July 2021

PROCUREMENT COMMUNICATIONS REPORT

OAG employees must document all written and oral communications they receive that impart or request material information or make a material argument regarding potential action concerning a procurement matter, including but not limited to an application, a contract, or a project. This requirement does not apply to communications regarding the administration and implementation of an existing contract, except communications regarding change orders or the renewal or extension of a contract.

Name and
Title OAG
Employee

Date/time of contact

Name and title of
person making
contact and name of company
they
represent

Registered
Lobbyist?

Name and title
of each
additional
participant to
the
communication

Method of contact (oral by phone, oral
in person, or in writing). If by phone,
list each person's phone number. If in
person, list location of meeting.

Approximate
duration of
communication.

Provide a detailed summary of the points made by each
person involved in the communication, including any
action requested or recommendation made, and the
substance of your response.

Jim Dahlquist Sr Adm Mgr

07/06/2021 10:07 AM

Christina Jones-Heiden,Govít Account Mgr, Becker Professional Education

No

John Gioeli, Director,Govít Programs, Becker Professional Education

Email: jdahlquist-at-auditor.illinois.gov
Cjones-Heiden-at-becker.com jgioeli-at-becker.com

Email

Subscription agreement documents for Beckerís Webcast and On Demand Continuing Professional Education offerings.

Jeanne Michaud
Auditor V

07/01/2021 13:44 PM

Robert Arnholdt, Partner
Doehring Winders & Co., LLP

No

Email: rarnholdt-at-dwcocpa.com
jmichaud-at-auditor.illinois.gov

Email

Robert uploaded contracting documents for the FY21 audits of ROE 3, 20 and 51.

Jeanne Michaud
Auditor V

07/07/2021 09:30 AM

Kristyl McDaniel, Manager
Winkel, Parker & Foster CPA, PC

No

Email: kmcdaniel-at-wpf-cpa.com
jmichaud-at-auditor.illinois.gov

Email

Kristyl uploaded contracting documents for the FY21 audits of ROE 8 and 49.

Lisa Warden Audit Manager

07/08/2021 18:12 PM

Ana Ausan, Partner, Adelfia

No

Stella Santos, Partner, Adelfia

Email: Arausan - at -adelfiacpas.com lwarden - at - auditor.illinois.gov

Email

Requested additional information related to contracting for the examination of General Assembly for the 2 years ended 6/30/21.

Lisa Warden Audit Manager

07/09/2021 08:38 AM

Ana Ausan, Partner, Adelfia

No

Stella Santos, Partner, Adelfia

Email: Arausan - at -adelfiacpas.com sbsantos - at - adelfiacpas.com lwarden - at - auditor.illinois.gov

Email

Firm submitted revised contracting documents for the FY20/21 General Assembly examination.

Lisa Warden Audit Manager

07/09/2021 10:54 AM

Ana Ausan, Partner, Adelfia

No

Stella Santos, Partner, Adelfia

Email: Arausan - at -adelfiacpas.com sbsantos - at - adelfiacpas.com lwarden - at - auditor.illinois.gov

Email

Requested additional information related to contracting for the examination of General Assembly for the 2 years ended 6/30/21.

Lisa Warden Audit Manager

07/09/2021 15:24 PM

Ana Ausan, Partner, Adelfia

No

Email: Arausan - at -adelfiacpas.com lwarden - at - auditor.illinois.gov

Email

Firm submitted revised contracting documents for the FY20/21 General Assembly examination.

Lisa Warden Audit Manager

07/09/2021 16:20 PM

Ana Ausan, Partner, Adelfia

No

Ana Ausan 1-312-451-XXXX Lisa Warden 1-217-782-9307

10 minutes

Agreed on revised timetable dates for the FY20/21 examination of General Assembly.

Lisa Warden Audit Manager

07/09/2021 18:26 PM

Ana Ausan, Partner, Adelfia

No

Ana Ausan 1-312-451-XXXX Lisa Warden 1-217-782-9307

Email

Firm submitted revised contracting documents for the FY20/21 General Assembly examination.

Lisa Warden Audit Manager

07/11/2021 23:56 PM

Ana Ausan, Partner, Adelfia

No

Ana Ausan 1-312-451-XXXX Lisa Warden 1-217-782-9307

Email

Requested additional information related to contracting for the examination of General Assembly for the 2 years ended 6/30/21.

Lisa Warden Audit Manager

07/12/2021 13:33 PM

Ana Ausan, Partner, Adelfia

No

Ana Ausan 1-312-451-XXXX Lisa Warden 1-217-782-9307

Email

Firm submitted additional information for the FY20/21 General Assembly examination.

