January 2023
PROCUREMENT COMMUNICATIONS REPORT
OAG employees must document all written and oral communications they receive that impart or request material information or make a material argument regarding potential action concerning a procurement matter, including but not limited to an application, a contract, or a project. This requirement does not apply to communications regarding the administration and implementation of an existing contract, except communications regarding change orders or the renewal or extension of a contract.
| Name and Title OAG Employee |
Date/time of contact | Name and title of person making contact and name of company they represent |
Registered Lobbyist? |
Name and title of each additional participant to the communication |
Method of contact (oral by phone, oral in person, or in writing). If by phone, list each person's phone number. If in person, list location of meeting. |
Approximate duration of communication. |
Provide a detailed summary of the points made by each person involved in the communication, including any action requested or recommendation made, and the substance of your response. |
|---|---|---|---|---|---|---|---|
| Jeanne Michaud, Auditor V | 01/03/2023 08:15 AM | Diana Smith, Partner, West & Company | No | N/A | E-mail: Dsmith-at-westcpa.com
jmichaud-at-auditor.illinois.gov | I uploaded the FY21 and FY22 contract amendments for the audit of ROE 24 to the OAG RFP portal. | |
| Janis VanDurme, HHS Audit Manager | 01/03/2023 08:17 AM | Amy Sherwood, Sikich LLP, Partner | No | None. | OAG File Sharing Site | N/A | OAG sent the Amendment 1 documents to the firm for its review, processing, and signature for the FY22 financial audit of HFS. |
| Janis VanDurme, HHS Audit Manager | 01/03/2023 08:28 AM | Linda Abernethy RSM Partner | No | N/A | OAG File Sharing Site | N/A | RSM sent the firm signed Amendment 2 document for the IDOR FY21/22 engagements. |
| Janis VanDurme, HHS Audit Manager | 01/03/2023 08:52 AM | Amy Sherwood, Sikich LLP, Partner | No | None. | OAG File Sharing Site | N/A | Sikich sent the signed Amendment 1 documents to the OAG for the FY22 HFS financial statement audit. |
| Janis VanDurme, HHS Audit Manager | 01/05/2023 11:52 AM | Bill Sarb, RSM Partner | No | N/A | OAG File Sharing Site | N/A | OAG sent Final IDOR Amendment 2 documents for the firm's records. |
| Janis VanDurme, HHS Audit Manager | 01/05/2023 11:52 AM | Amy Sherwood, Sikich LLP, Partner | No | None. | OAG File Sharing Site | N/A | OAG sent Sikich the final, signed Amendment 1 documents of the FY22 HFS financial statement audit for its records. |
| Jane Clark, Audit Director | 01/09/2023 02:51 PM | Bill Sarb, RSM Partner | No | N/A | Phone: Jane Clark 217-782-0811, Bill Sarb 847-413-**** | 1 minute, voice mail | Asked he call me to discuss Group 1 RFPs |
| Jane Clark, Audit Director | 01/09/2023 03:38 PM | Bill Sarb, RSM Partner | No | N/A | Phone: Jane Clark 217-782-08111, Bill Sarb 847-413-**** | 6 minutes | Bill returned my call. I let Bill know the OAG had selected RSM's proposal in response to the OAG competitive RFP process for the State Employees' Retirement System, General Assembly Retirement System, Judges' Retirement System, and the Illinois State Board of Investment (23-1) and for the State Universities Retirement System *(23-2). I will send him an email tomorrow with the formal letter and results of all Group 1 RFPs. The assigned manager (Dennis for 23-1 and Tom for 23-2) will be reaching out to him in the next few weeks. Thanked him for RSM's continued interest in our program. |
