July 2021
PROCUREMENT COMMUNICATIONS REPORT
OAG employees must document all written and oral communications they receive that impart or request material information or make a material argument regarding potential action concerning a procurement matter, including but not limited to an application, a contract, or a project. This requirement does not apply to communications regarding the administration and implementation of an existing contract, except communications regarding change orders or the renewal or extension of a contract.
Name and |
Date/time of contact |
Name and title of |
Registered |
Name and title |
Method of contact (oral
by phone, oral |
Approximate |
Provide a detailed
summary of the points made by each |
Jim Dahlquist Sr Adm Mgr |
07/06/2021 10:07 AM |
Christina Jones-Heiden,Gov’t Account Mgr, Becker Professional Education |
No |
John Gioeli, Director,Gov’t Programs, Becker Professional Education |
Email:
jdahlquist-at-auditor.illinois.gov |
|
Subscription agreement documents for Becker’s Webcast and On Demand Continuing Professional Education offerings. |
Jeanne Michaud |
07/01/2021 13:44 PM |
Robert Arnholdt, Partner |
No |
Email:
rarnholdt-at-dwcocpa.com |
|
Robert uploaded contracting documents for the FY21 audits of ROE 3, 20 and 51. |
|
Jeanne Michaud |
07/07/2021 09:30 AM |
Kristyl McDaniel, Manager |
No |
Email:
kmcdaniel-at-wpf-cpa.com |
|
Kristyl uploaded contracting documents for the FY21 audits of ROE 8 and 49. |
|
Lisa Warden Audit Manager |
07/08/2021 18:12 PM |
Ana Ausan, Partner, Adelfia |
No |
Stella Santos, Partner, Adelfia |
Email: Arausan - at -adelfiacpas.com lwarden - at - auditor.illinois.gov |
|
Requested additional information related to contracting for the examination of General Assembly for the 2 years ended 6/30/21. |
Lisa Warden Audit Manager |
07/09/2021 08:38 AM |
Ana Ausan, Partner, Adelfia |
No |
Stella Santos, Partner, Adelfia |
Email: Arausan - at -adelfiacpas.com sbsantos - at - adelfiacpas.com lwarden - at - auditor.illinois.gov |
|
Firm submitted revised contracting documents for the FY20/21 General Assembly examination. |
Lisa Warden Audit Manager |
07/09/2021 10:54 AM |
Ana Ausan, Partner, Adelfia |
No |
Stella Santos, Partner, Adelfia |
Email: Arausan - at -adelfiacpas.com sbsantos - at - adelfiacpas.com lwarden - at - auditor.illinois.gov |
|
Requested additional information related to contracting for the examination of General Assembly for the 2 years ended 6/30/21. |
Lisa Warden Audit Manager |
07/09/2021 15:24 PM |
Ana Ausan, Partner, Adelfia |
No |
Email: Arausan - at -adelfiacpas.com lwarden - at - auditor.illinois.gov |
|
Firm submitted revised contracting documents for the FY20/21 General Assembly examination. |
|
Lisa Warden Audit Manager |
07/09/2021 16:20 PM |
Ana Ausan, Partner, Adelfia |
No |
Ana Ausan 1-312-451-XXXX Lisa Warden 1-217-782-9307 |
10 minutes |
Agreed on revised timetable dates for the FY20/21 examination of General Assembly. |
|
Lisa Warden Audit Manager |
07/09/2021 18:26 PM |
Ana Ausan, Partner, Adelfia |
No |
Ana Ausan 1-312-451-XXXX Lisa Warden 1-217-782-9307 |
|
Firm submitted revised contracting documents for the FY20/21 General Assembly examination. |
