LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2020 through September 30, 2020
1 Central Management Services, Department of File Date: 8/18/2020
Original Filing - 08/18/2020:
This lease is currently in holdover and holdover expires on August 25,2020, at which time the vendor will stop
receiving rent payments. This facility is a DHS Division of Rehabilitative Services office providing programs to
persons with disabilities. These services are critical for DHS's response to the COVID-19 pandemic. This
Emergency Purchase has an expected start date of 08/06/2020 through 11/24/2020 with an Actual Cost of
$8,811.30.
Signed By: Albert Coll, Property and Transaction Manager
Vendor: Meadows, LLC Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $8,811.30 $8,811.30 $8,811.30 21 1
Federal Cost: $0.00 $0.00
2 Central Management Services, Department of File Date: 8/18/2020
Original Filing - 08/18/2020:
This lease went into holdover on March 1, 2020. DHS desires to remain in this space. The lease is currently in
holdover and holdover expires on August 31, 2020,at which time the vendor will stop receiving rent payments. The
continuous operation of the above referenced facility is an integral part of the DHS response to COVID-19.This
facility is a DHS Family Community Resource Center providing support for customers receiving Long Term Care
Assistance. This Emergency Purchase has an expected start date of 09/01/2020 through 11/30/2020 with an Actual
Cost of $24,629.64.
Signed By: Albert Coll, Property and Transaction Manager
Vendor: MBA Enterprises-3, Inc. an Illinois Corporation Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $24,629.64 $24,629.64 $24,629.64 21 1
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2020 through September 30, 2020
3 Central Management Services, Department of File Date: 8/18/2020
Original Filing - 08/18/2020:
This lease is currently in holdover and holdover expires on August 28,2020,at which time the vendor will stop
receiving rent payments. This facility is a DHS Family Community Resource Center providing cash assistance,
child care assistance, EarnFare, emergency food and shelter, food stamps, funeral and burial benefits, general or
transitional assistance, homeless prevention, immigrant and refugee assistance, medical programs, supportive
housing and Temporary assistance for Needy Families (TANF). These services are critical to the South Side of
Chicago and the increased community needs during the COVID-19 pandemic. This Emergency Purchase has an
expected start date of 08/07/2020 through 11/27/2020 with an Actual Cost of $61,727.55.
Signed By: Albert Coll, Property & Transaction Manager
Vendor: A.A.M.S. Corp. d/b/a American Asset Management Svs. Corp. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $61,727.55 $61,727.55 $61,727.55 21 1
Federal Cost: $0.00 $0.00
4 Central Management Services, Department of File Date: 8/25/2020
Original Filing - 08/25/2020
This facility is the Southeast DHS Family Community Resource Center providing services to a four zip-code area.
Services include assistance to the blind and disabled, cash assistance, child care assistance, EarnFare, emergency food
and shelter, food stamps, funeral and burial benefits, general or transitional assistance, homeless prevention,
immigrant and refugee assistance, medical programs, supportive housing and Temporary assistance for Needy
Families (TANF). This office and these services are critical to the communities they serve and the increased
community needs during the COVID-19 pandemic. This Emergency Purchase has an expected start date of
09/01/2020 through 11/29/2020 with an Actual Cost of $164,189.19.
Signed By: Albert Coll,
Vendor: Chicago Title Land Company Trust Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $164,189.19 $164,189.19 $164,189.19 21 1
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2020 through September 30, 2020
5 Central Management Services, Department of File Date: 8/25/2020
Original Filing - 08/25/2020:
Lease 6596 is located at 148 S Western Avenue, Carpentersville, IL. IDES has occupied this location since 2006.
IDES submitted a space request to exercise the renewal option, however due to staff turnover, CMS was unable to
exercise the renewal option prior to its commencement on March 1,2020. IDES desires to remain in this space. The
lease is currently in holdover and holdover expires on August 31,2020,at which time the vendor will stop receiving
rent payments. If the vendor stops receiving rent payments, the vendor may become unable to perform the contract
IDES operations may be disrupted and IDES may be forced to relocate. This office is critical to the IDES response
to the COVID-19 pandemic, as directed by the Disaster Proclamation of March 9,2020 which was followed by
subsequent disaster proclamations dated April 30, 2020,May 29,2020,June 26,2020,and July 24,2020. This facility
is a statewide IDES claims processing center. The processing of unemployment claims are critical to the State's
response to the COVID-19 pandemic. This Emergency Purchase has an expected start date of 09/01/2020 through
11/29/2020 with an Actual Cost of $19,375.52.
Signed By: Albert Call, Property Manager
Vendor: Springhill Marketplace, LLC Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $19,375.52 $19,375.52 $19,375.52 21 1
Federal Cost: $0.00 $0.00
6 Central Management Services, Department of File Date: 8/25/2020
Original Filing - 08/25/2020:
This facility is a DCFS field office serving DeKaib, Ogle, Lee and Boone Counties, primarily providing child
protection investigation and placement and intact services. These services are critical to DCFS's response to the
COVID-19 pandemic. This Emergency Purchase has an expected start date of 09/01/2020 through 11/29/2020 with
an Actual Cost of $49,790.26.
Signed By: Albert Coll, Property Manager
Vendor: Jeffrey W. Richardson Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $49,790.26 $49,790.26 $49,790.26 21 1
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2020 through September 30, 2020
7 Central Management Services, Department of File Date: 9/16/2020
Original Filing - 09/16/2020:
Lease 5215 is located at 1010 Dixie Highway, Chicago Heights, IL. DHS has occupied this location since 1993. This
facility is a DHS Division of Rehabilitative Services field office serving the surrounding area. This facility provides
services to persons with disabilities with the goal of helping them to lead an independent life. These services are
critical to DHS's response to the COVID-19 pandemic. This Emergency Purchase has an expected start date of
10/01/2020 through 12/29/2020 with an Actual Cost of $45,731.14.
.
Signed By: Albert Coll, Property and Transactions Manager
Vendor: Chicago Title Land Trust Company Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $45,731.14 $45,731.14 $45,731.14 21 1
Federal Cost: $0.00 $0.00
8 Central Management Services, Department of File Date: 9/16/2020
Original Filing - 09/16/2020:
Lease 3530 is located at 837. S. Westmore-Meyers Road, Lombard, IL. This facility is IDES's primary statewide
call center for employment claimants, receiving more than 1M telephone calls annually. These services are critical to
IDES's response to the COVID-19 pandemic. This Emergency Purchase has an expected start date of 10/01/2020
through 12/29/2020 with an Actual Cost of $45,742.67.
Signed By: Albert Coll, Property and Transaction Manager
Vendor: Illinois Holdings (USA), Inc. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $45,742.67 $45,742.67 $45,742.67 21 1
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2020 through September 30, 2020
9 Central Management Services, Department of File Date: 9/16/2020
Original Filing - 09/16/2020:
Lease 4840 is located at 300 Maine Street, Quincy, IL. This facility is a DHS Family Community Resource Center
(FCRC). This facility provides assistance to the aged, blind and disabled. It also provides cash assistance and
emergency food and shelter. It also provides Food Stamps and funeral/burial benefits. The office also includes 4
HFS employees that work on child support enforcement and collections. These services are critical to DHS's
response to the COVID-19 pandemic. This Emergency Purchase has an expected start date of 10/01/2020 through
12/29/2020 with an Actual Cost of $33,206.95.
Signed By: Albert Coll, Property and Transactions Manager
Vendor: Ellington Development, Inc. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $33,206.95 $33,206.95 $33,206.95 21 1
Federal Cost: $0.00 $0.00
10 Central Management Services, Department of File Date: 9/16/2020
Original Filing - 09/16/2020:
Lease 2378 is located at 11203 South Ellis Street, Chicago, IL. DHS has occupied this location since 1975.This
facility is a DHS Roseland neighborhood Family Community Resource Center (FCRC) office. This office serves the
neighborhood by providing a variety of services including cash assistance, child care assistance, Earn Fare, Earned
Income Tax Credit assistance, emergency food and shelter, food stamps, transition assistance, TANF, supportive
housing, and other vital services. These services are critical to DHS's response to the COVID-19 pandemic. This
Emergency Purchase has an expected start date of 10/01/2020 through 12/29/2020 with an Actual Cost of
$89,882.02.
Signed By: Albert Coll, Property and Transaction Manager
Vendor: Chicago Title Land Trust Company Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $89,882.02 $89,882.02 $89,882.02 21 1
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2020 through September 30, 2020
11 Central Management Services, Department of File Date: 9/16/2020
Original Filing - 09/16/2020:
Lease 6293 is located at 300 Maine Street, Quincy, IL.HFS has occupied this location through its own lease since
2009. This facility is an HFS child support enforcement office serving a 21 county area. These services are critical
to HFS's response to the COVID-19 pandemic. This Emergency Purchase has an expected start date of 10/01/2020
through 12/29/2020 with an Actual Cost of $3,925.91.
Signed By: Albert Coll, Property and Transactions Manager
Vendor: Ellington Development, Inc. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $3,925.91 $3,925.91 $3,925.91 21 1
Federal Cost: $0.00 $0.00
12 Central Management Services, Department of File Date: 9/16/2020
Original Filing - 09/16/2020:
Lease 5326 is located at 4 W. Old State Capitol Plaza, Springfield, IL. DCFS has occupied this location since 1996.
This facility is a DCFS administrative office. The office houses IT, Quality Assurance, Child Quality Review,
Legal, Labor Relations, and Administrative Case Review. These services are critical to DCFS's response to the
COViD-19 pandemic. This Emergency Purchase has an expected start date of 10/01/2020 through 12/29/2020 with
an Actual Cost of $103,563.16.
Signed By: Albert Coll, Property and Transaction Manager
Vendor: Basco, Inc. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $103,563.16 $103,563.16 $103,563.16 21 1
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2020 through September 30, 2020
13 Central Management Services, Department of File Date: 9/23/2020
Original Filing - 09/23/2020:
Lease 5506 is located at 107 North 3rd Street, Quincy, IL. IDES has occupied this location since 2000. IDES
submitted a space request to pursue an Alt-RFI extension, however, due to staff turnover, CMS was unable to
complete the new lease prior to the expiration of the old lease. IDES desires to remain in this space. This facility is
an IDES field office. It provides unemployment, job search and training, and workforce development programs to a
five county area. These services are critical to IDES's response to the COVID-19 pandemic. This Emergency
Purchase has an expected start date of 10/01/2020 through 12/29/2020 with an Actual Cost of $37,266.73.
Signed By: Albert Coll, Property and Transaction Manager
Vendor: Mississippi Valley Development, Inc. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $37,266.73 $37,266.73 $37,266.73 21 1
Federal Cost: $0.00 $0.00
14 Central Management Services, Department of File Date: 9/23/2020
Original Filing - 09/23/2020:
Lease 5593 is located at 107 North 3rd Street, Quincy, IL. IDES has occupied this location since 2000. DCFS
submitted a space request to pursue an Alt-RFI extension, however, due to staff turnover, CMS was unable to
complete the new lease prior to the expiration of the old lease. DCFS desires to remain in this space. This facility is
a DCFS field office serving Adams, Pike, and Hancock counties, providing child protective investigations, intact and
placement, and foster parent licensing and training. These services are critical to DCFS's response to the COVID-19
pandemic. This Emergency Purchase has an expected start date of 10/01/2020 through 12/29/2020 with an Actual
Cost of $33,633.36.
Signed By: Albert Coll, Property and Transaction Manager
Vendor: Mississippi Valley Development, Inc. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $33,633.36 $33,633.36 $33,633.36 21 1
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2020 through September 30, 2020
15 Innovation & Technology, Department of File Date: 9/28/2020
Original Filing - 06/29/2020:
This emergency is to continue services under the Oracle Software Master contract for annual maintenance and
support of Oracle hardware and software, until the new master contract is negotiated and executed. The current
emergency contract expires 9/28/2020. This new emergency will be the same terms and conditions as the current
emergency contract. Failure to purchase ongoing maintenance on this software places the State at risk for the
product to stop working or extended service interruptions as a result of the loss of vendor upgrades or software
patches, vendor provided technical support, etc. This Emergency Purchase has an expected start date of 09/29/2020
through 12/27/2020 with an Original Estimated Cost of $2,000,000.00.
Signed By: Dante Watson, APO
Vendor: Mythics, Inc. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $2,000,000.00 $0.00 $0.00 21 1
Federal Cost: $0.00 $0.00
16 Natural Resources, Department of File Date: 8/10/2020
Original Filing - 08/10/2020:
The Illinois Department of Natural Resources (IDNR) requires emergency concession services at the Golconda
Marina, located in Pope County along the Ohio River.
Mr. Willis will be authorized to collect fees for daily,
overnight and seasonal boat slip rental, dispense fuel, and offer for sale food, confections, hot and cold non-alcoholic
beverages, tobacco products, selected souvenirs and novelties in good character, clothing, newspapers, boating
equipment, bait, hunting/fishing licenses, marine, fishing, hunting, picnic and camping supplies, offer boat rental and
State of Illinois Lottery Tickets.
Mr. Millis will be responsible for general routine maintenance and repairs plus
safety and security at the site.
Immediate concession services are necessary to prevent a potential threat to
public safety, further damage to State property, and disruption of services providing for the collection of substantial
State revenues. This Emergency Purchase has an expected start date of 08/05/2020 through 11/02/2020 with an
Original Actual Cost of $0.00.
Signed By: Craig Foxall, APO
Vendor: Larry W. Millis, LLC Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $0.00 $0.00 $0.00 21 1
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2020 through September 30, 2020
17 Natural Resources, Department of File Date: 9/16/2020
Original Filing - 09/16/2020:
The vendor has the capacity and ability to break down and remove the large amount of tree damage left behind from
the storm. Matthiessen State Park has been shut down and 20% of the trails at Starved Rock State Park are still
closed until the debris is removed. The storm happened on August 10, 2020 and the Park was without power and
communications until August 13. On August 13 the Site Superintendent was contacted by IDNR FEMA and by the
Regional Forester, Randy Timmons. From August 13 until August 18 the Site Superintendent and the Regional
Forester conducted the damage assessment to develop the scope of work. Vendor shall cut up all the trees and
branches that have fallen throughout the park and remove the debris which created a very hazardous condition for
anyone in the area. Illinois will lose significant visitation and revenue if these areas are not cleaned up immediately.