| Jane Clark, Audit Director | 01/10/2023 09:04 AM | Heather Powell, Managing Director FORVIS | No | N/A | phone: Jane Clark 217-782-0811; Heather Powell 217-429-**** - left message | 1 minute, left voice mail | Asked her to call me to discuss Group 1 RFP awards |
| Jane Clark, Audit Director | 01/10/2023 09:15 AM | Heather Powell, FORVIS, Managing Director | No | N/A | Phone: Jane Clark: 217-782-0811, Heather Powell: 217-429-**** | 4 minutes | Heather returned my call. I let Heather know the OAG had selected FORVIS's proposal in response to the OAG competitive RFP process for the Teachers' Retirement System (23-3). I will send her an email shortly with the formal letter and results of all Group 1 RFPs. The assigned manager (Dennis) will be reaching out to her in the next few weeks. Thanked her for FORVIS' continued interest in our program. |
| Jane Clark, Audit Director | 01/10/2023 09:22 AM | Amy Sherwood, Sikich Partner | No | N/A | Phone: Jane Clark: 217-782-0811, Amy Sherwood: 217-793-**** | 4 minutes | I let Amy know the OAG had selected Sikich's proposal in response to the OAG competitive RFP process for the Department of Central Management Services and the newly created Commission on Equity and Inclusion (23-4). I will send her an email shortly with the formal letter and results of all Group 1 RFPs. The assigned manager (Megan) will be reaching out to her in the next few weeks. Thanked her for Sikich's continued interest in our program. |
| Lisa Warden, Auditor V | 01/11/2023 12:07 PM | Stella Santos, Managing Partner, Adelfi | No | Jennifer Roan, Partner, Adelfia
Mavie Valera, Partner, Adelfia | SBSantos - at - adelfiacpas.com
JSRoan - at - adelfiacpas.com MBValera - at - adelfiacpas.com LWarden - at - auditor.illinois.gov | N/A - Email | Informed partner we have accepted their proposed amended financial timetable dates for the FY21/22 audit of the Department of Corrections and sent the amendment through the portal for the partner's approval. |
| Jose Roa, Auditor V | 01/13/2023 10:10 AM | Vicki Vandenberg, Partner, Plante & Moran PLLC | No | n/a | Email -
Vicki.VanDenBerg- at -plantemoran.com Jroa- at -auditor.illinois.gov | N/A | Requested firm provide amended timetables for FY22 Northeastern Illinois University engagement. |
| Jose Roa, Auditor V | 01/13/2023 10:10 AM | Christine Torres, Partner, Crowe LLP | No | N/A | Email -
Christine.Torres-at-Crowe.com Jroa-at-auditor.illinois.gov | n/a | Request firm provide revised financial audit timetable for FY22 Illinois Student Assistance Commission engagement. |
| Jose Roa, Auditor V | 01/13/2023 11:25 AM | Christine Torres, Partner, Crowe LLP | No | N/A | Email -
Christine.Torres-at-Crowe.com Jroa-at-auditor.illinois.gov | n/a | Firm provided revised timetables for FY22 Illinois Student Assistance Commission engagement. |
| Janis VanDurme, HHS Audit Manager | 01/16/2023 10:54 AM | Paul Pelletier, Partner, BPC | No | Jessica Witvoet, BPC Audit Manager | Email:
Van Durme: jvandurme-at-auditor.illinois.gov Witvoet: jwitvoet-at-bpc-cpa.com Pelletier: ppelletier-at-bpc-cpa.com | N/A | Firm provided revised contract amendment dates for the FY21/22 DoA State Compliance examination. |
| Dennis Gibbons, Auditor IV | 01/17/2023 06:56 AM | Dan Sethness, Senior Audit Manager, RSM US LLP | No | None | Email
Dan.sethness-at-rsmus.com Dgibbons-at-auditor.illinois.gov | I asked Dan to provide the firm’s suggested amended FY22 IDES timeline for the contract amendment. | |
| Dennis Gibbons, Auditor IV | 01/17/2023 11:58 AM | Dan Sethness, Senior Audit Manager, RSM US LLP | No | None | Email
