April 2016
PROCUREMENT COMMUNICATIONS REPORT
OAG employees must document all written and oral communications they receive that impart or request material information or make a material argument regarding potential action concerning a procurement matter, including but not limited to an application, a contract, or a project. This requirement does not apply to communications regarding the administration and implementation of an existing contract, except communications regarding change orders or the renewal or extension of a contract.
Name and Title OAG Employee |
Date/time of contact |
Name and title of person making contact and name of company they represent |
Registered Lobbyist? |
Name and title of each additional participant to the communication |
Method of contact (oral by phone, oral in person, or in writing). If by phone, list each person's phone number. If in person, list location of meeting. |
Approximate duration of communication. |
Provide a detailed summary of the points made by each person involved in the communication, including any action requested or recommendation made, and the substance of your response. |
Thomas L. Kizziah Audit Manager |
4/1/16 11:29am |
Jeff Bonick Partner CliftonLarsonAllen |
No |
None |
Email: Jeff.BonickATclaconnect.com tkizziahATauditor.illinois.gov |
|
After processing the contract documents for University of Illinois received in late March, I sent an email to Jeff asking him to send the invitation letters to the President and Cognizant Agency inviting them to the upcoming entrance conference on April 12. |
Bruce Bullard Director |
4/6/16 1:11pm |
Janice Romack Partner West & Company, LLC |
No |
None |
Phone: Janice Romack 618-664-4848 Bruce Bullard 217-782-0811 |
3 minutes |
I telephoned Ms. Romack regarding a proposal submitted to the Illinois Office of the Auditor General in response to an RFP. I requested additional information to be submitted to the Illinois Office of the Auditor General by the close of business on April 7, 2016. Ms. Romack agreed to provide the information on or before the due date. |
Bruce Bullard Director |
4/6/16 1:17pm |
Amy Sherwood Partner Sikich LLP |
No |
None |
Phone: Amy Sherwood 217-793-3363 Bruce Bullard 217-782-0811 |
5 minutes |
I telephoned Ms. Sherwood regarding a proposal submitted to the Illinois Office of the Auditor General in response to an RFP. I requested additional information to be submitted to the Illinois Office of the Auditor General by the close of business on April 7, 2016. Ms. Sherwood agreed to provide the information on or before the due date. |
Bruce Bullard Director |
4/6/16 1:24pm |
Stella Santos Managing Director Adelfia LLC |
No |
None |
Phone: Stella Santos 312-240-9500 Bruce Bullard 217-782-0800 |
15 minutes |
I telephoned Ms. Santos regarding a proposal submitted to the Illinois Office of the Auditor General in response to an RFP. I requested additional information to be submitted to the Illinois Office of the Auditor General by the close of business on April 7, 2016. Ms. Santos agreed to provide the information on or before the due date. |
Bruce Bullard Director |
4/6/16 1:55pm |
Paul Pelletier, Partner Borschnack, Pelletier & Co. |
No |
None |
Phone: Paul Pelletier 815-933-1771 Bruce Bullard 217-782-0811 |
5 minutes |
I telephoned Mr. Pelletier regarding a proposal submitted to the Illinois Office of the Auditor General in response to an RFP. I requested additional information to be submitted to the Illinois Office of the Auditor General by the close of business on April 7, 2016. Mr. Pelletier agreed to provide the information on or before the due date. |
Bruce Bullard Director |
4/6/16 3:42pm |
Janice Romack Partner West & Company, LLC |
No |
None |
Janice Romack jromackATwestcpa.com Bruce Bullard bbullardATauditor.illinois.gov |
|
Ms. Romack sent an e-mail with attachments in response to my request on April 6th for additional information West & Company, LLC submitted in response to an Illinois Office of the Auditor General RFP. |
Peggy Hartson Audit Manager |
4/5/16 11:02am |
Mike Hillary Partner CLA, LLP |
No |
None |
Mike Hillary mike.hillaryATclaconnect.com Peggy Hartson pahartsonATauditor.illinois.gov |
|
Sent Mike Hillary the welcome letter with attachments for the IOC Fiscal Officer and the IOC Nonfiscal Operations Engagements for the periods ending June 30, 2016. |
Kathy Lovejoy Audit Manager |
4/5/16 3:03 pm |
Mike Hillary Partner CLA, LLP |
No |
None |
Mike Hillary mike.hillaryATclaconnect.com Kathy Lovejoy klovejoyATauditor.illinois.com |
|
Sent Mike Hillary the welcome letter with attachments for the EIU 2016 engagement. |
Thomas L. Kizziah Audit Manager |
4-7-16 2:30pm |
Heather Powell Managing Director BKD LLP |
No |
None |
Phone: Heather Powell 217-429-2411 Thomas L. Kizziah 312-814-4073 |
10 minutes |
I telephoned Ms. Powell regarding the proposal documents that she sent me on March 29, 2016 relating to the State Universities Retirement System. We discussed the timing of the entrance conference and her request to start work in planning prior to the entrance conference. We also discussed the timing for execution of the contracts. |
Bruce Bullard Director |