This Emergency Purchase has an expected start date of 09/09/2020 through 12/07/2020 with an Original Estimated
Cost of $127,000.00
Signed By: Von Bandy, Office Director
Vendor: MAC Industrial Services, Inc, Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $127,000.00 $0.00 $0.00 21 1
Federal Cost: $0.00 $0.00
18 Corrections, Department of File Date: 7/9/2020
Original Filing - 07/09/2020:
The vendor will provide pancakes and waffles to ICI. This will allow ICI to provide these items to customers on
time without interruption in service. This Emergency Purchase has an expected start date of 07/13/2020 through
10/11/2020 with an Original Estimated Cost of $151,420.00.
Signed By: Justin Weigler, ICI Procurement Liaison
Vendor: Good Source Solutions, Inc. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $151,420.00 $0.00 $0.00 21 1
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2020 through September 30, 2020
19 Corrections, Department of File Date: 7/23/2020
Original Filing - 07/23/2020:
Horizons is a real estate company that is interested in providing transitional housing for sex offenders to reintegrate
into the community. Horizons will be able to provide immediate transitional housing that will meet the transitional
living needs for sex offenders on parole. They will provide up to six beds for IDOC. This Emergency Purchase has
an expected start date of 07/17/2020 through 10/14/2020 with an Original Estimated Cost of $131,400.00.
Signed By: Jacenta Wilson, APO
Vendor: Horizon Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $131,400.00 $0.00 $0.00 21 1
Federal Cost: $0.00 $0.00
20 Corrections, Department of File Date: 7/23/2020
Original Filing - 07/23/2020:
Walton Management is a real estate company that is interested in providing transitional housing for sex offenders to
reintegrate into the community. Walton Management will be able to provide immediate transitional housing that
will meet the transitional living needs for sex offenders on parole. Dr. Glenn H. Walton Sr. has a 5 bedroom home in
Springfield, IL to house sex offenders transitioning out of IDOC and into the community. Dr. Walton is able to
offer case management services, meet all basic needs, and produce an environment consistent with successful
reintegration into the community. Dr. Walton understands the importance of public safety and the security needed
to run this type of program. Dr. Walton has not been given the opportunity to submit a formal plan, but would be
a great candidate to meet IDOC’s urgent need to transition Murphy Class Members into the community. Prior to
7/8/2020 Sex Offender Services was in the midst of forming a relationship with Dr. Walton to begin providing
housing to Murphy Class Members. This Emergency Purchase has an expected start date of 07/17/2020 through
10/14/2020 with an Original Estimated Cost of $146,000.00.
Signed By: Jacenta Wilson, APO
Vendor: Walton Management Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $146,000.00 $0.00 $0.00 21 1
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2020 through September 30, 2020
21 Corrections, Department of File Date: 7/23/2020
Original Filing - 07/23/2020:
New Beginnings will be able to provide immediate transitional housing that will meet the transitional living needs for
sex offenders on parole. This contract would offer up to 25 beds in Chicago, IL for sex offenders that need to
transition into the community from IDOC facilities. New Beginnings is able to offer case management services,
meet all basic needs, and produce an environment consistent with successful reintegration into the community and
understands the importance of public safety and the security needed to run this type of program. This Emergency
Purchase has an expected start date of 07/17/2020 through 10/14/2020 with an Original Estimated Cost of
$1,186,250.00.
Signed By: Jacenta Wilson, APO
Vendor: New Beginnings Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $1,186,250.00 $0.00 $0.00 21 1
Federal Cost: $0.00 $0.00
22 Corrections, Department of File Date: 7/23/2020
Original Filing - 07/23/2020:
Home At Last will be able to provide immediate transitional housing that will meet the transitional living needs for
sex offenders on parole. This contract would offer 10 transitional beds in Cook County and proposal includes
ability to serve ex-offenders with moderate mental illness. Home At Last is able to offer case management services,
meet all basic needs, and produce an environment consistent with successful reintegration into the community and
understands the importance of public safety and the security needed to run this type of program. This Emergency
Purchase has an expected start date of 07/17/2020 through 10/14/2020 with an Original Estimated Cost of
$292,000.00.
Signed By: Jacenta Wilson, APO
Vendor: Home at Last Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $292,000.00 $0.00 $0.00 21 1
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2020 through September 30, 2020
23 Corrections, Department of File Date: 8/6/2020
Original Filing - 08/06/2020:
Services for the duration of the term shall be scheduled and prioritized by the Department. Services under this
contract will be limited to those related to stabilization and support of the Offender/Youth 360 environment.
Stabilization and support is defined as vendor provided end-user services that allows for previously developed
applications to be retooled and adjusted in order to achieve continuous and uninterrupted service delivery. The
scope of services include: programming modifications, minor development, addressing outstanding technical debts,
and testing needed to validate application performance and accuracy in data reporting. Stabilization and support
does not include system redesigns, staff training, or expansion of applications beyond the scope of what is already
in process or materially different than previously scoped services.
Examples of work to be performed under this
emergency contract include, but are not limited to, addressing work flow process errors, stabilizing the application,
testing of existing programs and applications, providing routine and as-needed maintenance, and implementing
Offender/Youth 360 software platforms.
This Emergency Purchase has an expected start date of 07/31/2020
through 10/28/2020 with an Original Estimated Cost of $6,800,000.00.
Signed By: Jacenta Wilson, APO
Vendor: Microsoft Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $6,800,000.00 $0.00 $0.00 21 1
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2020 through September 30, 2020
24 Corrections, Department of File Date: 9/21/2020
Original Filing - 09/21/2020:
The Illinois Department of Corrections needs to procure a qualified electrical vendor to replace a failed main
electrical feeder to the Medium Security Gate House CO786 at the Pontiac Facility. The MSU Gate House is
currently operating on temporary installed power cables. The electrical repairs are critical due to the dangerous
nature of the failed main electrical system. A vendor is needed immediately to repair the system to prevent safety
and security issues. This Emergency Purchase has an expected start date of 09/21/2020 through 12/12/2020 with an
Original Estimated Cost of $22,000.00.
Signed By: Jacenta Wilson, Agency Procurement Officer
Vendor: Block Electric Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $22,000.00 $0.00 $0.00 21 1
Federal Cost: $0.00 $0.00
25 Corrections, Department of File Date: 9/28/2020
Original Filing - 09/28/2020:
Hand N Hand will be able to provide immediate transitional housing that will meet the transitional living needs for
sex offenders on parole. This contract would offer 10 transitional beds in Cook County and proposal includes
ability to serve ex-offenders with moderate mental illness. Hand N Hand is able to offer case management services,
meet all basic needs, and produce an environment consistent with successful reintegration into the community and
understands the importance of public safety and the security needed to run this type of program. This Emergency
Purchase has an expected start date of 09/14/2020 through 12/12/2020 with an Original Estimated Cost of
$57,600.00.
Signed By: Jacenta Wilson, APO
Vendor: Hand N Hand Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $57,600.00 $0.00 $0.00 21 1
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2020 through September 30, 2020
26 Human Services, Department of File Date: 8/19/2020
Original Filing - 08/19/2020:
Established vendor, member of Illinois Small Business Set Aside Program, and master contract holder with multi-
year relationship with IDHS was able to procure and deliver hand sanitizer for COVID19 Crisis in a short
timeframe. 20,000 16.9 ounce and 40,000 8 ounce bottles alcohol based gel hand sanitizer with a pump dispenser.
This Emergency Purchase has an expected start date of 08/13/2020 through 09/30/2020 with an Actual Cost of
$180,000.00.
Signed By: Jean Sandstrom, Agency Procurement Office
Vendor: The Moving Concierge Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $0.00 $0.00 $0.00 21 1
Federal Cost: $180,000.00 $180,000.00
27 Human Services, Department of File Date: 8/24/2020
Original Filing - 08/24/2020:
This vendor will supply 378,450 Disposable Medical Gowns in compliance with FDA Level 2 certification and
28,790 Face Shields. This Emergency Purchase has an expected start date of 08/04/2020 through 09/30/2020 with an
Original Estimated Cost of $1,660,234.50.
Signed By: Jean Sandstrom, Agency Procurement Officer
Vendor: The Moving Concierge Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $0.00 $0.00 $0.00 21 1
Federal Cost: $1,660,234.50 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2020 through September 30, 2020
28 Military Affairs, Department of File Date: 9/28/2020
Original Filing - 09/28/2020:
The agency received federal funds to be spent prior to September 30. Due to the time the funding was received,
there was not enough time for an IFB to be conducted. So, the agency solicited the UTVs using the small purchase
sourcing method, but the same vendor bid on all UTV's and the total came in over the small purchase threshold. This
is for the purchase of utility vehicles for 6 national guard facilities for use in the removal of snow and maintenance
of grounds. This Emergency Purchase has an expected start date of 09/24/2020 through 10/31/2020 with an Original
Estimated Cost of $150,000.00.
Signed By: Scott Eldridge, Procurement Representative
Vendor: Tile In Styles Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $0.00 $0.00 $0.00 21 1
Federal Cost: $150,000.00 $0.00
29 Military Affairs, Department of File Date: 9/30/2020
Original Filing - 09/30/2020:
The Sycamore Readiness center was built in 1938 and the lighting system in the facility is the original lighting. The
light fixtures have surpassed their service life and do not meet the minimum lighting standards of the Illuminating
Engineering Society of North America for workplaces. Fixtures to be replaced include: Work bay lights, wall packs,
office fixtures, surface mounted fixtures, flood light fixtures. Halide sodium fixtures will be replaced with high
efficiency LED fixtures. This Emergency Purchase has an expected start date of 09/30/2020 through 12/28/2020
with an Original Estimated Cost of $110,000.00.
Signed By: Scott Eldridge, Procurement Representative
Vendor: Adam's Trade and Services Inc. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $0.00 $0.00 $0.00 21 1
Federal Cost: $110,000.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2020 through September 30, 2020
30 Public Health, Department of File Date: 9/2/2020
Original Filing - 09/02/2020:
Manatt will evaluate and review IDPH processes, procedures organizational structure of the Division of Long Term
Care to ensure that the Bureau is providing all services required by state and federal law and has the means to
conduct all required complaint surveys. Manatt will conduct 15-20 interviews of various stakeholders such as
office employees, trade associate representatives, representatives from long term care providers and consumer
representatives/advocates and will also conduct interviews to 4 out-of-state industry experts. Manatt will conduct
a regulatory review, review of available data and analyses, and a review of emerging lessons from other states and
industry best practices. Manatt will deliver a preliminary report for review and comments by stakeholders and will
finalize and deliver the report to IDPH in a PowerPoint format. This Emergency Purchase has an expected start date
of 08/21/2020 through 11/18/2020 with an Original Estimated Cost of $425,000.00.
Signed By: Sarina O'Malley, Agency Procurement Officer
Vendor: Manatt Health Strategies, LLC Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $425,000.00 $0.00 $0.00 21 1
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2020 through September 30, 2020
31 State Police, Illinois File Date: 8/11/2020
Original Filing - 08/11/2020:
In order for ISP to remain as an accredited laboratory system and for ISP to remain in compliance with the
mandatory FBI Quality Assurance Standards for DNA analysis, ISP is required to utilize vendors that are
International Organization for Standardization (ISO) certified when conducting repairs to ISP instrumentation.
Tecan is ISO certified to perform service/repairs to these instruments. The Tecan instruments are robots utilized to
assist forensic scientists in performing batch processing of forensic DNA casework. At the Chicago laboratory there
are only three Tecan robots, all of which are in need of critical repairs. The Tecan robots have the ability to work
large batches of samples from multiple cases at a single time while only utilizing one forensic scientist's time. Tecan
is the original equipment manufacturer (OEM). As the OEM they have the most experience, expertise and access to
all necessary supplies/parts to restore the robots to an operational state in order for the laboratory to resume the
large batch analysis of forensic DNA cases as they were prior to the malfunction of the three robots. This
Emergency Purchase has an expected start date of 08/17/2020 through 11/14/2020 with an Original Estimated Cost
of $113,040.68.
Signed By: Debra Logan, Agency Procurement Officer
Vendor: Tecan Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $113,040.68 $0.00 $0.00 21 1
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2020 through September 30, 2020
32 Transportation, Department of File Date: 7/29/2020
Latest Filing - 09/14/2020:
An Actual Total Cost of $23,890.45 was reported in the same filing quarter.
Original Filing - 07/29/2020:
Rapid erosion is occurring around a storm drain along the southbound lanes of I-55 in Sangamon County just
north of the Lake Springfield Bridge. The current erosion area is about 10’ x 10’ x 6’ deep and growing.
Continued erosion would impact the southbound I-55 outside shoulder and lanes and the adjacent Canadian
Cross frontage road along with the adjacent CWLP water main. Work is to include excavation of the existing
storm sewer drain pipes, installation of a new HOPE dual wall pipe to replace the deteriorated connecting pipe and
backfill. This Emergency Purchase has an expected start date of 07/28/2020 through 10/25/2020 with an Original
Estimated Cost of $50,000.00.
Signed By: Jeffrey Myers, Region 4 Engineer
Vendor: Petersburg Plumbing and Excavating Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $50,000.00 $23,890.45 $23,890.45 21 1
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2020 through September 30, 2020
33 Transportation, Department of File Date: 8/4/2020
Latest Filing - 08/26/2020:
An Actual Total Cost of $69,005.00 was reported in the same filing quarter.
Original Filing - 08/04/2020:
The ductile iron pipe which services the fire hydrant on the east side of our T/M Building failed. Upon excavation
and inspection, an approximate 1" diameter hole and a 7" split were discovered in the pipe. Based upon this being
the second recent repair of this pipe segment, its advanced age, visible deterioration, and the requirement of the
hydrant within the fire suppression system for the building to be code complaint, the entire pipe is in need of
immediate replacement. Without the repair, the T/M Building would need to be vacated. This Emergency Purchase
has an expected start date of 07/31/2020 through 10/28/2020 with an Original Estimated Cost of $100,000.00.
Signed By: Joseph Monroe, District 8 Operations Engineer
Vendor: Beloman Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $100,000.00 $69,005.00 $69,005.00 21 1
Federal Cost: $0.00 $0.00
34 Transportation, Department of File Date: 8/6/2020
Original Filing - 08/06/2020:
Recent heavy rains have resulted in a culvert failure on IL 267, north of Greenfield. This steel culvert was
installed in 1939 and has rusted through both the top and bottom walls, creating a large void next to the edge of the
highway. The contractor will remove and replace the culvert, install flared end sections and riprap on the culvert
ends for protection and patch the highway pavement with a PCC patch. Excavation is to be benched and work is to
be staged. This Emergency Purchase has an expected start date of 08/05/2020 through 11/03/2020 with an Original
Estimated Cost of $100,000.00.
