LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2021 through September 30, 2021
1 Comptroller - Fiscal Officer, Office of the File Date: 6/30/2021
Original Filing - 6/30/2021 - FY22, Qtr 1 Item #1:
The Springfield lease is located at 325 W. Adams St., Springfield, IL. The IOC has occupied this location for
more than 40 years. The IOC has issues a RFI for a new building lease contract. Negotiations are still in process
at this time. IOC operations will be disrupted if emergency lease is not executed to complete the new leasing
process. The facility is the central office location for IOC operations. IOC is responsible for issuing warrants for
the State. These services are critical to the State.
This Emergency Purchase has an expected start date of 07/01/2021 through 09/28/2021 with an Original
Estimated Cost of $366,830.16.
Signed By: Megan Seitzinger, Chief Procurement Officer
Vendor: 325 W. Adams St., LLC Notary Date: 6/30/2021
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $366,830.16 $0.00 $0.00 22 1
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2021 through September 30, 2021
2 Agriculture, Department of File Date: 6/23/2021
Second Filing - 09/16/2021:
An Emergency Purchase Extension was received on September 16, 2021 requesting an extension for dates
starting 09/17/2021 to 11/15/2021 at an additional estimated cost of $100,000.00, revising the total estimated
cost to $426,000.00.
Original Filing – 06-23-2021 FY22, Qtr 1, Item #2:
Vendor is capable of providing all services including labor and removal of all manure and provide Feed and
Bedding for the 90 day emergency request. The vendor selected was the previous contracted vendor and is
known to provide services. The removal, hauling and disposal of manure and bedding generated by the Illinois
State Fair, IL State Fair horse shows, non-fair livestock events, and the backstretch to prevent pest and odor
problems.
This procurement was competitively bid twice and had one emergency already filed.
21-
406AGR-FRHRS-B-19422
21-406AGR-PROC4-B-19829
21-406AGR-FRHRS-B-20730 - previous
Emergency, vendor could no longer provide services past the 90 days forcing us to file another emergency.
21-
406AGR-FRHRS-R-89910/21-406AGR-FRHRS-B-21674 - Gone to bid. Currently legal is negotiating exceptions
with vendor which will provide a lapse in service therefore the emergency is needed. This Emergency Purchase
has an expected start date of 06/18/2021 through09/16/2021 with an Original Estimated Cost of $325,000.00.
Signed By: Michelle Grimsley, Agency Procurement Officer
Vendor: Rex Evans Notary Date: 6/23/2021
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $325,000.00 $426,000.00 $0.00 $0.00 22 1
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2021 through September 30, 2021
3 Central Management Services, Department of File Date: 6/30/2021
Original Filing – 06/30/2021 FY22, Qtr 1, Item #3:
There is no existing contract in place. The previous contract for repair and maintenance (CIP8103910) (P-8299)
was awarded to Parkway Elevators Inc. It expired on 06-30-2020. While we are waiting for the new solicitation
to be opened and processed, we need someone who knows the elevator to take care of immediate needs on this
elevators that are used for the public and state employees. We have had some immediate emergency repairs in
the last few months and this Vendor can start immediately will all knowledge required.CMS believes the need for
a dedicated elevator repair foreman is warranted. The elevator repair foreman must be on-site immediately, five
days a week, eight hours a day in case either of the two working elevators breaks down, or involves an
entrapment of a citizen.. An emergency solicitation is the only procurement methodology that will allow for an
emergency need. The estimated cost is $103,468.80. This will cover the foreman and all materials required for
any repairs or maintenance necessary. Contract term is June 28, 2021 through September 26, 2021, or the
execution of contract P-27898, whichever is earlier.
This Emergency Purchase has an expected start date of 06/28/2021 through 09/26/2021 with an Original
Estimated Cost of $103,468.00.
Signed By: Krystiana Rinaldi, APO
Vendor: Parkway Elevators Inc. Notary Date: 6/30/2021
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $103,468.80 $0.00 $0.00 22 1
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2021 through September 30, 2021
4 Central Management Services, Department of File Date: 7/7/2021
Original Filing – 07/07/2021 FY22, Qtr 1, Item #4:
The original contract term form 7/1/2016 to 06-30-2021 was not re-bid. The proposed six-month extension was
denied by the State Purchasing Officer, as a result Central Management Services is declaring this 90-day
emergency. There is no existing contract in place. The previous contract for HVAC For Sangamon County 18-
416CMS-BOPM4-P-1261 was awarded to Henson Robinson Company. As the previous incumbent vendor,
Henson Robinson Company has had 5 years experience with the HVAC services issues in Sangamon County.
Failure to execute this emergency contract would result in cooling and ventilation service problems not be
corrected in a timely manner. This would result in the dangerously high temperatures during the months this
emergency contract would cover. There are several high profile The locations include the Governor’s Mansion,
Central Management Services, Illinois Departments of Transportation, Revenue, Health and Human Services that
could be severely impacted if we do not have a contract in place for use in emergencies as well as repair and
maintenance. In addition, this is the season for many county fairs that would require these services. Henson
Robinson Company will provide general and emergency service for repair, maintenance and minor alterations to
the heating, ventilating and air conditioning systems. Including, but not limited to distribution systems, chiller,
absorption machines, air cooled air conditioner units, heating and roof top units, water and air condensers,
evaporators, air handling units, high and low pressure steam boilers, hot water boilers, centrifugal, circulating
condensate pumps, heat exchangers/converters, exhaust/ventilator fans, pressure reducing valve stations,
operating controllers, temperature control systems at State occupied facilities in Sangamon County. The
emergency term is July 1, 2021 through September 29, 2021, or the execution of a statewide master contract.
This Emergency Purchase has an expected start date of 07/01/2021 through 09/29/2021 with an Original
Estimated Cost of $98,727.00.
Signed By: Martha Blackwell, Strategic Sourcing Manager
Vendor: Henson Robinson Company Notary Date: 7/7/2021
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $98,727.00 $0.00 $0.00 22 1
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2021 through September 30, 2021
5 Central Management Services, Department of File Date: 7/7/2021
Original Filing – 07/07/2021 FY22, Qtr 1, Item #5:
The Stone Group, Inc. will provide general and emergency service for electrical systems, including, but not
limited to, distribution system, wiring, fixtures, panels, breakers, equipment for facilities located in the city of
Chicago, and all counties that include and that are north of Interstate 80. The estimated cost is $52,903.00 The
emergency term is July 1, 2021 through September 29, 2021, or the execution of a statewide master contract.
This Emergency Purchase has an expected start date of 07/01/2021 through 09/29/2021 with an Original
Estimated Cost of $52,903.00.
Signed By: Martha Blackwell, Strategic Sourcing Manager
Vendor: The Stone Group, Inc. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $52,903.00 $0.00 $0.00 22 1
Federal $0.00 $0.00
6 Central Management Services, Department of File Date: 7/15/2021
Original Filing – 07/15/2021 FY22, Qtr 1 , Item #6:
Wissehr Electric Inc will provide general and emergency service for electrical systems, including, but not limited
to, distribution system, wiring, fixtures, panels, breakers, equipment for facilities located in counties immediately
south of counties that include Interstate 70. The estimated cost is $96,480.00. The emergency term is July 1,
2021 through September 29, 2021, or the execution of a statewide master contract.
This Emergency Purchase has an expected start date of 07/01/2021 through 09/29/2021 with an Original
Estimated Cost of $96,480.00.
Signed By: Martha Blackwell, APO
Vendor: Wissehr Electric Inc. dba Wissehr Electrical Contractors Notary Date: 7/15/2021
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $96,480.00 $0.00 $0.00 22 1
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2021 through September 30, 2021
7 Central Management Services, Department of File Date: 7/7/2021
Original Filing – 7/07/2021 FY22, Qtr 1, Item #7:
Kone Inc. will provide full coverage maintenance services, including the furnishing of all labor, materials and
equipment necessary to provide a high quality maintenance program for the traction cable elevators, hydraulic
elevators and escalators at 10 location in the central and south regions of the state. The emergency term is July
1, 2021 through September 29, 2021, or the execution of a statewide master contract.
This Emergency Purchase has an expected start date of 07/01/2021 through 09/29/2021 with an Original
Estimated Cost of $56,700.00.
Signed By: Martha Blackwell, APO
Vendor: Kone, Inc. Notary Date: 7/7/2021
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $56,700.00 $0.00 $0.00 22 1
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2021 through September 30, 2021
8 Central Management Services, Department of File Date: 7/8/2021
Original Filing – 7/07/2021 FY22, Qtr 1, Item #8:
The original contract term for 19-416CMS-BOPM4-P-8310 J0951 Elevator Maint 9511 Harrison St Des Plaines
(CIP7995950) was from 2-9-2017 to 06-30-2021 and was not re-bid.
The proposed six-month extension was denied by the State Purchasing Officer, as a result Central Management
Services is declaring this 90-day emergency. There is no existing contract in place. The previous contract was
awarded to Kone Inc. As the previous incumbent vendor, Kone Inc. has had 5 years experience with the
elevator services issues at the Des Plaines Location. Failure to execute this emergency contract would result in
elevator service problems not be corrected in a timely manner. This could result in trapped passengers. The Des
Plaines location houses over 20 distinct agencies. There are several high profile locations, such as, the Illinois
Commerce Commission, Cook County Emergency Telephone System Board - 911 Call Center, Department of
Human Services, and the Illinois Office of the Inspector General that could be severely impacted if we do not
have a contract in place for use in emergencies as well as repair and maintenance.
Kone Inc. will regularly and systematically examine, clean, adjust, lubricate and provide repairs, as needed to the
facility traction cable elevators, hydraulic elevators, and escalators. The emergency term is July 1, 2021 through
September 29, 2021, or the execution of a statewide master contract.
This Emergency Purchase has an expected start date of 07/01/2021 through 09/29/2021 with an Original
Estimated Cost of $69,127.99.
Signed By: Martha Blackwell, APO
Vendor: Kone, Inc. Notary Date: 7/7/2021
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $69,127.99 $0.00 $0.00 22 1
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2021 through September 30, 2021
9 Innovation & Technology, Department of File Date: 7/26/2021
Original Filing – 7/26/2021 FY22, Qtr 1, Item #9:
There is no existing master contract for Crowdstrike licenses and services. CDWG is an authorized reseller for
Crowdstrike licenses and services.
7500 units of Part#: CS.FCSD.SOLN.T8.12M Falcon Complete with Threat Graph Standard - subscription
license (1 year)
7500 units of Part#: CS.INSIGHTB.SOLN.T10.1M
7500 units of Part#: CS.PREVENTB.SOLN.T10.1M
7500 units of Part#: CS.DISCB.SOLN.T10.1M
7500 units of Part#: CS.FALCOMPS.SC
7500 units of Part#: CS.OWB.SVC.T10.1M
7500 units of Part#: CS.TGB.TD
1 unit of Part#: CS.FALCOMPONBC.SOL12M
20 units of Part#: RR.PSO.ENPASS
This Emergency Purchase has an expected start date of 07/23/2021 through 10/20/2021 with an Actual Cost of
$787,500.00.
Signed By: Patrick Kelleher, Acting APO
Vendor: CDWG Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $787,500.00 $0.00 22 1
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2021 through September 30, 2021
10 Innovation & Technology, Department of File Date: 7/7/2021
Original Filing – 7/07/2021 FY22, Qtr 1, Item #10:
There is no existing master contract for BeyondTrust licenses and services. CDWG is an authorized reseller for
BeyondTrust and is utilizing Revere Consulting Company, Inc, a BEP-certified vendor for project management
services.
1 unit of BTU_PM_WINDOWS_ADMIN_COURSE "Privilege Management for Windows Administration Private
Course"
1 unit of BTU_PS_ADMIN_COURSE Password Safe Administrator Private Course
10 units of BTU_PS_USER_ELEARN Password Safe Us eLearning Course
1 unit of BTU_PRA_ADMIN_COURSE "Privileged Remote Access for Administrator Private Course
10 units of BTU_PRA_USER_ELEARN Privileged RemotAccess Console eLearning
55,000 units of PM-WinDesktop-CLOUD "Privilege Management for Windows Desktop - Per Asset Cloud"
5,000 units of PS-CLOUD Password SafPer Asset Cloud
1,000 units of PRAA-CLOUD Privileged Remote Access Per Ast Cloud
1 units of TAM-ENTERPRISE Enterprise Technical Accnt Manager
1,040 units of Engineer - Hour XMS
160 units of Project Manager Per Hour XMS
1800 units of Project Manager - Per Hour BEP
This Emergency Purchase has an expected start date of 07/03/2021 through 09/30/2021 with an Actual Cost of
$1,365,200.00.
Signed By: Dante Watson, APO
Vendor: CDWG Notary Date: 7/7/2021
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $1,365,200.00 $0.00 22 1
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2021 through September 30, 2021
11 Innovation & Technology, Department of File Date: 7/23/2021
Original Filing – 7/23/2021 FY22, Qtr 1, Item #11:
There is no existing master contract for Quest licenses and services. Novanis is an authorized BEP reseller for
Quest licenses and services.