4/7/16 8:45am |
Leilani Rodrigo Partner E. C. Ortiz & Co., LLP |
No |
None |
Phone: Leilani Rodrigo312-876-1900 Bruce Bullard 217-782-0811 |
3 minutes |
I spoke with Ms. Rodrigo regarding a proposal submitted to the Illinois Office of the Auditor General in response to an RFP. I requested additional information to be submitted to the Illinois Office of the Auditor General by the close of business on April 7, 2016. Ms. Rodrigo agreed to provide the information by the close of business today. |
Bruce Bullard Director |
4/7/16 8:50am |
Gilda Priebe Partner E.C. Ortiz & Co., LLP |
No |
None |
Phone: Gilda Priebe 312-876-1900 Bruce Bullard 217-782-0811 |
3 minutes |
I spoke with Ms. Priebe regarding a proposal submitted to the Illinois Office of the Auditor General in response to an RFP. I requested additional information to be submitted to the Illinois Office of the Auditor General by the close of business on April 7, 2016. Ms. Priebe agreed to provide the information by the close of business today. |
Bruce Bullard Director |
4/6/16 9:27pm |
Stella Santos Managing Director Adelfia LLC |
No |
None |
Stella Santos sbsantosATadelfiacpas.com Bruce Bullard bbullardATauditor.illinois.gov |
|
Ms. Santos sent an e-mail with attachments in response to my request on April 6th for additional information Adelphia LLC submitted in response to an Illinois Office of the Auditor General RFP. |
Bruce Bullard Director |
4/7/16 7:47am |
Paul Pelletier Partner Borschnack, Pelletier & Co. |
No |
None |
Paul PelletierppelletierATbpc-cpa.com Bruce Bullard bbullardATauditor.illinois.gov |
|
Mr. Pelletier sent an e-mail with attachments in response to my request on April 6th for additional information Borschnack, Pelletier & Co. submitted in response to an Illinois Office of the Auditor General RFP. |
Bruce Bullard Director |
4/7/16 1:13pm
|
Amy Sherwood Partner Sikich |
No |
None |
Amy Sherwood ASherwoodATsikich.com Bruce Bullard bbullardATauditor.illinois.gov |
|
Ms. Sherwood sent an e-mail with attachments in response to my request on April 6th for additional information Sikich submitted in response to an Illinois Office of the Auditor General RFP. |
Bruce Bullard Director |
4/7/16 1:29pm |
Gilda Priebe Partner E. C. Ortiz & Co., LLP |
No |
None |
Gilda PriebegbpriebeATecortiz.com Bruce Bullard bbullardATauditor.illinois.gov |
|
Ms. Priebe sent an e-mail with attachments in response to my request on April 7th for additional information E.C. Ortiz & Co. LLP submitted in response to an Illinois Office of the Auditor General RFP. |
Bruce Bullard Director |
4/7/16 1:31pm |
Leilani Rodrigo Partner E. C. Ortiz & Co., LLP |
No |
None |
Leilani Rodrigo LNRodrigoATecortiz.com Bruce Bullard bbullardATauditor.illinois.gov |
|
Ms. Rodrigo sent an e-mail with attachments in response to my request on April 7th for additional information E. C. Ortiz & Co. submitted in response to an Illinois Office of the Auditor General RFP. |
Kathy Lovejoy Audit Manager |
4/8/16 9:00am |
Mike Hillary Partner CLA, LLP |
No |
Paul McCann, VP Business Affairs, EIU Mike Hutchinson, CFO, EIU |
Phone Conference: Conference Bridge 888-494-4032 |
Phone Conference |
We conducted the preliminary survey discussion for the FY16 EIU Financial Audit/Single Audit/Compliance Examination. We discussed: -Preliminary Survey Questionnaire -Budget Impasse Impact -Staffing -Audit timeline/delays |
Peggy Hartson Audit Manager |
4/11/16 11:12am |
Mike Hillary Partner CLA, LLP |
No |
None |
Phone: Mike Hillary 309-495-8720 Peggy Hartson 217-524-8748 |
4 minutes |
Mike called to inquire regarding what the hourly budget was for the Comptroller - Fiscal Officer and the Comptroller Nonfiscal Operations engagements. I told Mike that information was not typically something we share for renewals. |
Bruce Bullard Director |
4/11/16 1:41pm |
Heather Powell Managing Director BKD LLP |
No |
None |
Phone: Heather Powell 217-429-2411 Bruce Bullard 217-782-0811 |
3 minutes |
I spoke with Ms. Powell regarding a proposal submitted to the Illinois Office of the Auditor General in response to an RFP. I requested additional documents to be submitted to the Illinois Office of the Auditor General. Ms. Powell agreed to provide the information. |
Meredith Dean, Audit Manager |
4/12/16 2:00pm |
Marites Sy, Partner E.C. Ortiz & Co., LLP |
No |
Bryan Martin, Chief Financial Officer Illinois Department of Financial and Professional Regulation
Susan Gold, Senior Deputy General Counsel Illinois Department of Financial and Professional Regulation |
In person (Meredith, Marites, and Bryan): 320 West Washington Street Springfield, IL 62786
Videoconference (Susan): 100 W. Randolph Street 9th Floor Chicago, IL 60601 |
15 minutes |
We conducted the preliminary survey visit for the forthcoming Fiscal Year 2016 engagement at the Department. We discussed the following topics: 1) Preliminary survey questionnaire and the Department’s response 2) Impact of the State’s ongoing budget impasse on the Department’s major programs and operations 3) Staff levels 4) Changes in programs, systems, organization structure 5) Audit timelines |
Jon Fox, Audit Manager |
4/13/16 8:30am |