Signed By: Keith Roberts, Acting Region 5 Engineer
Vendor: RCS Construction, Inc. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $100,000.00 $0.00 $0.00 21 1
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2020 through September 30, 2020
35 Capital Development Board File Date: 7/13/2020
Original Filing - 07/13/2020:
The scope of work provides for machinery moving, rigging services and the rental of a storage unit to receive the
two In deck generators (boilers) at a storage facility until such time site preparations have concluded. The scope of
work also includes the delivery of the boilers to Chicago State University when directed by CDB and the A/E of
record. Incorporated documents include the March 2009 Standard Documents for Construction & Supplement, and
Ideal Heating Company's quote dated July 7, 2020. Services provided under this procurement should not exceed
$21,814.00, which is a place-holder prior to entering into a Construction Contract, without prior authorization from
the Capital Development Board in consultation with the Chief Procurement Office. This Emergency Purchase has
an expected start date of 07/08/2020 through 10/05/2020 with an Original Estimated Cost of $21,814.00.
Signed By: Chris Miles, Executive II
Vendor: Ideal Heating Company Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $21,814.00 $0.00 $0.00 21 1
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2020 through September 30, 2020
36 Capital Development Board File Date: 7/14/2020
Second Filing - 08/27/2020:
An Emergency Purchase Extension was received on August 27, 2020, in the same filing quarter, requesting an
extension for dates starting 09/15/2020 to 08/31/2021. The extension expenditure is not assessed and will be charged
for time only.
Original Filing - 07/14/2020:
The scope of services provides for an evaluation of the system, recommendations for temporary and permanent
solutions, including cost estimates and lead times, and an expedited design of the replacement chiller and all ancillary
components. In addition, the scope also includes providing a temporary chiller if needed, as a reimbursable item
under the Architect/Engineer Professional Services Agreement, until the permanent chiller can be installed.
Incorporated documents include the March 2009 Standard Documents for
Construction & Supplement and the March 2009 Design and Construction Manual & Supplement. Basic
Architectural Services provided under this procurement should not exceed $50,000.00, which is a place-holder prior
to the negotiation of a Professional Services Agreement, without prior authorization from the Capital Development
Board in consultation with the Chief Procurement Office. This Emergency Purchase has an expected start date of
07/14/2020 through 10/11/2020 with an Original Estimated Cost of $50,000.00.
Signed By: Chris Miles, Executive II
Vendor: Asaturian Eaton and Associates, P.C. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $50,000.00 $0.00 $0.00 21 1
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2020 through September 30, 2020
37 Capital Development Board File Date: 8/6/2020
Original Filing - 08/06/2020:
The scope of work provides for construction services for the implementation of isolation space to meet the specific
needs of the facility as directed by the Architect/Engineer of record and approved by CDB. Incorporated documents
include the March 2009 Standard Documents for Construction & Supplement and design documents provided by
the Architect/Engineer. Services provided under this procurement should not exceed $74,547.70, which is a place-
holder prior to entering into a Construction Contract, without prior authorization from the Capital Development
Board in consultation with the Chief Procurement Office.
NOTE: An emergency was declared on March 26, 2020 for the creation of the above mentioned isolation space with
an established expiration date of June 21, 2020. Shores Builders was issued an authorization to proceed on the same
date. All physical work, including punch-list items, were complete as of April 28, 2020. A Construction Contract
was entered into between CDB and Shores Builders in the amount of $100,000.00 as a place-holder/time-and-
material contract with the understanding that once the project team had a more defined scope and estimate, a change
order would be executed to allow additional funding to be properly invoiced, subject to proper documentation and
approval from the Architect/Engineer and CDB. The contract expired on June 21, 2020 before a change order was
entered into because there was a discrepancy regarding wage rates and missing back-up documentation to support
the proposed change order and final invoice package which has since been resolved. A new emergency declaration
and contract is necessary in order to allow for payment to the contractor for work performed and formal close-out
of the project. Therefore, the amount of $74,547.70, which is the amount of the proposed and now agreed upon
unprocessed change order reviewed by CDB estimating and CDB Construction, will be written under a subsequent
Construction Contract and will be processed under this separate emergency declaration. This Emergency Purchase
has an expected start date of 08/06/2020 through 11/03/2020 with an Original Estimated Cost of $74,547.70.
Signed By: Chris Miles, Executive II
Vendor: Shores Builders, Inc. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $74,547.70 $0.00 $0.00 21 1
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2020 through September 30, 2020
38 Capital Development Board File Date: 8/7/2020
Original Filing - 08/07/2020:
The scope of work provides for demolition of Race Horse Barn 38 (E0164) an approximately 6,200 sq. foot wood
structure on the Illinois State Fairgrounds in Springfield, Illinois. The structure should be demolished to the ground,
including removal of the footings, with all debris hauled to an approved landfill. Water lines and electrical power
should be disconnected if needed and capped properly. The building may contain lead paint. It is assumed that there
is no asbestos in the building. Incorporated documents include the March 2009 Standard Documents for
Construction & Supplement, and quote provided by CAD Construction, Inc. Services provided under this
procurement should not exceed $47,500.00, without prior authorization from the Capital Development Board in
consultation with the Chief Procurement Office. This Emergency Purchase has an expected start date of 08/07/2020
through 11/04/2020 with an Original Estimated Cost of $47,500.00.
Signed By: Chris Miles, Executive II
Vendor: CAD Construction Inc. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $47,500.00 $0.00 $0.00 21 1
Federal Cost: $0.00 $0.00
39 Capital Development Board File Date: 8/13/2020
Original Filing - 08/13/2020:
The scope of work provides for immediate assistance for temporary repair work to include providing and applying
tarps over the damaged roof areas and/or other temporary but necessary measures approved by CDB at the
Ludeman Development Center as a result of the Derecho windstorm event on Monday, August 10, 2020. This
Emergency Purchase has an expected start date of 08/13/2020 through 11/10/2020 with an Original Estimated Cost
of $50,000.00.
Signed By: Chris Miles, Executive II
Vendor: J.L. Adler Roofing & Sheet Metal, Inc. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $50,000.00 $0.00 $0.00 21 1
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2020 through September 30, 2020
40 Capital Development Board File Date: 9/10/2020
Original Filing - 09/10/2020:
On September 02, 2020, the limestone roof on building 502's electrical vault has partially collapsed and is currently
resting on electrical conduit just below the roof. The vault holds all the electrical conduit that provides the electricity
to this occupied residential space for individuals with developmental disabilities. The scope of work provides for
the removal and disposal of the limestone roof, to a location specified by facility staff, on building 502's Electrical
Vault. The scope of work also include providing a temporary weather tight covering of the electrical vault to prevent
exposure to the elements. This Emergency Purchase has an expected start date of 09/04/2020 through 12/02/2020
with an Original Estimated Cost of $100,000.00.
Signed By: Chris Miles, Executive II
Vendor: A.L.L. Masonry Construction Co., Inc. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $100,000.00 $0.00 $0.00 21 1
Federal Cost: $0.00 $0.00
41 Capital Development Board File Date: 9/18/2020
Original Filing - 09/18/2020:
Several Service and Freight elevators in 5 buildings at Chicago State University have been out of compliance with the
State of Illinois Fire Code. The immediate filing for permits to repair the elevators, ordering the required materials,
and making the required repairs is necessary to avoid the Office of the State Fire Marshall from shutting down the
non-compliant elevators on campus. CSU has requested that CDB procure vendors under an emergency declaration
to repair those elevators that require immediate attention. This is to prevent the threat to public safety, and to
prevent or minimize a serious disruption in critical State services. This Emergency Purchase has an expected start
date of 09/17/2020 through 12/16/2020 with an Original Estimated Cost of $61,238.00.
Signed By: Amber Evans, Capital Program Analyst
Vendor: American Hoist & Manlift, Inc. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $61,238.00 $0.00 $0.00 21 1
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2020 through September 30, 2020
42 Capital Development Board File Date: 9/28/2020
Original Filing - 09/28/2020:
On September 18, 2020, the Chief Engineer at the Illinois Youth Center in Harrisburg notified the Capital
Development Board that one of two boilers that serves hot water and steam/heat to the Administration Building,
which also houses the School, has failed and is leaking. The scope of work provides for the immediate installation of
a boiler of sufficient size in the Administration Building including all ancillary components. Asbestos abatement
may be required. This Emergency Purchase has an expected start date of 09/25/2020 through 12/23/2020 with an
Original Estimated Cost of $105,900.00.
Signed By: Chris Miles, Executive II
Vendor: HSG Mechanical Contractors, Inc. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $105,900.00 $0.00 $0.00 21 1
Federal Cost: $0.00 $0.00
43 Elections, State Board of File Date: 8/25/2020
Original Filing - 08/25/2020:
The Illinois Broadcasters Association will develop an advertising campaign based on Election Disinformation and
Vote-By-Mail information and coordinate broadcastings that messaging statewide, via their member partners
through NCSA. This Emergency Purchase has an expected start date of 08/30/2020 through 10/31/2020 with an
Original Estimated Cost of $325,000.00.
Signed By: Jeremy Kirk, Director of Administrative Services
Vendor: Illinois Broadcasters Association Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $0.00 $0.00 $0.00 21 1
Federal Cost: $325,000.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2020 through September 30, 2020
44 Housing Development Authority File Date: 7/28/2020
Original Filing - 07/28/2020:
The Illinois Housing Development Authority (“Authority”) intends to use DocuSign to collect application
information for the Emergency Rental Assistance and Emergency Mortgage Assistance programs (“the Programs”).
DocuSign is cloud-based software that IHDA will utilize as a service, and it supports the collection of information,
the uploading and management of documents, and the legal execution of documents satisfying the legal requirements
related to the Programs. It also allows applicants to interact with the system on a variety of platforms including,
computers, tablets, and smartphones. DocuSign is the leading document execution and management software
available today and supports orders of magnitude more volume of processing on a daily basis than IHDA expects to
be generated by the Programs. This Emergency Purchase has an expected start date of 07/23/2020 through
10/21/2020 with an Original Estimated Cost of $1,306,000.00.
Signed By: Kristin Faust, Executive Director
Vendor: Carahsoft Technology Corporation Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $0.00 $0.00 $0.00 21 1
Federal Cost: $1,306,000.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2020 through September 30, 2020
45 Housing Development Authority File Date: 7/28/2020
Original Filing - 07/28/2020:
As part of the recently passed State of Illinois FY21 budget, IHDA was allocated $396 million of Coronavirus
Relief Funds This is related to the distribution of federal funds given to Illinois to help low income renters and
homeowners who are struggling to make payments due to COVID. These funds will be distributed to those in need
via the newly announced Emergency Rental Assistance Program ("ERA Program") and Emergency Mortgage
Assistance Program ("EMA Program") administered by IHDA. A key stipulation to this allocation is that all of the
money needs to be disbursed by no later than 12/31/2020 or IHDA will have to return any portion that is not used.
The ERA Program and EMA Program are estimated to assist 70,000-80,000 units/homeowners. In order to ensure
IHDA has the adequate amount of staff needed to review applications and do all other necessary work related to the
ERA Program and EMA Program, IHDA needs approximately 150 temporary staff with a required skillset and
level of education in order to successfully complete the job tasks assigned. This Emergency Purchase has an
expected start date of 07/21/2020 through 10/19/2020 with an Original Estimated Cost of $1,927,000.00.
Signed By: Kristin Faust, Executive Director
Vendor: Protiviti Government Services, Inc. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $0.00 $0.00 $0.00 21 1
Federal Cost: $1,927,000.00 $0.00
46 Chicago State University File Date: 9/4/2020
Original Filing - 09/04/2020:
To provide meal service for approximately 153 students, and perhaps staff and faculty. This Emergency Purchase
has an expected start date of 09/07/2020 through 12/05/2020 with an Original Estimated Cost of $326,000.00.
Signed By: Scott Zaldwaynaka, President
Vendor: H&B Catering and Events Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $326,000.00 $0.00 $0.00 21 1
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2020 through September 30, 2020
47 Illinois State University File Date: 7/27/2020
Original Filing - 07/27/2020:
Illinois State University is experiencing extreme building flooding conditions at Redbird Arena again. Building
flooding has been an issue for years because the lowest “court” floor of Redbird Arena is the lowest point on this
section of the Illinois State University West campus. Work was completed in the Fall of 2019 to increase the
capacity of the storm water drainage system. While this work succeeded in addressing a normal rainfall event, it was
discovered that during a recent significant rain event (+7” on July 15, 2020) the system is exceeding capacity and
rainwater collects at the bottom of the Northeast Lower Level ramp at the entrance doors, passes through the joints
between the doors and jambs, and enters the building all the way across the basketball court floor. Hanson Civil
Engineers was hired to help Illinois State University develop interim measures to prevent storm water from passing
through the lower level entrance doorways into Redbird Arena. Exploratory efforts will include investigating all
quick implementation strategies to prevent further water intrusion in to Redbird Arena. This Emergency Purchase
has an expected start date of 07/27/2020 through 10/25/2020 with an Original Estimated Cost of $30,000.00 using
Reserve Funds.
Signed By: Ernest Olson, Director of Purchasing
Vendor: Hanson Professional Services Inc. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $30,000.00 $0.00 $0.00 21 1
Federal Cost: $0.00 $0.00
48 Illinois State University File Date: 9/3/2020
Original Filing - 09/03/2020:
Individual sleeping rooms will be provided for each student to be used as quarantine space for 14 days. Meals may
be provided based upon individual and University need. This Emergency Purchase has an expected start date of
09/03/2020 through 11/20/2020 with an Original Estimated Cost of $499,999.00.
Signed By: Ernest Olson, Director of Purchases
Vendor: Snyder Brickyard Hotel LLC Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $499,999.00 $0.00 $0.00 21 1
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2020 through September 30, 2020
49 Northern Illinois University File Date: 8/27/2020
Latest Filing - 09/28/2020:
An Actual Total Cost of $248,859.00 was reported in the same filing quarter.
