August 2020

PROCUREMENT COMMUNICATIONS REPORT

OAG employees must document all written and oral communications they receive that impart or request material information or make a material argument regarding potential action concerning a procurement matter, including but not limited to an application, a contract, or a project. This requirement does not apply to communications regarding the administration and implementation of an existing contract, except communications regarding change orders or the renewal or extension of a contract.

Name and
Title OAG
Employee

Date/time of contact

Name and title of
person making
contact and name of company
they
represent

Registered
Lobbyist?

Name and title
of each
additional
participant to
the
communication

Method of contact (oral by phone, oral
in person, or in writing). If by phone,
list each person's phone number. If in
person, list location of meeting.

Approximate
duration of
communication.

Provide a detailed summary of the points made by each
person involved in the communication, including any
action requested or recommendation made, and the
substance of your response.

Sara Metzger, Audit Manager

08/04/2020 11:27 AM

Joel Daniels, Thomson Reuters

No

Olivia Oechsner, Thomson Reuters
Susan Assadi, Thomson Reuters

Email: smetzger-at-auditor.illinois.gov
joel.daniels-at-thomsonreuters.com
olivia.oechsner-at-thomsonreuters.com
susan.assadi-at-thomsonreuters.com

email

Requested & received price quote for PPC Practice Aids for Reporting on Controls of Service Organizations - SOC 2 Engagements

Thomas L. Kizziah, Senior Audit Manager

08/14/2020 13:29 PM

Chuck Kozlik, Principal CliftonLarsonAllen LLP

No

Email: Chuck.Kozlik-at-claconnect.com Tkizziah-at-auditor.illinois.gov

Email

Chuck responded to my email asking him if the Firm was still interested and independent in order to perform the upcoming engagement for the Illinois State Toll Highway Authority for the year ended December 31, 2020. Chuck stated the Firm was interested and independent and that I should receive his informal proposal in the next week.

Thomas L. Kizziah, Senior Audit Manager

08/14/2020 13:48 PM

Chuck Kozlik, Principal CliftonLarsonAllen LLP

No

Telephone: Chuck 630-368-XXXX Thomas 217-782-XXXX

5 minutes

Chuck called me at the office to discuss the upcoming engagement for the Illinois State Toll Highway Authority for the year ended December 31, 2020. We discussed proposed staffing, engagement scope and hours history.

Thomas L. Kizziah, Senior Audit Manager

08/18/2020 15:08 PM

Chuck Kozlik, Principal CliftonLarsonAllen LLP

No

Telephone: Chuck 630-368-XXXX Thomas 217-782-XXXX

3 minutes

Chuck called me at the office with a question pertaining to the upcoming engagement for the Illinois State Toll Highway Authority pertaining to the use of a subcontractor.

Thomas L. Kizziah, Senior Audit Manager

08/19/2020 13:18 PM

Chuck Kozlik, Principal CliftonLarsonAllen LLP

No

Telephone: Chuck 630-368-XXXX Thomas 217-782-XXXX

3 minutes

Chuck called me at the office to follow up on our discussion from the previous day relating to the upcoming engagement for the Illinois State Toll Highway Authority; specifically the use of a subcontractor, staffing and the timing of the engagement.

Thomas L. Kizziah, Senior Audit Manager

08/20/2020 14:08 PM

Chuck Kozlik, Principal CliftonLarsonAllen LLP

No

Email: Chuck.Kozlik-at-claconnect.com Tkizziah-at-auditor.illinois.gov

Email

Chuck emailed me his proposal for the upcoming engagement for the Illinois State Toll Highway Authority.

Thomas L. Kizziah, Senior Audit Manager

08/21/2020 09:08 AM

Chuck Kozlik, Principal CliftonLarsonAllen LLP

No

Telephone: Chuck 630-368-XXXX Thomas 217-782-XXXX Email: Chuck.Kozlik-at-claconnect.com Tkizziah-at-auditor.illinois.gov

3 minutes - Email

I called Chuck to discuss the cost portion of his proposal for the upcoming engagement for the Illinois State Toll Highway Authority. As a result of our conversation and in accordance with our budget, Chuck sent me a revised (lower) cost proposal.

Thomas L. Kizziah, Senior Audit Manager

08/24/2020 14:47 PM

Chuck Kozlik, Principal CliftonLarsonAllen LLP

No

Telephone: Chuck 630-368-XXXX Thomas 217-782-XXXX

1 minute

I called Chuck to let him know that our office had accepted his most recent proposal for the upcoming Illinois State Toll Highway Authority engagement and that I would be sending him the contract for signature.

Janis Van Durme, Senior Audit Manager

08/03/2020 01:51 AM

Jennifer Roan, Partner
Adelfia LLC

No

Ms. Roan: jsroan-at-adelfiacpas.com
Ms. Van Durme: jvandurme-at-auditor.illinois.gov

Email

Ms. Roan emailed me to provide further information regarding the 2020 State Fairs cancelation to determine if the auditors needed more information to start the contracting phase of the engagements.

Janis Van Durme, Senior Audit Manager

08/04/2020 09:28 AM

Jennifer Roan, Partner
Adelfia LLC

No

Ms. Roan: jsroan-at-adelfiacpas.com
Ms. Van Durme: jvandurme-at-auditor.illinois.gov

Email

After reviewing the items Ms. Roan emailed me, I contacted her to let her know that we needed further information to analyze the scope of the 2020 State Fair Engagements. The OAG agreed with Adelfia to wait until after 9/30/2020 to start the contracting of the two engagements, thus fieldwork is planned to start in early CY 2020.