Marites Sy, Partner E.C. Ortiz & Co. LLP |
No |
None |
Phone: Marites Sy: (312) 876-1900 Jon Fox: (217) 524-2149 |
30 minutes |
Marites and I discussed the scope, survey and assignment materials related to the upcoming fiscal year 2015-2016 compliance examination of the Department of Commerce and Economic Opportunity (DCEO). We then discussed E.C. Ortiz & Co.’s contract proposal to perform the fy15-fy16 DCEO engagement. We discussed staffing, the timetable, site visits, the proposed hours and rate and allocation by auditor and audit area. I concluded our discussion by saying that I would prepare a proposed contract for review by our Directors. |
Gordon French IS-IV |
4/14/16 12:46pm |
CDW-G: Gus Monson Insight: Jason Contreras CDS: Ron Clark |
No |
None |
gusmATcdw.com Jason.ContrerasATinsight.com www.cdsot.com |
Website |
Price quote for 2 sets of cartridges |
Donna Humphries IS V |
4/14/16 6:46pm |
CCH Margaret Getz |
No |
None |
Margaret.GetzATwolterskluwer.com |
|
Asked for price quote for new FY17 contract for Workpaper manager. |
Donna Humphries IS-V |
4/15/16 9:46am |
CCH Margaret Getz |
No |
None |
Margaret.GetzATwolterskluwer.com |
|
Received price quote for new FY17 contract for Workpaper manager. |
Bruce Bullard Director |
4/15/16 9:11am |
Gilda Priebe Partner E. C. Ortiz & Co., LLP |
No |
None |
Phone: Gilda Priebe 312-876-1900 Bruce Bullard 217-782-0811 |
3 minutes |
I telephoned Ms. Priebe to let her know the Illinois Office of the Auditor General had selected E. C. Ortiz & Co., LLP to perform the upcoming audits of Northeastern Il University and Chicago State University through the competitive RFP procurement process. Further, Mr. Roa and Mr. Kizziah from the Office of the Auditor General will be in contact with the firm in the near future. |
Bruce Bullard Director |
4/15/16 9:15am |
Paul Pelletier Partner Borschnack, Pelletier & Co. |
No |
None |
Phone: Paul Pelletier 815-933-1771 Bruce Bullard 217-782-0811 |
2 minutes |
I telephoned Mr. Pelletier to let him know the Illinois Office of the Auditor General had selected Borschnack, Pelletier & Co. to perform the upcoming audit of Governors State University through the competitive RFP procurement process. Further, Mr. Roa from the Office of the Auditor General will be in contact with the firm in the near future. |
Bruce Bullard Director |
4/15/16 9:18am |
Stella Santos Managing Director Adelfia LLC |
No |
None |
Phone: Stella Santos 312-240-9500 Bruce Bullard 217-782-0811 |
2 minutes |
I telephoned Ms. Santos to let her know the Illinois Office of the Auditor General had selected Adelfia LLC to perform the upcoming audit of Western Illinois University through the competitive RFP procurement process. Further, Ms. Warden from the Office of the Auditor General will be in contact with the firm in the near future. |
Bruce Bullard Director |
4/15/16 9:26am |
Amy Sherwood Partner Sikich LLP |
No |
None |
Phone: Amy Sherwood 217-793-3363 Bruce Bullard 217-782-0811 |
2 minutes |
I telephoned Ms. Sherwood to let her know the Illinois Office of the Auditor General had selected Sikich LLP to perform the upcoming audit of the Department of Veterans’ Affairs through the competitive RFP procurement process. Further, Ms. Dzierwa from the Office of the Auditor General will be in contact with the firm in the near future. |
Bruce Bullard Director |
4/15/16 9:29am |
Janice Romack Partner West & Company, LLC |
No |
None |
Phone: Janice Romack 618-664-4848 Bruce Bullard 217-782-0811 |
5 minutes |
I telephoned Ms. Romack to let her know the Illinois Office of the Auditor General had selected West & Company to perform the upcoming audit of the Department of State Police through the competitive RFP procurement process. Further, Ms. Wildhaber from the Office of the Auditor General will be in contact with the firm in the near future. |
Bruce Bullard Director |
4/15/16 9:35am |
Janice Romack Partner West & Company LLC |
No |
Ms. Smith, Partner with West & Company LLC Mr. Lawler, Manager with West & Company LLC Kelly Mittestaedt, Manager, OAG |
Phone: West & Company: Ms. Romack, Ms. Smith, & Mr. Lawler 618-664-4848 OAG: Bruce Bullard & Kelly Mittelstaedt 217-782-0811 |
45 minutes |
A telephone conference call was held with West & Company representatives to discuss questions the Office of the Auditor General had concerning proposals submitted in response to various Illinois Office of the Auditor General RFPs. |
Daniel J. Nugent, Audit Manager |
04-14-16 11:55 a.m. |
Joseph J. Evans, CPA Partner RSM US LLP
Sean Hickey Manager RSM US LLP |
No |
Linda DeMore Chief Financial Officer Department of Employment Security
Rex Crossland Chief Internal Auditor Department of Employment Security
Jared Thornley Chief Administrative Officer Department of Employment Security
L. Briant Coombs Accounting Manager Department of Employment Security
Elba Acevedo Accounting Manager Department of Employment Security
James Schreiber Audit Liaison Department of Employment Security |
In-Person Conference
Department of Employment Security 33 S. State Street, 9th Floor Chicago, Illinois 60603 |
45 Minutes |