|
Lisa Warden Audit Manager |
07/11/2021 23:56 PM |
Ana Ausan, Partner, Adelfia |
No |
Ana Ausan 1-312-451-XXXX Lisa Warden 1-217-782-9307 |
|
Requested additional information related to contracting for the examination of General Assembly for the 2 years ended 6/30/21. |
|
Lisa Warden Audit Manager |
07/12/2021 13:33 PM |
Ana Ausan, Partner, Adelfia |
No |
Ana Ausan 1-312-451-XXXX Lisa Warden 1-217-782-9307 |
|
Firm submitted additional information for the FY20/21 General Assembly examination. |
|
Lisa Warden Audit Manager |
07/12/2021 12:03 PM |
Ana Ausan, Partner, Adelfia |
No |
Ana Ausan 1-312-451-XXXX Lisa Warden 1-217-782-9307 |
|
Requested additional information related to contracting for the examination of General Assembly for the 2 years ended 6/30/21. |
|
Lisa Warden Audit Manager |
07/12/2021 15:25 PM |
Ana Ausan, Partner, Adelfia |
No |
Ana Ausan 1-312-451-XXXX Lisa Warden 1-217-782-9307 |
|
Countered with revised contract start date for the FY20/21 compliance examination of General Assembly. |
|
Megan Green, Auditor V |
07/06/2021 10:19 AM |
Amy Sherwood, Partner, Sikich |
No |
Email:
amysherwood-at-sikich.com |
|
I asked Amy if Sikich was interested and independent regarding performing the census testing for agencies where SERS auditors are not independent. |
|
Megan Green, Auditor V |
07/06/2021 10:49 AM |
Amy Sherwood, Partner, Sikich |
No |
Email:
amysherwood-at-sikich.com |
|
Amy responded they were interested and independent for the census testing engagements and inquired about the timeline and number of hours. |
|
Megan Green, Auditor V |
07/06/2021 13:57 PM |
Amy Sherwood, Partner, Sikich |
No |
Email:
amysherwood-at-sikich.com |
|
I responded to Amy that we thought the census testing engagement would take between 300-350 hours, and that the timeline was such that it would enable sufficient time for the actuaries to review any exceptions identified from the census testing. I also asked about the rate and the documentation needed to put together the contract. |
|
Megan Green, Auditor V |
07/06/2021 14:09 PM |
Amy Sherwood, Partner, Sikich |
No |
Email:
amysherwood-at-sikich.com |
|
Amy asked if the hours for the census testing engagement were per agency or total. She also agreed to a $100 rate. |
|
Megan Green, Auditor V |
07/06/2021 15:39 PM |
Amy Sherwood, Partner, Sikich |
No |
Email: amysherwood-at-sikich.com |
|
I responded to Amy that we estimated the census testing would take approximately 90 hours per agency. I also explained the deliverables and that this contract would have two phases. |
|
Megan Green, Auditor V |
07/06/2021 15:45 PM |
Amy Sherwood, Partner, Sikich |
No |
Email:
amysherwood-at-sikich.com |
|
Amy asked if there would be one contract or three separate contracts for the census testing engagement. She also asked about the deliverbles and the data for the census testing. |
|
Megan Green, Auditor V |
07/06/2021 15:56 PM |
Amy Sherwood, Partner, Sikich |
No |
Email:
amysherwood-at-sikich.com |
|
I explained the deliverbles further and responded we would have just one contract for all three agencies instead of separate contracts for the census testing engagement. |
|
Megan Green, Auditor V |
07/07/2021 14:52 PM |