55000 units of part number OFB-QOD-SAAS-247 ON DEMAND AUDIT FOR OFFICE 365 PER MANAGED
PERSON 10 YEARS MAX RETENTION AA-ON 24X7 SAAS
55000 units of part number EPP-DMX-TB-247 ENTERPRISE REPORTER SUITE PER MANAGED PERSON
24X7 TERM LICENSE/MAINT
55000 units of part number AAQ-QOD-SK-HYB-247 RECOVERY MANAGER FOR AD DISASTER
RECOVERY EDITION HYBRID SUITE WITH TEAMS PER MANAGED PERSON 24X7 HYBRID
SUBSCRIPTON PACK
1 unit of part number BTM-BNT-FF BINARY TREE MICROSOFT ACTIVE DIRECTORY MIGRATION
FIXED FEE
155000 units of part number ABQ-BNT-PK-247 QUEST & BINARY TREE ACTIVE DIRECTORY
MIGRATION SUITE W/FILE SERVERS LICENSE/24X7 MAINT PACK
55000 units of part number CMU-MLX-PB-247 METALOGIX CONTENT MATRIX PER MANAGED
PERSON LICENSE/24X7 MAINT
55000 units of part number EOF-MLX-PB-247 METALOGIX ESSENTIALS FOR OFFICE 365
ENTERPRISE W/MIGRATION PER MANAGED PERSON LICENSE/24X7 MAINT
This Emergency Purchase has an expected start date of 07/23/2021 through 10/20/2021 with an Actual Cost of
$2,579,307.80.
Signed By: Reginald Lampkin, SPSA Procurement BEP Manager
Vendor: Novanis Notary Date: 7/23/2021
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $2,579,307.80 $2,579,307.80 22 1
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2021 through September 30, 2021
12 Innovation & Technology, Department of File Date: 7/13/2021
Original Filing – 7/13/2021 FY22, Qtr 1, Item #12.:
This is the current vendor that has been providing these services to multiple agencies for several years. They
have the staff trained to handle the agency needs, and knowledge of the existing systems to keep them
operational.
This contract will be a JPMC available to governmental units or qualified not-for-profit for the products
categories below -
• Document and drawing scanning/imaging that comply with the State’s Enterprise Docuware requirements and
controls.
• Transferring the scanned images to microfilm.
• Provide user agency document transportation, storage, and
destruction.
• Storing images into the appropriate Docuware file cabins.
• Assessment of the users’ imaging requirements and provide specific details of configuration specifications for
their organization which include Docuware file cabinet specifications, user role defining, etc.
• Provide training and technical support for the user agencies regarding document handling, batching documents,
and local scanning.
• Assist the DoIT technical staff with maintaining the Enterprise Docuware platform.
This Emergency Purchase has an expected start date of 07/17/2021 through 10/14/2021 with an Original
Estimated Cost of $100,000.00.
Signed By: Dante Watson, APO
Vendor: Com Mircofilm Company Notary Date: 7/13/2021
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $100,000.00 $0.00 $0.00 22 1
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2021 through September 30, 2021
13 Innovation & Technology, Department of File Date: 7/7/2021
Original Filing – 7/07/2021 FY22, Qtr 1, Item #13:
This contract will be a JPMC available to governmental units or qualified not-for-profit for the products
categories below -
Cisco SmartNet Maintenance coverage for hardware 12 months
Enterprise License Agreements for DoIT Security division f 12 months
Enterprise License Agreements for Illinois Century Network (ICN) 12 months
The contract with the current vendor expires 6/30/21 and will not be renewed. This contract was a JPMC. We
are seeking an emergency JPMC with this vendor to cover the supples and services listed above. This
contract will be available to used by governmental units or qualified not-for-profit.
This Emergency Purchase has an expected start date of 07-03-2021 through 09-30-2021 with an Original
Estimated Cost of $8,000,000.00.
Signed By: Dante Watson, APO
Vendor: Presidio Networked Solutions Group, LLC Notary Date: 7/7/2021
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $8,000,000.00 $0.00 $0.00 22 1
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2021 through September 30, 2021
14 Human Services, Department of File Date: 7/2/2021
Original Filing – 7/02/2021 FY22, Qtr 1, Item #14:
The vendor was selected via a competitive bidding process. The BidBuy Renewal was not completed by end of
June 2021 due to difficulties with the interface between Bidbuy and SAP. Until a new competitive bid can be
completed, the Emergency procurement will continue services required, e.g., Inter-office delivery services for
mail, CTA Transit Cards, and Pace Bus Tickets in the Chicagoland area.
Services required for the Inter-office delivery services for mail, CTA Transit Cards, and Pace Bus Tickets in the
Chicagoland area.
This Emergency Purchase has an expected start date of 07/02/2021 through 09/30/2021 with an Original
Estimated Cost of $66,000.00.
Signed By: Jean Sandstrom, APO
Vendor: IGOR The Watchdog Corp. Notary Date: 7/2/2021
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $66,000.00 $0.00 $0.00 22 1
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2021 through September 30, 2021
15 Human Services, Department of File Date: 6/9/2021
Original Filing – 6/09/2021 FY22, Qtr 1, Item #15:
In March of 2020, utilizing the Emergency Declaration issued by the Governor in response to the COVID-19
outbreak, Peerless Cleaners, Inc., agreed to provide emergency/on-demand cleaning services for DHS locations
where a COVID positive exposure was identified. This emergency contract was quoted at time and materials
and the new contract we are seeking to establish will be quoted the same. Other state agencies that entered into
agreements with Peerless Cleaners, Inc., were quoted charges by the square foot - this method of billing would
more than double the costs of these critical cleanings. In order to provide emergency COVID related cleanings
at the best possible rates for the DHS and the State, it is imperative that we execute this emergency contract
under the time and materials quote utilized in the initial agreement.
Procuring services to clean various DHS office locations to prevent contagious infections meeting applicable
standards and compliance requirement including but not limited to those by the Centers for Disease Control and
Prevention.
This Emergency Purchase has an expected start date of 07/01/2021 through 09/30/2021 with an Original
Estimated Cost of $750,000.00.
Signed By: Paul Hartman, Jr., Dir., Office of Business Services
Vendor: Peerless Cleaners, Inc. Notary Date: 6/9/2021
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $750,000.00 $0.00 $0.00 22 1
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2021 through September 30, 2021
16 Human Services, Department of File Date: 6/9/2021
Original Filing – 6/09/2021 FY22, Qtr 1, Item #16:
In March of 2020, utilizing the Emergency Declaration issued by the Governor in response to the COVID-19
outbreak, DSI Holdings Corp dba ServiceMaster Recovery, agreed to provide emergency/on-demand cleaning
services for DHS locations where a COVID positive exposure was identified. This emergency contract was
quoted at time and materials and the new contract we are seeking to establish will be quoted the same. Other
state agencies that entered into agreements with DSI Holdings Corp dba ServiceMaster Recovery, were quoted
charges by the square foot - this method of billing would more than double the costs of these critical cleanings.
In order to provide emergency COVID related cleanings at the best possible rates for the DHS and the State, it is
imperative that we execute this emergency contract under the time and materials quote utilized in the initial
agreement.Procuring services to clean various DHS office locations to prevent contagious infections meeting
applicable standards and compliance requirement including but not limited to those by the Centers for Disease
Control and Prevention.
This Emergency Purchase has an expected start date of 07/01/2021 through 09/30/2021 with an Original
Estimated Cost of $1,500,000.00.
Signed By: Paul Hartman, Jr., Dir., Office of Business Services
Vendor: DSI Holdings Corp dba ServiceMaster Recovery Notary Date: 6/9/2021
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $1,500,000.00 $0.00 $0.00 22 1
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2021 through September 30, 2021
17 Human Services, Department of File Date: 7/23/2021
Original Filing – 7/23/2021 FY22, Qtr 1, Item #17:
The selected vendor has the current Boiler Repair and Maintenance contract at Elgin Mental Health Center--P-
6649 which was competitively bid. The vendor is familiar with our boilers and can supply stationary engineers
with the experience required to operate them. Elgin Mental Health Center ("EMHC") is budgeted for 8 stationary
engineers and 1 chief engineer. Five stationary engineer positions are currently vacant. Engineers are working
112 hours of overtime each, per month. This is due to the fact that EMHC has a Powerhouse that is required to
be staffed 24 hours a day along with staff doing maintenance and repairs throughout our 104-acre facility. The
vacancies occurred over a period of time where our engineers were CMS employees and were transferred to
DHS employment pursuant to Executive Order 2020-75. As of July 1, 2021, all five vacancies have been posted
but it will take several months to complete the hiring and training process.
Vendor will supply 3 stationary
engineers to work 40 regular work hours per week for 90 days--12 weeks and 6 days. That will total 1584
hours at $93.75/hour.
This Emergency Purchase has an expected start date of 07/26/2021 through 10/24/2021 with an Original
Estimated Cost of $148,500.00.
Signed By: Jean Sandstrom, APO
Vendor: The Stone Group Notary Date: 7/23/2021
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $148,500.00 $0.00 $0.00 22 1
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2021 through September 30, 2021
18 Public Health, Department of File Date: 7/6/2021
Original Filing – 7/06/2021 FY22, Qtr 1, Item #18:
The Illinois Department of Public Health's (IDPH) current vendor, Pool Administrators Inc. provides the services
for the Program. IDPH is currently in the active procurement process that has not been completed to date and
this Emergency 90-day contract is being requested to ensure continuity of critical services being provided to HIV
positive Illinoisans during the RFP process. The Illinois Department of Public Health administers the Ryan White
Part B Program that houses the Continuation of Health Insurance Coverage (CHIC) Program and the CARE
Program with federal Ryan White Care Act funds. The purpose of the CHIC Program is to assist eligible
individuals who are infected with HIV/AIDS to maintain their insurance coverage (i.e., COBRA, Medicare Part
D, Illinois Marketplace plans, and/or commercial health insurance coverage approved by the state) by assisting
with the payment of the approved monthly premium plan payments. The Ryan White CARE Unit provides an
array of CORE and Supportive Services authorized through the federal Health Resources and Services
Administration (HRSA), of which one CORE Service assists with outpatient medical ambulatory cost for
individuals who are infected with HIV/AIDS. Under Title XXVI of Public Health Service (PHS) Act as amended
by the Ryan White HIV/AIDS Treatment Extension Act of 2009, IDPH needs to provide these services.
This Emergency Purchase has an expected start date of 07/01/2021 through 09/29/2021 with an Original
Estimated Cost of $6,000,000.00.
Signed By: Sarina O'Malley, APO
Vendor: Pool Administrators Incorperate Notary Date: 7/6/2021
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $0.00 $0.00 22 1
Federal $6,000,000.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2021 through September 30, 2021
19 Transportation, Department of File Date: 7/8/2021
Original Filing – 7/08/2021 FY22, Qtr 1, Item #19:
Informal bids were solicited from 6 contractors who have done similar work in McLean County. One bid was
received from Stork Excavating for $177,779.00. Therefore Stark was selected to do the work. Overnight June
25 to 26, 2021 a significant rain event caused flood damage at Structures 057-0160 and
057-0159, the dual structures carrying l-55 over Timber Creek just north of the Funks Grove Rest Area. This led
to damage of the shoulders and floodplains under the bridges.
This Emergency Purchase has an expected start date of 07/06/2021 through 10/04/2021 with an Original
Estimated Cost of $300,000.00.
Signed By: Kensil Garnett, CPO
Vendor: Stark Excavating Notary Date: 7/8/2021
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $300,000.00 $0.00 $0.00 22 1
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2021 through September 30, 2021
20 Transportation, Department of File Date: 7/20/2021
Original Filing – 7/20/2021 FY22, Qtr 1, Item #20:
Traffic Control Company was selected to perform the installation of the temporary bridgo traffic signals. They
can respond quickly, have the equipment and the experience to complete all required work in the condensed time
frame. Traffic Control Company was notified to proceed via e-mail on July 16, 2021. Due to weather conditions,
they could not start with the installation of the temporary traffic signals until July 19, 2021.
Contractors contacted and their bids are:
Traffic Control Company $12,833.05
Warning Lites of Illinois $15,050.00
John Thomas, Inc. No Bid submitted
The Bureau of Bridges and Structures is concerned for the overall stability of structure 082-0098, IL 111 over
CSX Railroad. Their recommendation is to reduce traffic to one lane to minimize volumes and loads with the
installation of temporary bridge signals to be installed on July 16, 2021. The District Is currently working with
the railroad for access to complete the necessary bridge repairs The District 8 Sign Shop will be providing tho
necessary pavement markings and advance traffic control slgriaye for this work.
This Emergency Purchase has an expected start date of 07/16/2021 through 10/14/2021 with an Original
Estimated Cost of $100,000.00.
Signed By: Joseph Moroe, CPO
Vendor: Traffic Control Company Notary Date: 7/20/2021
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $100,000.00 $0.00 $0.00 22 1
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2021 through September 30, 2021
21 Capital Development Board File Date: 6/30/2021
Second Filing - 09/16/2021
An Emergency Purchase Extension was received on September 16, 2021 requesting an extension for dates
starting 09/16/2021 to 06/30/2022. The extension expenditure is not assessed and will be charged for time only.
Original Filing – 06/30/2021 FY22, Qtr 1, Item #22:
The scope of work provides for replacement, repairs, and upgrades to the fire alarm and fire sprinkler systems in
multiple buildings at the DuQuoin State Fairgrounds to bring the facilities into compliance with code. The fire
alarm scope provides for replacing all fire alarm devices, panels, wiring etc. at the Grandstand, Million Dollar
Barn and Main Gate with fully code compliant systems. The panel at the Main Gate should be updated with
current software and hardware modules (or replaced). The scope also provides for installing a new fiber optic
backbone to interconnect the fire alarm panels and allow for connection of panels in other buildings in future
projects. The fire sprinkler scope includes replacement of existing systems, installation of new sprinkler systems,
new water services, and any incidental or related general, civil, plumbing, electrical, or other work.
Incorporated documents include the March 2009 Standard Documents for Construction & Supplement and the
March 2009 Design and Construction Manual & Supplement. Basic Architectural Services provided under this
procurement should not exceed $125,000.00, which is a place-holder prior to the negotiation of a Professional
Services Agreement, without prior authorization from the Capital Development Board in consultation with the
Chief Procurement Office. Final Actual Costs will be reported upon project completion and project close-out.