We conducted the preliminary survey visit for the forthcoming Fiscal Year 2016 engagement at the Department of Employment Security. We discussed the following topics:
1) major information systems modifications and changes; 2) impact experienced by the Department from the State’s ongoing budget impasse on the Department’s operations and contracts; and, 3) Fiscal Year 2016 engagement timetable. |
Daniel J. Nugent, Audit Manager |
04-15-16 12:31 p.m. |
Joseph J. Evans, CPA Partner RSM US LLP |
No |
None |
E-Mail: Daniel J. Nugent: dnugent-at-auditor.illinois.gov Joseph J. Evans: joseph.evans-at-rsmus.com |
|
I sent the Welcome Letter to Mr. Evans for the Fiscal Year 2016 engagement at the Department of Employment Security. |
Daniel J. Nugent, Audit Manager |
04-15-16 1:19 p.m. |
Joseph J. Evans, CPA Partner RSM US LLP
Sean Hickey Manager RSM US LLP |
No |
James Schreiber Audit Liaison Department of Employment Security |
E-Mail: Daniel J. Nugent: dnugent-at-auditor.illinois.gov Joseph J. Evans: joseph.evans-at-rsmus.com James Schreiber: james.schreiber-at-illinois.gov |
|
I sent an e-mail discussing the proposed timetable for the Fiscal Year 2016 engagement and requested a conference call with the Department and RSM during the next week to discuss the reasonableness of the timetable given the constraints discussed during the in-person preliminary survey visit on April 14, 2016. |
Elvin Lay, Audit Manager |
4-15-16 9:20 a.m. |
Kristyl McDaniel, Supervisor, Winkel, Parker & Foster |
No |
None |
E-Mail: Elvin Lay: elayATauditor-illinois-gov Kristyl McDaniel: KMcDanielATwpf--cpa--com |
|
Sent email to Ms. McDaniel to clarify the number of hours and contract total proposed for the 2016 Department on Aging proposal. |
Elvin Lay, Audit Manager |
4-15-16 10:20 a.m. |
Richard Winkel, Partner, Winkel, Parker & Foster |
No |
None |
Phone: Elvin Lay: 217-782-5205 Richard Winkel: 563-244-8140 |
3 minutes |
I telephoned Mr. Winkel to discuss revision of the proposed number of hours for the Department on Aging compliance examination. |
Bruce Bullard Director |
4-18-16 10:13am |
Janice Romack Partner West & Company LLC |
No |
Mike Lawler Manager West & Company LLC |
Phone: Janice Romack & Mike Lawler 618-664-4848 Bruce Bullard 217-782-0811 |
3 minutes |
I telephoned Ms. Romack regarding proposals West & Company LLC submitted to the Office of the Auditor General. I requested additional information from the firm on or before the close of business on April 19, 2016. Ms. Romack agreed to provide the information by the due date. |
Bruce Bullard Director |
4-18-16 10:19am |
Paul Pelletier Partner Borschnack, Pelletier & Co. |
No |
None |
Phone: Paul Pelletier 815-933-1771 Bruce Bullard 217-782-0811 |
2 minutes |
I telephoned Mr. Pelletier regarding a proposal Borschnack, Pelletier & Co. submitted to the Office of the Auditor General. I requested additional information from the firm on or before the close of business on April 19, 2016. Mr. Pelletier agreed to provide the information by the due date. |
Meredith Dean, Audit Manager |
4/18/16 10:32am |
Richard Winkel, Principal Winkel, Parker & Foster, CPA PC |
No |
Kristyl McDaniel, Manager Winkel, Parker & Foster, CPA PC |
Phone: Meredith Dean: 217-558-4224 Rich Winkel and Kristyl McDaniel: 563-244-8140 |
Mr. Winkel returned my phone call. We discussed the firm’s proposed hourly rate for the Office of the State Fire Marshal compliance examination. |
|
Bruce Bullard Director |
4-18-16 11:12am |
Heather Powell Managing Director BKD LLP |
No |
None |
Phone: Heather Powell 217-429-2411 Bruce Bullard 217-782-0811 |
I telephoned Ms. Powell regarding a proposal BKD LLP submitted to the Office of the Auditor General. I requested additional information from the firm on or before the close of business on April 19, 2016. Ms. Powell agreed to provide the information by the due date. |
|
Daniel J. Nugent, Audit Manager |
04-18-16 4:51 p.m. |
Gilda Priebe, CPA Partner E. C. Ortiz & Co., LLP |
No |
Edilberto C. Ortiz, CPA Partner E. C. Ortiz & Co., LLP
Jose G. Roa Audit Manager Auditor General’s Office |
E-Mail: Daniel J. Nugent: dnugent-at-auditor.illinois.gov Gilda Priebe: gbpriebe-at-ecortiz.com Edliberto C. Ortiz: ecortiz-at-ecortiz.com Jose G. Roa: jroa-at-auditor.illinois.gov |
|
I sent the Welcome Letter to Ms. Priebe for the Northeastern Illinois University’s Fiscal Year 2016 financial audit, Single Audit, and State compliance examination. |
Daniel J. Nugent, Audit Manager |
04-18-16 4:56 p.m. |
Paul Pelletier, CPA Partner Borschnack, Pellietier, and Co. |
No |
Jose G. Roa Audit Manager Auditor General’s Office |
E-Mail: Daniel J. Nugent: dnugent-at-auditor.illinois.gov Paul Pelletier: ppelletier-at-bpc-cpa.com Jose G. Roa: jroa-at-auditor.illinois.gov |
|
I sent the Welcome Letter to Mr. Pelletier for Governors State University’s Fiscal Year 2016 financial audit, Single Audit, and State compliance examination. |
Thomas L. Kizziah, Audit Manager |
04-18-16 4:36 p.m. |
Leilani Rodrigo Partner E. C. Ortiz & Co., LLP |
No |
None |
Phone: Leilani Rodrigo312-876-1900 Thomas L. Kizziah 312-814-4073 |
10 minutes |
