February 2021
PROCUREMENT COMMUNICATIONS REPORT
OAG employees must document all written and oral communications they receive that impart or request material information or make a material argument regarding potential action concerning a procurement matter, including but not limited to an application, a contract, or a project. This requirement does not apply to communications regarding the administration and implementation of an existing contract, except communications regarding change orders or the renewal or extension of a contract.
| Name and Title OAG Employee |
Date/time of contact | Name and title of person making contact and name of company they represent |
Registered Lobbyist? |
Name and title of each additional participant to the communication |
Method of contact (oral by phone, oral in person, or in writing). If by phone, list each person's phone number. If in person, list location of meeting. |
Approximate duration of communication. |
Provide a detailed summary of the points made by each person involved in the communication, including any action requested or recommendation made, and the substance of your response. |
|---|---|---|---|---|---|---|---|
| Jane Clark, F/C Director | 02/03/2021 09:16 AM | Joe Evans, Partner RSM US LLP | No | phone: Jane Clark 217-782-0811 Joe Evans 847-413-XXXX |
1 minute | Left voice mail for Joe asking him to call me to discuss the University of Illinois RFP 21-1. | |
| Jane Clark, F/C Director | 02/03/2021 09:18 AM | Kate Ward, Partner, KEB | No | phone: Jane Clark 217-782-0811 Kate Ward 217-789-XXXX |
3 minutes | Called to let Kate Ward know the OAG had selected KEB's proposal in response to the OAG competitive RFP process. The assigned manager (Megan Green) will be reaching out to her in the next couple of weeks. Thanked her for her interest in our program. | |
| Jane Clark, F/C Director | 02/03/2021 09:22 AM | Joe Evans, Partner RSM US LLP | No | phone: Jane Clark 217-782-0811 Joe Evans 312-xxx-1776 | 8 minutes | Called to let Joe Evans know the OAG had selected RSM's proposal in response to the OAG competitive RFP process. Let him know Tom would be reaching out him shortly and that we were hoping for a smooth transition on this engagement as it is still in progress for the FY19 scope. | |
| Jane Clark, F/C Director | 02/03/2021 09:40 AM | Stella Santos, Managing Partner Adelfia | No | phone: Jane Clark 217-782-0811 Stella Santos 312-240-XXXX | 1 minute | Left message with receptionist asking for Stella to return my call. | |
| Jane Clark, F/C Director | 02/03/2021 09:48 AM | Stella Santos, Managing Partner Adelfia | No | phone: Jane Clark 217-782-0811 Stella Santos 708-xxx-6401 | 4 minutes | Called to let Stella Santos know the OAG had selected Adelfia's proposal in response to the OAG competitive RFP process. The assigned manager (Peggy Hartson) will be reaching out to her in the next couple of weeks. Thanked her for her continued interest in our program. | |
| Jane Clark, F/C Director | 02/03/2021 10:40 AM | Stella Santos, Managing Partner Adelfia | No | phone: Jane Clark 217-782-0811 Stella Santos 708-xxx-6401 | 4 minutes | Called to inform Stella Santos of an error in my calculation that was caught by the manager. Explained I had made in error in the calculation and that when the correction was made, Adelfia no longer had the highest points in regards to RFP 21-3. I am withdrawing my statement that Adelfia was the winning proposer. | |
| Jane Clark, F/C Director | 02/03/2021 10:47 AM | Marites Sy, Partner Roth&Co | No | phone: Jane Clark 217-782-0811 Tes Sy 312-876-XXXX | 5 minutes | Called to inform Marites Sy know the OAG had selected Roth&Co's proposal in response to the OAG competive RFP process. Discussed initial error in reporting different firm as winner. Let her know the assigned manager (Peggy Hartson) would be reaching out to her in the next couple of weeks. Thanked her for her continued interest in our program. | |
| José G. Roa, Auditor V | 01/26/2021 13:46 PM | Joe Kowalski, Partner, Sean Hickey, Manger, Plante Moran PLLC | No | E-mail: Joe.Kowalski-at-plantemoran.com Sean.Hickey-at-plantemoran.com jroa-at-auditor.illinois.gov jclark-at-auditor.illinois.gov | E-mailed Firm proposed timetable dates for FY20 Illinois Power Agency engagement to agree on a contract amendment. | ||
| José G. Roa, Auditor V | 01/27/2021 09:18 AM | Joe Kowalski, Partner, Sean Hickey, Manger, Plante Moran PLLC | No | E-mail: Joe.Kowalski-at-plantemoran.com Sean.Hickey-at-plantemoran.com jroa-at-auditor.illinois.gov jclark-at-auditor.illinois.gov | Firm E-mailed adjustment to proposed timetable dates for FY20 Illinois Power Agency engagement to agree on a contract amendment. | ||