In accordance with 30 ILCS 500/50-35, all contractors, and each subcontractor to be used whose
contract/subcontract exceeds an annual value of $50,000, shall submit financial disclosures and certifications as
a material term of the contract. In accordance with section 00 21 50 of the Standard Documents for
Construction, the General Contractor shall perform no less than 20% of work with its own staff. Each other
trade shall perform no less than 40% of work with its own staff. Work with own staff includes direct labor and
supervision, as well as material purchases where the material is installed by the contractor.
This Emergency Purchase has an expected start date of 06/30/2031 through 09/27/2021 with an Original
Estimated Cost of $125,000.00.
Signed By: Chris Miles, Executive II
Vendor: White & Borgognoni Architects, P.C. (4424) Notary Date: 6/30/2021
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $125,000.00 $0.00 $0.00 22 1
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2021 through September 30, 2021
22 Toll Highway Authority, Illinois State File Date: 7/26/2021
Original Filing – 7/26/2021 FY22, Qtr 1, Item #23:
The Vendor performed similar work for the Tollway in 2018 (P-7109) and their performance was satisfactory.
An Emergency Contract with Fence Masters, Inc. is required so that the work may proceed for the
immediate repair to damaged guardrails at multiple sites along the Illinois Tollway system.
Furnishing, delivery, and repair of guardrail, including traffic barrier terminals and energy attenuators.
This Emergency Purchase has an expected start date of 07/26/2021 through 10/23/2021 with an Original
Estimated Cost of $789,661.00.
Signed By: Eric Occomy, APO
Vendor: Fence Masters, Inc. Notary Date: 7/26/2021
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $789,661.00 $0.00 $0.00 22 1
Federal $0.00 $0.00
23 Governors State University File Date: 7/16/2021
Original Filing – 7/16/2021 FY22, Qtr 1, Item #24:
The work includes, but is not limited to the removal & repair of failing coffers within the ceilings of D wing. The
award includes the removal and repair of failing coffers in the identified ceilings. Contractor will be responsible
for all removal of debris, barricades, and lifts needed. All repairs, drywall and painting as proposed are included
in the proposal.
This Emergency Purchase has an expected start date of 07/19/2021 through 08/20/2021 with an Original
Estimated Cost of $173,750.00.
Signed By: Tracy Sullivan, Asst Vice President
Vendor: Cosgrove Construction Notary Date: 7/16/2021
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $173,750.00 $0.00 $0.00 22 1
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2021 through September 30, 2021
24 Northern Illinois University File Date: 7/16/2021
Final Cost
Latest Filing - 09/02/2021:
An Actual Total Cost of $248,976.00 was reported in the same filing quarter.
Original Filing – 7/16/2021 FY22, Qtr 1, Item #25:
This equipment was determined to be needed by faculty for face to face instruction in classrooms due to
COVID-19 before the beginning of the fall semester. This need supports the Illinois Board of Higher Education
(IBHE) COVID-19 Guidance. NIU made contact with several vendors for pricing of same or similar products
and Occupational Training and Supply (Certified Business Enterprise Program (BEP) vendor was determined to
have immediate availability for the quantity needed and best price point when compared to others solicited
vendors.
Supply of portable HEPA filtration air scrubber machines and associated replacement filters for campus
classroom spaces.
This Emergency Purchase has an expected start date of 07/16/2021 through 08/16/2021 with an Original
Estimated Cost of $248,976.00.
Signed By: Antoinette Bridges, Director
Vendor: Occupational Training & Supply Notary Date: 7/16/2021
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $248,976.00 $248,976.00 $248,976.00 22 1
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2021 through September 30, 2021
25 University of Illinois File Date: 7/1/2021
Original Filing – 7/01/2021 FY22, Qtr 1, Item #27:
Innovista Health Solutions, is our current vendor for the management of services for processing the in network
and out of network claims and payments for Campuscare program, BCBS HMOI, Blue Advantage and Blue
Precision plans. The University did not include the appropriate funds for out-of-network claims in the original
RFP award #MEC218. We need an Emergency while we appropriately amend the RFP# MEC218, during which
time services must continue; there was an increase in out-of-network claims due to COVID-19 since students
were sent home and unable to use in-network providers at UI Health which caused an exhaustion of awarded
funds; Managed Care will be subject to penalties if they do not pay Innovista timely for their Managed Services
responsibilities for adjudicating and paying claims.
Innovista Health Solutions will administrative and manage services for CampusCare, a full risk self-funded
student health plan, and for the Managed Care Blue Cross and Blue Shield of Illinois HMOs (BCBSIL HMOs)
Risk agreement. The services will include payments to our out of network providers.
This Emergency Purchase has an expected start date of 07/01/2021 through 09/28/2021 with an Original
Estimated Cost of $650,000.00.
Signed By: Debra Matlock, Exec. Dir., UIC Purchasing
Vendor: Innovista Health Solutions Notary Date: 7/1/2021
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $650,000.00 $0.00 $0.00 22 1
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2021 through September 30, 2021
26 Innovation & Technology, Department of File Date: 8/6/2021
Original Filing – 8/06/2021 FY22, Qtr 1, Item #28:
The American Rescue Plan Act provided new funds to states to improve their administration of the Supplemental
Nutrition Assistance Program (SNAP). Illinois will receive $13.3 million for FFY21 that must be allocated by
September 30, 2021. The USDA Food and Nutrition Services has approved Illinois’ spending plan which
included 1500 new laptop bundles for SNAP eligibility staff. If not spent, the state will lose the funding. This
vendor is able to meet the quantity bundle requirements in the allotted time frame.
These models are not available on any contract the State has.
1500 Mfg. Part#: 20W00090US Lenovo ThinkPad T14 Gen 2 - 14" - Core i5 1135G7 - 8 GB RAM - 256 GB
SSD
1500 Mfg. Part#: 5WS0A14086 Lenovo 3Y Onsite upgrade from 1Y Depot/CI
1500 Mfg. Part#: 5PS0A23278 Lenovo 3Y Keep Your Drivedd On
1500 Mfg. Part#: 40AY0090US Lenovo ThinkPad Universal USB-C Dock - docking station - USB-C - HDMI, 2
x
1500 Mfg. Part#: 4X30M39458 UNSPSC: 43211706 Lenovo Essential Wireless Combo - keyboard and mouse
set - US
CDS is unable to fill the order within the time restraints for the American Rescue Plan Act new funds to states
to improve their administration of the Supplemental Nutrition Assistance Program (SNAP). llinois will receive
$13.3 million for FFY21 that must be allocated by September 30, 2021. Due to CDS being unable to fulfill the
order, the Agency is exercising the Quick Purchase Rule 1.2030 (5) immediate action is necessary to avoid
lapsing or loss or federal or donated funds. CDW-G has confirmed that they are able to fulfill the order and have
equipment in stock and ready.
This Emergency Purchase has an expected start date of 08/06/2021 through 09/30/2021 with an Original
Estimated Cost of $2,901,000.00.
Signed By: Patrick Kelleher, Acting APO
Vendor: CDW-G Notary Date: 8/6/2021
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $0.00 $0.00 $0.00 22 1
Federal $2,901,000.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2021 through September 30, 2021
27 Financial and Professional Regulation, Department of File Date: 7/27/2021
Original Filing – 7/27/2021 FY22, Qtr 1, Item #29:
Vendor shall provide licensing, maintenance, and hosting of the state's Seed to Sale (S2S) Inventory Tracking
System. The S2S system is a cloud-based vendor-hosted centralized system solution that tracks the state's
regulated cannabis products from 'seed' and a licensed cultivator to 'sale' at a licensed dispensary. The S2S
system also tracks the inventory purchases/transactions. If Medical cannabis inventory, patient and/or caregiver
status validation must provided along with the permitted amount of cannabis available for purchase. Cannabis
transportation information and shipping manifests will also be tracked and accepted. Inventory registrations,
data reporting, audit trail, and training to system users will be provided.
This Emergency Purchase has an expected start date of 08/01/2021 through 10/29/2021 with an Original
Estimated Cost of $75,000.00.
Signed By: Brandon Purcell, APO
Vendor: BiotrackTHC dba Bio-Tech Medical Software Notary Date: 7/27/2021
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $75,000.00 $0.00 $0.00 22 1
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2021 through September 30, 2021
28 Corrections, Department of File Date: 8/23/2021
Original Filing – 8/23/2021 FY22, Qtr 1, Item #35:
The vendor currently supplies the needed commissary items to Illinois Department of Corrections facilities.
The vendor will provide approved commissary items that will allow for the continued sales of food, clothing,
health/beauty, sundries and electronics to individuals in custody.
This Emergency Purchase has an expected start date of 08/20/2021 through 11/18/2021 with an Original
Estimated Cost of $6,275,000.00.
Signed By: Jacenta Wilson, APO
Vendor: Keefe Group Notary Date: 8/23/2021
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $6,275,000.00 $0.00 $0.00 22 1
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2021 through September 30, 2021
29 Innovation & Technology, Department of File Date: 8/24/2021
Original Filing – 8/24/2021 FY22, Qtr 1, Item #36
There is currently a world wide computer chip shortage. While this purchase is with our current laptop vendor,
they cannot meet quantity need at the contract prices. The manufactures of computer equipment continue to
raise base rates due to the chip shortage and high demand. As the State seeks to replace approximately 8500
aging devices that are currently running on out dated and unsupported operating systems our vendor is has some
stock available that meets our system specification at comparable market rates and with the continues shortage
we need procure stock to meet initiatives, at current market rates.:
262 Mfg. Part#: 20X3006YUS Lenovo ThinkPad L15 Gen 2 20X3 Core i7 1165G7 / 2.8 GHz - Win 10 Pro 64-
bit - 16 GB RAM - 512 GB SSD TCG Opal Encryption 2, NVMe - 15.6" IPS 1920 x 1080 (Full HD) - Iris Xe
Graphics - Wi-Fi 6, Bluetooth - black - kbd: English
262 Mfg. Part#: 55WS0A14086 Lenovo 3Y Onsite upgrade
from 1Y Depot
262 Mfg. Part#: 5PS0A23278 Lenovo 3Y Keep Your Drive Add On
This Emergency Purchase has an expected start date of 08/24/2021 through 11/21/2021 with an Original
Estimated Cost of $405,704.38.
Signed By: Reginald Lampkin, APO
Vendor: CDS Notary Date: 8/24/2021
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $405,704.38 $0.00 $0.00 22 1
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2021 through September 30, 2021
30 Central Management Services, Department of File Date: 8/26/2021
Original Filing – 8/26/2021 FY22, Qtr 1, Item #37:
Due to the protest for our bid for JPMC Chicago Carpentry B-21123; we must declare an emergency for 90
days for these services for the following reasons:
1) We have projects in the works at several locations including the need for an Emergency Egress door
access per OSFM at 1642 W 59th Street and a cubicle wall removal project to create and ADA opening in an
intake area at 11203 S Ellis.
2) Several buildings still need some plexi-glass/partitions installed due to COVID-19 issues as people are
returning to offices
3) Windo and door installations/replacement.
4) Framings for move outs from JRTC and into 55building.
5) Break-ins, floods, fires, social unrest issues and vacant facilities that havproblems
This vendor, is the incumbent vendor. Their existing contract ends today, 8-26-21. The vendor is uniquely
qualified to perform this emergency contract work because they have successfully been performing to the
contract standards since 2016.
The Vendor will provide minor carpentry service repairs and/or alterations to interior and exterior structures,
including, but not limited to:
A. Exterior surface
B. Dry Wall and Patching
C. Windows – pane replacement, fme repairs
D. Roof – small patches, eave repair, nt repair/ seal
E. Interior floors, wall, ceilings, partitions
F. Carpet, vinyl composistion tile (VCT), ceramic tile, millwork
G. All types of wood, metal, swinsliding and power accessible doors
H. Hardware and repairs to hardwar including new door handles/locks
The emergency term is August 27, 2021 through November 25, 2021 or the execution of a statewide master
contract based upon IFB B-21123.
This Emergency Purchase has an expected start date of 08/27/2021 through 11/25/2021 with an Original
Estimated Cost of $269,511.40.
Signed By: Martha Blackwell, APO
Vendor: C&W Building Services, Inc. Notary Date: 8/26/2021
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $269,511.40 $0.00 $0.00 22 1
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2021 through September 30, 2021
31 Innovation & Technology, Department of File Date: 8/27/2021
Original Filing – 8/27/2021 FY22, Qtr 1, Item 38:
The Illinois Department of Innovation and Technology currently has a contract with SEPS, Inc CIC2456240 /
P-858 for: power, generator, UPS, and maintenance needs. Contract CIC2456240 / P-858 is set to expire on
September 14, 2021, with no remaining renewals on the contract. The contract was competitively bid ensuring
the most competitive pricing within the market at the inception of the contract in 2011. This vendor is familiar
with all of the DoIT/ICN sites across the state of Illinois and has installed the majority of the equipment in use at
these locations. This vendor also has security clearance to enter and perform work at these locations. This
vendor has staff that are certified and licensed to do highly skilled work including but not limited to: install
power, remove corrosive batteries, and perform maintenance.
The contract will allow DoIT to engineer, furnish and install new uninterruptible power supply (“UPS”) systems,
generators, and related equipment as needed. The resulting contract will also provide the following services:
power installation, maintenance, emergency maintenance, and preventative maintenance at locations statewide.
Maintenance and emergency maintenance are crucial to keep critical state services working in case of power
outages.
This Emergency Purchase has an expected start date of 09/15/2021 through 12/13/2021 with an Original
Estimated Cost of $102,000.00.
