June 2018
PROCUREMENT COMMUNICATIONS REPORT
OAG employees must document all written and oral communications they receive that impart or request material information or make a material argument regarding potential action concerning a procurement matter, including but not limited to an application, a contract, or a project. This requirement does not apply to communications regarding the administration and implementation of an existing contract, except communications regarding change orders or the renewal or extension of a contract.
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Name and Title OAG Employee |
Date/time of contact |
Name and title of person making contact and name of company they represent |
Registered Lobbyist? |
Name and title of each additional participant to the communication |
Method of contact (oral by phone, oral in person, or in writing). If by phone, list each person's phone number. If in person, list location of meeting. |
Approximate duration of communication. |
Provide a detailed summary of the points made by each person involved in the communication, including any action requested or recommendation made, and the substance of your response. |
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Jeanne Michaud, OAG Audit Manager |
6/4/18 11:20am |
Sean Hickey, Manager Lauterbach & Amen, LLP |
No |
Jamie Wilkey, Partner Lauterbach & Amen, LLP |
E-mail: Sean Hickey: shickey-at-lauterbachamen.com Jamie Wilkey: jwilkey-at-lauterbachamen.com Jeanne Michaud: Jmichaud-at-auditor.illnois.gov |
E-mails over the course of 2 hours and 8 minutes. |
Sean Hickey, Manager of Lauterbach & Amen, LLP sent proposed hours and rates for the 6/30/18 audit of ROE #34 Lake County. Additionally, I negotiated/finalized the proposed hours and rates submitted by Lauterbach and Amen, LLP. |
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Jeanne Michaud, OAG Audit Manager |
6/6/18 11:29am |
Diana Smith, Partner West & Company, LLC |
No |
N/A |
E-mail: Diana Smith: dsmith-at-westcpa.com Jeanne Michaud: jmichaud-at-auditor.illinois.gov |
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E-mailed Diana Smith, Partner of West & Company, LLC to let firm know we approved the hours and rates for the 6/30/18 audits of ROE #11, 12, 24, 31, 32, 39, 40, 45 and 54. |
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Jeanne Michaud, OAG Audit Manager |
6/6/18 11:34am |
Sean Hickey, Manager Lauterbach & Amen, LLP |
No |
Jamie Wilkey, Partner Lauterbach & Amen, LLP Kelly Mittelstaedt, OAG Audit Manager |
E:mail: Sean Hickey: shickey-at-lauterbachamen.com Jamie Wilkey: jwilkey-at-lauterbachamen.com Jeanne Michaud: jmichaud-at-auditor.illinois.gov Kelly Mittelstaedt: kmittelstaedt-at-auditor.illinois.gov |
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E-mailed Sean Hickey, Manager of Lauterbach & Amen, LLP to let him know the hours and rates for the 6/30/18 audit for ROE #34 have been approved. |
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Daniel J. Nugent, Senior Audit Manager |
06/01/2018 9:18 a.m. |
Kurt A. Gabouer, Partner KPMG, LLP
Jane Kim, Manager KPMG, LLP |
No |
N/A |
dnugent-at-auditor.illinois.gov (for Dan Nugent) kgabouer-at-kpmg.com (for Kurt Gabouer) janekim-at-kpmg.com (for Jane Kim) |
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Ms. Kim sent me the Preliminary Survey of the Department of the Lottery for the Fiscal Year 2018 financial audit. |
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Daniel J. Nugent, Senior Audit Manager |
06/01/2018 9:42 a.m. |
Kurt A. Gabouer, Partner KPMG, LLP
Jane Kim, Manager KPMG, LLP |
No |
N/A |
dnugent-at-auditor.illinois.gov (for Dan Nugent) kgabouer-at-kpmg.com (for Kurt Gabouer) janekim-at-kpmg.com (for Jane Kim) |
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I sent Ms. Kim an e-mail requesting a telephone call to discuss KPMG’s informal proposal for performing the Fiscal Year 2018 financial audit of the Department of the Lottery. |
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Daniel J. Nugent, Senior Audit Manager |
06/01/2018 9:42 a.m. |
Jane Kim, Manager KPMG, LLP |
No |
N/A |
Phone
(217) 524-8153 for Dan Nugent (312) 665-3191 for Jane Kim |
Phone 10 Minutes |
Ms. Kim and I discussed the KPMG’s informal proposal for performing the Fiscal Year 2018 financial audit of the Department of the Lottery, including the proposed price per hour and certain line items with proposed hours. She provided her thoughts and indicated Mr. Gabouer would need to discuss parts of the informal proposal. |
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Daniel J. Nugent, Senior Audit Manager |
06/06/2018 10:25 a.m. |
Kurt A. Gabouer, Partner KPMG, LLP |
No |
N/A |
Phone
(217) 524-8153 for Dan Nugent (312) 665-3308 for Kurt Gabouer |
Phone 5 Minutes |