Original Filing - 08/27/2020:
Supply of portable HEPA filtration air scrubber machines and associated replacement filters for campus classroom
spaces. This equipment was determined to be needed by faculty for face to face instruction in classrooms due to
COVID-19 shortly before the beginning of the fall semester. This need supports the Illinois Board of Higher
Education (IBHE) COVID-19 Guidance, Safely Launch Academic Year 2020, issued June 23, 2020 and updated
July 28, 2020, along with the Centers for Control Disease (CDC) guidance. This Emergency Purchase has an
expected start date of 08/24/2020 through 08/28/2020 with an Original Estimated Cost of $248,859.00.
Signed By: Antoinette Bridges, Director, Procurement Services
Vendor: Occupational Training & Supply Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $248,859.00 $248,859.00 $248,859.00 21 1
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2020 through September 30, 2020
50 University of Illinois File Date: 7/8/2020
Original Filing - 07/08/2020:
Creative Bus Sales was selected because there were the only source available that had the ability to procure the
systems with a less than 6 month lead time. We need the decontamination systems before the fall semester. This
Emergency request is part of our response measures to the COVID-19 crisis, and the vehicle decontamination
systems selected will aid us in our recovery process by mitigating risk of COVID-19 as we re-establish transit
operations back to campus. The systems are effective and more efficient than the manual applications of chemical
disinfectants. The vendor will provide six (6) full decontamination systems. The AeroClave room decontamination
system includes the portable applicator, hand sprayer, remote head tripod, vital oxide disinfectant solution, data
logging software with technical and equipment support. This Emergency Purchase has an expected start date of
07/15/2020 through 10/13/2020 with an Original Estimated Cost of $112,158.00.
Signed By: Debra Matlock, Director of Purchasing
Vendor: Creative Bus Sales Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $112,158.00 $0.00 $0.00 21 1
Federal Cost: $0.00 $0.00
51 University of Illinois File Date: 7/16/2020
Latest Filing - 09/14/2020:
An Actual Total Cost of $0.00 was reported in the same filing quarter.
Original Filing - 07/16/2020:
Nitrile gloves of various sizes in support of the COVID-19 recovery/return to Campus. This Emergency Purchase
has an expected start date of 07/14/2020 through 10/13/2020 with an Original Estimated Cost of $130,000.00.
Signed By: Debra Matlock, Director of Purchasing
Vendor: The Criterion Group, LLC Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $130,000.00 $0.00 $0.00 21 1
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2020 through September 30, 2020
52 University of Illinois File Date: 7/16/2020
Original Filing - 07/16/2020:
Nitrile gloves of various sizes in support of the COVID-19 recovery/return to Campus. This Emergency Purchase
has an expected start date of 07/14/2020 through 10/13/2020 with an Original Estimated Cost of $150,000.00.
Signed By: Debra Matlock, Director of Purchasing
Vendor: Lyons View Manufacturing Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $150,000.00 $0.00 $0.00 21 1
Federal Cost: $0.00 $0.00
53 University of Illinois File Date: 7/23/2020
Original Filing - 07/23/2020:
Nitrile gloves of various sizes in support of the COVID-19 recovery/return to Campus. This Emergency Purchase
has an expected start date of 07/16/2020 through 10/14/2020 with an Original Estimated Cost of $150,000.00.
Signed By: Debra Matlock, Director of Purchasing
Vendor: Integrating Green Technologies Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $150,000.00 $0.00 $0.00 21 1
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2020 through September 30, 2020
54 University of Illinois File Date: 7/27/2020
Original Filing - 07/27/2020:
Fisher Scientific supplies regents for testing patients for COVID-19. The kit is used with ribonucleic acid (RNA a
nucleic acid present in all living cells) a specimen is extracted from the patient through their upper respiratory (such
as nasopharyngeal, oropharyngeal, nasal, and mid-turbinate swabs, and nasopharyngeal aspirate) and
bronchoalveolar lavage (BAL) suspected of COVID-19 by their healthcare provider. This Emergency Purchase has
an expected start date of 07/27/2020 through 10/24/2020 with an Original Estimated Cost of $990,000.00 using Self
Supporting Funds.
Signed By: Debra Matlock, Director of Purchasing
Vendor: Fisher Scientific Company, LLC Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $990,000.00 $0.00 $0.00 21 1
Federal Cost: $0.00 $0.00
55 University of Illinois File Date: 7/30/2020
Original Filing - 07/30/2020:
ComEd will be providing engineering analysis and securing production for the steel cable they need to buy for re-
routing their distribution line, surveying the existing utility locations and a re-pull of main electrical feeder
underneath Buildings 607 and 608. This Emergency Purchase has an expected start date of 07/28/2019 through
10/26/2020 with an Original Estimated Cost of $192,898.00, using OVCAS Project Plant Funds.
Signed By: Debra Matlock, Director of Purchasing
Vendor: ComEd - Chicago North Office Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $192,898.00 $0.00 $0.00 21 1
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2020 through September 30, 2020
56 University of Illinois File Date: 8/3/2020
Original Filing - 08/03/2020:
Custom Design and Construction of Gerling 53’ Mobile Laboratory Trailer needed as part of the Shield T-3 Project
(mobile COVID testing), a collaboration between the U of I system office, the State of Illinois and the Grainger
College of Engineering. Estimated delivery 45 days. This Emergency Purchase is a one time purchase, with an
Original Estimated Cost of $345,700.00.
Signed By: Aaron Finder, Assistant Director of Purchasing
Vendor: Gerling & Associates, Inc. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $345,700.00 $0.00 $0.00 21 1
Federal Cost: $0.00 $0.00
57 University of Illinois File Date: 8/3/2020
Original Filing - 08/03/2020:
The University has been procuring various PPE supplies from contracted vendors as supplies become available. At
this time, the best price and needed quantities of N95 NIOSH Masks are being offered from this vendor. This
Emergency Purchase has an Actual Cost of $198,000.00.
Signed By: Aaron Finder, Assistant Director of Purchasing
Vendor: Green Dream International LLC Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $198,000.00 $198,000.00 $198,000.00 21 1
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2020 through September 30, 2020
58 University of Illinois File Date: 8/14/2020
Original Filing - 08/14/2020:
SHIELD Illinois is being established state-wide to test and identify individuals who have COVID-19 using a saliva-
based testing methodology originally designed by researchers at the University of Illinois Urbana-Champaign. In
order to maximize use of Polymerase Chain Reaction (PCR) testing machines and ensure the accuracy of the test
results when processing of saliva samples, laboratory automation is necessary. The University contacted multiple
laboratory automation manufacturers and found that the lead times for building new machines are extended out by
months in some cases and indefinitely in others due to the COVID-19 pandemic. Furthermore, some manufacturers
are having issues providing consumables to operate their machines currently being offered in the volumes the
University would need.
Tecan US able to offer a previously used automation system to the University of
Illinois with a significantly reduced lead time and cost. Since we are able to purchase this system from the
manufacturer, we're also able to secure consumables necessary to operate the system along with a 1-year warranty
and manufacturer support. Multiple testing providers were in discussion with Tecan to purchase this piece of
equipment resulting in the need for a quick purchase due to the limited availability of the used system from the
manufacturer.
This laboratory automation system, when deployed alongside a PCR, will greatly increase the
volume of saliva samples able to be tested accurately. The ability to conduct COVID-19 tests rapidly, in large
volumes, is key to protecting the health and safety of residents of the State of Illinois. This Emergency Purchase has
an expected start date of 08/12/2020 through 10/07/2020 with an Actual Cost of $121,977.98.
Signed By: Daniel Szanjna, Director, System Purchasing Services
Vendor: Tucan US, Inc. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $121,977.98 $121,977.98 $121,977.98 21 1
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2020 through September 30, 2020
59 University of Illinois File Date: 8/24/2020
Original Filing - 08/25/2020:
The vendor will provided COVID-19 Disinfection and Cleaning services for 5 days a week, 15 people for 8 hours a
day ($35.00/hour/person - weekly total $21,000.00). This Emergency Purchase has an expected start date of
08/24/2020 through 11/22/2020 with an Original Estimated Cost of $294,000.00.
Signed By: Debra Matlock, Executive Director, UIC Purchasing
Vendor: Blue Fox Cleaning Service, LLC Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $294,000.00 $0.00 $0.00 21 1
Federal Cost: $0.00 $0.00
60 University of Illinois File Date: 8/24/2020
Original Filing - 08/24/2020:
The vendor will provided COVID-19 Disinfection and Cleaning, (2 shifts, 18 custodians), supplies to janitorial
cart, dust mops, (12) wet mops, (8) mop buckets, (6) vacuum supplies, dusters, scrapers, floor safety signs, (20)
microfiber pads, burnisher, (1) auto -scrubber, (1) kaivac and (3) vacuums. This Emergency Purchase has an
expected start date of 08/24/2020 through 11/22/2020 with an Original Estimated Cost of $312,349.00.
Signed By: Debra Matlock, Executive Director, UIC Purchasing
Vendor: Vargas Group Inc. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $312,349.00 $0.00 $0.00 21 1
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2020 through September 30, 2020
61 University of Illinois File Date: 9/9/2020
Original Filing - 09/09/2020:
On August 3,2020, we were advised by Johnson Lasky Kindelin Architects field team that a number of unsafe
conditions were observed during their work evaluating the building envelope of the College of Medicine East Tower
(Building 910), located at 808 Swoon Street. The work was being done as part of a campus initiative to inspect
structures over 80 feet tall. On August 4, the consultant was requested to work with their contractor, Berglund
Construction, who was already providing scaffolding for access to the building exterior, to budget two approaches
to solving the problem. The first would be to provide protection for pedestrians and others in the area from falling
debris and a temporary stabilization of the facade. We would expect the temporary repair to last approximately five
years. The second would be to, as before, protect the area and any people near it, but to provide a more permanent
repair. Because of budgetary constraints, we will be stabilizing the building envelope on a temporary basis, as
anticipated in the proposal, and do more permanent repairs using the RFQ and competitive bid process in the
future. The building continues to exhibit displaced and loose masonry, including some sizable stone elements that, if
left in its current condition, will continue to deteriorate over time, increasing the instability of the structure. This
emergency purchase is necessary to maintain operations and ongoing laboratory research to protect university
property, students, and staff, and prevent further damage to the structure, building systems and the general public.
This Emergency Purchase has an expected start date of 09/10/2020 through 12/01/2020 with an Original Estimated
Cost of $177,862.00.
Signed By: Chris Rogan, Associate Director
Vendor: Johnson Lasky Kindelin Architects Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $177,862.00 $0.00 $0.00 21 1
Federal Cost: $0.00 $0.00
Updates
To
Previously Filed
Emergency Purchases
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2020 through September 30, 2020
62 Innovation & Technology, Department of File Date: 9/23/2020
Latest Filing - 09/23/2020:
The Actual Total Cost of FY20, Qtr 4, Item# 4 is $768,252.32.
Original Filing - 04/29/2020:
The current emergency contract that expires 4/30/2020 cannot be renewed. (CMT014011A) This emergency will
be the same terms and conditions as the current contract.
Failure to purchase ongoing maintenance on this
software places the State at risk for the product to stop working or extended service interruptions as a result of the
loss of vendor upgrades or software patches, vendor provided technical support, etc.. This Emergency Purchase has
an expected start date of 05/01/2020 through 07/27/2020 with an Original Estimated Cost of $1,1250,000.00.
Signed By: Dante Watson, Agency Purchasing Officer
Vendor: Mythics, Inc. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $1,125,000.00 $768,252.32 $768,252.32 21 1
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2020 through September 30, 2020
63 Natural Resources, Department of File Date: 8/7/2020
Latest Filing - 08/10/2020:
The Actual Total Cost of FY20, Qtr 4, Item# 6 is $0.00. The Emergency Purchase of August 7, 2020 was not
executed.
Second Filing - 08/07/2020: FY20, Qtr 4, Item# 6:
An Emergency Purchase Extension was received on August 7, 2020 requesting an extension for dates starting
08/05/2020 to 11/02/2020. The estimated cost remains as $0.00
Original Filing - 05/08/2020: FY20, Qtr 4, Item# 6:
The Illinois Department of Natural Resources (IDNR) requires emergency concession services at the Golconda
Marina, located in Pope County along the Ohio River. Mr. Willis will be authorized to collect fees for daily,
overnight and seasonal boat slip rental, dispense fuel, and offer for sale food, confections, hot and cold non-alcoholic
beverages, tobacco products, selected souvenirs and novelties in good character, clothing, newspapers, boating
equipment, bait, hunting/fishing licenses, marine, fishing, hunting, picnic and camping supplies, offer boat rental and
State of Illinois Lottery Tickets. Mr. Millis will pay rent to DNR for the leased premises, be responsible for general
routine maintenance and repairs, and safety and security at the site. Immediate concession services are necessary to
prevent a potential threat to public safety, further damage to State property, and disruption of services providing
for the collection of substantial State revenues. This Emergency Purchase has an expected start date of 05/07/2020
through 08/04/2020 with an Actual Cost of $0.00.
Signed By: Craig Foxall, Agency Procurement Officer
Vendor: Larry W. Mills, LLC Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $0.00 $0.00 $0.00 21 1
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2020 through September 30, 2020
64 Corrections, Department of File Date: 7/1/2020
Latest Filing - 07/01/2020:
The Actual Total Cost of FY20, Qtr 1, Item# 16, and FY20, Qtr 2, Item# 7 is $275,381.28.
Second Filing - 12/13/19: FY20, Qtr 2, Item# 7:
An Emergency Purchase Extension was received on December 13, 3019, requesting an extension for dates starting
12/10/2019 to 03/08/2020 at an additional estimated cost of $159,000.00, revising the total estimated cost to
$318,000.00.
Original Filing - 09/12/2019: FY20, Qtr 1, Item# 16
ICI needs to purchase pancakes and waffles to customers for nutritional needs. This is in the best interests of the
State of Illinois due to the cost savings when purchasing in bulk. Current vendor for pancakes will not deliver per
contract terms and the vendor for waffles will not deliver due to payment issues and wanting to charge ICI late
payment penalties that are not allowable per contract terms. This Emergency Purchase has an expected start date of
09/11/2019 through 12/09/2019 with an Original Estimated Cost of $159,000.00.
Signed By: Justin Weigler, Purchasing
Vendor: Good Source Solutions, Inc. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $159,000.00 $318,000.00 $275,381.28 $275,381.28 21 1
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2020 through September 30, 2020
65 Corrections, Department of File Date: 9/8/2020
Latest Filing - 09/08/2020:
The Actual Total Cost of FY20, Qtr 3, Item# 7 was revised to $98,288.20.