Signed By: Reginald Lampkin, APO
Vendor: SEPS, Inc Notary Date: 8/27/2021
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $102,000.00 $0.00 $0.00 22 1
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2021 through September 30, 2021
32 Natural Resources, Department of File Date: 8/30/2021
Original Filing – 8/30/2021 FY22, Qtr 1, Item #39:
White Construction is currently working at Kickapoo State Park on a project for Abandoned Mines &
Reclamation. They have the equipment necessary to complete the work in the next few weeks and there will not
be any mobilization costs for the heavy equipment since it is already on-site.
White Construction will remove a large log jam which has formed on the upstream end of three center piers
located within the Vermilion River. The bulk of the timber and debris will be removed from the River Channel,
hauled up the steep embankment, and stockpiled in an open field. Site staff will burn the stockpiled debris later
this fall once it dries out. Several loads of rock and rip rap will be required to build a temporary causeway get
heavy equipment into the River Channel. Once the log jam has been removed, the temporary causeway will also
need to be removed from the River Channel.
This Emergency Purchase has an expected start date of 08/30/2021 through 11/27/2021 with an Original
Estimated Cost of $120,000.00.
Signed By: Dale Brockamp, Manager, Field Operations, ORCP
Vendor: White Construction Notary Date: 8/30/2021
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $120,000.00 $0.00 $0.00 22 1
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2021 through September 30, 2021
33 Innovation & Technology, Department of File Date: 8/30/2021
Original Filing – 08/30/2021 FY22, Qtr 1, Item #40:
Motorola Solutions Inc. can provide the support for Joint Purchase Master Contract Statewide Radio
Maintenance, Installation and Repair Services as required by all governmental units and qualified not-for-profit
entities. Motorola Solutions Inc. has agreed to maintain current pricing for the Emergency contract.
This contract will be a Joint Purchase Master Contract available to all governmental units or qualified not-for-
profit entities for the products categories below -
Statewide Radio Maintenance, Installation and Repair
support services which provides State of Illinois entities (Illinois State Police, Local Law Enforcement,
Emergency Medical Services, Department of Corrections, Department of Transportation) the ability to procure
radio maintenance, installation and repair support services which is critical in support emergency
communications equipment used by emergency communication agencies throughout the state. The support
services include radio support, repair, installation, radio tower site infrastructure for life saving communication
services. These services provide an essential support service to the State of Illinois valuable emergency services
communication using radio and if not supported would cause loss of life or injury.
This Emergency Purchase has an expected start date of 09/01/2021 through 11/29/2021 with an Original
Estimated Cost of $500,000.00.
Signed By: Reginald Lampkin, APO
Vendor: Motorola Solutions Inc. Notary Date: 8/30/2021
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $500,000.00 $0.00 $0.00 22 1
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2021 through September 30, 2021
34 Capital Development Board File Date: 8/31/2021
Original Filing – 08/31/2021 FY22, Qtr 1, Item #41:
The Department of Human Services ("DHS") notified the Capital Development Board ("CDB") that on August 2,
2021 the Alton Mental Health Hospital had a power outage. During this outage the Locust Cottage (BD013),
which is a patient living unit, did not have power because the emergency generator failed. A temporary rental
emergency generator was located and brought to Locust and installed. Alton staff had an electrical contractor
look at the older generator and it was found to have major engine problems and was releasing oil and water into
the generator motor. This generator was installed in 1992. DHS requests that CDB declare an emergency to
replace the emergency generator at Locust Cottage as soon as possible to avoid further power outages without a
permanent functioning emergency generator. The Alton Hospital will be responsible for the $3,750 monthly
rental until the generator is replaced.
The scope of work provides for design services to replace the existing failed emergency generator with a code
compliant emergency generator at Alton Mental Health Hospital's Locust Cottage, including all ancillary
components.
Incorporated documents include the March 2009 Standard Documents for Construction & Supplement and
the March 2009 Design and Construction Manual & Supplement. Basic Architectural Services provided under
this procurement should not exceed $100,000.00, which is a place-holder prior to the negotiation of a
Professional Services Agreement, without prior authorization from the Capital Development Board in consultation
with the Chief Procurement Office. Final Actual Costs will be reported upon project completion and project
close-out.
In accordance with 30 ILCS 500/50-35, all contractors, and each subcontractor to be used
whose contract/subcontract exceeds an annual value of $50,000, shall submit financial disclosures and
certifications as a material term of the contract.
In accordance with section 00 21 50 of the Standard Documents for Construction, the General Contractor shall
perform no less than 20% of work with its own staff. Each other trade shall perform no less than 40% of work
with its own staff. Work with own staff includes direct labor and supervision, as well as material purchases
where the material is installed by the contractor.
This Emergency Purchase has an expected start date of 08/31/2021 through 11/28/2021 with an Original
Estimated Cost of $100,000.00.
Signed By: Chris Miles, Exec II
Vendor: Ross & Baruzzini, Inc. Notary Date: 8/31/2021
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $100,000.00 $0.00 $0.00 22 1
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2021 through September 30, 2021
35 Department of Juvenile Justice File Date: 9/1/2021
Original Filing – 9/01/2021 FY22, Qtr 1, Item #42:
The Illinois Department of Corrections and Illinois Department of Juvenile Justice held a joint contract with
Protocol Criminal Justice Inc for a Communications Center and Monitoring services for persons in DOC custody
and youth in DJJ custody. The contract lapsed before a new one could be put in place and DJJ seeks to
continue using the same vendor which will allow the Agency time to put a new contract out for bid. The Web
Based Interface with the IDOC/IDJJ System of Record allowing parole agents and other personnel access to gail
access via laptops or land-line computer.
Protocol Criminal Justice Inc. provides to DJJ the following services; A Communications and Control Center
with related web-based community supervision and management services, reporting services, offend or
movement and scheduling, verifiable emergencies, equipment failure, drug test results information, warrants,
law enforcement inquiries, serious incident reporting, curfews, messages, etc... The Center is located in the
State of Illinois and provides 24 hour assistance to the IL Dept. of Corrections and the IL Dept. of Juvenile
Justice in a call center environment.
This Emergency Purchase has an expected start date of 09/01/2021 through 11/29/2021 with an Original
Estimated Cost of $53,000.00.
Signed By: Andrew Munemoto, CFO
Vendor: Protocol Criminal Justice Notary Date: 9/1/2021
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $53,000.00 $0.00 $0.00 22 1
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2021 through September 30, 2021
36 Innovation & Technology, Department of File Date: 8/13/2021
Original Filing – 08/13/2021 FY22, Qtr 1, Item #30:
There is currently a world wide computer chip shortage. Our current laptop vendor cannot meet quantity needs
as the State seeks to replace approximately 8500 aging devices that are currently running on out dated and
unsupported operating systems. Unsupported operating systems are highly vulnerable to cyber security breaches
and there has been rise in frequency of cyber attacks and security breaches , it is imperative that we get these
devices replaced as quickly as possible. This vendor is has quantity available and are able to meet our
requirements in quantity where our current vendor cannot.
1300 Mfg. Part#: 20X3006YUS Lenovo ThinkPad L15 Gen 2 - 15.6" - Core i7 1165G7 - 16 GB RAM - 256 GB
SSD
1300 Mfg. Part#: 5WS0A23006Lenovo 3Y Onsite upgrade from 1Y Dep/CI
1300 Mfg. Part#: 5PS0A23278 Lenovo 3Y Keep Your Dri Add On
1300
Mfg. Part#: 40AY0090US Lenovo ThinkPad Universal USB-C Dock - docking station - USB-C - HDMI, 2 x
1300 Mfg. Part#: 4X30M39458 Lenovo Essential Wireless Combo - keyboard and mouse set - US
There is currently a world wide computer chip shortage. Our current laptop vendor cannot meet quantity needs.
This Emergency Purchase has an expected start date of 08/12/2021 through 11/09/2021 with an Actual Cost of
$2,152,800.00.
Signed By: Dante Watson, APO
Vendor: CDW-G Notary Date: 8/13/2021
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $2,152,800.00 $0.00 22 1
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2021 through September 30, 2021
37 State Police, Illinois File Date: 8/11/2021
Original Filing – 08/11/2021 FY22, Qtr 1, Item #31:
On-Line Security Systems has been in contract with the Illinois State Police since 2015 for armed services. The
vendor personnel has been fully vetted, and has passed all background checks required to provide armed services
for the Forensic Science Center at Chicago (FSCC). This vendor has proven that they are capable of providing
safety services for the staff and building.
Security personnel are needed to provide armed security protection, personal escort services for staff and
reception services for the FSC-C. In order to fully protect the FSC-C staff, property, and in-custody evidence,
the vendor must have a minimum of one year experience providing a twenty four hour, seven day a week fully
armed security force.
This Emergency Purchase has an expected start date of 08/17/2021 through 11/14/2021 with an Original
Estimated Cost of $55,000.00.
Signed By: Debra Logan, APO
Vendor: On-Line Security Systems Notary Date: 8/11/2021
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $55,000.00 $0.00 $0.00 22 1
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2021 through September 30, 2021
38 Innovation & Technology, Department of File Date: 8/18/2021
On September 10, 2021, an Emergency Purchase was received in the same filing quarter, requesting an
extension for dates starting 08/18/2021 to 11/18/2021 at an additional estimated cost of $188,106.00, bringing
the total estimated cost to $578,062.38.
Original Filing – 08/18/2021 FY22, Qtr 1, Item #32:
IDPH has an existing implementation of GL Suites software to support a variety of licensing applications. The
existing implementation is deployed on Windows 2003 Servers which have been unsupported by Microsoft since
2015. These servers require insecure protocols which place DPH and other State agencies at high risk of
ransomware attacks. There is no existing master contract for GL Suites licenses and services, no BEP vendor
or reseller for this product and services exists.
This contract will be an Emergency Joint Purchase Master Contract available for use by the Department of
Public Health (DPH). DPH will be the only entity purchasing against the resulting contract.
GL Suit
Migration of Environment Health Data Base - 32 business proc/websites
Migration of Plumbing Data Base - 25 business proceswebsites
Hosting of updated and secured web applications withicloud infrastructure
This contract will be executed by DoIT and cost recovered from DPH
.
This Emergency Purchase has an expected start date of 08/18/2021 through 11/15/2021 with an Actual Cost of
$389,956.38.
Signed By: Dante Watson, APO
Vendor: GL Suites, Inc. Notary Date: 8/18/2021
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $389,956.38 $578,062.38 $0.00 22 1
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2021 through September 30, 2021
39 Innovation & Technology, Department of File Date: 7/1/2021
Original Filing – 7/01/2021 FY22, Qtr 1, Item #33:
The Agency is being provided the same terms and conditions as set forth in Agency Contract Micro Focus
CMT0111013 which provides deep discounts of (34%) off Micro Focus Novell products based on the
established Master License Agreement. Micro Focus is currently under a major revamping of products lines
which includes developing new SKUs across the product lines. The CMT0111013 contract is a sole source
contract which was unable to be reestablished under sole source conditions due to Micro Focus's new business
model of selling through Micro Focus Certified Resellers. Due to the Micro Focus major revamping of product
lines with new SKUs, the reestablishment is delayed. The Emergency contract will allow the Agency to maintain
the deep discounts off critical requirements required by both Agency and JPMC entities. The Emergency
Contract will be made available to all governmental units and qualified not-for-profit entities.
The current EAS applications and projects require the software and services that is provided by Micro Focus.
Without approval of this these applications, the agency is left without any options to continue with these critical
services. Some of the software is the original NetWare and eDirectory that a couple of agencies are still using.
Open Enterprise Server (OES) is software that is used to allow Linux servers to be managed with Microsoft
Active Directory. SUSE Linux is our standard Linux operating system (this is on here because DoIt upgraded
the NetWare licenses to Linux). The Print solution is Doit's enterprise solution for printing. DoIt requires the
ability to get MicroFocus Novell Maintenance/Support to cover the existing installed base, otherwise agencies
will lose the ability to get support and the access to vendor patching including critical security patches. DoIt still
has 18,000 users at DHS and DPH (including external users) that are dependent on Novell for network file and
print service access. Additionally, the printing software, supports 50k desktops for printing services. Agency
and JPMC Entities Micro Focus Novell products which are embedded into the infrastructure include: Novell
Access Manager, Novell Border Manager, GroupWise, Novell Identity Manager, Novell Cluster Services for
NetWare, Novell Open Enterprise Server, ZenWorks 10 Configuration Management Advanced, ZenWorks 10
Configuration Management Standard, Novell Access Manager, and SUSE Linux Server.
This Emergency Purchase has an expected start date of 07/01/2021 through 09/28/2021 with an Original
Estimated Cost of $533,615.02
Signed By: Dante Watson, APO
Vendor: Micro Focus Software Inc. Notary Date: 7/1/2021
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $533,615.02 $0.00 $0.00 22 1
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2021 through September 30, 2021
40 Capital Development Board File Date: 7/29/2021
Original Filing – 7/29/2021 FY22, Qtr 1, Item #34:
The sewer line from the main campus of the Illinois Veterans' Home at Quincy, running directly under the BNSF
and
AMTRAK railroad tracks to the north portion of the campus, has collapsed and is washing away the railroad
ballast. The railroad tracks are active with up to 26 trains per day going over the affected area. The area has been
filled with rock several times in order to provide stabilization. However, there is a threat that further deterioration
of the area caused by the collapsed sewer line poses a danger to railroad activity. Additionally, this storm line
incorporates the outdoor drains near the powerhouse. The gravel added by BNSF has begun to function as a
filter, preventing water coming through the pipe to empty efficiently, causing it to back up, flooding the
powerhouse each rain as water cannot get through the collapsed portion quickly. Therefore, an emergency
declaration is necessary in order to assess and provide immediate repair work to the storm sewer line, in order to
prevent the threat to public health and safety and to prevent further damage to buildings due to backflow issues.