| José G. Roa, Auditor V | 01/28/2021 10:19 AM | Joe Kowalski, Partner, Sean Hickey, Manger, Plante Moran PLLC | No | E-mail: Joe.Kowalski-at-plantemoran.com Sean.Hickey-at-plantemoran.com jroa-at-auditor.illinois.gov jclark-at-auditor.illinois.gov | Firm E-mailed agreement to FY20 Illinois Power Agency contract amendment and set up routing of contract for signatures. | ||
| Courtney M. Dzierwa, Statewide Single Audit Manager | 02/08/2021 14:36 PM | Susan Warren, Partner, KPMG LLP | No | Phone: Courtney Dzierwa 217-971-XXXX Susan Warren 512-799-XXXX | 27 minutes | Discussed whether it would be appropriate to modify the timetable dates for the FY20 Statewide Single Audit | |
| Jeanne Michaud, Auditor V | 02/01/2021 13:09 PM | Tonya Lofgren, Audit Manager, WIPFLI | No | E-mail: tfofgren-at-wipfli.com jmichaud-at-auditor.illinois.gov |
e-mails over the course of 179 minutes | Received and negotiated amended timetable dates from Tonya Lofgren Manager at Wipfli for the contract amendedment of the 6/30/17 audit of ROE #4. | |
| Jeanne Michaud, Auditor V | 02/07/2021 17:39 PM | Jennifer Roan, Partner, Adelfia | No | Stella Santos, Partner, Adelfia Mavie Valera, Partner, Adelfia |
E-mail: jroan-at-adelfiacpas.com sbsantos-at-adelfiacpas.com mbvalera-at-adelfiacpas.com jmichaud-at-auditor.illinois.gov |
Received amended timetable dates from Jennifer Roan, Partner at Adelfia for the 6/30/20 audit of ROE #9. | |
| Jeanne Michaud, Auditor V | 02/07/2021 17:39 PM | Jennifer Roan, Partner, Adelfia | No | Stella Santos, Partner, Adelfia Mavie Valera, Partner, Adelfia |
E-mail: jroan-at-adelfiacpas.com sbsantos-at-adelfiacpas.com mbvalera-at-adelfiacpas.com jmichaud-at-auditor.illinois.gov |
Received amended timetable dates from Jennifer Roan, Partner at Adelfia for the 6/30/20 audits of ROE #1 and #53. | |
| Jeanne Michaud, Auditor V | 02/10/2021 16:39 PM | Jennifer Roan, Partner, Adelfia | No | Phone: Jennifer Roan 312-804-XXXX Jeanne Michaud 815-274-XXXX | 5 minutes | Received call from Jennifer Roan, Partner at Adelfia to negotiate timetable dates for the for the 6/30/20 audits of ROE #1, #9 and #53. | |
| Jeanne Michaud, Auditor V | 02/10/2021 15:18 PM | Megan Cochran, Director, Sikich |
No | Chad Lucas, Partner, Sikich | Email: megan.cochran-at-sikich.com chad.lucas-at-sikich.com jmichaud-at-auditor.illinois.gov |
Emails over the course of 208 minutes | Received amended timetable and negotiated dates with Megan Cochran, Director at Sikich for the 6/30/20 audit of ROE #21. |
| Jeanne Michaud, Auditor V | 02/11/2021 11:31 AM | Megan Cochran, Director, Sikich |
No | Chad Lucas, Partner, Sikich | Email: megan.cochran-at-sikich.com chad.lucas-at-sikich.com jmichaud-at-auditor.illinois.gov |
Received revised amended timetable with revised dates from Megan Cochran, Director at Sikich for the 6/30/20 audit of ROE #21. | |
| Thomas L. Kizziah Audit Manager V | 02/23/2021 14:35 PM | Heather Powell, Managing Director - BKD LLP | No | Telephone: Heather 217-421-XXXX, Thomas L. Kizziah 217-782-XXXX | 5 minutes | I called Heather to determine if she was still interested and independent in order to perform the upcoming engagement of the State Universities Retirement System. We discussed the planned scope, timing and work performed before June 30, 2021. | |
| Thomas L. Kizziah Audit Manager V | 02/23/2021 15:33 PM | Joe Evans, Partner RSM US LLP | No | Telephone: Joe 847-413-XXXX, Thomas L. Kizziah 217-782-XXXX | 10 minutes | I called Joe to discuss the upcoming University of Illinois engagement. We spoke about the audit effort that was budgeted for work performed before June 30, 2021, the predecessor/successor meeting, timing of the entrance conference, contracting documents and PBA listings. | |
| Thomas L. Kizziah Audit Manager V | 02/24/2021 08:28 AM | Chuck Kozlik, Prinicpal CliftonLarsonAllen LLP | No | Telephone: Chuck 630-368-XXXX, Thomas L. Kizziah 217-782-XXXX | 8 minutes | I called Chuck to see if he was still interested and independent in order to perform the upcoming engagements for Northern Illinois University and the Illinois Housing Development Authority. He stated the Firm was interested and independent. We talked about the planned scope and audit effort needed prior to June 30, 2021 for these two engagements. | |
| Thomas L. Kizziah Audit Manager V | 02/26/2021 10:02 AM | Cathy Baumann, Partner KPMG LLP | No | Telephone: Cathy 312-665-XXXX, Thomas L. Kizziah 217-782-XXXX | 5 minutes | I called Cathy to see if she was still interested and independent in order to perform the upcoming engagement for the Illinois State Board of Investment. She stated the Firm was interested and independent. We talked about the planned scope, staffing, timetable and audit effort needed prior to June 30, 2021 for thisengagement. |