Latest Filing - 05/27/2020:
The Actual Total Cost of FY20, Qtr 3, Item# 7 is $72,065.68.
Original Filing - 01/06/2020:
Aramark has provided food services at the Peoria and Fox Valley Adult Transition Centers (ATC) under the just
concluded contract. A new vendor was chosen from a competitive solicitation. Aramark can provide the services
during the transition to the new vendor. This Emergency Purchase has an expected start date of 01/01/2020 through
03/30/2020 with an Original Estimated Cost of $145,000.00.
Signed By: William Strahle, Acting Agency Procurement Officer
Vendor: Aramark Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $145,000.00 $98,288.20 $98,288.20 21 1
Federal Cost: $0.00 $0.00
66 Corrections, Department of File Date: 8/12/2020
Latest Filing - 08/12/2020:
The Actual Total Cost of FY20, Qtr 3, Item# 10 is $123,645.95.
Original Filing - 02/03/2020:
This is for the purchase of a hot water heater, parts and repair of the failed hot water heater. This emergency
purchase is to ensure that the facilities hot water source is a limited interruption. This Emergency Purchase has an
expected start date of 02/01/2020 through 04/30/2020 with an Original Estimated Cost of $125,000.00.
Signed By: William Strahle, Acting Agency Procurement Officer
Vendor: A & R Mechanical Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $125,000.00 $123,645.95 $123,645.95 21 1
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2020 through September 30, 2020
67 Corrections, Department of File Date: 9/21/2020
Latest Filing - 09/21/2020:
The Actual Total Cost of FY20, Qtr 4, Item# 41 is $63,290.02.
Original Filing - 05/01/2020:
Vendor will supply four generators to provide power to the Housing Unit 14, Housing Units 3, 4, 5, Healthcare
Vocational School, and the Gymnasium. This Emergency Purchase has an expected start date of 04/30/2020 through
07/29/2020 with an Original Estimated Cost of $55,000.00.
Signed By: Jeffrey Schukai, Agency Procurement Officer
Vendor: Sunbelt Equipment Rentals Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $55,000.00 $63,290.02 $63,290.02 21 1
Federal Cost: $0.00 $0.00
68 Corrections, Department of File Date: 7/9/2020
Latest Filing - 07/09/2020:
The Actual Total Cost of FY20, Qtr 4, Item# 9 is $30,025.28.
Original Filing - 05/21/2020:
Vendor responded to an emergency call out to start emergency repairs to the electrical system for the dietary and
dietary warehouse. The building electrical system sustained damage from a fire that resulted due to water leaking
into the electrical switches from heavy rains. The vendor safely disconnected power from affected systems so
assessments could be made. This Emergency Purchase has an expected start date of 05/19/2020 through 08/16/2020
with an Original Estimated Cost of $102,000.00.
Signed By: Joseph Gordon, Acting APO
Vendor: J F Electric Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $102,000.00 $30,025.28 $30,025.28 21 1
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2020 through September 30, 2020
69 Human Services, Department of File Date: 7/13/2020
Latest Filing - 07/13/2020:
An email was received stating that this emergency purchase was cancelled due to lack of availability from the
supplier.
Original Filing - 04/08/2020:
Today was the first day that any FDA approved test producing quick results for COVID19 has been available in
the marketplace. Abbott Labs is the only vendor selling these equipment and the associated test kits. 6 machines
($10,040 each) and 1,600 single use test kits (at $40 each) are being purchased, in addition to onsite training. This
Emergency Purchase has an expected start date of 04/01/2020 through 06/29/2020 with an Original Estimated Cost
of $124.240.00.
Signed By: Jean Sandstrom, Agency Procurement Officer
Vendor: Abbott Laboratories, Inc. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $124,240.00 $0.00 $0.00 21 1
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2020 through September 30, 2020
70 Military Affairs, Department of File Date: 9/10/2020
Third Filing - 09/10/2020:
An Emergency Purchase Extension was received on September 10, 2020 requesting an extension for dates starting
10/01/2020 to 10 /31/2020 at an additional estimated cost of $190,000.00, revising the total estimated cost to
$1,632,025.00.
Second Filing - 03/06/2020:
An Emergency Purchase Extension was received on March 6, 2020, in the same filing quarter, requesting an
extension for dates starting 03/27/2020 to 09/30/2020 at an additional estimated cost of $867,750.00, revising the
total estimated cost to $1,388,400.00.
Original Filing - 01/15/2020:
The Illinois Department of Military Affairs requires Security Guard services for: Camp Lincoln, Marseilles Training
Area, Peoria, Kankakee, North Riverside and Decatur. Services are required to ensure the safety of employees and
to protect the property of the State. Services include stationary assignments and patrol of buildings or properties
during operating and after hours. The DMA requires trained and qualified on-duty armed security officers
distributed among three shifts and six locations from the first day of performance through completion of this
contract in support of post patrol, access control points, security enforcement, vehicular traffic flow, and vehicle
inspections in accordance with federal, state, local, Department of Defense (DoD), and applicable force protection
conditions to include random antiterrorism measures. In support of their duties, vendor security officers will deter,
detect, and detain, by use of necessary and reasonable force, trespassers or persons who illegally gain or attempt to
gain access to the installation. Additionally, vendor security officers will detect and detain persons suspected of
committing other offenses such as operating a vehicle under the influence of alcohol or other drug, driving a motor
vehicle on any DMA facility with a suspended/revoked license, and illegal transport of drugs/explosive
materials/weapons. Vendor security officers must also possess or be capable of possessing any other skills that are
inherent to the protection of the DMA's assets and personnel. In addition, federal funding will be lost if services are
not procured by 9-30-19, which would also make this eligible as an emergency in accordance with IL Administrative
Code Title 44 Sec. 1.2030(c)(5). This Emergency Purchase has an expected start date of 12/28/2019 through
03/27/2020 with an Original Estimated Cost of $520,650.00 using Federal Funds.
Signed By: Suzy Weatherly, Executive II/DMA State Procurement
Vendor: Global Security Services-IA, Ltd. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $0.00 $0.00 $0.00 21 1
Federal Cost: $520,650.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2020 through September 30, 2020
71 Transportation, Department of File Date: 7/13/2020
Latest Filing - 07/13/2020:
The Actual Total Cost of FY20, Qtr 2, Item# 19 is $215,348.39.
Second Filing - 01/30/2020: FY20, Qtr 2, Item# 19:
An Emergency Purchase Extension was received on January 30, 2020 requesting an extension for dates starting
02/03/2020 to 04/30/2020 at an additional estimated cost of $150,000.00, revising the total estimated cost to
$500,000.00.
Original Filing - 11/07/2019: FY20, Qtr 2, Item# 19:
Monroe Truck Equipment was the last contract holder for snowplow repair parts. Monroe snowplow repair parts
and accessories as needed during the emergency contract. This Emergency Purchase has an expected start date of
11/05/2019 through 02/02/2020 with an Original Estimated Cost of $350,000.00.
Signed By: Audra Williams, Bureau Chief-Business Services
Vendor: Monroe Truck Equipment Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $350,000.00 $500,000.00 $215,348.39 $215,348.39 21 1
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2020 through September 30, 2020
72 Transportation, Department of File Date: 7/9/2020
Latest Filing - 07/09/2020:
The Actual Total Cost of FY20, Qtr 2, Item# 21 is $114,101.93.
Original Filing - 12/19/2019:
Conserv FS, Piatt FS, Illini FS, Prairieland FS, and Evergreen Heritage FS are the four vendors issued contracts to
purchase fuel. These contracts will enable the Department of Transportation to purchase diesel fuel and biodiesel
fuel on an as needed basis. This Emergency Purchase has an expected start date of 12/19/2019 through 03/18/2020
with an Original Estimated Cost of $159,000.00.
Signed By: David Papp, State Purchasing Officer
Vendor: Various Vendors Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $159,000.00 $114,101.93 $114,101.93 21 1
Federal Cost: $0.00 $0.00
73 Transportation, Department of File Date: 7/13/2020
Latest Filing - 07/13/2020:
The Actual Total Cost of FY20, Qtr 3, Item# 16 is $1,724,437.00.
Original Filing - 02/14/2020:
Vendor has held previous attenuator contracts and are MASH compliant which is required for IDOT specifications.
Several TMAs are taken out of service to repair, pending repair. With certain weather conditions, there are
pavement failures that cannot be fixed without TMA's to protect IDOT personnel. Emergency would only be until
the CMS master can be put in place and that failure to have these systems installed would endanger IDOT
personnel as well as the motoring public. This Emergency Purchase has an expected start date of 02/11/2020
through 05/11/2020 with an Original Estimated Cost of $1,722,210.00.
Signed By: Audra Williams, Bureau Chief-Business Services
Vendor: Energy Absorption Systems Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $1,722,210.00 $1,724,437.00 $1,724,437.00 21 1
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2020 through September 30, 2020
74 Transportation, Department of File Date: 8/11/2020
Latest Filing - 08/11/2020:
The Actual Total Cost of FY20, Qtr 4, Item# 22 is $156,260.00.
Original Filing - 06/29/2020:
The work is in process in a bare earth state and must be spread with aggregate, graded, compacted, paved and
completely finished to allow employees to utilize the parking lot at the Champaign Sign Shop facility. Without
immediate action, there will be disruption to access at the facility, including the employees that work at the facility
and deliveries of mail and necessary material shipments. The sign shop will not be able to send out highway sign
orders to locations within the district if trucks do not have access to the loading dock area. Highway signs are
highly critical to highway construction worker and motorist safety. The adjacent Storage building at the same
location is also negatively affected since equipment normally stored at the Sign Shop lot is being temporarily stored
at the Storage facility and is creating congestion. Contractor will remove 12 inches of material including 4 inches of
asphalt and 8 inches of rock. Haul away from site and bring back in 4 inches of CA6 aggregate compacted within
plus or minus 1 inch. Push in grade and compact. Furnish and install approximately 10,800 square feet of 8"
concrete paving at 4500 PSI with two layers of paving mesh, smooth dowels at expansion joints and 1/2 expansion
joint. Trucking, loading and equipment costs are included in the price. This Emergency Purchase has an expected
start date of 06/22/2020 through 07/15/2020 with an Original Estimated Cost of $156,260.00.
Signed By: Aundra Williams, Agency Purchasing Officer
Vendor: Grunloh Construction Inc. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $156,260.00 $156,260.00 $156,260.00 21 1
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2020 through September 30, 2020
75 Veterans Affairs, Department of File Date: 8/4/2020
Latest Filing - 08/04/2020:
The Actual Total Cost of FY20, Qtr 2, Item# 22 is $145,883.75.
Second Filing - 01/29/2020: FY20, Qtr 2, Item# 22:
An Emergency Purchase Extension was received on January 29, 2020 requesting an extension for dates starting
01/30/2020 to 04/28/2020 at an additional estimated cost of $315,750.00, revising the total estimated cost to
$631,350.00.
Original Filing - 11/05/2019: FY20, Qtr 2, Item# 22:
IDVA has had existing contracts with Phigenics, LLC for all IDVA Homes to establish and maintain a water
management system and complete testing as needed at each home if a positive Legionella test is received. The
original cost of these contracts were divided by home individually. However, due to current barriers in getting a long
term contract in place we are in need of an emergency contract for 90 days so that we are able to get a new contract
in place for all 4 homes. Additionally, an IFB for FY20 will be published for competitive bid for water management
with continued testing. This emergency contract shall also help cover the needs of the Home while the protest is
completed and a competitive bid awarded. The contract shall cover the Water Management Plan costs for the 90
days of the emergency. It shall also cover water sample collections and the testing of those sample for Legionella.
Shipping and handling cost is also included to ship the samples to a CDC accredited lab for the Legionella Test. This
Emergency Purchase has an expected start date of 11/01/2019 through 01/29/2020 with an Original Estimated Cost
of $315,600.00.
Signed By: Michele Kuntz, Agency Procurement Officer
Vendor: Phigenics LLC Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $315,600.00 $631,350.00 $145,883.75 $145,883.75 21 1
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2020 through September 30, 2020
76 Capital Development Board File Date: 8/26/2020
Latest Filing - 08/26/2020:
The Actual Total Cost of FY18, Qtr 4, Item# 26 is $159,621.65.
Fifth Filing - 11/21/2019: FY18, Qtr. 4, Item# 26:
An Emergency Purchase Extension was received extending Farnsworth Group, Inc.'s contract from 12/10/2019 to
07/31/2020. There was no additional cost reported.
Fourth Filing - 08/02/2018: FY18, Qtr. 4, Item# 26:
An Emergency Purchase Extension was received extending Farnsworth Group, Inc.'s contract not to exceed 521
days. There was no additional cost reported.
Third Filing - 07/24/2018: FY18, Qtr. 4, Item# 26:
An Emergency Purchase Statement was received reporting the Final Actual Cost for Henson Robinson at $6,184.00.
The estimated cost for Farnsworth Group, Inc. remains at $150,000.00
Second Filing - 06/27/2018: FY18, Qtr. 4, Item# 26:
An Emergency Purchase Extension was received on June 27, 2018 requesting an extension for dates starting
08/29/2018 to 12/31/2018 at an additional estimated cost of $0.00, keeping the total estimated cost at $160,000.00.
Original Filing - 05/31/2018: FY18, Qtr. 4, Item# 26:
The Logan Correction Center's Program Center has two 40 ton chillers that have failed and are no longer repairable.
The building is used daily to conduct education classes, various programs and has several staff offices. The facility
currently has no air-conditioning as a result and there is not additional space to conduct the classes. In addition, the
building's roofing system has failed, causing several leaks throughout the building and is beyond repair. The roofing
system needs to be replaced as soon as possible in order to protect the interior surfaces and furnishings, which have
already experienced significant damage. The failed roofing system and lack of air conditions is creating excessive heat
and creating mold issues. Farnsworth Group, Inc. will remove the existing roof in its entirety, and include the
installation of new high R-value insulation and all necessary accessories and flashings. The work also provides for
replacing two chillers, pumps, a portion of controls and some incidentals. Some abatement may also be necessary.
Henson Robinson will provide immediate temporary roof patch as directed by CDB until permanent roof
replacement commences. This Emergency Purchase has an expected start date of 05/31/2018 through 08/28/2018
with an estimated cost of $150,000.00 to Farnsworth Group, Inc. and a estimated cost of $10,000.00 to Henson
Robinson, making the Original Estimated Total Cost at $160,000.00.