I called Ms. Rodrigo and congratulated her on her successful proposal to perform the upcoming Chicago State University engagement. We spoke about current events at Chicago State and also the timing for the entrance conference and the forms that I need her to submit to our office in order to draft a contract. |
Thomas L. Kizziah, Audit Manager |
04-19-16 4:30 p.m. |
Cathy Baumann Partner KPMG LLP |
No |
None |
Phone: Cathy Baumann 312-665-8980 Thomas L. Kizziah 312-814-4073 |
10 minutes |
I called Cathy to discuss when I would receive her proposals for the upcoming engagements of the Illinois Housing Development Authority and the Illinois State Board of Investment. We discussed her early work budgets and the timing for the entrance conferences. |
Kathy Lovejoy Audit Manager |
4-20-16 8:30 am |
Mike Hillary, Principal CliftonLarsonAllen, LLP |
No |
None |
Phone Kathy Lovejoy- 217/782-0798 Mike Hillary - 309/671-4500 |
10 minutes |
I called to discuss the EIU proposal; the number of hours and the impact of the budget impasse would have on the audit hours. |
Bruce Bullard Director |
4-18-16 2:23pm |
Janice Romack Partner West & Company, LLC |
No |
None |
e-mail: Janice Romack jromackATwestcpa.com Bruce Bullard bbullardATauditor.illinois.gov |
|
Ms. Romack sent an e-mail with attachments in response to my request on April 18th for additional information West & Company, LLC submitted in response to an Office of the Auditor General RFP. |
Bruce Bullard Director |
4-18-16 4:48pm |
Paul Pelletier Partner Borschnack, Pelletier & Co. |
No |
None |
e-mail: Paul Pelletier ppelletierATbcp-cpa.com Bruce Bullard bbullardATauditor.illinois.gov |
|
Mr. Pelletier sent an e-mail with attachments in response to my request on April 18th for additional information Borschnack, Pelletier & Co. submitted in response to an Office of the Auditor General RFP. |
Bruce Bullard Director |
4-19-16 3:22pm |
Heather Powell Managing Director BKD LLP |
No |
None |
e-mail: Heather Powell HpowellATbkd.com Bruce Bullard bbullardATauditor.illinois.gov |
|
Ms. Powell sent an e-mail with attachment in response to my request on April 18th for additional information BKD LLP submitted in response to an Office of the Auditor General RFP. |
Stacie Sherman Audit Manager |
4-18-16 3:46 pm |
Linda Abernethy Partner RSM US LLP |
No |
None |
e-mail: Linda Abernethy Linda.Abernethy-AT-rsmus.com Stacie Sherman samling-AT-auditor.illinois.gov |
|
Received informal proposals for the FY16 financial audits of the Illinois Funds and College Savings Program. |
Jim Dahlquist Senior Manager |
4-20-16 8:35 am |
Dr. Debbie Lindberg ISU Professor |
No |
None |
e-mail: Debbie Lindberg dllindb-at-ilstu-edu Jim Dahlquist JDahlquis-at-auditor-illinois-gov |
|
Dr. Lindberg confirmed she would make an OAG presentation on 7/28/16 and not charge a fee. Per approval, the OAG will reimburse her for her travel expenses from Bloomington, IL. |
Daniel J. Nugent, Audit Manager |
04-21-16 10:30 a.m. |
Sean Hickey Manager RSM US LLP |
No |
Linda DeMore Chief Financial Officer Department of Employment Security
L. Briant Coombs Accounting Manager Department of Employment Security
Elba Acevedo Accounting Manager Department of Employment Security
James Schreiber Audit Liaison Department of Employment Security |
Teleconference
Daniel J. Nugent: 312-814-4014 Department of Employment Security Staff: 312-793-2091 Sean Hickey: 847-413-6988 |
24 Minutes |
We discussed the proposed timetable for the Fiscal Year 2016 Department of Employment Security engagement. |
Courtney Dzierwa Audit Manager |
4-21-16 12:18 pm |
Amy Sherwood Partner Sikich, LLP |
No |
None |
e-mail: Amy Sherwood asherwoodATsikich.com Courtney Dzierwa cdzierwaATauditor.illinois.gov |
|
I sent the Welcome Letter to Ms. Sherwood for the Illinois Department of Veterans’ Affairs Fiscal Years 2015 and 2016 State compliance examination. |
Gordon French IS-IV |
4/21/16 2:16pm |
HP Printer Solutions Aivy Nguyen |
No |
Donna Humphries IS V |
Aivy Nguyen Phone #1-855-736-9124 |
16 minutes |
Price quote HP printers/fax/mfp |
Roberta Pape Fiscal Officer |
4/18/16 1:34 pm 4/21/16 11:08 am |
Ashley Taylor Classified Team Lead State Journal Register |
No |
None |
e-mail: rpape-at-auditor-illinois-gov ashley-taylor-at-sjr-com |
2 minutes |
Received pricing for classified advertisement in the State Journal Register |
Thomas L. Kizziah, Audit Manager |
04-21-16 5:11 p.m. |
Leilani Rodrigo Partner E. C. Ortiz & Co., LLP |
No |
None |
LNRodrigoATecortiz.com TkizziahATauditor.illinois.gov |
|
Leilani emailed me the contracting documents for the Chicago State University engagement for the year ended June 30, 2016. E.C. Ortiz & Co., LLP was awarded this contract based upon their selection in a competitive procurement. RFP16-8 |
Bruce Bullard Director |
4/22/16 8:22 am |
Janice Romack Partner West & Company, LLC |
No |
Mike Lawler Manager West & Company, LLC |
Phone: Janice Romack & Mike Lawler 618-664-4848 Bruce Bullard 217-782-0811 |
13 minutes |
I telephoned Ms. Romack to let her know the Illinois Office of the Auditor General had selected West & Company, LLC to perform the upcoming audits of the Office of the Attorney General and the State Police Merit Board through the competitive RFP Procurement Process. Further, Ms. Warden and Mr. Ausmus from the Office of the Auditor General would be in contact with the firm in the near future for further discussions. |
