Purchase Extension was received on May 21, 2020 requesting an extension for dates starting
06/09/2020 to 12/31/2021 revising the current contract amount to $40,171.00. The extension expenditure is not
assessed and will be charged for time only.
Original Filing - 03/30/2020:
In preparation for residents at Anna Veterans' Home, who might potentially be diagnosed with Covid-19 or show
similar symptoms, the Department of Veterans Affairs is requesting emergency purchases from CDB to assess and
potentially renovate space for isolation rooms. This project began through an Emergency Selection of an
Architect/Engineer (“A/E”); this exempts the selection from a 14-day solicitation required through Qualifications-
Based Selection (“QBS”). Considering the time frames needed for the selection, negotiation and execution of an A/E
contract, followed by bidding and award procedures if construction services are necessary, an assessment and/or
renovation work at Anna Veterans' Home under the existing processes would likely not begin for several months.
For this reason, emergency purchases are necessary for Architect/Engineer services to assess, provide guidance and
potentially design isolation rooms as quickly as possible in order to protect against the threat to public health and
safety and to minimize a serious disruption in critical State services. Eggemeyer Associates Architects, Inc., located
in Herrin, IL was selected to provide architect/engineering services as they have the necessary experience for this
work, are relatively in close proximity to the site and they can respond immediately to this request for emergency
services This Emergency Purchase has an expected start date of 03/29/2020 through 06/26/2020 with an Original
Estimated Cost of $50,000.00.
Signed By: Chris Miles, Executive II
Vendor: Eggemeyer Associates Architects, Inc. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $50,000.00 $40,171.00 $0.00 $0.00 20 4
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2020 through June 30, 2020
87 Capital Development Board File Date: 5/21/2020
Second Filing - 05/21/2020:
An Emergency Purchase Extension was received on May 21, 2020 requesting an extension for dates starting
06/06/2020 to 09/30/2020 revising the current contract amount to $97,900.00. The extension expenditure is not
assessed and will be charged for time only.
Original Filing - 03/30/2020:
In preparation for residents at LaSalle Veterans' Home, who might potentially be diagnosed with Covid-19 or show
similar symptoms, the Department of Veterans Affairs is requesting emergency purchases from CDB to assess and
potentially renovate space for isolation rooms. This project began through an Emergency Selection of an
Architect/Engineer (“A/E”); this exempts the selection from a 14-day solicitation required through Qualifications-
Based Selection (“QBS”). Considering the time frames needed for the selection, negotiation and execution of an A/E
contract, followed by bidding and award procedures if construction services are necessary, an assessment and/ or
renovation work at LaSalle Veterans' Home under the existing processes would likely not begin for several months.
For this reason, emergency purchases are necessary for Architect/Engineer services to assess, provide guidance and
potentially design isolation rooms as quickly as possible in order to protect against the threat to public health and
safety and to minimize a serious disruption in critical State services. Kluber, Inc., located in Batavia, IL was selected
to provide architect/engineering services as they have the necessary experience for this work, are relatively in close
proximity to the site and they can respond immediately to this request for emergency
services. This Emergency Purchase has an expected start date of 03/29/2020 through 06/26/2020 with an Original
Estimated Cost of $50,000.00.
Signed By: Chris Miles, Executive II
Vendor: Kluber, Inc. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $50,000.00 $97,900.00 $0.00 $0.00 20 4
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2020 through June 30, 2020
88 Capital Development Board File Date: 5/21/2020
Second Filing - 05/21/2020:
An Emergency Purchase Extension was received on May 21, 2020 requesting an extension for dates starting
06/09/2020 to 09/30/2021. The extension expenditure is not assessed and will be charged for time only.
Original Filing - 03/30/2020:
In preparation for residents at Quincy Veterans' Home, who might potentially be diagnosed with Covid-19 or show
similar symptoms, the Department of Veterans Affairs is requesting emergency purchases from CDB to assess and
potentially renovate space for isolation rooms. This project began through an Emergency Selection of an
Architect/Engineer (“A/E”); this exempts the selection from a 14-day solicitation required through Qualifications-
Based Selection (“QBS”). Considering the time frames needed for the selection, negotiation and execution of an A/E
contract, followed by bidding and award procedures if construction services are necessary, an assessment and/or
renovation work at Quincy Veterans' Home under the existing processes would likely not begin for several months.