Dan.sethness-at-rsmus.com Dgibbons-at-auditor.illinois.gov | Dan provided the firm’s suggested amended FY22 IDES timeline. | |
| Dennis Gibbons, Auditor IV | 01/17/2023 12:33 PM | Dan Sethness, Senior Audit Manager, RSM US LLP | No | None | Phone
Dan: 847-427-XXXX Dennis: 573-337-XXXX | 3 minutes | I spoke to Dan on the phone to discuss some changes that I wanted to make to adjust the FY22 IDES amended timeline, and Dan agreed that would be alright. |
| Jose Roa, Auditor V | 01/17/2023 02:29 PM | Ana Auson, Partner, Adelfia LLC | No | Email -
Arausan-at-adelfiacpas.com Jroa- at -auditor.illinois.gov | N/A | Firm provided revised timetable for FY22 Governors State University engagement. | |
| Janis VanDurme, HHS Audit Manager | 01/18/2023 06:36 AM | Paul Pelletier, Partner, BPC | No | None | OAG File Sharing Site | N/A | OAG Audit Manager sent draft contract amendment for the FY21/22 DoA State Compliance examination for review and signature. |
| Janis VanDurme, HHS Audit Manager | 01/18/2023 07:54 AM | Paul Pelletier, Partner, BPC | No | N/A | OAG File Sharing Site | N/A | Firm sent signed contract amendment for the FY21/22 DoA State Compliance examination for processing. |
| Dennis Gibbons, Auditor IV | 01/18/2023 08:43 AM | Joe Evans, Partner, RSM US LLP | No | Dan Sethness, Senior Audit Manager, RSM US LLP | Email and OAG Portal
Joseph.evans-at-rsmus.com Dan.sethness-at-rsmus.com Dgibbons-at-auditor.illinois.gov | I sent Joe the FY22 IDES contract amendment for firm review and signature over the OAG portal, and sent him and Dan an e-mail to explain it. | |
| Stacie Sherman, Auditor V | 01/18/2023 10:05 AM | Brandon Reed, Partner, Crowe LLP | No | Emily Schmidt, Manager, Crowe LLP | Email:
brandon.reed-at-crowe.com emily.schmidt-at-crowe.com ssherman-at-auditor.illinois.gov | I sent Brandon updated timelines for the Treasurer's financial audits, including Fiscal Officer Responsibilities, College Savings Program, and Illinois Funds, for contract amendments. | |
| Dennis Gibbons, Auditor IV | 01/18/2023 03:00 PM | Joe Evans, Partner, RSM US LLP | No | Dan Sethness, Senior Audit Manager, RSM US LLP | Email and OAG Portal
Joseph.evans-at-rsmus.com Dan.sethness-at-rsmus.com Dgibbons-at-auditor.illinois.gov | Joe sent me the signed FY22 IDES contract amendment over the OAG Portal and emailed me to tell me. | |
| Stacie Sherman, Auditor V | 01/19/2023 08:18 AM | Leilani Rodrigo, Partner, Roth & Co. | No | No | Email
lrodrigo-at-rothcocpa.com ssherman-at-auditor.illinois.gov | I asked Leilani for revised timelines for the FY22 financial audit of the Department of Children and Family Services (DCFS) and the FY21/22 compliance examination of DCFS. | |
| Stacie Sherman, Auditor V | 01/19/2023 08:47 AM | Steven Bishop, Partner, Plante and Moran | No | ssherman-at-auditor.illinois.gov
steven.bishop-at-plantemoran.com | I asked Steven for the revised timelines for the FY22 financial audit, compliance examination and single audit of Western Illinois University. | ||
| Dennis Gibbons, Auditor IV | 01/19/2023 01:48 PM | Joe Evans, Partner, RSM US LLP | No | Dan Sethness, Senior Audit Manager, RSM US LLP | Email and OAG Portal
Joseph.evans-at-rsmus.com Dan.sethness-at-rsmus.com Dgibbons-at-auditor.illinois.gov | I shared the signed FY22 IDES amendment with Joe over the OAG portal and sent him an email to inform him of this. | |
| Stacie Sherman, Auditor V | 01/19/2023 02:00 PM | Leilani Rodrigo, Partner, Roth and Co., LLP | No | ssherman-at-auditor.illinois.gov