Lisa Warden Audit Manager

07/12/2021 12:03 PM

Ana Ausan, Partner, Adelfia

No

Ana Ausan 1-312-451-XXXX Lisa Warden 1-217-782-9307

Email

Requested additional information related to contracting for the examination of General Assembly for the 2 years ended 6/30/21.

Lisa Warden Audit Manager

07/12/2021 15:25 PM

Ana Ausan, Partner, Adelfia

No

Ana Ausan 1-312-451-XXXX Lisa Warden 1-217-782-9307

Email

Countered with revised contract start date for the FY20/21 compliance examination of General Assembly.

Megan Green, Auditor V

07/06/2021 10:19 AM

Amy Sherwood, Partner, Sikich

No

Email: amysherwood-at-sikich.com
mgreen-at-auditor.illinois.gov

Email

I asked Amy if Sikich was interested and independent regarding performing the census testing for agencies where SERS auditors are not independent.

Megan Green, Auditor V

07/06/2021 10:49 AM

Amy Sherwood, Partner, Sikich

No

Email: amysherwood-at-sikich.com
mgreen-at-auditor.illinois.gov

Email

Amy responded they were interested and independent for the census testing engagements and inquired about the timeline and number of hours.

Megan Green, Auditor V

07/06/2021 13:57 PM

Amy Sherwood, Partner, Sikich

No

Email: amysherwood-at-sikich.com
mgreen-at-auditor.illinois.gov

Email

I responded to Amy that we thought the census testing engagement would take between 300-350 hours, and that the timeline was such that it would enable sufficient time for the actuaries to review any exceptions identified from the census testing. I also asked about the rate and the documentation needed to put together the contract.

Megan Green, Auditor V

07/06/2021 14:09 PM

Amy Sherwood, Partner, Sikich

No

Email: amysherwood-at-sikich.com
mgreen-at-auditor.illinois.gov

Email

Amy asked if the hours for the census testing engagement were per agency or total. She also agreed to a $100 rate.

Megan Green, Auditor V

07/06/2021 15:39 PM

Amy Sherwood, Partner, Sikich

No

Email: amysherwood-at-sikich.com
mgreen-at-auditor.illinois.gov

Email

I responded to Amy that we estimated the census testing would take approximately 90 hours per agency. I also explained the deliverables and that this contract would have two phases.

Megan Green, Auditor V

07/06/2021 15:45 PM

Amy Sherwood, Partner, Sikich

No

Email: amysherwood-at-sikich.com
mgreen-at-auditor.illinois.gov

Email

Amy asked if there would be one contract or three separate contracts for the census testing engagement. She also asked about the deliverbles and the data for the census testing.

Megan Green, Auditor V

07/06/2021 15:56 PM

Amy Sherwood, Partner, Sikich

No

Email: amysherwood-at-sikich.com
mgreen-at-auditor.illinois.gov

Email

I explained the deliverbles further and responded we would have just one contract for all three agencies instead of separate contracts for the census testing engagement.

Megan Green, Auditor V

07/07/2021 14:52 PM

Amy Sherwood, Partner, Sikich

No

Email: amysherwood-at-sikich.com
mgreen-at-auditor.illinois.gov

Email

I asked Amy if the Sikich's standard rates were still the same as for the FY21 DCMS engagement and Amy responded yes they were.

Megan Green, Auditor V

07/07/2021 15:06 PM

Amy Sherwood, Partner, Sikich

No

Email: amysherwood-at-sikich.com
mgreen-at-auditor.illinois.gov

Email

Amy provided me with Professional Staff Data Sheet and Partner's Certification Statement for the census testing engagement.

Megan Green, Auditor V

07/07/2021 20:11 PM

Amy Sherwood, Partner, Sikich

No

Email: amysherwood-at-sikich.com
mgreen-at-auditor.illinois.gov

Email

Amy provided me with a breakdown of budgeted hours by staffing level for the census testing engagement.

Megan Green, Auditor V

07/08/2021 07:45 AM

Amy Sherwood, Partner, Sikich

No

Email: amysherwood-at-sikich.com
mgreen-at-auditor.illinois.gov

Email

Regarding the census testing engagement, Amy stated they would be ok with increasing the number of hours by 25 to accommodate the testing at Illinois State Police.