For this reason, emergency purchases are necessary for Architect/Engineer services to assess, provide guidance and
potentially design isolation rooms as quickly as possible in order to protect against the threat to public health and
safety and to minimize a serious disruption in critical State services. Poepping, Stone, Bach & Associates, Inc.,
located in Quincy, IL was selected to provide architect/engineering services as they have the necessary experience
for this work, are relatively in close proximity to the site and they can respond immediately to this request for
emergency services This Emergency Purchase has an expected start date of 03/29/2020 through 06/26/2020 with an
Original Estimated Cost of $50,000.00.
Signed By: Chris Miles, Executive II
Vendor: Poepping, Stone, Bach & Associates, Inc. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $50,000.00 $0.00 $0.00 20 4
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2020 through June 30, 2020
89 Capital Development Board File Date: 5/21/2020
Second Filing - 05/21/2020:
An Emergency Purchase Extension was received on May 21, 2020 requesting an extension for dates starting
06/09/2020 to 12/31/2021 revising the current contract amount to $469,000.00. The extension expenditure is not
assessed and will be charged for time only.
Original Filing - 03/31/2020:
In preparation for patients that are receiving mental health treatment at Anna Veterans' Home, who might
potentially be diagnosed with Covid-19 or show similar symptoms, the Department of Veterans Affairs is
requesting emergency purchases from CDB to assess and renovate space for isolation rooms. This project began
through an Emergency Selection of an Architect/Engineer (“A/E”); this exempts the selection from a 14-day
solicitation required through Qualifications-Based Selection (“QBS”). Considering the time frames needed for the
selection, negotiation and execution of an A/E contract, followed by bidding and award procedures, renovation work
at Anna Veterans' Home under the existing processes would likely not begin for several months. For this reason,
emergency purchases are necessary to provide renovation work for the implementation of isolation rooms as
quickly as possible in order to protect against the threat to public health and safety and to minimize a serious
disruption in critical State services. H & N Construction, Inc., located in Steeleville, IL was selected to provide
construction services as they have the necessary experience for this work, are relatively in close proximity to the
site and they can respond immediately to this request for emergency services. This Emergency Purchase has an
expected start date of 03/31/2020 through 06/26/2020 with an Original Estimated Cost of $100,000.00.
Signed By: Chris Miles, Executive II
Vendor: H & N Construction, Inc. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $100,000.00 $469,000.00 $0.00 $0.00 20 4
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2020 through June 30, 2020
90 Capital Development Board File Date: 5/28/2020
Second Filing - 05/28/2020:
An Emergency Purchase Extension was received on May 28, 2020 requesting an extension for dates starting
06/11/2020 to 09/30/2020 revising the current contract amount to $2,055,675.00. The extension expenditure is not
assessed and will be determined.
Original Filing - 03/31/2020:
In preparation for patients that are receiving mental health treatment at Manteno Veterans' Home, who might
potentially be diagnosed with Covid-19 or show similar symptoms, the Department of Veterans Affairs is
requesting emergency purchases from CDB to assess and renovate space for isolation rooms. This project began
through an Emergency Selection of an Architect/Engineer (“A/E”); this exempts the selection from a 14-day
solicitation required through Qualifications-Based Selection (“QBS”). Considering the time frames needed for the
selection, negotiation and execution of an A/E contract, followed by bidding and award procedures, renovation work
at Manteno Veterans' Home under the existing processes would likely not begin for several months. For this reason,
emergency purchases are necessary to provide renovation work for the implementation of isolation rooms as
quickly as possible in order to protect against the threat to public health and safety and to minimize a serious
disruption in critical State services. Ujamaa Construction, Inc., located in Chicago, IL was selected to provide
construction services as they have the necessary experience for this work, are relatively in close proximity to the
site and they can respond immediately to this request for emergency services. This Emergency Purchase has an
expected start date of 03/31/2020 through 06/28/2020 with an Original Estimated Cost of $100,000.00.
Signed By: Chris Miles, Executive II
Vendor: Ujamaa Construction Co. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $100,000.00 $2,055,675.00 $0.00 $0.00 20 4
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2020 through June 30, 2020
91 Toll Highway Authority, Illinois State File Date: 5/5/2020
Tenth Filing - 05/05/20: FY19, Qtr 1, Item# 15:
On May 5, 2020, an actual cost statement was received reporting the Total Cost expended for dates 10/01/2019
through 12/31/2019 at $0.00. The Toll Highway elected not to exercise an extension.
.
Ninth Filing - 10/15/2019: FY19, Qtr 1, Item# 15:
On October 15, 2019, an actual cost statement was received reporting the Total Cost expended for dates 07/01/2019
through 09/30/2019 at 299,258.75.