GSG Consultants, Inc. was chosen for this emergency work as they are familiar with the storm sewer line and
scope of work, and they can respond immediately to this request for emergency services.
The scope of work provides for replacing approximately 400 feet of existing clay tile storm sewer. This line runs
under the BNSF Railroad and is subject to permitting and design approval. This work also includes, but is not
limited to, investigating and locating all other utilities under the railroad for permitting by BNSF and the
installation of a utility conveyance duct for future utility needs. The design may also require USDVA approval.
Incorporated documents include the March 2009 Standard Documents for Construction & Supplement and
March 2009 Design & Construction Manual and Supplement. Services provided under this procurement should
not exceed $100,00.00, prior to entering into a Professional Services Agreement, without prior authorization
from the Capital Development Board. Final Actual Costs will be reported upon project completion and project
close-out. In accordance with 30 ILCS 500/50-35, all contractors, and each subcontractor to be used whose
contract/subcontract exceeds an annual value of $50,000, shall submit financial disclosures and certifications as
a material term of the contract. In accordance with section 00 21 50 of the Standard Documents for
Construction, the General Contractor shall perform no less than 20% of work with its own staff. Each other
trade shall perform no less than 40% of work with its own staff. Work with own staff includes direct labor and
supervision, as well as material purchases where the material is installed by the contractor.
This Emergency Purchase has an expected start date of 07/29/2021 with an Original Estimated Cost of
$100,000.00.
Signed By: Chris Miles, Executive II
Vendor: GSG Consultants, Inc Notary Date: 7/29/2021
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $100,000.00 $0.00 $0.00 22 1
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2021 through September 30, 2021
Federal $0.00 $0.00
41 University of Illinois File Date: 9/6/2021
Original Filing – 09/06/2021 FY22, Qtr 1, Item #43:
This vendor has submitted a thorough proposal to perform the entire required scope of work and shows a
detailed understanding of the requirements and ancillary support systems (boiler pumps and insulation
installation). This vendor knows the campus mechanical systems very well and have a reputable standing in
central Illinois regarding work well done. Inclusive costs are less than bids from alternate vendor when pump
and boiler scope was included.
Disconnect and remove 3 existing boilers that provide the only heat source for climate control and hot water for
the primary educational facility on campus. Provide and install three (3) new condensing boilers. Revise and
install all required hot water, drain, and gas piping. New hot water piping layout for primary/secondary operation
with new primary pump installation of one (1) per boiler. Provide and install all required piping insulation. Provide
and install new vent and combustion piping as needed. Provide startup and check out.
This Emergency Purchase has an expected start date of 10/01/2021 through 10/29/2021 with an Original
Estimated Cost of $152,998.00.
Signed By: Jill Menezes, Dir. Of Purchase
Vendor: Henson Robinson Co. Notary Date: 9/6/2021
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $152,998.00 $0.00 $0.00 22 1
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2021 through September 30, 2021
42 Corrections, Department of File Date: 9/2/2021
Original Filing – 09/02/2021 FY22, Qtr 1, Item #44:
The vendor has extensive experience in recruitment and staffing of medical field professionals in both private and
government sectors.
Favorite Healthcare Staffing Inc will provide multiple skill levels of nursing staff that will be placed statewide in
correctional facilities for the Illinois Department of Corrections.
This Emergency Purchase has an expected start date of 09/03/2021 through 12/02/2021 with an Original
Estimated Cost of $3,500,000.
Signed By: Jacenta Wilson, APO
Vendor: Favorite Healthcare Staffing Notary Date: 9/2/2021
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $3,500,000.00 $0.00 $0.00 22 1
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2021 through September 30, 2021
43 Innovation & Technology, Department of File Date: 9/1/2021
Original Filing – 09/01/2021 FY22, Qtr 1, Item #45:
AssetWorks is the current vendor providing these services under a sole source contract expiring 8/31/2021.
This contract is inherent to the work that CMS Surplus Property does in correlation to the Central
Management System. Asset Works is a fully customized program which maintains and hosts the Illinois iBid
System for State Surplus. Federal and State Surplus Systems account for 3.5 to 4.5 million dollars annually for
the tax payers of the State of Illinois. The contract is essential to the State and Federal Surplus programs
maintain a revenue stream to fund the programs and to adhere to Title 44 of the Administrative Code. Without
this contract our mission to administer and dispose of all surplus property generated by state agencies, boards,
commissions, universities, and constitutional office-holders, and excess/surplus property no longer needed by the
U.S. Government would be greatly diminished.
This specifically customized technology employed by Surplus
Property and developed by this vendor is the quintessential element utilized for the iBid system. Without this
technology, the ability to itemize, inventory, list and sell assets in the best cost-efficient method would be greatly
diminished, forcing Surplus Property to utilize manual effort in the conducting of its duties and creating
exponential waste and far less cost effective.
CMS Bureau of Agency Services, Surplus Property Division is tasked to dispose of State and Federal Assets
valuing annually between 3.5 and 4.5 million dollars. In conjunction with Title 44, of the Administrative Code,
the software and systems utilized under this contract are essential to the State of Illinois and Federal Surplus
programs maintaining a revenue stream to otherwise fund these programs. Without this contract the mission of
the State and Federal Surplus programs would be critically diminished. Surplus Property utilizes predominantly,
the online auction side iBid for accomplishing this task. Asset Works is the vendor who provides the services
(Software hosting, etc.) associated with iBid.
iBid online auction has contracts with municipalities and State agencies, including the Treasurer’s office, to have
auctions though autonomous storefronts for the conduction of their Surplus Property liquidation, from which
Surplus Property will generate a 2% usage fee per sale. The contract with Asset Works, provides the software
and services needed in order to host the programs and online auction system (iBid).
CMS Surplus Property maintains a virtual warehouse to which State agencies can pass any surplus items.
This program also belongs to Asset Works and is seamlessly tied to the auction program eliminating duplication
of work resulting in better efficiency while prevention errors. Once this period allowed for other State agencies
for requesting any item has expired, items would migrate to the iBid auction module.
AssetWorks maintains a complex searchable State and Federal surplus inventory database and virtual warehouses
to which entities can transfer single or multiple surplus assets, which is also seamlessly tied to the iBid auction
program, eliminating duplication of work, resulting in better efficiency while preventing errors. AssetWorks also
allows custom Counter Sales to qualifying entities, based on assed surplus date and account priority settings
allowed.
.
AssetWorks iBid auction system allows for unlimited autonomous agency, school, city, county, township,
etc. storefronts, each with custom auction templates, for the condution of their own surplus property liquidation,
from which Surplus Property will generate a 2% usage fee per sale and eliminating transportation cost for
agencies as they do not have to physically move items to the Surplus Property warehouse location. This is
especially true with IDOT saving hundreds of thousands of dollars as the surplus items are uploaded into the
system with delivery to the bidder at the location where the item is located.
This contract will be a Joint Purchase Master Contract available to DoIT and CMS for the items below -
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2021 through September 30, 2021
AssetWorks Surplus Management Suite (SMS) Software Subscription and Support (includes maintenance,
hosting and support) for AssetWorks' InCircuit SMS for Service Period 9/1/2021 to 8/31/2022 Price includes all
SMS modules including: State Surplus Management Federal Surplus Management Online Auction Module (iBid)
Web Surplus Wireless Warehouse Price assumes an extension of service for all existing IL CMS software,
maintenance, hosting and support in place at contract expiration date of 8/31/2021. All Licensing, Terms &
Conditions apply
.
The emergency is needed to provide electronic inventory tracking and host state surplus auctions. This will
allow DoIT time to publish a new RFP (Request for Proposal), award, and execute a contract. The State of
Illinois continues working diligently in finalizing and getting approvals to publish the RFP to competitively bid
these services for future needs. Due to circumstances beyond our control, DoIT hasn't been able to finalize the
document appropriately to publish this RFP. The goal is to publish this RFP solicitation by the end of September
2021.
Without this contract the mission of the State and Federal Surplus programs would be critically diminished.
Surplus Property currently utilizes solely, the online auction site iBid for accomplishing this task. Asset Works is
the vendor who provides the services (software, hosting, etc.) associated with iBid.
The contract with Asset Works, provides the software and services needed in order to host the programs
and online auction system (iBid).
This Emergency Purchase has an expected start date of 09/01/2021 through 11/29/2021 with an Original
Estimated Cost of $134,695.00.
Signed By: Dante Waston, APO
Vendor: AssetWorks LLC Notary Date: 9/1/2021
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $134,695.00 $0.00 $0.00 22 1
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2021 through September 30, 2021
44 Capital Development Board File Date: 9/1/2021
Original Filing – 09/01/2021 FY22, Qtr 1, Item #46:
The Department of Corrections notified the Capital Development Board that the transformer that supports the
Dixon Correctional Center Warehouse Building failed. This transformer supplies electrical power for office
equipment, lights, freezers, coolers, an elevator, loading dock doors and chillers. The transformer is almost 60
years old and beyond its useful life. Normal life expectancy for a transformer is 30 years. Without some
emergency support, there is a possibility of losing almost $200,000 in frozen and refrigerated product used for
making daily meals. The facility warehouse has partial power now by utilizing an emergency generator, but the
electrical needs have exceeded its capacity. An additional generator is to be brought to the site for additional
power as the freezers, which are the main concern, are not able to be hooked up to the initial emergency
generator. The Department of Corrections has requested that CDB declare an emergency to assist with the
assessment of the transformer failure, recommendations and guidance for temporary solutions, and design and
construction services for the replacement of the failed transformer.
This project began through the emergency selection of an Architect/Engineer (“A/E”); this exempts the
selection from a 14-day solicitation required through Qualifications-Based Selection (“QBS”). Considering the
time frames needed for the selection, negotiation and execution of an A/E contract followed by bidding and
award procedures, an assessment of the failed transformer followed by recommendations, design and
replacement of the transformer under the existing processes would likely not begin for several months. For this
reason, emergency purchases are necessary to assess and replace the transformer as quickly as possible in order
to protect against the threat to public health and safety, to protect against further loss or damage and to prevent
or minimize serious disruption in critical State services. Stanley Consultants, Inc., located in Chicago, IL, was
selected because they are relatively in close proximity to the site, they are familiar with the facility as they have
an additional but unrelated project at the site, they have the expertise and experience to complete the work, and
they can respond immediately to this request for emergency services.
The scope of work provides for engineering services to diagnose the cause of the Warehouse (General Stores)
transformer failure, provide solutions to repair/replace the transformer, and to assist with design of a temporary
generator installation to power the building until repairs are made. Incorporated documents include the March
2009 Standard Documents for Construction & Supplement and the March 2009 Design and Construction Manual
& Supplement. Basic Architectural Services provided under this procurement should not exceed $100,000.00,
which is a place-holder prior to the negotiation of a Professional Services Agreement, without prior authorization
from the Capital Development Board in consultation with the Chief Procurement Office. Final Actual Costs will
be reported upon project completion and project close-out.
In accordance with 30 ILCS 500/50-35, all contractors, and each subcontractor to be used whose
contract/subcontract exceeds an annual value of $50,000, shall submit financial disclosures and certifications as
a material term of the contract. In accordance with section 00 21 50 of the Standard Documents for
Construction, the General Contractor shall perform no less than 20% of work with its own staff. Each other
trade shall perform no less than 40% of work with its own staff. Work with own staff includes direct labor and
supervision, as well as material purchases where the material is installed by the contractor.
This Emergency Purchase has an expected start date of 08/31/2021 through 11/28/2021 with an Original
Estimated Cost of $100,000.00.
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2021 through September 30, 2021
Signed By: Chris Miles, Exec II
Vendor: Stanley Consultants, Inc Notary Date: 9/1/2021
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $100,000.00 $0.00 $0.00 22 1
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2021 through September 30, 2021
45 Capital Development Board File Date: 9/8/2021
Original Filing –09/08/2021 FY22, Qtr 1, Item #47
The Illinois Department of Corrections ("IDOC") has notified the Capital Development Board ("CDB") that the
Rotunda Building roof has exceeded its life span and is currently leaking in multiple areas. The leaks are causing
damage and mold in many of the offices in the Rotunda Building which means they need to be vacated for health
and safety concerns. This is creating hardship on facility staff and their daily operations. Therefore, the IDOC is
requesting emergency repairs be performed at select areas of the Rotunda Building roof which is allowing water
infiltration inside the building and causing damage to masonry walls adjacent to these areas.
This project began through the selection of an Architect/Engineer under the Qualifications Based Selection
process to replace the entire roofing system. Although selected, the A/E is not currently under contract.
However, because of the extensive leaks in the building, the A/E was procured under a separate small purchase
to provide a quick assessment and recommendations for interim solutions until the
overall project can be designed and bid through regular processes. CDB and IDOC feel that interim solutions to
stop the leaks should be implemented prior to the onset of winter conditions to prevent further damage to the
building. Therefore, an emergency declaration is necessary in order to provide interim solutions as recommended
by the A/E to include repairs to select areas of the Rotunda Building's
roof and masonry walls adjacent to these areas as soon as possible in order to prevent the threat to public safety,
to prevent further loss or damage and to prevent serious disruption to critical State services.
Seal Tight Exteriors, Inc., located in Steger, IL was selected to provide limited roofing work and masonry
stabilization because they are relatively in close proximity to the site, have the expertise to provide the services
being requested, and they can respond immediately to this request for emergency services.
The scope of work provides for emergency repairs to the Rotunda Building to include limited roofing work and
removal and/or stabilization of masonry walls as recommended by the Architect/Engineer of record.