Megan Green, Auditor V

07/08/2021 13:13 PM

Amy Sherwood, Partner, Sikich

No

Email: amysherwood-at-sikich.com
mgreen-at-auditor.illinois.gov

Email

I uploaded the census testing Phase I and Phase II contracts to the OAG's RFP site for Amy to sign.

Megan Green, Auditor V

07/08/2021 13:24 PM

Amy Sherwood, Partner, Sikich

No

Email: amysherwood-at-sikich.com
mgreen-at-auditor.illinois.gov

Email

Amy provided the signed Phase II contract for census testing via the OAG's RFP site.

Megan Green, Auditor V

07/09/2021 12:28 PM

Amy Sherwood, Partner, Sikich

No

Email: amysherwood-at-sikich.com
mgreen-at-auditor.illinois.gov

Email

Amy and I agreed she would come to the OAG office to electronically sign the Phase I contract for census testing, as there were issues regarding the text and signature boxes when she opened the file in her office.

Megan Green, Auditor V

07/13/2021 11:00 AM

Amy Sherwood, Partner, Sikich

No

Email: amysherwood-at-sikich.com
mgreen-at-auditor.illinois.gov

Email

I provided the final signed contract for census testing to Amy Sherwood.

Jeanne Michaud, Auditor V

07/15/2021 11:54 AM

Robert Arnholt, Parnter
Doehring, Winders & Co., LLP

No

Email: rarnholt-at-dwcocpa.com
jmichaud-at-auditor.illinois.gov

Emails over the course of 3 hours and 35 minutes

I requested a Schedule 1 timetable, corrected Disclosure attachment and let Robert know about a typo on Schedule 2. He provided the requested information and approved the update to Schedule 2.

Jeanne Michaud
Auditor V

07/20/2021 09:16 AM

Robert Arnholdt, Partner
Doehring Winders & Co., LLP

No

Email: rarnholdt-at-dwcocpa.com
jmichaud-at-auditor.illinois.gov

Emails over the course of 2 minutes

Uploaded signed contracts to Robert on the OAG's RFP site for the FY21 audits of ROE 3, 20 and 51.

Jeanne Michaud
Auditor V

07/26/2021 09:14 AM

Diana Smith, Partner
West & Co., LLC

No

Email: dsmith-at-westcpa.com
jmichaud-at-auditor.illinois.gov

Emails over the course of 11 minutes

Uploaded signed contracts to Diana on the OAG's RFP site for the FY21 audits of ROE 11,24,31,32,39 and 40.

Jeanne Michaud
Auditor V

07/26/2021 17:20 PM

Carmen Sendejas, Firm Administrator
GW & Associates, PC

No

Email: carmen-at-cpagwa.com
jmichaud-at-auditor.illinois.gov

Emails over the course of 3 minutes

Carmen uploaded contracting documents on the OAG's RFP site for the FY21 audits of ROE 12, 50 and ISC 1.

Jeanne Michaud
Auditor V

07/26/2021 09:38 AM

Richard Winkel, Principal
Winkel, Parker & Foster

No

Email: rwinkel-at-wpf-cpa.com
jmichaud-at-auditor.illinois.gov

Emails over the course of 2 minutes

Uploaded signed contracts to Richard on the OAG's RFP site for the FY21 audits of ROE 8 and 49.

Jeanne Michaud
Auditor V

07/20/2021 16:01 PM

Michael Morrissey, Principal
McGreal & Company, PC

No

Email: mikem-at-mcgreal.com
jmichaud-at-auditor.illinois.gov

Email

Requested revised contracting documents from Mike for the 6/30/21 audit of ROE 56.

Jeanne Michaud
Auditor V

07/22/2021 16:25 PM

Michael Morrissey, Principal
McGreal & Company, PC

No

Email: mikem-at-mcgreal.com
jmichaud-at-auditor.illinois.gov

Email

Mike uploaded the requested revised contracting documents to the OAG RFP portal for the 6/30/21 audit of ROE 56.

Jeanne Michaud
Auditor V

07/26/2021 08:42 AM

Michael Morrissey, Principal
McGreal & Company, PC

No

Email: mikem-at-mcgreal.com
jmichaud-at-auditor.illinois.gov

Email

Requested additional corrections to the contracting documents from Mike the 6/30/21 audit of ROE 56.

Jeanne Michaud
Auditor V

07/27/2021 09:34 AM

Michael Morrissey, Principal
McGreal & Company, PC

No

Email: mikem-at-mcgreal.com
jmichaud-at-auditor.illinois.gov

Email

Mike uploaded the requested revised contracting documents to the OAG RFP portal for the 6/30/21 audit of ROE 56.