Amy Sherwood, Partner, Sikich |
No |
Email:
amysherwood-at-sikich.com |
|
I asked Amy if the Sikich's standard rates were still the same as for the FY21 DCMS engagement and Amy responded yes they were. |
|
Megan Green, Auditor V |
07/07/2021 15:06 PM |
Amy Sherwood, Partner, Sikich |
No |
Email:
amysherwood-at-sikich.com |
|
Amy provided me with Professional Staff Data Sheet and Partner's Certification Statement for the census testing engagement. |
|
Megan Green, Auditor V |
07/07/2021 20:11 PM |
Amy Sherwood, Partner, Sikich |
No |
Email:
amysherwood-at-sikich.com |
|
Amy provided me with a breakdown of budgeted hours by staffing level for the census testing engagement. |
|
Megan Green, Auditor V |
07/08/2021 07:45 AM |
Amy Sherwood, Partner, Sikich |
No |
Email:
amysherwood-at-sikich.com |
|
Regarding the census testing engagement, Amy stated they would be ok with increasing the number of hours by 25 to accommodate the testing at Illinois State Police. |
|
Megan Green, Auditor V |
07/08/2021 13:13 PM |
Amy Sherwood, Partner, Sikich |
No |
Email:
amysherwood-at-sikich.com |
|
I uploaded the census testing Phase I and Phase II contracts to the OAG's RFP site for Amy to sign. |
|
Megan Green, Auditor V |
07/08/2021 13:24 PM |
Amy Sherwood, Partner, Sikich |
No |
Email:
amysherwood-at-sikich.com |
|
Amy provided the signed Phase II contract for census testing via the OAG's RFP site. |
|
Megan Green, Auditor V |
07/09/2021 12:28 PM |
Amy Sherwood, Partner, Sikich |
No |
Email:
amysherwood-at-sikich.com |
|
Amy and I agreed she would come to the OAG office to electronically sign the Phase I contract for census testing, as there were issues regarding the text and signature boxes when she opened the file in her office. |
|
Megan Green, Auditor V |
07/13/2021 11:00 AM |
Amy Sherwood, Partner, Sikich |
No |
Email:
amysherwood-at-sikich.com |
|
I provided the final signed contract for census testing to Amy Sherwood. |
|
Jeanne Michaud, Auditor V |
07/15/2021 11:54 AM |
Robert Arnholt, Parnter |
No |
Email:
rarnholt-at-dwcocpa.com |
Emails over the course of 3 hours and 35 minutes |
I requested a Schedule 1 timetable, corrected Disclosure attachment and let Robert know about a typo on Schedule 2. He provided the requested information and approved the update to Schedule 2. |
|
Jeanne Michaud |
07/20/2021 09:16 AM |
Robert Arnholdt, Partner |
No |
Email:
rarnholdt-at-dwcocpa.com |
Emails over the course of 2 minutes |
Uploaded signed contracts to Robert on the OAG's RFP site for the FY21 audits of ROE 3, 20 and 51. |
|
Jeanne Michaud |
07/26/2021 09:14 AM |
Diana Smith, Partner |
No |
Email:
dsmith-at-westcpa.com |
Emails over the course of 11 minutes |
Uploaded signed contracts to Diana on the OAG's RFP site for the FY21 audits of ROE 11,24,31,32,39 and 40. |
|
Jeanne Michaud |
07/26/2021 17:20 PM |
Carmen Sendejas, Firm
Administrator |
No |
Email: carmen-at-cpagwa.com |
Emails over the course of 3 minutes |
Carmen uploaded contracting documents on the OAG's RFP site for the FY21 audits of ROE 12, 50 and ISC 1. |
|
Jeanne Michaud |
07/26/2021 09:38 AM |
Richard Winkel, Principal |
No |
Email:
rwinkel-at-wpf-cpa.com |
Emails over the course of 2 minutes |