Ms. Gabouer and I discussed the KPMG’s informal proposal for performing the Fiscal Year 2018 financial audit of the Department of the Lottery, including certain line items with proposed hours. He indicated he agreed with several of my counteroffers and would submit a revised informal proposal later in the afternoon. |
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Daniel J. Nugent, Senior Audit Manager |
06/06/2018 1:33 p.m. |
Kurt A. Gabouer, Partner KPMG, LLP |
No |
N/A |
Fax
(217) 785-8222 for Dan Nugent (312) 665-6000 for Kurt Gabouer |
Fax |
Ms. Gabouer submitted a revised informal proposal for performing the Fiscal Year 2018 financial audit of the Department of the Lottery. |
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Peggy Hartson, Audit Manager |
6/5/18 9:03am |
Gilda Priebe, Partner Adelfia, LLC |
No |
N/A |
Phone: Peggy Hartson (217)524-8748 Gilda Priebe (312)2400-9500 |
Phone 5 minutes |
Ms. Priebe & I discussed the upcoming Illinois Racing Board FY17/18 engagement and the tight timetable for Phase I work. |
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Peggy Hartson, Audit Manager |
6/5/18 9:10am |
Gilda Priebe, Partner Stella Santos, Partner Adelphia LL |
No |
N/A |
Email: Gbpriebe-at-adelfiacpas.com Stella Santos sbsanto-at-adelfia.cpas.com |
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Emailed the welcome letter for Racing Board. |
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Peggy Hartson, Audit Manager |
6/6/18 9:18am |
Gilda Priebe, Partner Stella Santos, Partner Adelfia LLC |
No |
N/A |
Email: Gbpriebe-at-adelfiacpas.com Stella Santos sbsanto-at-adelfia.cpas.com |
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Ms. Priebe submitted the informal proposal for the Racing Board engagement. |
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Jennifer Rankin, Audit Manager |
6/11/18 9:11 |
Ed Ortiz, Partner Marites U. Sy, Partner E.C. Ortiz & Co., LLP |
No |
Denise Gladney, OAG Administrative Assistant |
Ed Ortiz: ecortiz-at-ecortiz.com Marites U. Sy: musy-at-ecortiz.com Jennifer Rankin: jrankin-at-auditor.illinois.gov Denise Gladney: denise.gladney-at-auditor.illinois.gov |
Emails |
OAG Audit Manger had Denise Gladney print the FY18 Illinois Conservation Foundation contract in the Chicago office for the firm to pick up and sign. Contract was signed and sent to the OAG Manager the next day. |
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Peggy Hartson, Audit Manager |
6/7/18 8:10am |
Gilda Priebe, Partner Stella Santos, Partner Adelfia LLC |
No |
NA |
In person, OAG office |
In person 3 minutes |
Ms. Priebe, Ms. Santos & I discussed that I had submitted the informal proposal and would process the documents once it was approved and put them at our front desk. They indicated someone from their office would come by before 4:30 to retrieve them. |
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Courtney Dzierwa, Audit Manager |
6/7/18 3:33 pm |
Ed Ortiz, Partner Marites Sy, Partner E.C. Ortiz & Co., LLP |
No |
N/A |
Email: Courtney Dzierwa cdzierwa-at-auditor.illinois.gov ecortiz-at-ecortiz.com musy-at-ecortiz.com |
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Emailed the welcome letter for the Department of Natural Resources FY17/18 engagement. |
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Kelly Mittelstaedt , Audit Manager |
6/6/18 11:00 am |
Chad Lucas, Partner, Sikich |
No |
N/A |
Phone: Kelly Mittelstaedt 217-785-1233 Chad Lucas 217-793-3363 |
2 minutes |
Left message that we were accepting the best and final offer for the audit of ROE #21 for FY 18. |
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Courtney Dzierwa, Audit Manager |
6/8/18 12:15 pm |
Marites Sy, Partner E.C. Ortiz & Co., LLP |
No |
N/A |
Email: Courtney Dzierwa cdzierwa-at-auditor.illinois.gov musy-at-ecortiz.com ecortiz-at-ecortiz.com |
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Marites Sy submitted the informal proposal for the Department of Natural Resources engagement. |
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Kathy Lovejoy Audit Manager |
6/12/18 1:10 pm |
Josh Ayers, Partner BDO, USA |
No |
NA |
Klovejoy-at-auditor.illinois.gov Jayers-at-BDOUSA.com |
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Email regarding contract terms and required contract signatures. |
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Gordon French, IS IV |
6/13/2018 11:40 AM |
Jana Kolling, Acct sales, PCM-TigerDirect |
No |
N/A |
Jana.KollingATpcmg.com |
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Request quote for 24” acer monitors |
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Gordon French, IS IV |
6/13/2018 11:40 AM |
Crucial Govt. Sales |
No |
N/A |
crucialgovedATmicron.com |
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Request quote for SSD drives |
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Kathy Lovejoy Audit Manager |