Jeanne Michaud
Auditor V

07/27/2021 09:54 AM

Michael Morrissey, Principal
McGreal & Company, PC

No

Email: mikem-at-mcgreal.com
jmichaud-at-auditor.illinois.gov

Email

Requested one final correction to a contracting document from Mike the 6/30/21 audit of ROE 56.

Jeanne Michaud
Auditor V

07/27/2021 10:04 AM

Michael Morrissey, Principal
McGreal & Company, PC

No

Email: mikem-at-mcgreal.com
jmichaud-at-auditor.illinois.gov

Email

Mike provided the final correction to a contracting document from Mike the 6/30/21 audit of ROE 56.

Jeanne Michaud
Auditor V

07/28/2021 14:51 PM

John Wysocki, Partner
David Jelonek, Partner
GW & Associates, PC

No

Email: john.wysocki-at-cpagwa.com
david.jelonek-at-cpagwa.com
jmichaud-at-auditor.illinois.gov

Email

Requested corrected contracting documents for the 6/30/21 audits of ISC 1, ROE 12 and ROE 50.

Jeanne Michaud
Auditor V

07/29/2021 01:51 AM

Stella Santos, Partner
Adelfia, LLC

No

Email: sbsantos-at-adelfiacpas.com
jmichaud-at-auditor.illinois.gov

Emails over the course of 1 hour

Stella uploaded contracting documents to the OAG RFP portal for the 6/30/21 audits of ROE 1, 9, 16, 26 and 53.

Jeanne Michaud
Auditor V

07/29/2021 09:14 AM

Stella Santos, Partner
Adelfia, LLC

No

Jennifer Roan, Partner

Email: sbsantos-at-adelfiacpas.com
jsroan-at-adelfiacpas.com
jmichaud-at-auditor.illinois.gov

Emails over the course of 19 minutes

Jeanne requested the firms peer review letter and a corrected Standard Certification form for the 6/30/21 audits their firm is conducting. Stella e-mailed the peer review form.

Jeanne Michaud
Auditor V

07/29/2021 10:05 AM

Stella Santos, Partner
Adelfia, LLC

No

Email: sbsantos-at-adelfiacpas.com
jmichaud-at-auditor.illinois.gov

Email

Stella uploaded a revised Standard Certification form for the 6/30/21 audits their firm is conducting.

Jeanne Michaud
Auditor V

07/29/2021 10:12 AM

Jennifer Roan, Partner
Adelfia, LLC

No

Phone: Jennifer 312-804-XXXX
Jeanne 312-814-4097

5 minutes

Jennifer called to negotiate a timetable adjustment for the 6/30/21 audits of ROE 1, 9, 16, 26 and 53.

Jeanne Michaud
Auditor V

07/29/2021 10:34 AM

Stella Santos, Partner
Adelfia, LLC

No

Email: jsroan-at-adelfiacpas.com
jmichaud-at-auditor.illinois.gov

Email

Jennifer sent a follow up email confirming the revised timetables for the 6/30/21 audits of ROE 1, 9, 16, 26 and 53.

Jeanne Michaud
Auditor V

07/29/2021 10:39 AM

Stella Santos, Partner
Adelfia, LLC

No

Email: sbsantos-at-adelfiacpas.com
jmichaud-at-auditor.illinois.gov

Email

Stella uploaded a revised Disclosure and Conflict of Interest Attachment for the 6/30/21 audits of ROE 1, 9, 16, 26 and 53.

Jeanne Michaud
Auditor V

07/29/2021 13:59 PM

Renee Brucker, Manager
MCK CPAs & Advisors

No

Email: rbrucker-at-mckcpas.com
jmichaud-at-auditor.illinois.gov

Email

Renee uploaded the contracting documents for the 6/30/21 audit of ROE 35.

Jeanne Michaud
Auditor V

07/29/2021 14:20 PM

Renee Brucker, Manager
MCK CPAs & Advisors

No

Phone: Renee 309-828-6071
Jeanne 312-814-4097

3 minutes

Jeanne requested revised contracting forms for the 6/30/21 audit of ROE 35.

Jeanne Michaud
Auditor V

07/29/2021 14:59 PM

Renee Brucker, Manager
MCK CPAs & Advisors

No

Email: rbrucker-at-mckcpas.com
jmichaud-at-auditor.illinois.gov

Email

Renee uploaded revised contracting documents for the 6/30/21 audit of ROE 35.