Uploaded signed contracts to Richard on the OAG's RFP site for the FY21 audits of ROE 8 and 49. |
|
Jeanne Michaud |
07/20/2021 16:01 PM |
Michael Morrissey,
Principal |
No |
Email: mikem-at-mcgreal.com |
|
Requested revised contracting documents from Mike for the 6/30/21 audit of ROE 56. |
|
Jeanne Michaud |
07/22/2021 16:25 PM |
Michael Morrissey,
Principal |
No |
Email: mikem-at-mcgreal.com |
|
Mike uploaded the requested revised contracting documents to the OAG RFP portal for the 6/30/21 audit of ROE 56. |
|
Jeanne Michaud |
07/26/2021 08:42 AM |
Michael Morrissey,
Principal |
No |
Email: mikem-at-mcgreal.com |
|
Requested additional corrections to the contracting documents from Mike the 6/30/21 audit of ROE 56. |
|
Jeanne Michaud |
07/27/2021 09:34 AM |
Michael Morrissey,
Principal |
No |
Email: mikem-at-mcgreal.com |
|
Mike uploaded the requested revised contracting documents to the OAG RFP portal for the 6/30/21 audit of ROE 56. |
|
Jeanne Michaud |
07/27/2021 09:54 AM |
Michael Morrissey,
Principal |
No |
Email: mikem-at-mcgreal.com |
|
Requested one final correction to a contracting document from Mike the 6/30/21 audit of ROE 56. |
|
Jeanne Michaud |
07/27/2021 10:04 AM |
Michael Morrissey,
Principal |
No |
Email: mikem-at-mcgreal.com |
|
Mike provided the final correction to a contracting document from Mike the 6/30/21 audit of ROE 56. |
|
Jeanne Michaud |
07/28/2021 14:51 PM |
John Wysocki, Partner |
No |
Email:
john.wysocki-at-cpagwa.com |
|
Requested corrected contracting documents for the 6/30/21 audits of ISC 1, ROE 12 and ROE 50. |
|
Jeanne Michaud |
07/29/2021 01:51 AM |
Stella Santos, Partner |
No |
Email: sbsantos-at-adelfiacpas.com |
Emails over the course of 1 hour |
Stella uploaded contracting documents to the OAG RFP portal for the 6/30/21 audits of ROE 1, 9, 16, 26 and 53. |
|
Jeanne Michaud |
07/29/2021 09:14 AM |
Stella Santos, Partner |
No |
Jennifer Roan, Partner |
Email:
sbsantos-at-adelfiacpas.com |
Emails over the course of 19 minutes |
Jeanne requested the firms peer review letter and a corrected Standard Certification form for the 6/30/21 audits their firm is conducting. Stella e-mailed the peer review form. |
Jeanne Michaud |
07/29/2021 10:05 AM |
Stella Santos, Partner |
No |
Email:
sbsantos-at-adelfiacpas.com |
|
Stella uploaded a revised Standard Certification form for the 6/30/21 audits their firm is conducting. |
|
Jeanne Michaud |
07/29/2021 10:12 AM |
Jennifer Roan, Partner |
No |
Phone: Jennifer
312-804-XXXX |
5 minutes |
Jennifer called to negotiate a timetable adjustment for the 6/30/21 audits of ROE 1, 9, 16, 26 and 53. |
|
Jeanne Michaud |
07/29/2021 10:34 AM |
Stella Santos, Partner |
No |
Email:
jsroan-at-adelfiacpas.com |
|
Jennifer sent a follow up email confirming the revised timetables for the 6/30/21 audits of ROE 1, 9, 16, 26 and 53. |
|
Jeanne Michaud |
07/29/2021 10:39 AM |
Stella Santos, Partner |
No |
Email:
sbsantos-at-adelfiacpas.com |
|
Stella uploaded a revised Disclosure and Conflict of Interest Attachment for the 6/30/21 audits of ROE 1, 9, 16, 26 and 53. |
|
Jeanne Michaud |
07/29/2021 13:59 PM |
Renee Brucker, Manager |
No |
Email:
rbrucker-at-mckcpas.com |
|