Bruce Bullard Director |
4/22/16 8:40 am |
Paul Pelletier Partner Borschnack, Pelletier & Co. |
No |
None |
Phone: Paul Pelletier 815-933-1771 Bruce Bullard 217-782-0811 |
2 minutes |
I telephoned Mr. Pelletier to let him know the Illinois Office of the Auditor General had selected Borschnack, Pelletier & Co. to perform the upcoming audit of the Historic Preservation Agency through the competitive RFP Procurement Process. Further, the Ms. Warden from the Office of the Auditor General would be in contact with the firm in the near future for further discussions. |
Bruce Bullard Director |
4/22/16 8:42 am |
Heather Powell Managing Director BKD LLP |
No |
None |
Phone: Heather Powell 217-429-2411 Bruce Bullard 217-782-0811 |
2 minutes |
I telephoned Ms. Powell to let her know the Illinois Office of the Auditor General had selected BKD LLP to perform the upcoming audit of the Gaming Board through the competitive RFP Procurement Process. Further, Ms. Metzger from the Office of the Auditor General would be in contact with the firm in the near future for further discussions. |
Jon Fox, Audit Manager |
4/22/16 8:30am |
Joe Evans, Partner RSM US LLP |
No |
None |
Phone: Joe Evans: 847-413-6919 Jon Fox: 217-524-2149 |
30 minutes |
Joe and I discussed the scope, survey and assignment materials related to the upcoming fiscal year 2016 financial audit and State compliance examination of the State Employees’, Judges’ and General Assembly Retirement Systems (collectively the “SRS”) and the fiscal year 2016 expanded IS review and financial audit of the pension allocation schedules of the State Employees’ Retirement System. We then discussed RSM US LLP’s contracting documents associated with the proposal to perform the fy16 SRS engagements. We discussed needing some additional information on the hours by auditor and some proposed revisions to the timetables. We discussed timing related to the census testing. I concluded our discussion by saying that I would prepare a proposed contract for review by our Directors. |
Thomas L. Kizziah, Audit Manager |
04-22-16 2:15 p.m. |
Joseph J. Evans, CPA Partner RSM US LLP |
No |
None |
Email: Joseph.EvansATrsmus.com tkizziahATauditor.illinois.gov |
|
Joseph sent me the proposal for the upcoming Northern Illinois University engagement. |
Kelly Mittelstaedt, Audit Manager
Ameen Dada, Director |
04-25-16
9:45 a.m. |
Rory Sohn, Partner, WIPFLI
Tonya Lofgren, Audit Supervisor |
No |
None |
Phone: Rory Sohn, Partner: (815) 284-3331 Ameen Dada: (217) 782-0812 |
10 minutes |
We telephoned WIPFLI regarding a proposal submitted to the Illinois Office of the Auditor General in response to an RFP. We requested additional information to be submitted to the Illinois Office of the Auditor General by the close of business on April 25, 2016. Ms. Lofgren agreed to provide the information. |
Kelly Mittelstaedt Audit Manager |
4-25-16 9:59 am |
Matt Price, Manager Kemper CPA Group |
No |
None |
e-mail: Matt Price - mpriceAT kcpag.com Tami Knight - tknightATkcpag.com Kelly Mittelstadt - kmittelstaedtATauditor.illinois.gov |
|
Mr. Price sent an e-mail with attachments in response to my request on April 25th for additional information Kemper CPA Group submitted in response to an Office of the Auditor General RFP. |
Kelly Mittelstaedt Audit Manager |
4-25-16 12:25 pm |
Tonya Lofgren, Audit Supervisor, Wipfli |
No |
None |
e-mail: Tonya Lofgren - TLofgrenAT wipfli.com Kelly Mittelstadt - kmittelstaedtATauditor.illinois.gov |
|
Ms. Lofgren sent an e-mail with attachments in response to my request on April 25th for additional information Wipfli submitted in response to an Office of the Auditor General RFP. |
Renee O’Neil Sr. Admin. Spec |
4/7/16 10:50 am |
Doug Damascus Midland Paper |
No |
None |
Doug.Damascu-at-midlandpaper.com Roneil-at-auditor-illinois.com |
|
Requesting price quote on copy paper. Doug responded with prices on paper. |
Stephanie Wildhaber, Audit Manager |
4/25/16 11:10 am |
Michael Lawler, Manager West & Company, LLC |
No |
None |
Phone: Michael Lawler (618) 664-4848 Stephanie Wildhaber (217) 558-4255 |
8 minutes |
Discussed the processing of the contract and the contract rate. |
Stephanie Wildhaber, Audit Manager |
4/25/16 2:31 pm |
Michael Lawler, Manager West & Company, LLC |
No |
None |
Phone: Michael Lawler (618) 664-4848 Stephanie Wildhaber (217) 558-4255 |
2 minutes |
Let Mr. Lawler know the contracts were being sent overnight for their signature. |
Adam Ausmus, Contract Audit Manager |
4/25/16 2:45 pm |
Michael Lawler, Manager West & Company, LLC |
No |
None |
Phone: Michael Lawler (618) 664-4848 Adam Ausmus (217) 558-4243 |
3 minutes |
I informed Mr. Lawler that West & Company had been selected to perform the examination of the Illinois State Police Merit Board and I would be sending the Welcome Letter soon. |
Thomas L. Kizziah, Audit Manager |
04-25-16 4:47 p.m. |
Cathy Baumann Partner KPMG LLP |
No |
None |
cbaumannATkpmg.com tkizziahATauditor.illinois.gov |
|