lrodrigo-at-rothcocpa.com | Leilani sent updated timelines for the FY22 Financial audit and FY21/22 compliance examination of the Department of Children and Family Services. | ||
| Jose Roa, Auditor V | 01/19/2023 03:21 PM | Christine Torres, Partner, Crowe LLP | No | n/a | Email -
Christine.Torres-at-Crowe.com Jroa-at-auditor.illinois.gov | n/a | Provided firm with FY22 Illinois Student Assistance Commission amendment 1 for review and approval. |
| Jose Roa, Auditor V | 01/19/2023 04:40 PM | Ana Auson, Partner, Adelfia LLC | No | Stella M. Santos, Partner, Adelfia LLC | OAG RFP Sharesite and Email -
Arausan-at-adelfiacpas.com Jroa- at -auditor.illinois.gov Sbsantos-at-adelfiacpas.com | N/A | Provided firm with FY22 Governors State University contract amendment for review and signature. |
| Stacie Sherman, Auditor V | 01/20/2023 11:51 AM | Leilani Rodrigo, Partner, Roth and Co., LLP | No | lrodrigo-at-rothcocpa.com
ssherman-at-auditor.illinois.gov | I sent Leilani the contract amendment for the FY22 financial audit and FY21/22 compliance examination of the Department of Children and Family Services for her signature. | ||
| Janis VanDurme, HHS Audit Manager | 01/22/2023 08:24 AM | Paul Pelletier, Partner, BPC | No | None | OAG File Sharing Site | N/A | OAG Audit Manager sent final contract amendment for the FY21/22 DoA State Compliance examination for the firm's records. |
| Stacie Sherman, Auditor V | 01/22/2023 03:16 PM | Brandon Reed, Partner, Crowe LLP | No | Emily Schmidt, Manager, Crowe LLP | brandon.reed-at-crowe.com
emily.schmidt-at-crowe.com ssherman-at-auditor.illinois.gov | Brandon sent me updated dates for the contract amendments of the financial audit timelines for the Treasurer's office audits (College Savings, Illinois Funds, and Fiscal Officer Responsibilities). | |
| Stacie Sherman, Auditor V | 01/23/2023 10:22 AM | Brandon Reed, Partner, Crowe LLP | No | Emily Schmidt, Manager, Crowe LLP
Sara Metzger, Assistant Director, Office of the Auditor General | ssherman-at-auditor.illinois.gov
brandon.reed-at-crowe.com emily.schmidt-at-crowe.com smetzger-at-auditor.illinois.gov | Emails over 36 minutes | I responded to Brandon's proposed dates for the contract amendments for the Treasurer's financial audits of the Illinois Funds, College Savings Program, and Fiscal Officer responsibilities. Brandon responded that he agree with my changes. |
| Donna Humphries, Manager of IT Operations | 01/23/2023 03:03 PM | Dave Klopack | No | e-mail dklopack-at-GoAgilant.com | Requested and received quote for HP server | ||
| Stacie Sherman, Auditor V | 01/24/2023 08:19 AM | Steven Bishop, Partner, Plante & Moran | No | steven.bishop-at-plantemoran.com
ssherman-at-auditor.illinois.gov | Steven sent me updated timetables for the contract amendments for the FY22 financial audit and compliance examination of Western Illinois University. | ||
| Stacie Sherman, Auditor V | 01/24/2023 09:23 AM | Brandon Reed, Partner, Crowe LLP | No | Emily Schmidt, Manager, Crowe LLP
Sara Metzger, Assistant Director Finanical/Compliance Division, Office of the Auditor General | ssherman-at-auditor.illinois.gov
smetzger-at-auditor.illinois.gov brandon.reed-at-crowe.com emily.schmidt-at-crowe.com | Brandon sent the signed contract amendments for the FY22 Office of the Treasurer Audits - Fiscal Officer Responsibilities, College Savings Program, and Illinois Funds. | |
| Stacie Sherman, Auditor V | 01/24/2023 12:10 PM | Leilani Rodrigo, Partner, Roth & Co., LLP | No | lrodrigo-at-rothcocpa.com
ssherman-at-auditor.illinois.gov | I sent Leilani the final signed contract amendment for the FY22 financial audit and FY21/22 compliance examination of the Department of Children and Family Services. | ||