Renee uploaded the contracting documents for the 6/30/21 audit of ROE 35. |
|
Jeanne Michaud |
07/29/2021 14:20 PM |
Renee Brucker, Manager |
No |
Phone: Renee 309-828-6071 |
3 minutes |
Jeanne requested revised contracting forms for the 6/30/21 audit of ROE 35. |
|
Jeanne Michaud |
07/29/2021 14:59 PM |
Renee Brucker, Manager |
No |
Email:
rbrucker-at-mckcpas.com |
|
Renee uploaded revised contracting documents for the 6/30/21 audit of ROE 35. |
|
Jeanne Michaud |
07/29/2021 01:51 AM |
Stella Santos, Partner |
No |
Email:
sbsantos-at-adelfiacpas.com |
|
Stella uploaded contracting documents to the OAG RFP portal for the 6/30/21 audits their firm is conducting. |
|
Jeanne Michaud |
07/29/2021 01:53 AM |
Stella Santos, Partner |
No |
Email:
sbsantos-at-adelfiacpas.com |
E-mails over the course of 14 minutes |
Stella uploaded contracting documents to the OAG RFP portal for the 6/30/21 audits of ROE 1. |
|
Jeanne Michaud |
07/29/2021 02:14 AM |
Stella Santos, Partner |
No |
Email:
sbsantos-at-adelfiacpas.com |
|
Stella uploaded contracting documents to the OAG RFP portal for the 6/30/21 audits of ROE 9. |
|
Jeanne Michaud |
07/29/2021 02:24 AM |
Stella Santos, Partner |
No |
Email:
sbsantos-at-adelfiacpas.com |
Emails over the course of 2 minutes |
Stella uploaded contracting documents to the OAG RFP portal for the 6/30/21 audits of ROE 16. |
|
Jeanne Michaud |
07/29/2021 02:36 AM |
Stella Santos, Partner |
No |
Email:
sbsantos-at-adelfiacpas.com |
|
Stella uploaded contracting documents to the OAG RFP portal for the 6/30/21 audits of ROE 53. |
|
Jeanne Michaud |
07/29/2021 02:51 AM |
Stella Santos, Partner |
No |
Email:
sbsantos-at-adelfiacpas.com |
|
Stella uploaded contracting documents to the OAG RFP portal for the 6/30/21 audits of ROE 26. |
|
Jeanne Michaud |
07/29/2021 10:39 AM |
Stella Santos, Partner |
No |
Email:
sbsantos-at-adelfiacpas.com |
|
Stella uploaded a revised disclosure attachment for the 6/30/21 audits their firm is conducting. |
|
Jeanne Michaud |
07/29/2021 16:10 PM |
Stella Santos, Partner |
No |
Email:
sbsantos-at-adelfiacpas.com |
|
Stella uploaded contracting documents to the OAG RFP portal for the 6/30/21 audit of ROE 54 |
|
Jeanne Michaud |
07/29/2021 16:25 PM |
Stella Santos, Partner |
No |
Email:
sbsantos-at-adelfiacpas.com |
|
Stella uploaded contracting documents to the OAG RFP portal for the 6/30/21 audit of ROE 21 |
|
Jeanne Michaud |
07/29/2021 16:56 PM |
Stella Santos, Partner |
No |
Email:
sbsantos-at-adelfiacpas.com |
|
Stella uploaded contracting documents to the OAG RFP portal for the 6/30/21 audit of ROE 26 |
|
Jeanne Michaud |
07/29/2021 17:07 PM |
Stella Santos, Partner |
No |
Email:
sbsantos-at-adelfiacpas.com |
|
Stella uploaded contracting documents to the OAG RFP portal for the 6/30/21 audit of ROE 28 |
|
Jeanne Michaud |
07/29/2021 17:25 PM |
Stella Santos, Partner |
No |
Email:
sbsantos-at-adelfiacpas.com |
|
Stella uploaded contracting documents to the OAG RFP portal for the 6/30/21 audit of ROE 33 |
|
Jeanne Michaud |
07/29/2021 17:25 PM |
Stella Santos, Partner |
No |
Email:
sbsantos-at-adelfiacpas.com |
|
Stella uploaded contracting documents to the OAG RFP portal for the 6/30/21 audit of ROE 33 |