Incorporated documents include the March 2009 Standard Documents for Construction & Supplement. Services
provided under this procurement should not exceed $185,000.00, prior to entering into a Construction Contract,
without prior authorization from the Capital Development Board in consultation with the Chief Procurement
Office. Final Actual Costs will be reported upon project completion and project close-out.
In accordance with 30 ILCS 500/50-35, all contractors, and each subcontractor to be used whose
contract/subcontract exceeds an annual value of $50,000, shall submit financial disclosures and certifications as
a material term of the contract. In accordance with section 00 21 50 of the Standard Documents for
Construction, the General Contractor shall perform no less than 20% of work with its
own staff. Each other trade shall perform no less than 40% of work with its own staff. Work with own staff
includes direct labor and supervision, as well as material purchases where the material is installed by the
contractor.
This Emergency Purchase has an expected start date of 09/08/2021 through 12/06/2021 with an Original
Estimated Cost of $185,000.00.
:
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2021 through September 30, 2021
Signed By: Chris Miles, Exec II
Vendor: Seal Tight Exteriors, Inc. Notary Date: 9/8/2021
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $185,000.00 $0.00 $0.00 22 1
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2021 through September 30, 2021
46 Capital Development Board File Date: 9/2/2021
Original Filing – 09/02/2021 FY22, Qtr 1, Item #48:
The Department of Corrections notified the Capital Development Board that the transformer that supports the
Dixon Correctional Center Warehouse Building failed. This transformer supplies electrical power for office
equipment, lights, freezers, coolers, an elevator, loading dock doors and chillers. The transformer is almost 60
years old and beyond its useful life. Normal life expectancy for a transformer is 30 years. Without some
emergency support, there is a possibility of losing almost $200,000 in frozen and refrigerated
product used for making daily meals. The facility warehouse has partial power now by utilizing an emergency
generator, but the electrical needs have exceeded its capacity. A borrowed additional generator has also been
brought to the site for additional power as the freezers, which are the main concern, are not able to be hooked up
to the initial emergency generator. The Department of Corrections has requested that CDB declare an
emergency to assist with the assessment of the transformer failure, to provide recommendations and guidance
for temporary solutions, and to provide design and construction services for the replacement of the failed
transformer.
This project began through the emergency selection of an Architect/Engineer (“A/E”); this exempts the
selection from a 14-day solicitation required through Qualifications-Based Selection (“QBS”). Considering the
time frames needed for the selection, negotiation and execution of an A/E contract followed by bidding and
award procedures, an assessment of the failed transformer followed by temporary solutions and the design and
replacement of the failed transformer under the existing processes would likely not begin for
several months. For this reason, emergency purchases are necessary to assess, provide temporary solutions
such as renting a temporary generator and/or a temporary transformer, followed by replacing the failed
transformer as quickly as possible in order to protect against the threat to public health and safety, to protect
against further loss or damage and to prevent or minimize serious disruption in critical State services. Block
Electric Co., Inc., located in Niles, IL, was selected because they are relatively in close proximity to the site, they
have the expertise and experience to complete the work, and they can respond immediately to this request for
emergency services.
The scope of work provides for supplying and installing a minimum 750 kVA, 208/120V, 3 phase rental
generator to supply power to the building until a rental transformer can be installed. The scope also provides for
supplying and installing a 750kVA, 2400V PRI, 208/120V SEC, 3 phase rental transformer until a permanent
transformer is installed in a future project. All related cabling, conduits, and generator fuel are to be included.
Incorporated documents include the March 2009 Standard Documents for construction & Supplement. Services
provided under this procurement should not exceed $100,000.00, which is a place-holder prior to entering into a
Construction Contract, without prior authorization from the Capital Development Board in consultation with the
Chief Procurement Office. Final Actual Costs will be reported upon project completion and project close-out.
In accordance with 30 ILCS 500/50-35, all contractors, and each subcontractor to be used whose
contract/subcontract exceeds an annual value of $50,000, shall submit financial disclosures and certifications as
a material term of the contract. In accordance with section 00 21 50 of the Standard Documents for
Construction, the General Contractor shall perform no less than 20% of work with its
own staff. Each other trade shall perform no less than 40% of work with its own staff. Work with own staff
includes direct labor and supervision, as well as material purchases where the material is installed by the
contractor.
This Emergency Purchase has an expected start date of 09/01/2021 through 11/29/2021 with an Original
Estimated Cost of $100,000.00.
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2021 through September 30, 2021
Signed By: Chris Miles, Exec II
Vendor: Block Electric Co. Notary Date: 9/2/2021
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $100,000.00 $0.00 $0.00 22 1
Federal $0.00 $0.00
47 University of Illinois File Date: 7/21/2021
Original Filing – 7/21/2021 FY22, Qtr 1, Item #26:
R.B. Hayward is the preferred vendor by the Hospital due to their knowledge and compliance of the Joint
Commission standards and recordings. The inspection and testing of 263 fire dampers is required by the Joint
Commission to keep the Hospital in compliance. We must have all 263 dampers inspected before the end of the
calendar year. The vendor is prepared to complete the inspection and testing within the Hospital's timeline before
the compliance lapses at end of this calendar year.
Inspection and testing of 263 fire dampers on floors 2, 5, 7 and 8 of the hospital with patient care access and
infection control standards applied. Testing will include removing the link and cycling each damper to make sure
there are no obstructions, visual inspection of the blades and retaining angles, replacement of fusible links as
necessary, installation of retaining angles on floors 2 and 5, provide the pictures and report to Hospital
Administration.
This Emergency Purchase has an expected start date of 07/21/2021 through10/19/2021 with an Original
Estimated Cost of $142,000.00.
Signed By: Debra Matlock, Exec Dir, UIC Purchasing
Vendor: R.B. Hayward Notary Date: 7/21/2021
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $142,000.00 $0.00 $0.00 22 1
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2021 through September 30, 2021
48 Public Health, Department of File Date: 6/17/2021
Original Filing –06/17/2021 FY22, Qtr 1, Item #51:
This business need is currently being met through contract with IPRO (contract number CIC1548750) from a
prior RFP that received multiple bids. The prior RFP facilitated the initial development and implementation of the
Illinois Hospital Report Card and Consumer
Guide to Health Care website. The current contract expires June
30, 2021 with no further option for renewal. The Department is developing a new competitive solicitation to
enhance and expand the current web reporting system in order to maintain alignment with new national quality
improvement objectives. The request for proposal should be published soon, but there is not sufficient time to
get a contract in place before the current contract ends June 30, 2021.
.Data transfer and management process for consolidation of various data, as well as standardization of hospital
and ambulatory surgery center discharge and administrative data according to mandated and evidence-based
methods, within mandated time periods. This Emergency Purchase has an expected start date of 07/01/2021
through 09/28/2021 with an Original Estimated Cost of $55,014.00.
Signed By: Sarina O'Malley, APO
Vendor: Island Peer Review Org. Notary Date: 6/17/2021
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $55,014.00 $0.00 $0.00 22 1
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2021 through September 30, 2021
49 Capital Development Board File Date: 9/9/2021
Original Filing – 09/09/2021 FY22, Qtr 1, Item #52:
The Educational Resource Center (ERC) at Rock Valley College is a high traffic area, and currently 50% of the
entrances are closed because of the deteriorating concrete stairs. Due to the cracked concrete, crumbling
cement, decaying handrails and loose rail footings, there is an unsafe and hazardous threat to the public.
Additionally, the current conditions are limiting the use of ADA accessible areas and building egress. Should an
emergency exit be required, the College would be at risk for injury due to a lack of adequate space for exiting the
premises. Additionally, both sets of stairs have electric snow melt systems so a temporary solution is not
adequate.
The scope of work provides for, but is not limited to, the replacement and expansion of the staircase, patio and
ADA ramp systems and sidewalk entryway surrounding the Educational Resource Center. The work also
includes the rehabilitation/replacement of bituminous and concrete sidewalk systems in front of the Educational
Resource Center and Classroom Building 1, improved way finding signage and landscape improvements within
the project area as previously advertised. Incorporated documents include the March 2009 Standard Documents
for Construction & Supplement, design documents provided by the architect/engineer of record, and quote
provided by Sjostrom & Sons, Inc. Services provided under this procurement should not exceed $297,629.00,
prior to entering into a Construction Contract, without prior authorization from the Capital Development Board in
consultation with the Chief Procurement Office. Final Actual Costs will be reported upon project completion and
project close-out.
This Emergency Purchase has an expected start date of 09/09/2021 through 12/7/2021 with an Original
Estimated Cost of $297,629.00.
Signed By: Chris Miles, Exec II
Vendor: Sjostrom & Sons, inc. Notary Date: 9/9/2021
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $297,629.00 $0.00 $0.00 22 1
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2021 through September 30, 2021
50 Military Affairs, Department of File Date: 9/8/2021
Original Filing – 09/08/2021 FY22, Qtr 1, Item #53:
The selected vendor has the needed equipment and is readily available to fix the sewer break in a timely manner.
This vendor was also able to get there the quickest to handle the threat to public health as well as public safety.
A sewer line break occurred at our Sycamore Readiness Center causing a sink hole and issues with the the
sewage draining. The vendor will be providing the labor and material to televise the collapsed 6" clay storm
sewer from the outlet. As long as the pipe is in good condition there will be a 10' section installed to replaced the
damaged portion. This replacement will also include a cleanout and tee, to aid in the prevention of something like
this happening again. This Emergency Purchase has an expected start date of 09/02/2021 through 09/17/2021
with an Original Estimated Cost of $49,036.00.
Signed By: Logan Lehman, Procurement Exec 1
Vendor: T & J Plumbing, Inc. Notary Date: 9/8/2021
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $0.00 $0.00 22 1
Federal $49,036.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2021 through September 30, 2021
51 Natural Resources, Department of File Date: 9/7/2021
Original Filing –09/07/2021 FY22, Qtr 1, Item #62:
Ruyle is a small business vendor and is certified by the State of Illinois Fire Marshall for Boilers and Pressure
Vessel Safety. Ruyle was contacted as the maintenance contractor to repair the boiler. When it was determined
that the boiler could not be repaired and needed to be replaced, Ruyle was able to inspect and give an quote
immediately on site, avoiding any delays.
Lockout/tagout and disconnect electrical and gas supply, disconnect supply and return lines, stack and flue,
remove unrepairable boiler and dispose of, supply and set new energy efficient hot water natural gas boiler,
supply sheet metal to reconnect stack and flue, repipe the supply and water return lines to new boiler, reconnect
electrical and gas supply, start boiler and analyze the boiler/burner for best operating efficiency, contact the State
Fire Marshall's office for initial inspection. There is an approximate 12 week lead time to get the boiler due to
shipping and production issues. An emergency needs declared to place the order, allow time for
shipping/production of the boiler and installation before cold winter weather arrives and pipes can freeze. This
Emergency Purchase has an expected start date of 09/10/2021 through 12/09/2021 with an Original Estimated
Cost of $112,400.00.
Signed By: Diane Shasteen, Site Manager I
Vendor: Ruyle Mechanical Services Notary Date: 9/7/2021
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $112,400.00 $0.00 $0.00 22 1
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2021 through September 30, 2021
52 University of Illinois File Date: 9/9/2021
Original Filing – 09/09/2021 FY22, Qtr 1, Item #63:
Contractors Power and Lighting specialize in this type of work. We have successfully used them on similar
projects. They are also available to mobilize right away for this emergency work.
Soil boring samples were being taken in the Quad, East Campus, near Lecture Center B. These bores are 15 feet
deep and damaged the feeder cable for Lecture Center D, causing it to lose power. The damage was to the
feeder, EM line and a open spare that were encased in a concrete duct bank. Contractor Power and Lighting will
use the one remaining spare conduit and pull a new 250mcm cable so that the lecture center can be re-livened
and allowed to be back in service. This Emergency Purchase has an expected start date of 09/09/2021 through
12/08/2021 with an Original Estimated Cost of $200,000.00.
Signed By: Debra Matlock, Executive Director
Vendor: Contractors Power & Light Co Notary Date: 9/9/2021
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $200,000.00 $0.00 $0.00 22 1
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2021 through September 30, 2021
53 Military Affairs, Department of File Date: 9/14/2021
Original Filing – 09/14/2021 FY22, Qtr 1, Item #64:
Previous awarded contract (21P27777) to Konoval was cancelled on 9/10/21 because vendor could not perform
as the contract was written. They had requested an increase to the contract which was denied. We do not have
enough time to put out a new IFB, so we are entering into an emergency contract with Executive Wood
Products who was the second low bidder on the previous solicitation for the Ballistic Panels.
Procure Ballistic Panels in order to meet anti-terrorism and force protection needs for store-front recruiting
offices, throughout the state of Illinois. The ballistic panels are used to protect personnel and recruits from
shooting threats. These panels will be employed in the newly constructed store-front recruiting offices
throughout the state. This project has been approved by Agency head and is 100% FEDERALLY FUNDED.
Funding for this project is provided through the Master Cooperative Agreement between the National Guard
Bureau and the State of Illinois Department of Military Affairs.
This Emergency Purchase has an expected start date of 09/17/2021 through 12/15/2021 with an Original
Estimated Cost of $2,000,000.00.
Signed By: Leesa Seitz, APO
Vendor: Executive Wood Products Notary Date: 9/14/2021
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $0.00 $0.00 $0.00 22 1
Federal $2,000,000.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2021 through September 30, 2021
54 Human Services, Department of File Date: 6/28/2021
Original Filing – 06/28/2021 FY22, Qtr 1, Item #65:
This was the only vendor contacted that can provide these titles for all the State of Illinois 24/7 facilities and
schools.