I received the contracting documents from Cathy in regards to the upcoming Illinois State Board of Investment engagement. This contract was awarded to KPMG based upon competitive procurement. RFP16-3 |
Adam Ausmus, Contract Audit Manager |
4/26/16 8:53 am |
Janice Romack, Partner West & Company, LLC |
No |
Michael Lawler, Manager West & Company, LLC |
E-Mail: Janice Romack: jromack-at-westcpa.com Adam Ausmus: aausmus-at-auditor.illinois.gov |
|
I sent Ms. Romack the 2016 Welcome Letter and materials. |
Adam Ausmus, Contract Audit Manager |
4/26/16 9:40 am |
Tami Knight, Partner Kemper CPA Group |
No |
None |
E-Mail: Tami Knight: tknight-at-kcpag.com Adam Ausmus: aausmus-at-auditor.illinois.gov |
|
I asked Ms. Knight for a status of the FY16 Illinois Conservation Foundation contracting documents and informal proposal for our consideration. |
Meredith Dean, Audit Manager |
4/26/16 10:15am |
Marites Sy, Partner E.C. Ortiz & Co. LLP |
No |
None |
Phone: Meredith Dean: 217-558-4224 Marites Sy: 312- 876-1900 |
5 minutes |
Ms. Sy returned my phone call. We discussed the firm’s proposed hourly rate for the Department of Financial and Professional Regulation compliance examination. |
Thomas L. Kizziah, Audit Manager |
04-26-16 4:05 p.m. |
Joseph J. Evans, CPA Partner RSM US LLP |
No |
None |
Phone: Joe Evans 847-413-6919 Thomas L. Kizziah 312-814-4073 |
3 minutes |
I called Joe to let him know that our office had accepted his most recent proposal for the upcoming Northern Illinois University engagement. I told him that we would make arrangements to meet up to obtain the necessary signatures in the near future. |
Jon Fox, Audit Manager |
4/27/16 7:47am |
Bill Sarb, Manager RSM US LLP |
No |
Joe Evans, Partner RSM US LLP |
Email: Bill Sarb: bill.sarb-at-rsmus.com Joe Evans: joseph.evams-at-rsmus.com Jon Fox: jfox-at-auditor.illinois.gov |
|
Bill provided an additional breakdown of hours between the manager and supervisor I requested for the State Employees’, Judges’ and General Assembly Retirement System. He also provided a resume for the In-Charge scheduled to staff the State Employees’ Retirement System engagement. He also provided additional information on their proposed use of specialist and the firm’s peer review. |
Jon Fox, Audit Manager |
4/27/16 9:23am |
Bill Sarb, Manager RSM US LLP |
No |
None |
Email: Bill Sarb: bill.sarb-at-rsmus.com Jon Fox: jfox-at-auditor.illinois.gov |
|
Bill provided revisions to the additional breakdown of hours between the manager and supervisor I requested for the State Employees’, Judges’ and General Assembly Retirement System. |
Donna Humphries IS V |
4/27/16 10:03am |
SWREG, Inc. |
No |
None |
http://www.ezaudit.net |
website |
Price quote on EZ-Audit Software |
Kelly Mittelstaedt, Audit Manager
Ameen Dada, Director |
4/27/16 at 9:05 am |
Matt Clarkson, Audit Manager, Doehring Winders LLPs |
No |
None |
Phone:
Doehring Winders: (217) 235-0377 Kelly Mittelstaedt: (217) 785-1233 Ameen Dada: (217) 782-0812 |
5 minutes |
We telephoned Doehring Winders CPA and asked to speak with the partner Robert Arnholt. He was not in the office so we spoke with the audit manager Matt Clarkson to inform him that the Office of the Illinois Auditor General had selected their firm through competitive RFP procurement process to perform the upcoming audits of ROEs # 3, 13, and 20. We asked him to contact the firm’s partner and to email Kelly Mittelstaedt to confirm. |
Kelly Mittelstaedt, Audit Manager
Ameen Dada, Director |
4/27/16 at 9:15 am |
Diana Smith, Partner, West and Company LLP |
No |
None |
Phone:
West & Company: (217) 235-4747 Kelly Mittelstaedt: (217) 785-1233 Ameen Dada: (217) 782-0812 |
5 minutes |
We telephoned West and Company LLP and spoke with partner Diana Smith to inform her that the Office of the Illinois Auditor General had selected their firm through competitive RFP procurement process to perform the upcoming audits of ROEs # 11, 24, 31, and 32. |
Kelly Mittelstaedt, Audit Manager
Ameen Dada, Director |
4/27/16 at 9:25 am |
Tami Knight, Partner, Kemper CPA Group LLP |
No |
None |
Phone:
Kemper: (217) 234-8801 Kelly Mittelstaedt: (217) 785-1233 Ameen Dada: (217) 782-0812 |
5 minutes |
We telephoned the Kemper CPA Group and spoke with partner Tami Knight to inform her that the Office of the Illinois Auditor General had selected their firm through competitive RFP procurement process to perform the upcoming audits of ROEs # 9 and 30. |
Kelly Mittelstaedt, Audit Manager
Ameen Dada, Director |
4/27/16 at 9:30 am |
Rory Sohn, Partner, Wipfli LLP |
No |
None |
Phone:
Wipfli: (815) 284-3331 Kelly Mittelstaedt: (217) 785-1233 Ameen Dada: (217) 782-0812 |
5 minutes |
We telephoned Wifli LLP and spoke with partner Rory Sohn to inform him that the Office of the Illinois Auditor General had selected their firm through competitive RFP procurement process to perform the upcoming audit of ROE # 4. |
Kelly Mittelstaedt Audit Manager |
4-27-16 9:58 am |
Matt Clarkson, Audit Manager, Doehring Winders & Co., LLP Robert Arnholt, Partner, Doehring Winders & Co. LLP |
No |
None |
e-mail: Matt Clarkson - mclarkson AT dwcocpa.com Robert Arnholt - rarnholt AT dwcocpa.com Kelly Mitttelstadt - kmittelstaedtATauditor.illinois.gov |
|