Eighth Filing - 09/24/2019: FY 19, Qtr 1, Item# 15:
An Emergency Purchase Extension was received on September 24, 2019 requesting an extension for dates starting
10/01/2019 to 12/31/2019 at an additional estimated cost of $300,000.00, revising the total estimated cost to
$1,900,000.00.
Seventh Filing - 07/25/2019: FY 19, Qtr 1, Item# 15
On July 12, 2019, an actual cost statement was received reporting the Total Cost expended for dates 04/01/2019
through 06/30/2019 at 196,517.50.
Sixth Filing - 06/28/2019: FY 19, Qtr 1, Item# 15
An Emergency Purchase Extension was received on June 28, 2019 requesting an extension for dates starting
07/01/2019 to 09/30/2019 at an additional estimated cost of $300,000.00, revising the total estimated cost to
$1,600,000.00.
Fifth Filing - 04/19/2019: FY 19, Qtr 1, Item# 15
On April 19, 2019, an actual cost statement was received reporting the Total Cost expended for dates 10/02/2018
through 03/31/2019 at 528,003.75.
Fourth Filing - 04/01/2019: FY 19, Qtr 1, Item# 15:
An Emergency Purchase Extension was received on April 1, 2019 requesting an extension for dates starting
04/01/2019 to 06/30/2019 at an additional estimated cost of $300,000.00, revising the total estimated cost to
$1,300,000.00.
Third Filing - 12/21/2018: FY 19, Qtr 1, Item# 15:
On December 21, 2018, an actual cost statement was received reporting the Actual Total Cost expended for dates
07/02/2018 through 10/01/2018 at $365,217.50.
Second Filing - 10/02/2018: FY 19, Qtr 1, Item# 15:
An Emergency Purchase Extension was received on October 2, 2018 requesting an extension for dates starting
10/02/2018 to 03/31/2019 at an additional estimated cost of $300,000.00, revising the total estimated cost to
$1,000,000.00.
Original Filing - 07/03/2018: FY 19, Qtr 1, Item# 15:
Law Enforcement Systems LLC ("LES") successfully provided out-of-state registration retrieval services for the
Tollway via sole source contract through June 30, 2017 (IPB #22037863). The sole source contract was necessary
to mitigate risks as the Tollway transitioned to a new back-office system. Since transitioning to the new system,
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2020 through June 30, 2020
the Tollway pursued a replacement contract via competitive bid which was awarded on 8/21/17 (IPB #22040567).
On 9/5/17, one of the six bidding vendors filed a protest with the office of the Chief Procurement Officer. During
this time, the Tollway processed two small purchase contracts with LES to ensure business continuity. On
12/12/17, the Chief Procurement Officer issued a letter denying the protest. On 12/20/17, the Tollway executed a
contract with RGA Solutions LLC to perform services under contract. On 1/10/18, the Tollway issued a 90-day
emergency procurement with LES (IPB#22041782) to ensure services continued until the new contract with RGA
was up and running to performance standards. The Tollway must issue this emergency contract in order to prevent
a serious disruption in critical State services that affect the collection of substantial State revenues. Without these
services in place, the Tollway will jeopardize $250,000 to $450,000 in revenue per week. This Emergency Purchase
has an expected start date of 07/02/2018 through 10/01/2018 with an Original Estimated Cost of $700,000.00.
Signed By: John Donato, Chief Procurement Office/APO
Vendor: Law Enforcement Systems LLC Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $700,000.00 $1,900,000.00 $1,388,997.50 $1,388,997.50 20 4
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2020 through June 30, 2020
92 Toll Highway Authority, Illinois State File Date: 6/25/2020
Latest Filing - 06/25/2020:
The Actual Total Cost of FY20, Qtr 3, Item# 42 is $242,378.80.
Original Filing - 01/07/2020
IGOR provides services to package and distribute l-PASS transponders, l-PASS gift cards, and dual hook-and-loop
mounting strips, as well as inventory and back-end support services, in coordination with the Tollway's l-PASS
retail program. The services provided through this contract are critical to the continuation of the l-PASS retail
program. Electronic tolling accounts for 90% of all toll revenue collected. The availability of transponders via retail
outlets is a necessity. Non-approval of this procurement would significantly handicap the Tollway in providing
new and replacement transponders to its very large electronic tolling customer base (over four million l-PASS
accounts and over five million transponders in use) and the resulting revenue loss would be significant. This
Emergency Purchase has an expected start date of 01/01/2020 through 03/31/2020 with an Original Estimated Cost
of $600,000.00.