DHS intends to procure under an emergency contract temporary staffing assistance for non-medical staff such
as housekeeping, dietary, laundry and data entry staff for the Department's 24/7 facilities in the Division of
Developmental Disabilities and schools in the Division of Rehabilitative Services.
This Emergency Purchase has an expected start date of 07/01/2021 through 09/28/2021 with an Original
Estimated Cost of $350,000.00.
Signed By: John Baumgartner, Exec I
Vendor: Favorite Healthcare Staffing Notary Date: 6/28/2021
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $350,000.00 $0.00 $0.00 22 1
Federal $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2021 through September 30, 2021
55 Public Health, Department of File Date: 9/16/2021
Original Filing – 10/16/2021 FY22, Qtr 1, Item #66:
Illinois has a robust perinatal regionalization system that includes 10 Administrative Perinatal Centers that
supervise 122 obstetric hospitals in Illinois. This regionalized network of hospitals helps to provide quality care to
perinatal patients in Illinois. To monitor the hospitals and the quality of care they provide to perinatal patients in
Illinois, the Office of Women’s Health intends to procure a one-year contract with JEMM Technologies for
annual licenses, storage and ongoing maintenance of the system. More specifically, JEMM Technologies will
provide database development services for the proprietary ePeriNet MIS system. This management information
system allows the State to collect data from network hospitals serving mothers and infants at risk of
experiencing poor health outcomes. Access to this data increases the State's capacity to monitor and provide
technical assistance to improve the quality of care provided these populations during the birthing process. Failure
to enter into this contract could have a significant negative impact on the State's ability to monitor and provide
assistance to hospitals, and subsequently, place mothers and infants at additional risk. There are no other vendors
who could seamlessly provide this service between the time their current contract ends and a new contract
begins.
OWHFS is preparing a sole source contract. Unfortunately, we will not be able to complete the review
and approval process for this new contract in enough time to prevent a disturbance to data collection and the
quality monitoring process.
This Emergency Purchase has an expected start date of 09/15/2021 through 12/14/2021 with an Original
Estimated Cost of $54.750.00.
Signed By: Vicki Wilson, Deputy Director
Vendor: JEMM Tech Notary Date: 9/16/2021
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $0.00 $0.00 $0.00 22 1
Federal $54,750.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2021 through September 30, 2021
56 Employment Security, Department of File Date: 9/18/2021
Original Filing – 09/18/2021: FY22, Qtr 1, Item# 75
IDES currently has an Emergency Contract with KeyBank National Association ("KeyBank") for benefit banking
services that will expire on December 31, 2021 ("current Emergency Contract") and it is unlikely that KeyBank
will agree to another extension. IDES cannot be without benefit banking services as these are critical to the
Agency's mission. A competitive RFP has yet to be completed, and with the current emergency contract ending
soon, IDES was left with no other option than to pursue a new emergency contract. IDES completed a goal
setting worksheet for determining if the emergency contract would require a Business Enterprise Program (BEP)
goal. After review and consultation with CMS BEP, it was determined that no goal would be required.
In an effort to have as much competition as possible, on August 17, 2021, IDES contacted five vendors
about possibly providing the benefit banking services beginning January 1, 2022. The five vendors contacted are
Conduent Bank, US Bank, Central Bank, Wells Fargo, and JP Morgan Chase Bank. IDES did not receive a
response from Wells Fargo or Central Bank. Conduent Bank responded that there would not be enough time to
implement the system, and therefore they would not be submitting a quote. US Bank and JP Morgan Chase Bank
did provide a response.
Regarding the Quote submitted by US Bank, IDES does not believe that US Bank is able to implement all the
required benefit banking services by December 31, 2021. Especially, since we are already in the window of US
Bank’s proposed timeline. Hence, there would be a high probability of a gap in benefit banking services if IDES
accepts the Quote submitted by US Bank.
Regarding the Quote submitted by JPMC, JPMC did not offer debit card services but did offer check
writing services that can be implemented by December 31, 2021. Under the current Emergency Contract, JPMC
serves as a subcontractor providing LockBox Services including, but not limited to, maintaining all required
IDES accounts, demand deposit and investment accounts, lockbox processing, archive digital images of lockbox
materials, and staff online banking related portal and reporting ("LockBox Services"). Since JPMC is currently
administering IDES' Lockbox Services, there will be no need to implement a new lockbox solution (i.e. no gap in
Lockbox Services). While IDES prefers debit card services over check writing services, IDES is willing to
accept the check writing services to avoid a gap in services.
The benefit banking services include two core components: (1) a Benefit Payment Component for the
distribution of unemployment insurance benefits to eligible claimants; and (2) a Lockbox Component for the
administration of the lockbox operations.
Under the Benefit Payment Component, the vendor is required, in part, to provide eligible claimants with
access to their benefit payments by direct deposit or checks. In addition, the Benefit Payment Component
includes, but not limited to, Automated Clearing House (ACH) transfers from individuals’ accounts, issuance of
employer refunds via check or ACH, other funds disbursements, the acceptance of benefit reimbursement
repayments, fraud prevention and detection services, claimant customer support services, secure portal for IDES
staff, and transaction information analysis and reporting. Further, the vendor must implement the check
writing/printing services before December 31, 2021.
This Emergency Purchase has an expected start date of 09/20/2021 through 12/18/2021 with an Original
Estimated Cost of $500,000.00, using Federal Funds.
Signed By: Kristin Richards, Acting Director
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2021 through September 30, 2021
Vendor: JP Morgan Chase Bank Notary Date: 9/18/2021
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $0.00 $0.00 $0.00 22 1
Federal $500,000.00 $0.00
57 Corrections, Department of File Date: 9/23/2021
Final Cost
Lastest Filing
On September 23, 2021, a letter was received in the same filing quarter, reporting the Actual Total Cost
expended for dates 06/25/2021 through 09/23/2021 is $90,000.00.
Original Filing – 06/25/2021: FY22, Qtr 1, Item# 76
This vendor is the incumbent. The agency has awarded a contract to service to a new vendor, however, due to
the complexity of the cut over process the agency needs to have retain this vendor for there to prevent a
disruption in critical state (Individual in Custody) services.
Network Maintenance, Video Visitation, Tablet Access, Personal Entertainment, Learning Opportunities
This Emergency Purchase has an expected start date of 01/26/2021 through 09/23/2021 with an Original Actual
Cost of $90,000.00, This is a $0.00 dollar contract. All expenses are incurred by the offenders
Signed By: Jacenta Wilson, APO
Vendor: Global Tel Link Notary Date: 9/23/2021
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $0.00 $90,000.00 $90,000.00 22 1
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2021 through September 30, 2021
58 Corrections, Department of File Date: 9/23/2021
Original Filing – 09/23/2021: FY22, Qtr 1, Item# 77
The agency previously awarded a contract to new vendor but the contract had to be terminated. The new
vendor was a previous incumbent with direct experience with the agency and manages the current network
system so there will be no disruption of services as the agency develops an RFP for long term contract.
Network Maintenance, Video Visitation, Tablet Access, Personal Entertainment, Learning Opportunities
This Emergency Purchase has an expected start date of 09/24/2021 through 12/23/2021 with an Actual Cost of
$90,000.00. This is a $0.00 dollar contract, All expenses are incurred by the offenders.
Signed By: Jacenta Wilson, APO
Vendor: Global Tel Link Notary Date: 9/23/2021
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $0.00 $90,000.00 $90,000.00 22 1
Federal $0.00 $0.00
Updates
To
Previously Filed
Emergency Purchases
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2021 through September 30, 2021
59 Natural Resources, Department of File Date: 7/9/2021
Final Cost
Latest Filing - 06/28/2021:
The Actual Total Cost of FY22, Qtr 13, Item# 49 is $80,100.00.
Original Filing- 4-1-2021: FY21, Qtr 4, Item #11:
The Department of Natural Resources is declaring an emergency for replacement of two (2) existing cooling
towers located at the Old State Capitol that have been leaking for several months. This Emergency Purchase has
an expected start date of 03-29-21 through 06-26-2021 with an original estimated cost of $98,609.00.
Signed By: Erick Huck, Manager of Statewide Operations
Vendor: Henson Robinson Company Notary Date: 4/30/2021
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $98,609.00 $80,100.00 $80,100.00 22 1
Federal $0.00 $0.00
60 Capital Development Board File Date: 8/17/2021
Second Filing - 08/17/2021:
An Emergency Purchase Extension was received on August 17, 2021 requesting an extension for dates starting
08/17/2021 to 11/01/2021. The extension expenditure is not assessed and will be charged for time
Original Filing - 05-28-2021, FY21, Qtr4, Item #24:
The vendor will provide services for an evaluation of the existing elevators in the Healthcare Unit and immediate
design services for expedited replacement work to provide reliable code compliant elevators. This Emergency
Purchase has an expected start date of 05-28-2021 through 08-25-2021 with an original estimated cost of
$250,000.00.
Signed By: Chris Miles, Executive II
Vendor: IMEG Corp Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $250,000.00 $0.00 $0.00 22 1
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2021 through September 30, 2021
61 Capital Development Board File Date: 8/2/2021
Second Filing - 08/02/2021:
An Emergency Purchase Extension was received on August 2, 2021 requesting an extension for dates starting
08/17/2021 to 04/30/2022. The extension expenditure is not assessed and will be charged for time only.
Original Filing - 06-21-2021: FY21, Qtr 4, Item #23:
Vendors scope of work provides for the replacement of the Carriage House roof and certain ancillary
components, and limited repairs to interior damage. Work also includes demolition of existing two flat roofs,
replacement gutter, downspouts and flashing with work in the attic. Asbestos abatement if needed. Masonry
repairs. Historical preservation and asbestos testing and abatement is required.
This Emergency Purchase has an expected start date of 06-21-0221 through 09-18-2021 with an original
estimated cost of $639,169.00.
Signed By: Chris Miles, Executive II
Vendor: Henson Robinson Company Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $639,169.00 $0.00 $0.00 22 1
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2021 through September 30, 2021
62 Capital Development Board File Date: 8/20/2021
Third Filing - 8/20/2021
An Emergency Purchase Extension was received on August 20, 2021 requesting an extension for dates starting
08/17//2021 to 04/30/2022. The extension expenditure is not assessed and will be charged for time only.
Second Filing - 02/17/2021:
An Emergency Purchase Extension was received on February 17, 2021 requesting an extension for dates starting
03/18/2021 to 07/31/2021. The extension expenditure is not assessed and will be charged for time only.
Original Filing - 01/07/2021:
The scope of work provides for a written assessment of the Carriage House roof and interior damage caused by
water infiltration to include cost estimates, and recommendations on immediate needs to prevent further loss or
damage and to prevent the threat to public safety. Additionally, the scope of work includes expedited design
services for the replacement of the Carriage House roof to include gutters, flashing, downspouts, and any other
agreed upon but necessary ancillary components. Design services also include limited repairs to interior
finishes/systems damaged by water infiltration. Historical preservation and asbestos testing and abatement may
be required. This Emergency Purchase has an expected start date of 01/07/2021 through 04/06/2021 with an
Original Estimated Cost of $100,000.00.
Signed By: Chris Miles, Executive II
Vendor: Vinci/Hamp Architects, Inc. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $100,000.00 $0.00 $0.00 22 1
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2021 through September 30, 2021
63 University of Illinois File Date: 7/20/2021
Final Cost
Latest Filing – 07/20/2021:
The Actual Total Cost of FY22, Qtr 1, Item# 58 is $28,5975.26.
Original Filing - 03/27/2020:
Refuse and recycling cardboard collection and disposal or all UIC East and West campus facilities currently
serviced by UIC Facilities Management Transportation. This Emergency Purchase has an expected start date of
03/25/2020 through 06/23/2020 with an Original Estimated Cost of $200,000.00
Signed By: Debra Matlock, Director
Vendor: Allied Waste/Republic Service Inc. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $200,000.00 $28,597.26 $28,597.26 22 1
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2021 through September 30, 2021
64 Public Health, Department of File Date: 7/14/2021
Final Cost
Latest Filing – 07/14/2021:
The Actual Total Cost of FY22, Qtr 1, Item# 59 is $38,020.86.
Second Filing - 03/27/2020:
An Emergency Purchase Extension was received on March 27, 2020, requesting an extension for dates starting
04/01/2020 to 06/30/2020 at an additional estimated cost of $0.00, keeping the estimated cost at $82,468.00.
Original Filing - 12/27/2019:
IDPH DOL is in the process of posting a Request for Proposal (RFP) for a new 10-year LIMS contract. It is
unknown at this time when the RFP will be posted and what vendors will bid on the contract. After posting,
review of bids, demonstration, and award, IDPH DOL is looking at 12-24 months to have a new, fully
functioning LIMS system. In the meantime, the DOL must have the ability to make improvements, to keep the
database up to date and properly functioning as well as save legacy data from another system to meet legal and
regulatory requirements. Local lab staff need assistance from Abbott Informatics to set up these modules in
STARLIMS. This Emergency Purchase has an expected start date of 01/02/2019 through 03/31/2020 with an
Original Estimated Cost of $82,468.00.
Signed By: Vicki Wilson, Deputy Director Finance & Administration
Vendor: Abbott Informatics Corporation Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $82,468.00 $38,020.86 $38,020.86 22 1
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2021 through September 30, 2021
65 Capital Development Board File Date: 7/28/2021
Second Filing - 12/10/2020:
An Emergency Purchase Extension was received on December 20, 2020, in the same filing quarter, requesting
an extension to 04/30/2021. The extension expenditure is not assessed and will be charged for time only.