Signed By: Chris Miles, Executive II
Vendor: Farnsworth Group, Inc. and Henson Robinson Company Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $160,000.00 $159,621.65 $159,621.65 21 1
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2020 through September 30, 2020
Federal Cost: $0.00 $0.00
77 Capital Development Board File Date: 8/6/2020
Third Filing - 08/06/2020: FY19, Qtr 2, Item# 7:
An Emergency Purchase Extension was received on August 13, 2020 requesting an extension for dates starting
09/03/2020 to 12/31/2020 revising the current contract amount to $151,352.00. The extension expenditure is not
assessed and will be charged for time only.
Second Filing - 01/31/2019: FY19, Qtr 2, Item# 7:
An Emergency Purchase Extension was received on January 31, 2019, requesting an extension for dates starting
01/29/2019 to 09/30/2020 at an additional estimated cost of $29,302.00, making a revised estimated cost at
$79,302.00.
Original Filing - 12/04/2018: FY19, Qtr 2, Item# 7:
On December 1, 2018, a tornado occurred in the Beardstown area resulting in substantial damage to the Beardstown
Readiness Center. The damage includes but is not limited to missing roof deck and membrane, the destruction of
multiple HVAC roof-top units, multiple blown out windows, blown down security fencing, structural issues with
storage building(s), interior water/wind damage to ceilings and carpet, and ripped out roof vents in the
bathroom/locker rooms. The Department of Military Affairs (DMA)has procured a contractor to provide
immediate temporary repairs to the roof as well as a contractor to winterize the plumbing systems to prevent freeze
damage. DMA has asked that CDB procure an Architect-Engineer to assess the damage to the facility, determine
what is salvageable and provide design services as needed. This project began through the emergency selection of an
Architect/Engineer (A/E); this exempts the selection from a 14-day solicitation required through Qualifications-
Based Selection (QBS). Considering the time frames needed for the selection, negotiation and execution of an A/E
contract, the assessment of the Beardstown Armory under the existing processes would likely not begin for several
months. For this reason, emergency purchases are necessary to protect against the threat to public health and
safety, to protect against further loss and damage to the facility, and to prevent or minimize serious disruption in
critical State services. Charles Joseph Pell Architects, Inc. was selected because they have experience with DMA
projects and have the necessary discipline to complete the work, are in close proximity to the site and can respond
immediately. This Emergency Purchase has an expected start date of 12/03/2018 through 03/02/2019 with an
Original Estimated Cost of $50,000.00.
Signed By: Chris Miles, Executive II
Vendor: Charles Joseph Pell Architects, Inc. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $50,000.00 $151,352.00 $0.00 $0.00 21 1
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2020 through September 30, 2020
78 Capital Development Board File Date: 9/17/2020
Third Filing - 09/17/2020:
An Emergency Purchase Statement was received on September 17, 2020 requesting an extension for dates starting
09/13/2020 to 12/11/2020 revising the current contract amount to $895,000.00.
Second Filing - 06/17/2020:
UPDATED BASED ON UNDISCOVERED CONDITIONS: The scope of work provides for the replacement of
the failed steam and condensate pipe including any ancillary components as directed by the Architect/Engineer of
record. Asbestos abatement will be required. Additionally, limited shoring and asbestos abatement work in the
tunnels will be necessary in order to complete the emergency piping replacement work as a precautionary measure
to protect the safety of facility staff and the project team. Incorporated documents include the March 2009
Standard Documents for Construction & Supplement and design documents provided by the Architect/Engineer of
record and approved by CDB. Services provided under this procurement should not exceed $719,647.66, which is a
placeholder prior to entering into a Construction Contract, without prior authorization from the Capital
Development Board in consultation with the Chief Procurement Office. An Emergency Purchase Extension was
received on June 18, 2020 requesting an extension for dates starting 06/15/2020 to 09/12/2020, revising the total
estimated cost to $719,647.66.
Original Filing - 03/18/2020:
The scope of work provides for the replacement of the failed steam and condensate pipe including any ancillary
components as directed by the Architect/Engineer of record. Asbestos abatement may be required. Incorporated
documents include the March 2009 Standard Documents for Construction & Supplement and design documents
provided by the Architect/Engineer of record and approved by CDB. Services provided under this procurement
should not exceed $100,000.00, which is a placeholder prior to entering into a Construction Contract, without prior
authorization from the Capital Development Board in consultation with the Chief Procurement Office. Final Actual
Costs will be reported upon project completion and project close-out. This Emergency Purchase has an expected
start date of 03/18/2020 through 06/15/2020 with an Original Estimated Cost of $325,000.00.
Signed By: Chris Miles, Executive II
Vendor: Amber Mechanical Contractors, Inc. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $325,000.00 $895,000.00 $0.00 $0.00 21 1
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2020 through September 30, 2020
79 Capital Development Board File Date: 9/3/2020
Third Filing - 09/03/2020:
An Emergency Purchase Extension was received on September 3, 2020 requesting an extension for dates starting
09/17/2020 to 11/30/2020. The extension expenditure is not assessed and will be charged for time only.
Second Filing - 05/14/2020:
An Emergency Purchase Extension was received on May 14, 2020 requesting an extension for dates starting
06/02/2020 to 09/30/2021 revising the current contract amount for BRiC Partnership to $46,800.00 and R.D.
Lawrence Construction Co. to $925,352.00, for a total amount of $972,152.00. The extension expenditure is not
assessed and will be charged for time only.
Original Filing - 03/20/2020:The scope of work provides for construction services for the preparation of isolation
rooms as directed by the architect/engineer of record and approved by CDB. Alterations shall be made to the
existing HVAC system, adjacent toilet rooms, and installation of a negative pressure air system as necessary.
Incorporated documents include the March 2009 Standard Documents for Construction & Supplement and design
documents provided by the A/E of record and approved by CDB. Services provided under this procurement should
not exceed $10,000.00, which is a place-holder prior to entering into a Construction Contract if needed, without
prior authorization from the Capital Development Board in consultation with the Chief Procurement Office. Final
Actual Costs will be reported upon project completion and project close-out. This Emergency Purchase has an
expected start date of 03/22/2020 through 06/18/2020 with an Original Estimated Cost of $10,000.00 for BRiC
Partnership and $10,000.00 for R D Lawrence Construction Company.
Signed By: Chris Miles, Executive II
Vendor: BriC Partnership & R D Lawrence Construction Co. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $20,000.00 $972,152.00 $0.00 $0.00 21 1
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2020 through September 30, 2020
80 Capital Development Board File Date: 8/31/2020
Third Filing - 08/31/2020:
An Emergency Purchase Extension was received on August 31, 2020 requesting an extension for dates starting
09/16/2020 to 11/30/2020. The extension expenditure is not assessed and will be charged for time only.
Second Filing - 05/14/2020:
An Emergency Purchase Extension was received on May 14, 2020 requesting an extension for dates starting
06/02/2020 to 09/30/2021 revising the current contract amount to $54,500.00. The extension expenditure is not
assessed and will be charged for time only.
Original Filing - 03/24/2020:
In preparation for patients that are receiving mental health treatment at Kiley Developmental Center, who might
potentially be diagnosed with Covid-19 or show similar symptoms, the Department of Human Services is
requesting emergency purchases from CDB to assess and potentially renovate space in 3 homes for isolation rooms.
This project began through an Emergency Selection of an Architect/Engineer (“A/E”); this exempts the selection
from a 14-day solicitation required through Qualifications-Based Selection (“QBS”). Considering the time frames
needed for the selection, negotiation and execution of an A/E contract, followed by bidding and award procedures if
construction services are necessary, an assessment and/or renovation work at Kiley Developmental Center under the
existing processes would likely not begin for several months. For this reason, emergency purchases are necessary
for Architect/Engineer services to assess, provide guidance and potentially design isolation rooms as quickly as
possible in order to protect against the threat to public health and safety and to minimize a serious disruption in
critical State services. IMEG Corp., located in Gurnee, IL was selected to provide architect/engineering services as
they have the necessary experience for this work, are relatively in close proximity to the site and they can respond
immediately to this request for emergency services. This Emergency Purchase has an expected start date of
03/24/2020 through 06/21/2020 with an Original Estimated Cost of $50,000.00.
Signed By: Chris Miles, Executive II
Vendor: IMEG Corp. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $50,000.00 $54,500.00 $0.00 $0.00 21 1
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2020 through September 30, 2020
81 Capital Development Board File Date: 9/3/2020
Third Filing - 09/03/2020:
An Emergency Purchase Extension was received on August 6, 2020 requesting an extension for dates starting
09/17/2020 to 11/30/2020. The extension expenditure is not assessed and will be charged for time only.
Second Filing - 05/29/2020:
An Emergency Purchase Extension was received on May 29, 2020 requesting an extension for dates starting
06/17/2020 to 09/30/2020 revising the current contract amount to $627,728.00. The extension expenditure is not
assessed and will be charged for time only.
Original Filing - 03/24/2019:
In preparation for patients that are receiving mental health treatment at Ludeman Developmental Center and Shapiro
Developmental Center, who might potentially be diagnosed with Covid-19 or show similar symptoms, the
Department of Human Services is requesting emergency purchases from CDB to assess and potentially renovate
space in 4 homes at Ludeman Developmental Center and Building 603 at Shapiro Developmental Center for
isolation rooms. This project began through an Emergency Selection of an Architect/Engineer (“A/E”); this exempts
the selection from a 14-day solicitation required through Qualifications-Based Selection (“QBS”). Considering the
time frames needed for the selection, negotiation and execution of an A/E contract, followed by bidding and award
procedures if construction services are necessary, an assessment and/or renovation work at Ludeman Developmental
Center and Shapiro Developmental Center under the existing processes would likely not begin for several months.
For this reason, emergency purchases are necessary for Architect/Engineer services to assess, provide guidance and
potentially design isolation rooms as quickly as possible in order to protect against the threat to public health and
safety and to minimize a serious disruption in critical State services. Knight E/A, Inc., located in Chicago, IL was
selected to provide architect/engineering services as they have the necessary experience for this work, are relatively
in close proximity to the site and they can respond immediately to this request for emergency services. This
Emergency Purchase has an expected start date of 03/24/2020 through 06/21/2020 with an Original Estimated Cost
of $50,000.00.
Signed By: Chris Miles, Executive II
Vendor: Knight E/A, Inc. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $50,000.00 $627,728.00 $0.00 $0.00 21 1
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2020 through September 30, 2020
82 Capital Development Board File Date: 8/18/2020
Fourth Filing - 08/18/2020: FY20, Qtr 3, Item# 26:
An Emergency Purchase Extension was received on August 18, 2020 requesting an extension for dates starting
09/03/2020 to 11/30/2021, keeping the current contract amount to $144,094.00. The extension expenditure is not
assessed and will be charged for time only.
Third Filing - 06/05/2020: FY20, Qtr 3, Item# 26:
An Emergency Purchase Extension was received on June 5, 2020 requesting an extension for dates starting
06/02/2020 to 09/30/2021 revising the current contract amount to $144,094.00. The extension expenditure is not
assessed and will be charged for time only.
Second Filing - 05/14/2020: FY20, Qtr 3, Item# 26:
An Emergency Purchase Extension was received on May 14, 2020 requesting an extension for dates starting
06/02/2020 to 09/30/2021 revising the current contract amount to $59,436.00. The extension expenditure is not
assessed and will be charged for time only.
Original Filing - 03/24/2020: FY20, Qtr 3, Item# 26:
In preparation for patients that are receiving mental health treatment at Fox Developmental Center, who might
potentially be diagnosed with Covid-19 or show similar symptoms, the Department of Human Services is
requesting emergency purchases from CDB to assess and potentially renovate space in Living Units 1B and 2B for
isolation rooms. This project began through an Emergency Selection of an Architect/Engineer (“A/E”); this exempts
the selection from a 14-day solicitation required through Qualifications-Based Selection (“QBS”). Considering the
time frames needed for the selection, negotiation and execution of an A/E contract, followed by bidding and award
procedures if construction services are necessary, an assessment and/or renovation work at Fox Developmental
Center under the existing processes would likely not begin for several months. For this reason, emergency purchases
are necessary for Architect/Engineer services to assess, provide guidance and potentially design isolation rooms as
quickly as possible in order to protect against the threat to public health and safety and to minimize a serious
disruption in critical State services. Farnsworth Group, Inc. located in Bloomington, IL was selected to provide
architect/engineering services as they have the necessary experience for this work, are relatively in close proximity
to the site and they can respond immediately to this request for emergency services. This Emergency Purchase has
an expected start date of 03/24/2020 through 06/21/2020 with an Original Estimated Cost of $50,000.00.
Signed By: Chris Miles, Executive II
Vendor: Farnsworth Group, Inc. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $50,000.00 $144,094.00 $0.00 $0.00 21 1
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2020 through September 30, 2020
83 Capital Development Board File Date: 8/6/2020
Latest Filing - 08/06/2020:
The Actual Total Cost of FY20, Qtr 3, Item# 29 is $100,000.00.
Original Filing - 03/25/2020:
In preparation for patients that are receiving mental health treatment at Murray Developmental Center, who might
potentially be diagnosed with Covid-19 or show similar symptoms, the Department of Human Services is
requesting emergency purchases from CDB to assess and potentially renovate space in the back hallway
administration offices and in Apple Cottage for isolation rooms. This project began through an Emergency Selection
of an Architect/Engineer (“A/E”); this exempts the selection from a 14-day solicitation required through
Qualifications-Based Selection (“QBS”). Considering the time frames needed for the selection, negotiation and
execution of an A/E contract, followed by bidding and award procedures, renovation work at Murray
Developmental Center under the existing processes would likely not begin for several months. For this reason,
emergency purchases are necessary to provide renovation work for the implementation of isolation rooms as
quickly as possible in order to protect against the threat to public health and safety and to minimize a serious
disruption in critical State services. Shores Builders, Inc., located in Centralia, IL was selected to provide
construction services as they have the necessary experience for this work, are in close proximity to the site and they
can respond immediately to this request for emergency services. This Emergency Purchase has an expected start
date of 03/26/2020 through 06/21/2020 with an Original Estimated Cost of $100,000.00.