Mr. Clarkson sent an e-mail confirming acceptance of the ROEs audits the firm was awarded. |
Adam Ausmus, Contract Audit Manager |
4/27/16 2:43 pm |
Janice Romack, Partner West & Company, LLC |
No |
None |
E-Mail: Janice Romack: jromack-at-westcpa.com Adam Ausmus: aausmus-at-auditor.illinois.gov |
|
Ms. Romack provided West & Company’s informal proposal for the FY15/16 State Police Merit Board examination. |
Lisa Warden Audit Manager |
4/7/16 2:03pm |
Chris Suda, Principal CliftonLarsonAllen |
No |
Jeff Bonick Partner CliftonLarsonAllen |
Email: Chris.SudaATclaconnect.com Jeff.BonickATclaconnect.com lwardenATauditor.illinois.gov |
|
I received proposed hours for the FY16 SIU audit. |
Lisa Warden Audit Manager |
4/7/16 3:49pm |
Chris Suda, Principal CliftonLarsonAllen |
No |
Jeff Bonick Partner CliftonLarsonAllen |
Email: Chris.SudaATclaconnect.com Jeff.BonickATclaconnect.com lwardenATauditor.illinois.gov |
|
I requested additional information from firm for the FY16 SIU audit. |
Lisa Warden Audit Manager |
4/8/16 3:00pm |
Jeff Bonick Partner CliftonLarsonAllen |
No |
None |
Phone: Jeff Bonick 309-495-8731 Lisa Warden 217-785-2683 |
15 minutes |
I requested additional information, including a complete informal proposal, from firm for the FY16 SIU audit. |
Lisa Warden Audit Manager |
4/11/16 5:15pm |
Jeff Bonick Partner CliftonLarsonAllen |
No |
None |
Email: Jeff.BonickATclaconnect.com lwardenATauditor.illinois.gov |
|
I received the complete informal proposal and additional information from firm for the FY16 SIU audit. |
Lisa Warden Audit Manager |
4/19/16 12:52pm |
Jeff Bonick Partner CliftonLarsonAllen |
No |
None |
Email: Jeff.BonickATclaconnect.com lwardenATauditor.illinois.gov |
|
I requested additional information from firm for their proposal on the FY16 SIU audit. |
Lisa Warden Audit Manager |
4/20/16 9:25am |
Barb DuBois, Principal CliftonLarsonAllen |
No |
Jeff Bonick, Chris Suda- Principals; Lisa Richmond - Manager CliftonLarsonAllen |
Email: Barb.DuBoisATclaconnect.com Jeff.BonickATclaconnect.com Chris.SudaATclaconnect.com Lisa.RichmondATclaconnect.com lwardenATauditor.illinois.gov |
|
I received additional information from firm for the FY16 SIU audit. |
Lisa Warden Audit Manager |
4/20/16 4:00pm |
Jeff Bonick Partner CliftonLarsonAllen |
No |
None |
Phone: Jeff Bonick 309-495-8731 Lisa Warden 217-785-2683 |
1 hr, 19 min |
Negotiated contract details for the FY16 SIU audit. |
Lisa Warden Audit Manager |
4/21/16 10:08am |
Jeff Bonick Partner CliftonLarsonAllen |
No |
None |
Email: Jeff.BonickATclaconnect.com lwardenATauditor.illinois.gov |
|
I sent revised proposal forms for SIU FY16 audit as discussed 4/20. |
Lisa Warden Audit Manager |
4/21/16 11:10am |
Jeff Bonick Partner CliftonLarsonAllen |
No |
None |
Email: Jeff.BonickATclaconnect.com lwardenATauditor.illinois.gov |
|
I requested additional information for SIU FY16 audit. |
Lisa Warden Audit Manager |
4/21/16 11:18am |
Jeff Bonick Partner CliftonLarsonAllen |
No |
None |
Email: Jeff.BonickATclaconnect.com lwardenATauditor.illinois.gov |
|
I received response to information request for SIU FY16 audit. |
Lisa Warden Audit Manager |
4/15/16 2:58pm |
Gilda Priebe, Partner E.C. Ortiz & Co., LLP |
No |
None |
Email: GBPriebeATecortiz.com lwardenATauditor.illinois.gov |
|
I received firm’s proposal for FY15/16 ISBE engagement. |
Lisa Warden Audit Manager |
4/27/16 11:39am |
Gilda Priebe, Partner E.C. Ortiz & Co., LLP |
No |
None |
Email: GBPriebeATecortiz.com lwardenATauditor.illinois.gov |
|
I requested additional information for the firm’s proposal for the FY15/16 ISBE engagement. |
Lisa Warden Audit Manager |
4/27/16 2:13pm |
Gilda Priebe, Partner E.C. Ortiz & Co., LLP |
No |
None |
Email: GBPriebeATecortiz.com lwardenATauditor.illinois.gov |
|
I received additional information from the firm for their proposal for the FY15/16 ISBE engagement. |
Lisa Warden Audit Manager |
4/27/16 3:55pm |
Gilda Priebe, Partner E.C. Ortiz & Co., LLP |
No |
None |
Phone: Gilda Priebe 312-876-1900 Lisa Warden 217-785-2683 |
28 minutes |
Negotiated contract details for the FY15/16 financial and compliance audit of ISBE. |
Lisa Warden Audit Manager |
4/28/16 10:05 & 10:09am |
Gilda Priebe, Partner E.C. Ortiz & Co., LLP |
No |
None |
Email: GBPriebeATecortiz.com lwardenATauditor.illinois.gov |
|
I provided revised documents for the firm’s proposal for the FY15/16 ISBE engagement, as discussed on 4/27. |
Kelly Mittelstaedt Audit Manager |
4-28-16 12:20 pm |
Tami Knight, Partner, Kemper CPA Group, LLP |
No |
None |
e-mail: Tami Knight - tknight AT kcpag.com Kelly Mitttelstadt - kmittelstaedtATauditor.illinois.gov |
|
Ms. Knight emailed proposed professional hours and hourly rate for FY16 ROE audits. |
Adam Ausmus, Contract Audit Manager |
4/29/16 8:47 am |
Tami Knight, Partner Kemper CPA Group, LLP |
No |
None |
E-Mail: Tami Knight: tknight-at-kcpag.com Adam Ausmus: aausmus-at-auditor.illinois.gov |
|
Ms. Knight e-mailed to let me know they were having an issue with their server, but that I should receive their informal proposal for the FY16 Illinois Conservation Foundation audit on Monday. |
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