Jeanne Michaud
Auditor V

07/29/2021 01:51 AM

Stella Santos, Partner
Adelfia, LLC

No

Email: sbsantos-at-adelfiacpas.com
jmichaud-at-auditor.illinois.gov

Email

Stella uploaded contracting documents to the OAG RFP portal for the 6/30/21 audits their firm is conducting.

Jeanne Michaud
Auditor V

07/29/2021 01:53 AM

Stella Santos, Partner
Adelfia, LLC

No

Email: sbsantos-at-adelfiacpas.com
jmichaud-at-auditor.illinois.gov

E-mails over the course of 14 minutes

Stella uploaded contracting documents to the OAG RFP portal for the 6/30/21 audits of ROE 1.

Jeanne Michaud
Auditor V

07/29/2021 02:14 AM

Stella Santos, Partner
Adelfia, LLC

No

Email: sbsantos-at-adelfiacpas.com
jmichaud-at-auditor.illinois.gov

Email

Stella uploaded contracting documents to the OAG RFP portal for the 6/30/21 audits of ROE 9.

Jeanne Michaud
Auditor V

07/29/2021 02:24 AM

Stella Santos, Partner
Adelfia, LLC

No

Email: sbsantos-at-adelfiacpas.com
jmichaud-at-auditor.illinois.gov

Emails over the course of 2 minutes

Stella uploaded contracting documents to the OAG RFP portal for the 6/30/21 audits of ROE 16.

Jeanne Michaud
Auditor V

07/29/2021 02:36 AM

Stella Santos, Partner
Adelfia, LLC

No

Email: sbsantos-at-adelfiacpas.com
jmichaud-at-auditor.illinois.gov

Email

Stella uploaded contracting documents to the OAG RFP portal for the 6/30/21 audits of ROE 53.

Jeanne Michaud
Auditor V

07/29/2021 02:51 AM

Stella Santos, Partner
Adelfia, LLC

No

Email: sbsantos-at-adelfiacpas.com
jmichaud-at-auditor.illinois.gov

Email

Stella uploaded contracting documents to the OAG RFP portal for the 6/30/21 audits of ROE 26.

Jeanne Michaud
Auditor V

07/29/2021 10:39 AM

Stella Santos, Partner
Adelfia, LLC

No

Email: sbsantos-at-adelfiacpas.com
jmichaud-at-auditor.illinois.gov

Email

Stella uploaded a revised disclosure attachment for the 6/30/21 audits their firm is conducting.

Jeanne Michaud
Auditor V

07/29/2021 16:10 PM

Stella Santos, Partner
Adelfia, LLC

No

Email: sbsantos-at-adelfiacpas.com
jmichaud-at-auditor.illinois.gov

Email

Stella uploaded contracting documents to the OAG RFP portal for the 6/30/21 audit of ROE 54

Jeanne Michaud
Auditor V

07/29/2021 16:25 PM

Stella Santos, Partner
Adelfia, LLC

No

Email: sbsantos-at-adelfiacpas.com
jmichaud-at-auditor.illinois.gov

Email

Stella uploaded contracting documents to the OAG RFP portal for the 6/30/21 audit of ROE 21

Jeanne Michaud
Auditor V

07/29/2021 16:56 PM

Stella Santos, Partner
Adelfia, LLC

No

Email: sbsantos-at-adelfiacpas.com
jmichaud-at-auditor.illinois.gov

Email

Stella uploaded contracting documents to the OAG RFP portal for the 6/30/21 audit of ROE 26

Jeanne Michaud
Auditor V

07/29/2021 17:07 PM

Stella Santos, Partner
Adelfia, LLC

No

Email: sbsantos-at-adelfiacpas.com
jmichaud-at-auditor.illinois.gov

Email

Stella uploaded contracting documents to the OAG RFP portal for the 6/30/21 audit of ROE 28

Jeanne Michaud
Auditor V

07/29/2021 17:25 PM

Stella Santos, Partner
Adelfia, LLC

No

Email: sbsantos-at-adelfiacpas.com
jmichaud-at-auditor.illinois.gov

Email

Stella uploaded contracting documents to the OAG RFP portal for the 6/30/21 audit of ROE 33

Jeanne Michaud
Auditor V

07/29/2021 17:25 PM

Stella Santos, Partner
Adelfia, LLC

No

Email: sbsantos-at-adelfiacpas.com
jmichaud-at-auditor.illinois.gov

Email

Stella uploaded contracting documents to the OAG RFP portal for the 6/30/21 audit of ROE 33