Signed By: John Donato, Chief of Procurement
Vendor: IGOR The Watchdog Corp. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $600,000.00 $242,378.80 $242,378.80 20 4
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2020 through June 30, 2020
93 Illinois State University File Date: 5/6/2020
Latest Filing - 05/06/2020:
The Actual Total Cost of FY19, Qtr 4, Item# 21 was revised to $348,231.10.
Latest Filing - 08/28/2019: : FY19, Qtr 4, Item# 21:
The Actual Total Cost of FY19, Qtr 4, Item# 21 is $338,631.00.
Original Filing - 06/07/2019: FY19, Qtr 4, Item# 21:
The University awarded a contract for A/E Consulting at Watterson Towers. This emergency/quick purchase was
required due to a situation in which immediate action was needed to prevent any disruption in University services.
ISU identified an HVAC systems issue at the Watterson Towers requiring complex repairs while the residence halls
are vacant. WJE and its subcontractors will provide architectural and engineering consulting services to assist ISU's
contractors in completing necessary repairs prior to the Fall 2019 semester. Failure to complete this project prior to
August 15, 2019, would cause ISU to have to relocate a substantial portion of the residents at considerable expense
and disruption to the Fall 2019 semester operations. This Emergency Purchase has an expected start date of
06/04/2019 through 09/02/2019 with an Original Estimated Cost of $460,000.00. Funding is from bond revenue.
Signed By: Ernest Olson, Director of Purchasing
Vendor: Wiss, Janney, Eistner Associates, Inc. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $460,000.00 $348,231.10 $348,231.10 20 4
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2020 through June 30, 2020
94 Northern Illinois University File Date: 5/11/2020
Latest Filing - 05/11/2020:
The Actual Total Cost of FY20, Qtr 3, Item# 43 is $118,457.00.
Original Filing - 03/13/2020:
The Northern Public Radio transmitter cannot broadcast without these repairs. This is a FCC violation. This is the
main transmitter that feeds the LaSalle, Sterling, Freeport and Rockford repeaters. Without this, no WNIJ
broadcasting can occur. This affects 60,000 listeners, including donors and advertisers. Northern Public Radio has a
long standing relationship with this vendor and due to that relationship, the vendor provided a substantial discount
on these parts. Due to the urgent situation of the transmitter being completely down, we do not have time to see is
any other vendors carry these parts (this is highly specialized equipment and not widely available). This Emergency
Purchase has an expected start date of 03/12/2020 with an Original Estimated Cost of $118,727.00.
Signed By: Antoinetto Bridges, Director, Procurement
Vendor: Broadcasters General Store, Inc. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $118,727.00 $118,457.00 $118,457.00 20 4
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2020 through June 30, 2020
95 University of Illinois File Date: 5/5/2020
Latest Filing - 05/05/2020:
The Actual Total Cost of FY20, Qtr 2, Item# 34 is $42,613.87.
Original Filing - 11/20/2019:
Operate the University of Illinois Waste Transfer Station (WTS) and haul University solid waste from the WTS.
The services will include, but not be limited to providing trailers and containers for use, hauling trailers and
containers from the site, sorting recyclable materials from the waste stream, and operating and maintaining
equipment on site. This Emergency Purchase has an expected start date of 12/01/2019 through 02/29/2020 with an
Original Estimated Cost of $105,000.00.
Signed By: Brad Henson, Director of Purchasing
Vendor: Allied Waste Transportation dba Republic Services, Inc. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $105,000.00 $42,613.87 $42,613.87 20 4
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2020 through June 30, 2020
96 University of Illinois File Date: 5/1/2020
Latest Filing - 05/01/2020:
The Actual Total Cost of FY20, Qtr 3, Item# 45 is $489,376.00.
Original Filing - 02/11/2020:
This transaction is for 8,200kg of tungsten powder. Tungsten powder is a component of an electromagnetic
calorimeter being constructed for the sPHENIX Project to be located at the Brookhaven National Laboratory. A
research team at UIUC has developed a specialized casting process to create calorimeter blocks for the Brookhaven
National Laboratory. The federal granting agency, Brookhaven National Laboratory, has directed the University of
Illinois Urbana-Champaign to purchase tungsten powder, in accordance with CFR 200.320(f)((2), from HC Stark
Incorporated (Applicable Illinois Statute: 30 ILCS 500/20-30). This emergency quick purchase is being pursued to
avoid the detrimental research impact of a six-month delay and an additional $76,000 that would be required to
qualify an alternative vendor's tungsten powder. This Emergency Purchase has an expected start date of 02/11/2020
with an Original Estimated Cost of $489,376.00, using Federal Funds.