| Stacie Sherman, Auditor V | 01/24/2023 01:46 PM | Brandon Reed, Partner, Crowe LLP | No | brandon.reed-at-crowe.com
ssherman-at-auditor.illinois.gov | I sent Brandon the final copies of the FY22 financial audit contract amendments for the Office of the Treasurer - Fiscal Officer Responsibilities, College Savings Program and Illinois Funds. | ||
| Jose Roa, Auditor V | 01/24/2023 09:45 PM | Vicki Vandenberg, Partner, Plante & Moran PLLC | No | Adam Clover; Britni McDole; Katie Valdman; Tyler McCarl;
Staff, Plante Moran, PLLLC | Email -
Vicki.VandendBerg-at-plantemoran.com Adam.Clover-at-plantemoran.com; Britni.McDole-at-plantemoran.com; Katie.Valdman-at-plantemoran.com; Tyler.McCarl-at-plantemoran.com Jroa-at-auditor.illinois.gov | N/A | Firm provided revised timetables for FY22 Northeastern Illinois University engagement. OAG Manager did question compliance timetable and requested revision. |
| Jose Roa, Auditor V | 01/25/2023 12:05 PM | Vicki Vandenberg, Partner, Plante & Moran PLLC | No | Adam Clover; Britni McDole; Katie Valdman; Tyler McCarl; staff, Plate and Moran PLLC | Email -
Vicki.VandendBerg-at-plantemoran.com Adam.Clover-at-plantemoran.com; Britni.McDole-at-plantemoran.com; Katie.Valdman-at-plantemoran.com; Tyler.McCarl-at-plantemoran.com Jroa-at-auditor.illinois.gov | N/A | Firm provided revised compliance timetable dates for FY22 Northeastern Illinois University engagement. |
| Stacie Sherman, Auditor V | 01/25/2023 01:30 PM | Steven Bishop, Partner, Plante and Moran | No | Steven.bishop-at-plantemoran.com
ssherman-at-auditor.illinois.gov | I sent Steven the contract amendment for the FY22 financial audit and compliance examination of Western Illinois University for his signature. | ||
| Jose Roa, Auditor V | 01/25/2023 02:45 PM | Ana Auson, Partner, Adelfia LLC | No | Stella M. Santos, Partner, Adelfia LLC | OAG RFP Sharesite and Email -
Arausan-at-adelfiacpas.com Jroa- at -auditor.illinois.gov sbsantos-at-adelfiacpas.com | N/A | Provided firm with fully executed FY22 Governors State University Amendment 1. |
| Jose Roa, Auditor V | 01/25/2023 02:45 PM | Vicki Vandenberg, Partner, Plante & Moran PLLC | No | n/a | OAG RFP Sharesite and Email -
Vicki.VandendBerg-at-plantemoran.com Jroa-at-auditor.illinois.gov | N/A | Provided firm with FY22 Northeastern Illinois University Amendment 1 contract for review and signature. |
| Jose Roa, Auditor V | 01/25/2023 03:23 PM | Christine Torres, Partner, Crowe LLP | No | n/a | OAG RFP Sharesite and Email -
Christine.Torres-at-Crowe.com Jroa-at-auditor.illinois.gov | n/a | Provided firm with fully signed FY22 Illinois Student Assistance Commission Amendment 1 contract. |
| Dennis Gibbons, Auditor IV | 01/26/2023 03:40 PM | Bill Sarb, Partner, RSM US LLP | No | OAG Portal | I shared with Bill the contract amendments for the FY21 and FY22 SERS, JRS, and GARS engagements to change delivery timelines. | ||
| Dennis Gibbons, Auditor IV | 01/26/2023 03:42 PM | Bill Sarb, Partner, RSM US LLP | No | Phone
Bill: 847-909-XXXX Dennis: 573-337-XXXX | 5 minutes | I told Bill about the FY21 and FY22 SERS, JRS, and GARS contract amendments that I shared with him and described their contents. | |
| Stacie Sherman, Auditor V | 01/30/2023 10:41 AM | Steven Bishop, Partner, Plante and Moran | No | steven.bishop-at-plantemoran.com
ssherman-at-auditor.illinois.gov | I sent Steven the final contract amendment for the FY22 financial audit and compliance examination of Western Illinois University. |