Signed By: Chris Miles, Executive II
Vendor: Shores Builders, Inc. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $100,000.00 $100,000.00 $100,000.00 21 1
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2020 through September 30, 2020
84 Capital Development Board File Date: 8/18/2020
Fourth Filing - 08/18/2020: FY20, Qtr 3, Item# 33:
An Emergency Purchase Extension was received on August 18, 2020 requesting an extension for dates starting
09/03/2020 to 11/30/2021, keeping the current contract amount to $350,000.00. The extension expenditure is not
assessed and will be charged for time only.
Third Filing - 06/05/2020: FY20, Qtr 3, Item# 33:
An Emergency Purchase Extension was received on June 5, 2020 requesting an extension for dates starting
06/02/2020 to 09/30/2021 revising the current contract amount to $350,000.00. The extension expenditure is not
assessed and will be charged for time only.
Second Filing - 05/14/2020: FY20, Qtr 3, Item# 33:
An Emergency Purchase Extension was received on May 14, 2020 requesting an extension for dates starting
06/02/2020 to 09/30/2021. The extension expenditure is not assessed and will be charged for time only.
Original Filing – 03/27/2020: FY20, Qtr 3, Item# 33:
In preparation for patients that are receiving mental health treatment at Fox Developmental Center, who might
potentially be diagnosed with Covid-19 or show similar symptoms, the Department of Human Services is
requesting emergency purchases from CDB to assess and renovate space in Units 1C, 2C and 3C in Bldg. 8 and
Units 1B, 2B and 3B in Bldg. 1 for isolation rooms. This project began through an Emergency Selection of an
Architect/Engineer (“A/E”); this exempts the selection from a 14-day solicitation required through Qualifications-
Based Selection (“QBS”). Considering the time frames needed for the selection, negotiation and execution of an A/E
contract, followed by bidding and award procedures, renovation work at Fox Developmental Center under the
existing processes would likely not begin for several months. For this reason, emergency purchases are necessary to
provide renovation work for the implementation of isolation rooms as quickly as possible in order to protect against
the threat to public health and safety and to minimize a serious disruption in critical State services. CAD
Construction, Inc., located in Tremont, IL was selected to provide construction services as they have the necessary
experience for this work, are relatively in close proximity to the site and they can respond immediately to this
request for emergency services. This Emergency Purchase has an expected start date of 03/27/2020 through
06/21/2020 with an Original Estimated Cost of $100,000.00.
Signed By: Chris Miles, Executive II
Vendor: CAD Construction Inc. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $100,000.00 $350,000.00 $0.00 $0.00 21 1
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2020 through September 30, 2020
85 Capital Development Board File Date: 8/31/2020
Third Filing - 08/31/2020:
An Emergency Purchase Extension was received on August 31,, 2020 requesting an extension for dates starting
09/16/2020 to 11/30/2020 revising the current contract amount to $137,436.69. The extension expenditure is not
assessed and will be charged for time only.
Second Filing 0 05/14/2020:
An Emergency Purchase Extension was received on May 14, 2020 requesting an extension for dates starting
06/02/2020 to 09/30/2021. The extension expenditure is not assessed and will be charged for time only.
Original Filing – 03/27/2020:
In preparation for patients that are receiving mental health treatment at Kiley Developmental Center, who might
potentially be diagnosed with Covid-19 or show similar symptoms, the Department of Human Services is
requesting emergency purchases from CDB to assess and renovate space in Homes 5, 6, 13 and 24 for isolation
rooms. This project began through an Emergency Selection of an Architect/Engineer (“A/E”); this exempts the
selection from a 14-day solicitation required through Qualifications-Based Selection (“QBS”). Considering the time
frames needed for the selection, negotiation and execution of an A/E contract, followed by bidding and award
procedures, renovation work at Kiley Developmental Center under the existing processes would likely not begin for
several months. For this reason, emergency purchases are necessary to provide renovation work for the
implementation of isolation rooms as quickly as possible in order to protect against the threat to public health and
safety and to minimize a serious disruption in critical State services. A.L.L. Masonry Construction Co., Inc.,
located in Chicago, IL was selected to provide construction services as they have the necessary experience for this
work, are relatively in close proximity to the site and they can respond immediately to this request for emergency
services. This Emergency Purchase has an expected start date of 03/27/2020 through 06/21/2020 with an Original
Estimated Cost of $100,000.00.
Signed By: Chris Miles, Executive II
Vendor: A.L.L. Masonry Construction Co., Inc. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $100,000.00 $137,436.69 $0.00 $0.00 21 1
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2020 through September 30, 2020
86 Capital Development Board File Date: 9/3/2020
Third Filing - 09/03/2020:
An Emergency Purchase Extension was received on August 6, 2020 requesting an extension for dates starting
09/17/2020 to 11/30/2020 revising the current contract amount to $6,200,000.00. The extension expenditure is not
assessed and will be charged for time only.
Second Filing - 05/29/2020:
An Emergency Purchase Extension was received on May 29, 2020 requesting an extension for dates starting
06/17/2020 to 09/30/2020 revising the current contract amount to $3,484,946.00. The extension expenditure is not
assessed and will be charged for time only.
Original Filing – 03/27/2020:
In preparation for patients that are receiving mental health treatment at Ludeman Developmental Center, who might
potentially be diagnosed with Covid-19 or show similar symptoms, the Department of Human Services is
requesting emergency purchases from CDB to assess and renovate space in Homes 4, 8, 33, 46 and 48 at Ludeman
Developmental Center for isolation rooms. This project began through an Emergency Selection of an
Architect/Engineer (“A/E”); this exempts the selection from a 14-day solicitation required through Qualifications-
Based Selection (“QBS”). Considering the time frames needed for the selection, negotiation and execution of an A/E
contract, followed by bidding and award procedures, renovation work at Ludeman Developmental Center under the
existing processes would likely not begin for several months. For this reason, emergency purchases are necessary to
provide renovation work for the implementation of isolation rooms as quickly as possible in order to protect against
the threat to public health and safety and to minimize a serious disruption in critical State services. The Bowa
Group, Inc., located in Chicago, IL was selected to provide construction services as they have the necessary
experience for this work, are relatively in close proximity to the site and they can respond immediately to this
request for emergency services. This Emergency Purchase has an expected start date of 03/27/2020 through
06/21/2020 with an Original Estimated Cost of $100,000.00.
Signed By: Chris Miles, Executive II
Vendor: The Bowa Group, Inc. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $100,000.00 $6,200,000.00 $0.00 $0.00 21 1
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2020 through September 30, 2020
87 Capital Development Board File Date: 9/3/2020
Third Filing - 09/03/2020:
An Emergency Purchase Extension was received on August 6, 2020 requesting an extension for dates starting
09/17/2020 to 11/30/2020 revising the current contract amount to $5,700,000.00. The extension expenditure is not
assessed and will be charged for time only.
Second Filing - 05/29/2020:
An Emergency Purchase Extension was received on May 29, 2020 requesting an extension for dates starting
06/17/2020 to 09/30/2020 revising the current contract amount to $2.019,098.00. The extension expenditure is not
assessed and will be charged for time only.
Original Filing - 03/27/2020:
In preparation for patients that are receiving mental health treatment at Shapiro Developmental Center, who might
potentially be diagnosed with Covid-19 or show similar symptoms, the Department of Human Services is
requesting emergency purchases from CDB to assess and renovate space in Building 603 at Shapiro Developmental
Center for isolation rooms. This project began through an Emergency Selection of an Architect/Engineer (“A/E”);
this exempts the selection from a 14-day solicitation required through Qualifications-Based Selection (“QBS”).
Considering the time frames needed for the selection, negotiation and execution of an A/E contract, followed by
bidding and award procedures, renovation work at Shapiro Developmental Center under the existing processes
would likely not begin for several months. For this reason, emergency purchases are necessary to provide
renovation work for the implementation of isolation rooms as quickly as possible in order to protect against the
threat to public health and safety and to minimize a serious disruption in critical State services. Livewire Electrical
Systems, Inc., located in Calumet Park, IL was selected to provide construction services as they have the necessary
experience for this work, are relatively in close proximity to the site and they can respond immediately to this
request for emergency services. This Emergency Purchase has an expected start date of 03/27/2020 through
06/21/2020 with an Original Estimated Cost of $100,000.00.
Signed By: Chris Miles, Executive II
Vendor: Livewire Electrical Systems Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $100,000.00 $5,700,000.00 $0.00 $0.00 21 1
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2020 through September 30, 2020
88 Capital Development Board File Date: 8/6/2020
Third Filing - 08/06/2020:
An Emergency Purchase Extension was received on August 6, 2020 requesting an extension for dates starting
08/25/2020 to 11/30/2020. The extension expenditure is not assessed and will be charged for time only.
Second Filing - 05/28/2020:
An Emergency Purchase Extension was received on May 28, 2020 requesting an extension for dates starting
06/11/2020 to 09/30/2020 revising the current contract amount to $193,711.00. The extension expenditure is not
assessed and will be charged to be determined.
Original Filing - 03/30/2020:
In preparation for residents at Manteno Veterans' Home, who might potentially be diagnosed with Covid-19 or
show similar symptoms, the Department of Veterans Affairs is requesting emergency purchases from CDB to
assess and potentially renovate space for isolation rooms. This project began through an Emergency Selection of an
Architect/Engineer (“A/E”); this exempts the selection from a 14-day solicitation required through Qualifications-
Based Selection (“QBS”). Considering the time frames needed for the selection, negotiation and execution of an A/E
contract, followed by bidding and award procedures if construction services are necessary, an assessment and/or
renovation work at Manteno Veterans' Home under the existing processes would likely not begin for several
months. For this reason, emergency purchases are necessary for Architect/Engineer services to assess, provide
guidance and potentially design isolation rooms as quickly as possible in order to protect against the threat to public
health and safety and to minimize a serious disruption in critical State services. Rubinos and Mesia Engineers, Inc.,
located in Chicago, IL was selected to provide architect/engineering services as they have the necessary experience
for this work, are relatively in close proximity to the site and they can respond immediately to this request for
emergency services. This Emergency Purchase has an expected start date of 03/29/2020 through 06/26/2020 with an
Original Estimated Cost of $50,000.00.
Signed By: Chris Miles, Executive II
Vendor: Rubinos and Mesia Engineers, Inc. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $50,000.00 $193,711.00 $0.00 $0.00 21 1
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2020 through September 30, 2020
89 Capital Development Board File Date: 8/6/2020
Third Filing - 08/06/2020:
An Emergency Purchase Extension was received on August 6, 2020 requesting an extension for dates starting
08/25/2020 to 11/30/2020. The extension expenditure is not assessed and will be charged for time only.
Second Filing - 05/28/2020:
An Emergency Purchase Extension was received on May 28, 2020 requesting an extension for dates starting
06/11/2020 to 09/30/2020 revising the current contract amount to $2,055,675.00. The extension expenditure is not
assessed and will be determined.
Original Filing - 03/31/2020:
In preparation for patients that are receiving mental health treatment at Manteno Veterans' Home, who might
potentially be diagnosed with Covid-19 or show similar symptoms, the Department of Veterans Affairs is
requesting emergency purchases from CDB to assess and renovate space for isolation rooms. This project began
through an Emergency Selection of an Architect/Engineer (“A/E”); this exempts the selection from a 14-day
solicitation required through Qualifications-Based Selection (“QBS”). Considering the time frames needed for the
selection, negotiation and execution of an A/E contract, followed by bidding and award procedures, renovation work
at Manteno Veterans' Home under the existing processes would likely not begin for several months. For this reason,
emergency purchases are necessary to provide renovation work for the implementation of isolation rooms as
quickly as possible in order to protect against the threat to public health and safety and to minimize a serious
disruption in critical State services. Ujamaa Construction, Inc., located in Chicago, IL was selected to provide
construction services as they have the necessary experience for this work, are relatively in close proximity to the
site and they can respond immediately to this request for emergency services. This Emergency Purchase has an
expected start date of 03/31/2020 through 06/28/2020 with an Original Estimated Cost of $100,000.00.
Signed By: Chris Miles, Executive II
Vendor: Ujamaa Construction Co. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $100,000.00 $2,055,675.00 $0.00 $0.00 21 1
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2020 through September 30, 2020
90 Capital Development Board File Date: 8/6/2020
Latest Filing - 08/06/2020:
The Actual Total Cost of FY20, Qtr 4, Item# 26 is $74,612.21.
Second Filing - 05/11/2020:
REVISED (05/07/20): The scope has been expanded to include stone stabilization work on the West elevation,
including but not limited the sealing of all open joints at floors 4 and 6 with sealant and addressing broken balusters
with epoxy, as well as any stone stabilization work on the North elevation of the building if deemed necessary by
the Architect/Engineer.
Original Filing - 04/07/2020:
The scope of work provides for the stabilization or removal of masonry deemed an immediate threat to public
safety on the East and South walls of the facility as well as provide additional safety measures including but not
limited to fencing as directed by the Architect/Engineer of record and approved by CDB. Incorporated documents
include the March 2009 Standard Documents for Construction & Supplement and design documents provided by
the Architect/Engineer. Services provided under this procurement should not exceed $100,000.00, which is a place-
holder prior to entering into a Construction Contract, without prior authorization from the Capital
Development Board in consultation with the Chief Procurement Office. This Emergency Purchase has an expected
start date of 04/07/2020 through 07/05/2020 with an Original Estimated Cost of $100,000.00.
Signed By: Chris Miles, Executive II
Vendor: Otto Baum Company, Inc. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $100,000.00 $74,612.21 $74,612.21 21 1
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2020 through September 30, 2020
91 Capital Development Board File Date: 8/31/2020
Latest Filing - 08/31/2020:
The Actual Total Cost of FY19, Qtr 4, Item# 18 is $284,027.33.
Fourth Filing - 08/21/2019: FY19, Qtr 4, Item# 18:
An Emergency Purchase Extension was received on August 6, 2019 requesting an extension to July 31, 2020.
Third Filing - 08/06/2019: FY19, Qtr 4, Item# 18:
An Emergency Purchase Extension was received on August 6, 2019 requesting an extension for dates starting
08/20/2019 to 03/31/2020 revising the estimated cost to $300,000.00.