Signed By: Brad Henson, Director of Purchasing
Vendor: HC Stark Incorporated Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $0.00 $0.00 $0.00 20 4
Federal Cost: $489,376.00 $489,376.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2020 through June 30, 2020
97 University of Illinois File Date: 6/4/2020
Latest Filing - 06/04/2020:
The Actual Total Cost of FY20, Qtr 3, Item# 46 is $43,756.65.
Original Filing - 02/26/2020: FY20, Qtr 3, Item# 46:
UIC is currently working with Bottling Group LLC/Pepsi Beverage Company to provide bottled beverages: soda,
water, juice, bag in box liquids for sale on 3 campuses and for the hospital. This Emergency Purchase has an
expected start date of 02/20/2020 through 05/20/2020 with an Original Estimated Cost of $450,000.00.
Signed By: Debra Matlock, Purchasing Director
Vendor: Bottling Group LLC/Pepsi Beverage Company Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $450,000.00 $43,756.65 $43,756.65 20 4
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2020 through June 30, 2020
98 University of Illinois File Date: 5/4/2020
Latest Filing - 05/04/2020:
The Actual Total Cost of FY20, Qtr 3, Item# 47 is $200,800.00.
Original Filing - 03/05/2020:
Scientific Surplus received a refurbished New Brunswick Bioflo Pro 500L Fermentor that matches other New
Brunswick equipment currently in the IBLR facility. This equipment is in excellent condition. This request fills a
need that has become immediate as we have clients preparing to send us samples that will require this larger
fermenter. If the department were to competitively solicit this need, the anticipated cost would be between
$300,000 and $350,000 depending on selected options and installation costs. Purchasing the unit identified here,
while refurbished, will present a cost savings of to the department and university of approximately between
$100,000 and $150,000.Refurbished units only become available at select times (e.g. the decommissioning of a lab)
and don't remain available long enough to accommodate the competitive bidding process. The fermenters are
specifically designed stainless steel aseptic tanks with controls, valves, and instrumentation to monitor processes
inside the tank they will be used for industrial biotech fermentation processes in our research programs.1 -
5001New Brunswick Bioflo Pro. This Emergency Purchase has an expected start date of 03/03/2020 with an
Original Estimated Cost of $200,800.00.
Signed By: Brad Henson,
Vendor: Scientific Surplus Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $200,800.00 $200,800.00 $200,800.00 20 4
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2020 through June 30, 2020
99 University of Illinois File Date: 6/17/2020
Second Filing - 06/17/2020:
An Emergency Purchase Extension was received on June 17, 2020 requesting an extension for dates starting
06/17/2020 to 06/16/2021 at an additional estimated cost of $995,000.00, revising the total estimated cost to
$1,245,000.00.
Original Filing: 03/23/2020:
COVID 19-Cleaning and sanitizing services as needed for UIC campus facilities during COVID-19 health crisis.
This Emergency Purchase has an expected start date of 03/19/2020 through 06/17/2020 with an Original Estimated
Cost of $250,000.00.
Signed By: Debra Matlock, Director Of Purchasing
Vendor: BMS CATBMS Enterprises LLC Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $250,000.00 $1,245,000.00 $0.00 $0.00 20 4
Federal Cost: $0.00 $0.00
100 University of Illinois File Date: 5/5/2020
Latest Filing - 05/05/2020:
The Actual Total Cost of FY20, Qtr 3, Item# 52 is $108,000.00.
Original Filing - 03/31/2020:
Laptops for student/faculty/staff technology loaner program to facilitate on-line learning during COVID-19
pandemic. This Emergency Purchase has an expected start date of 03/13/2020 with an Original Estimated Cost of
$108,000.00.
Signed By: Bradley Henson, Director of Purchasing
Vendor: Matrix Systems Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $108,000.00 $108,000.00 $108,000.00 20 4
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2020 through June 30, 2020
101 University of Illinois File Date: 6/30/2020
Latest Filing - 06/30/2020:
The Actual Total Cost of FY20, Qtr 3, Item# 53 is $125,000.00.
Original Filing - 03/31/2020:
University Researchers originally procured a series of parts to assemble a ventilator prototype on March 19, 2020
for $10,500 to aid in the response to the COVID-19 pandemic. After development and testing, the University now
has a functional prototype that we believe will aid medical professional in the fight against COVID-19. This
emergency purchase is to fund the production of additional ventilators for the medical community. This Emergency
Purchase has an expected start date of 03/27/2020 with an Actual Cost of $125,000.00.
Signed By: Bradley Henson, Director of Purchasing
Vendor: Fast Radius Inc. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $125,000.00 $125,000.00 $125,000.00 20 4
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2020 through June 30, 2020