Original Filing - 11/16/2020:
The scope of services provides for testing of the failed boiler as directed by the Architect/Engineer of record,
with the potential for temporary repair work and maintenance of the boiler through the winter months, if the
results of the testing find that the boiler is repairable, to include a response time of under 2 hours should any
further failures of the boiler occur. This Emergency Purchase has an expected start date of 11/16/2020 through
01/12/2021 with an Original Estimated Cost of $200,000.00.
Signed By: Chris Miles, Executive II
Vendor: Voris Mechanical, Inc. & Nest Builders Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $200,000.00 $11,643.64 $11,643.64 22 1
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2021 through September 30, 2021
66 Southern Illinois University File Date: 8/4/2021
Final Cost
Latest Filing – 08/04/21:
The Actual Total Cost of FY22, Qtr 1, Item# 61 is $290,000.00.
Original Filing - 04-21-2021; FY21, Qtr 4, Item #30:
This quick purchase is needed because the market research has only currently turned up this one used aircraft.
Van Bortel is offering the only Cessna 172 S model currently on the market that is equipped similarly to our fleet.
Fleet commonality is an important consideration for the flight training aircraft based on FAA Curricular and
maintenance requirements. There is not enough time for a bid or sole source to guarantee this one would still
available. There is a need to act now to have something in place for the fall semester. Cessna 172 S Model
aircraft with less than 5,000 hours airframe total time, 2003 or later, and an engine less than time-based-
overhaul, equipped with a Garmin G1000 avionics package. This Emergency Purchase/ Quick Purchase was
received with an expected start date of 04/19/2021 through 04/23/2021 with an Original Estimated Cost of
$290,000.00..
Signed By: Deborah Abell, Procurement Officers
Vendor: Van Bortel Aircraft Incorporated Notary Date: 4/20/2021
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $290,000.00 $290,000.00 $290,000.00 22 1
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2021 through September 30, 2021
67 Housing Development Authority File Date: 6/28/2021
Final Cost
Latest Filing – 04/27/2021:
The Actual Total Cost of FY22, Qtr 1, Item# 67 is $1,448,474.93.
Second Filing - 10/30/2020:
An Emergency Purchase Extension was received on October 30, 2020, revising the original estimated cost to
$3.046,263.04; and, requesting an extension for dates starting 10/22/2020 to 03/31/2021 at an additional
estimated cost of $29,473.60, revising the total estimated cost to $3,075,736.64.
Original Filing - 07/28/2020:
The Illinois Housing Development Authority (“Authority”) intends to use DocuSign to collect application
information for the Emergency Rental Assistance and Emergency Mortgage Assistance programs (“the
Programs”). DocuSign is cloud-based software that IHDA will utilize as a service, and it supports the collection
of information, the uploading and management of documents, and the legal execution of documents satisfying
the legal requirements related to the Programs. It also allows applicants to interact with the system on a variety
of platforms including, computers, tablets, and smartphones. DocuSign is the leading document execution and
management software available today and supports orders of magnitude more volume of processing on a daily
basis than IHDA expects to be generated by the Programs. This Emergency Purchase has an expected start date
of 07/23/2020 through 10/21/2020 with an Original Estimated Cost of $1,306,000.00.
Signed By: Kristin Faust, Executive Director
Vendor: Carahsoft Technology Corporation Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $0.00 $0.00 22 1
Federal $1,306,000.00 $1,448,474.93
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2021 through September 30, 2021
68 University of Illinois File Date: 7/15/2021
Final Cost
Latest Filing – 07/15/2021:
The Actual Total Cost of FY22, Qtr 1, Item# 68 is $6,334,924.12.
Second Filing - 06/17/2020:
An Emergency Purchase Extension was received on June 17, 2020 requesting an extension for dates starting
06/17/2020 to 06/16/2021 at an additional estimated cost of $995,000.00, revising the total estimated cost to
$1,245,000.00.
Original Filing: 03/23/2020:
COVID 19-Cleaning and sanitizing services as needed for UIC campus facilities during COVID-19 health crisis.
This Emergency Purchase has an expected start date of 03/19/2020 through 06/17/2020 with an Original
Estimated Cost of $250,000.00.
Signed By: Debra Matlock, Director Of Purchasing
Vendor: BMS CATBMS Enterprises LLC Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $250,000.00 $1,245,000.00 $6,334,924.12 $6,334,924.12 22 1
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2021 through September 30, 2021
69 University of Illinois File Date: 7/15/2021
Final Cost
Latest Filing – 07/15/2021:
The Actual Total Cost of FY22, Qtr 1, Item# 69 is $609,534.00.
Original Filing - 11/24/2020:
Reagents and consumables used in the operation of the Abbott m2000 testing platform. This instrument allows
the Laboratory to perform COVID-19 PCR testing for UI Health patients. There exists a continuous need for
testing especially as a new surge works its way through the population. This Emergency Purchase has an
expected start date of 11/19/2020 through 02/13/2021 with an Original Estimated Cost of $990,000.00.
Signed By: Debra Matlock, Executive Director, UIC Purchasing
Vendor: Abbott Laboratories, Inc. Notary Date: 11/23/2020
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $990,000.00 $609,534.00 $609,534.00 22 1
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2021 through September 30, 2021
70 University of Illinois File Date: 7/15/2021
Final Cost
Latest Filing – 07/15/2021:
The Actual Total Cost of FY22, Qtr 1, Item# 70 is $188,335.97.
Second Filing - 01/22/2021: FY21, Qtr 3, Item# 38:
An Emergency Purchase Extension was received on December 18, 2020 requesting an extension for dates
starting 03/07/2021 to 09/02/2021 at an additional estimated cost of $240,000.00, revising the total estimated
cost to $360,000.00.
Original Filing - 12/07/2020: FY21, Qtr 3, Item# 38:
Provide Agency employees who work in the capacity of food service sanitation laborers (FSSLs) or cooks. An
FSSL is expected to assemble patient meal trays according to prescribed menus created by a registered dietitian.
This Emergency Purchase has an expected start date of 12/07/2020 through 03/06/2021 with an Original
Estimated Cost of $120,000.00.
Signed By: Debra Matlock, Executive Director, UIC Purchasing
Vendor: Impact Group LLC Notary Date: 12/7/2020
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $120,000.00 $360,000.00 $188,335.97 $188,335.97 22 1
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2021 through September 30, 2021
71 Chicago State University File Date: 8/18/2021
Final Cost
Latest Filing – 08/18/2021:
The Actual Total Cost of FY22, Qtr 1, Item# 71 is $24,500.00. Final term of contract 11/25/2020 - 6/30/2021
Second Filing - 12/21/2020:
An Emergency Purchase Extension was received on December 21, 2020 requesting an extension for dates
starting 02/23/2021 to 06/30/2021 at an additional estimated cost of $84,375.00, revising the total estimated cost
to $135,000.00.
Original Filing - 11/24/2020:
The vendor will deliver to the University multi-year financial projection forecasting models that will allow CSU to
holistically explore various scenarios based on the data and factors provided or adjusted by the University. This
Emergency Purchase has an expected start date of 11/25/2020 through 02/22/2021 with an Original Estimated
Cost of $50,625.00.
Signed By: Kent Clapsaddle, Director of Purchasing
Vendor: Afton Partners LLC Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $50,625.00 $135,000.00 $24,500.00 $24,500.00 22 1
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2021 through September 30, 2021
72 State Police, Illinois File Date: 9/13/2021
Final Cost
Latest Filing – 09/13/2021:
The Actual Total Cost of FY22, Qtr 1, Item# 73 is $2,970.00
Original Filing- 06-2-2021, FY21, Qtr 4, Item #20;
Harvey Thomas will provide technical support for the -cut-over for LEADS 3.0 through the new system rollout.
He will provide support for 150 hrs at a rate of $220. per hour. He is the creator of the current LEADS and the
only one who has the technical. This Emergency Purchase has an expected start date of 06-04-2021 through 09-
01-2021 with an original estimated cost of $33,000.00.
Signed By: Isaiah Vega, Deputy Director
Vendor: Levis, Ray & Shoup Notary Date: 5/25/2021
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $33,000.00 $2,970.00 $2,970.00 22 1
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2021 through September 30, 2021
73 Capital Development Board File Date: 7/15/2021
Final Cost
Latest Filing – 07/15/2021:
The Actual Total Cost of FY22, Qtr 1, Item# 74 is $24,600.00.
Fourth Filing - 11/02/2018: FY 17, Qtr 1, Item# 16:
An Emergency Purchase Extension was received extending GHR Engineers & Associates, Inc.'s contract for
dates 09/19/2019 to 03/31/2020. There was no additional cost reported.
Third Filing - 11/02/2018: FY 17, Qtr 1, Item# 16:
An Emergency Purchase Extension was received extending GHR Engineers & Associates, Inc.'s contract for
dates 12/04/2018 to 06/30/2019. There was no additional cost reported.
Second Filing - 08/02/2018: FY 17, Qtr 1, Item# 16:
An Emergency Purchase Extension was received extending GHR Engineers & Associates, Inc.'s contract not to
exceed 153 days. There was no additional cost reported.
Original Filing - 07/29/2016: FY 17, Qtr 1, Item# 16:
The cooling system at the Administration Building of the Danville Correctional Center has failed and can no
longer be maintained. The unit is approximately 35 years old and all three compressors are no longer functioning.
The Administration Building houses management staff, the business office, records office, armory, offender
visiting room and the health care unit. The building is no longer being cooled causing a potential threat to public
safety, loss of or damage to state property and disruption in critical State services. Arrangements are being made
to temporarily move all inmates in the building to other locations. An emergency purchase is necessary in order
to expedite a design for the replacement of the cooling unit. This vendor will provide an evaluation of the system,
recommendations for solutions, including cost estimates and lead times, and an expedited design and observation
of the replacement of the cooling unit. This vendor was chosen because they are familiar with and in close
proximity to the site, and they have extensive CDB project experience with positive results and can respond
immediately to this request for emergency services. This Emergency Purchase has an expected start date of
07/21/2016 through 10/18/2016 with an Original Estimated Cost of $30,000.00.
Signed By: Gus Behnke, Chief Fiscal Officer
Vendor: GHR Engineers & Associates, Inc. Notary Date: 7/25/2016
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $30,000.00 $24,600.00 $24,600.00 22 1
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2021 through September 30, 2021
74 Capital Development Board File Date: 7/6/2021
Final Cost
Latest Filing – 07/06/2021:
The Actual Total Cost of FY22, Qtr 1, Item# 50 is $273,822.00.
Original Filing - 12/09/2019:
The Pontiac Correctional Center is an 83 building facility established in 1892. The heating system for the North
Cell House has failed and is beyond economic repair. A survey has been conducted to replace the heating system
at an estimated construction cost of $6.1 million. The existing unit heaters are only at 50% capacity because the
failed steam traps will not stop the flow of steam in the appliance in order to allow it to work properly, and as a
result, the unit will not give off the rated amount of BTU. Facility staff has tried numerous temporary measures
including the use of portable electric heaters to the entrances and office areas of the cell house as well as
providing temporary propane heaters. However, the propane tanks are a fire hazard and put off CO2 causing
safety issues and potential grievances from the occupants. Additionally, the hoses for the fuel are accessible to
the occupants which creates additional security threats. Also, there is no readily available electric power in the
cell house to provide anything beyond small electric heaters. The Illinois Department of Corrections has
requested that CDB procure vendors under an emergency declaration to assess and provide immediate temporary
heat before the onset of consistently low temperatures. The lack of a properly functioning heating system is
putting the facility’s operations at risk and temporary measures need to be put in place before the overall heating
system replacement project can be implemented. This project will utilize an IDIQ contract for Architect/Engineer
(“A/E”) design services. Considering the time frames needed for the award of a construction contract for
temporary heating at Pontiac Correctional Center's North Cell House under normal processes would likely not
begin for several months, emergency purchases are necessary to protect against the threat to public health and
safety and to prevent or minimize serious disruption in critical State services. A & R Mechanical Contractors,
Inc. was selected to provide construction services because they are familiar with the site having recently
completed a project at Pontiac CC, have the necessary security clearances in place, and they can respond
immediately to this request for emergency services. This Emergency Purchase has an expected start date of
12/09/2019 through 03/07/2020 with an Original Estimated Cost of $100,000.00.
Signed By: Chris Miles, Executive II
Vendor: A & R Mechanical Contractors, Inc. Notary Date: 7/6/2021
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $100,000.00 $273,822.11 $273,822.11 22 1
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2021 through September 30, 2021
75 Innovation & Technology, Department of File Date: 8/23/2021
Final Cost
Latest Filing – 08/23/2021:
The Actual Total Cost of FY22, Qtr 1, Item# 72 is $2,322,073.87.
Second Filing - 12/18/2020:
An Emergency Purchase Extension was received on December 18, 2020 requesting an extension for dates
starting 12/28/2020 to 03/31/2021 at an additional estimated cost of $2,000,000.00, revising the total estimated
cost to $4,000,000.00.
Original Filing - 06/29/2020:
This emergency is to continue services under the Oracle Software Master contract for annual maintenance and
support of Oracle hardware and software, until the new master contract is negotiated and executed. The current
emergency contract expires 9/28/2020. This new emergency will be the same terms and conditions as the
current emergency contract. Failure to purchase ongoing maintenance on this software places the State at risk
for the product to stop working or extended service interruptions as a result of the loss of vendor upgrades or
software patches, vendor provided technical support, etc. This Emergency Purchase has an expected start date
of 09/29/2020 through 12/27/2020 with an Original Estimated Cost of $2,000,000.00.
Signed By: Dante Watson, APO
Vendor: Mythics, Inc. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $2,000,000.00 $4,000,000.00 $2,322,073.87 $2,322,073.87 22 1
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2021 through September 30, 2021