Second Filing - 07/03/2019: FY19, Qtr 4, Item# 18:
An Emergency Purchase Statement was received on 07/03/2019 amending the Original Estimated Cost to
$145,000.00
Original Filing - 06/04/2019: FY19, Qtr 4, Item# 18:
The Lawrence Correctional Center is a high-medium security level facility that houses approximately 2,100
offenders and in the workplace for more than 400 staff. At the present time the twenty-five-year-old 235-ton chiller
that provides cooling to the healthcare unit, dietary, academic and vocational units is not fully functioning. This
unit is comprised of four compressors, but three are inoperable and based on a diagnosis of the facility’s trades staff
it is not cost effective nor viable to have them repaired. Current conditions include excessive heat and slippery
dietary floors. As such, the department of Corrections is seeking CDB’s assistance in declaring an emergency and
moving as quickly as possible to remedy this situation. The lack of a properly functioning air conditioning unit is
putting the facility’s operations at risk of not complying with the constitutional minimums afforded to the offender
population, a dangerous and excessively hot living and working environment, and putting at risk mentally ill
offenders who are on psychotropic medication. This project began through the emergency selection of an
Architect/Engineer (“A/E”); this exempts the selection from a 14-day solicitation required through Qualifications-
Based Selection (“QBS”). Considering the time frames needed for the selection, negotiation and execution of an A/E
contract followed by bidding and award procedures, temporary cooling followed by the replacement of the chiller at
Lawrence Correctional Center under the existing processes would likely not begin for several months. For this
reason, emergency purchases are necessary to protect against the threat to public health and safety and to prevent
or minimize serious disruption in critical Sate services as quickly as possible. Webb Engineering Services, Inc. was
selected because they have experience with chiller replacements and they can respond immediately to this request
for emergency services. This Emergency Purchase has an expected start date of 06/04/2019 through 09/01/2019 with
an Original Estimated Cost of $145,000.00.
Signed By: Chris Miles, Executive II
Vendor: Webb Engineering Services, Inc. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $145,000.00 $300,000.00 $284,027.33 $284,027.33 21 1
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2020 through September 30, 2020
Federal Cost: $0.00 $0.00
92 Emergency Management Agency File Date:
Second Filing - 08/12/2020:
An Emergency Purchase Extension was received on August, 2020 requesting an extension for dates starting
09/03/2020 to 04/30/2021 at an additional estimated cost of $3,367,000.00, revising the total estimated cost to
$5,403,000.00.
Original Filing - 06/09/2020:
Due to the Coronavirus Disease 2019 (COVID-19) pandemic beginning on January 20, 2020 that prompted
Gubernatorial Proclamations covering the entire state of Illinois, the Illinois Emergency Management Agency
(lEMA) requires a vendor to provide expertise and assistance to units of State and Local government impacted by
COVID-19 with disaster recovery planning and related services. Services include but are not limited to the collection
of, assistance of and preparation of documents for FEMA Grants, Coronavirus Relief Funds, and any other federal
funds related to the COVID-19 pandemic of 2020 that State or local governments may be eligible for, that would
flow through the Illinois Emergency Management Agency. The vendor will be required to turn over this supporting
data and documentation as needed to meet FEMA and other federal agency deadlines, as directed by IEMA, and
also at the conclusion of this contract. The data shall be in a format acceptable to the Federal Government. The
vendor may be required to assist in the audits of those documents. This Emergency Purchase has an expected start
date of 06/05/2020 through 09/03/2020 with an Original Estimated Cost of $2,036,000.00.
Signed By: Alicia Tate-Nadeau, Director
Vendor: Innovative Emergency Management Inc. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $2,036,000.00 $5,403,000.00 $0.00 $0.00 21 1
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2020 through September 30, 2020
93 Illinois State University File Date: 9/1/2020
Latest Filing - 09/01/2020:
The Actual Total Cost of FY20, Qtr 4, Item# 33 is $306,634.24.
Original Filing - 06/23/2020:
The recent pandemic has changed how Illinois State University can safely hold in-person classes starting in the Fall
of 2020. As a result, the University is developing a campus wide plan for classroom teaching to follow CDC and
IDPH protocols beginning with the 2020 Fall semester. SmithGroup will survey and evaluate 358 classroom spaces
in 29 University buildings to assist the University in determining ideal occupancy. This survey and evaluation will
result in necessary data and a set of drawings that will show new COVID-19 classroom seating layouts that meet
CDC and IDPH defined safety protocols for occupancy. This Emergency Purchase has an expected start date of
06/23/2020 through 08/03/2020 with an Original Estimated Cost of $205,500.00.
Signed By: Ernest Olson, Director of Purchases
Vendor: SmithGroup Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $205,500.00 $306,634.24 $306,634.24 21 1
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2020 through September 30, 2020
94 Northern Illinois University File Date: 7/13/2020
Latest Filing - 07/13/2020:
The Actual Total Cost of FY20, Qtr 1, Item# 33 is $118,560.00.
Second Filing - 08/09/2019: FY20, Qtr 1, Item# 33:
An Emergency Purchase Extension was received on August 9, 2019 requesting an extension for dates starting
09/29/2019 to 06/30/2020 at an additional estimated cost of $118,560.00, revising the total estimated cost to
$158,560.00.
Original Filing - 07/18/2019: FY20, Qtr 1, Item# 33:
The required system is the campus' identification card and point-of-sale system. The identification cards linked to
the system provide secure access to buildings on campus (e.g. residence halls) and the same cards are used by their
holders to purchase meals and complete other transactions. This Emergency Purchase has an expected start date of
07/01/2019 through 09/28/2019 with an Original Estimated Cost of $40,000.00. This Emergency Purchase will use
Local Funds.
Signed By: Kent Clapsaddle, Associate Director, Procurement IT
Vendor: Blackboard Transact, Inc. dba Transact Campus Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $40,000.00 $158,560.00 $118,560.00 $118,560.00 21 1
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2020 through September 30, 2020
95 University of Illinois File Date: 9/14/2020
Latest Filing - 09/14/2020:
The Actual Total Cost of FY20, Qtr 1, Item# 41 is $0.00
Original Filing - 08/30/2019:
The University awarded a contract for animal cage cleaning equipment and supplies. This emergency/quick purchase
was required due to a situation in which public health or safety was threatened. Getinge provides all labor and
materials needed to complete the provision of Animal Cage Cleaners and Detergents for the Biologic Resources
Laboratory. This Emergency Purchase has an expected start date of 08/29/2019 through 11/28/2019 with an Original
Estimated Cost of $400,000.00, using Institution Funds.
Signed By: Debra Matlock, Director, UIC Purchasing
Vendor: Getinge Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $400,000.00 $0.00 $0.00 21 1
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2020 through September 30, 2020
96 University of Illinois File Date: 7/16/2020
Latest Filing - 07/16/2020:
The Actual Total Cost of FY20, Qtr 2, Item# 35 is $764,645.01.
Original Filing - 10/22/2019:
On May 21, 2019 the results of a structural analysis and testing of a concrete ceiling slab of the mechanical room of
The Pennsylvania Avenue Residence Halls complex in Urbana, Illinois were presented to the University. A
concrete slab, which acts as a roof and supports multiple utilities, was deteriorated to the point of overstress.
Actions were taken by Housing to prohibit any pedestrians and employees from walking on top of the slab, and
limit access by housing personnel in the mechanical room. Delaying repairs puts employees that need to maintain
the equipment in the mechanical room in danger of injury from an increased risk of a slab or utility failure. In
addition, should the slab fail, utilities and critical systems in the mechanical room would be damaged and would
render the Pennsylvania Avenue Residence Halls complex to be unoccupied. Students currently living in the 1,053
available dorm rooms would require temporary housing at considerable expense to the University. Failure of the
slab would result in substantial costs to repair the affected damaged utilities and critical systems in the mechanical
room and to temporarily house the students currently living in 1053 available dorm rooms. Lastly, should Housing
would have significant loss of revenue from events that have been booked in this facility. This Emergency Purchase
has an expected start date of 10/18/2019 through 04/26/2020 with an Actual Cost of $745,800.00, using Institution
Funds.
Signed By: Sean Reeder, Assistant Vice President-Capital Program
Vendor: Felmley-Dickerson Company Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $745,800.00 $764,645.01 $764,645.01 21 1
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2020 through September 30, 2020
97 University of Illinois File Date: 9/14/2020
Latest Filing - 09/14/2020:
The Actual Total Cost of FY20, Qtr 4, Item# 38 is $54,120.00.
Original Filing - 05/19/2020:
Due to COVID-19 the buildings have not been fully occupied for over two months. Facilities Management is taking
all safety steps to reopen the buildings. Legionella is a necessary test to confirm we are operating the buildings'
domestic water in a safe and best practice manner. Gehrke Technology will be performing testing from samples
taken from various distal sites at approximately 45 UIC West Campus buildings for Legionella Pneumophila. The
test must be done before all West Campus buildings can reopen. This Emergency Purchase has an expected start
date of 05/18/2020 through 08/16/2020 with an Original Estimated Cost of $120,000.00.
Signed By: Debra Matlock, Director of Purchasing
Vendor: Gehrke Technology Group Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $120,000.00 $54,120.00 $54,120.00 21 1
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2020 through September 30, 2020
98 University of Illinois File Date: 8/25/2020
Latest Filing - 08/25/2020:
The Actual Total Cost of FY20, Qtr 4, Item# 41 is $63,845.00.
Original Filing - 06/01/2020:
The NCAA has allowed conferences to re-open athletic facilities starting June 1. DIA has set a plan to have
student athletes arrive back in waves to our campus starting June 3. Each student athlete will be quarantined at
Bromley Hall for a minimum period of 72 hours. After this evaluation period student athletes will return to their
normal on campus housing. If a student athlete tests positive for COVID 19 they will need to be quarantined for an
additional 14 days which Bromley Hall will also accommodate. This Emergency Purchase has an expected start date
of 06/03/2020 through 08/28/2020 with an Original Estimated Cost of $120,000.00.
Signed By: Aaron Finder,
Vendor: Bromley Hall Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $120,000.00 $63,845.00 $63,845.00 21 1
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2020 through September 30, 2020
99 University of Illinois File Date: 9/14/2020
Latest Filing - 09/14/2020:
The Actual Total Cost of FY20, Qtr 4, Item# 42 is $209,668.20.
Original Filing - 06/02/2020:
The vendor will provide hygienically safe equipment and software to increase contact less transactions on the UIC
campus. This will include 41 EMV (Europay, MasterCard, Visa) readers on automated pay station devices, 24
touch less entry station buttons, software for on-line validations, and validation printers which will be used in all
visitor parking lots on the campus. These applications will help reduce the transmission of germs by increasing
contact-less transactions. This Emergency Purchase has an expected start date of 05/28/2019 through 08/25/2020
with an Original Estimated Cost of $200,272.18, using Self-Supporting Funds.
Signed By: Debra Matlock, Director of Purchasing
Vendor: WPS USA Corporation Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $200,272.18 $209,668.20 $209,668.20 21 1
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2020 through September 30, 2020
100 University of Illinois File Date: 7/13/2020
Latest Filing - 07/13/2020:
The Actual Total Cost of FY20, Qtr 4, Item# 44 is $127,103.28 for dates 06/02/2020 to 06/24/2020.
Original Filing - 06/11/2020:
BMS CAT provides full-service mitigation, restoration, and construction services in the event of a natural disaster
or other catastrophic event. Their services include fire and water damage recovery for building and contents and
includes services such as cleaning, disinfecting, deodorizing, moisture control, document and records recovery, and
safety and security. BMS ENTERPRISES LLC/BMS CAT OF ILLINOIS LLC to mitigate water damage and repair
four floors at Engineering Hall due to ruptured chilled water line. This Emergency Purchase has an expected start
date of 06/13/2020 through 09/10/2020 with an Original Estimated Cost of $500,000.00 using Self-generated Funds..
Signed By: Aaron Finder, Assistant Purchasing Officer
Vendor: BMS Enterprises LLC Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $500,000.00 $127,103.28 $127,103.28 21 1
Federal Cost: $0.00 $0.00
101 University of Illinois File Date: 9/2/2020
Second Filing - 09/02/2020:
On September 2, 2020, an Emergency Purchase Extension reporting an extension for dates starting 09/15/2020 to
11/21/2020 at an additional estimated cost of $0.00, keeping the estimated cost at $196,810.00.
Original Filing - 06/18/2020:
Covid-19 Testing tents, floors and fencing for various testing locations around the Urbana-Champaign campus. This
Emergency Purchase has an expected start date of 06/16/2020 through 09/14/2020 with an Original Estimated Cost
of $196,810.00.
Signed By: Aaron Finder, Assistant Director of Purchasing
Vendor: Blue Peak Tents Inc. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $196,810.00 $0.00 $0.00 21 1
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2020 through September 30, 2020
102 University of Illinois File Date: 7/23/2020
Latest Filing - 07/23/2020:
The Actual Total Cost of FY20, Qtr 4, Item# 49 is $253,212.50.
Original Filing - 06/25/2020:
Hand sanitizer stations for deployment across campus at building entrances, classrooms, and other high traffic areas.
These stations are vital for the University to proceed to normal operations and for the safety of all students and
employees while returning to the campus during the COVID 19 crisis. This Emergency Purchase has an expected
start date of 06/22/2020 with an Original Estimated Cost of $253,212.50.
Signed By: Aaron Finder, Assistant Director of Purchasing
Vendor: Commonwealth Graphics Inc. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $253,212.50 $253,212.50 $253,212.50 21 1
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2020 through September 30, 2020
103 University of Illinois File Date: 7/30/2020
Latest Filing - 09/09/2020:
The Actual Total Cost of FY20, Qtr 4, Item# 50 is $178,900.00.
Second Filing - 07/30/2020:
An Emergency Purchase Extension was received on July 30, 2020 requesting an extension for dates starting
08/16/2020 to 09/30/2020 revising the current contract amount to $500,000.00. The extension expenditure is not
assessed.
Original Filing - 06/30/2020:
The Petry-Kuhne Company will complete the UIUC Engineering Hall Water Damage Reconstruction project. This
work is needed due to significant damages from a chilled water leak over the Memorial Day Holiday weekend.
Several floors are affected including the Engineering Campus Deans office. Mitigation services have been completed
and reconstruction is time sensitive with students returning to campus in the beginning of August. This Emergency
Purchase has an expected start date of 06/30/2019 with an Original Estimated Cost of $180,000.00, using Self-
Supporting Funds.
Signed By: Aaron Finder, Assistant Procurement Officer
Vendor: Petry-Kuhne Company Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $180,000.00 $500,000.00 $178,900.00 $178,900.00 21 1
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2020 through September 30, 2020