6/13/18 10:15 AM |
Josh Ayers, Partner BDO, USA |
No |
NA |
Klovejoy-at-auditor.illinois.gov Jayers-at-BDOUSA.com |
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Email regarding questions on contract disclosures |
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Sara Metzger, Audit Manager |
6/1/18 8:30 AM |
Stella Santos, Partner Adelfia LLC |
No |
N/A |
Phone: Stella Santos: 312-240-9500 Sara Metzger: 217-785-2982 |
2 minutes |
Informed Ms. Santos the Illinois State Fair and DuQuoin State Fair proposals were accepted and contracts are ready for signature. Ms. Santos said she would have someone pick them up later that day. |
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Janis Van Durme, Audit Manager |
6/14/18 3:50 pm |
Jennifer Roan, Partner Adelfia, LLC |
No |
N/A |
Email: Janis Van Durme: Jvandurme-at-auditor.illinois.gov Jennifer Roan: Jsroan-at-adelfia.cpas.com |
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Email Ms. Roan details about amending the ICJIA FY16/17 Compliance Examination timeframe. |
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Gordon French, IS IV |
6/18/2018 10:55 AM |
CDW-G: Jason Sturtewagen CDS Insight |
No |
N/A |
Phone: (312) 547-2824 www.cdsot.com www.insight.com |
Phone Online Online |
Request quote: small form factor HP server P03706-S01 |
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Janis Van Durme, Audit Manager |
6/19/18 12:06 pm |
Jennifer Roan, Partner Adelfia, LLC Stella Santos, Partner Adelfia LLC |
No |
N/A |
Email: Janis Van Durme: Jvandurme-at-auditor.illinois.gov Jennifer Roan: Jsroan-at-adelfia.cpas.com Stella Santos: Sbsantos-at-adelfia.cpas.com |
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Email Ms. Roan and Ms. Santos further details about amending the ICJIA FY16/17 Compliance Examination timeframe. |
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Jeanne Michaud, Audit Manager |
6/20/18 12:52pm |
Colleen Porter, Manager McGreal and Company |
No |
Tom McGreal, Partner McGreal and Company Michael Morrissey ,Partner McGreal and Company Kelly Mittelstaedt, Audit Manager OAG |
E-mail: Jeanne Michaud Jmichaud-at-auditor.illinois.gov Colleen Porter Colleenp-at-mcgreal.com Tom McGreal Tommcgreal-at-mcgreal.com Michael Morrissey Mikem-at-mcgreal.com Kelly Mittelstaedt Kmittelstaedt-at-auditor.illinois.gov |
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Colleen Porter, Manager at McGreal and Company sent proposed hours and rates for the 6/30/18 audits of ROE #16 and 56. |
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Janis Van Durme, Audit Manager |
6/20/18 8:04 am |
Stella Santos, Partner Adelfia LLC |
No |
Jennifer Roan, Partner Adelfia, LLC |
Email: Janis Van Durme: Jvandurme-at-auditor.illinois.gov Jennifer Roan: Jsroan-at-adelfia.cpas.com Stella Santos: Sbsantos-at-adelfia.cpas.com |
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Ms. Santos emailed a revised dates about amending the ICJIA FY16/17 Compliance Examination timeframe. |
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Donna Humphries, IS V |
6/20/2018 1:13 PM |
Margaret Getz, sales CCH Wolters Kluwer |
No |
N/A |
Margaret.Getz – at- @wolterskluwer.com |
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Received requested information to finalize contract for CCH Workpaper manager maintenance for FY19. |
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Kathy Lovejoy Audit Manager |
6/21/18 11:25 am |
Josh Ayers, Partner BDO USA |
No |
NA |
Klovejoy-at-auditor.illinois.gov Jayers-at-BDOUSA.com |
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Email stating contract had been signed and sent |
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Janis Van Durme, Audit Manager |
6/22/18 9:38 am |
Jennifer Roan, Partner Adelfia, LLC Stella Santos, Partner Adelfia LLC |
No |
N/A |
Email: Janis Van Durme: Jvandurme-at-auditor.illinois.gov Jennifer Roan: Jsroan-at-adelfia.cpas.com Stella Santos: Sbsantos-at-adelfia.cpas.com |
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Emailed Ms. Roan and Ms. Santos about needing to discuss amendment dates for the ICJIA FY16/17 Compliance Examination timeframe. |
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Janis Van Durme, Audit Manager |
6/22/18 10:30 am – 10:45 am |
Jennifer Roan, Partner Adelfia, LLC Stella Santos, Partner Adelfia LLC |
No |
N/A |
Email: Van Durme: 217-782-8393 Roan and Santos: 312-240-9500 |
Phone – 15 minutes |
Talked to Ms. Roan and Ms. Santos about dates and amount of work needing to be done to finalize the ICJIA FY16/17 Compliance Examination for the FY19 contract timeframe. |
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Janis Van Durme, Audit Manager |
6/22/18 1:08 pm |
Jennifer Roan, Partner Adelfia, LLC Stella Santos, Partner Adelfia LLC |
No |
N/A |
Email: Janis Van Durme: Jvandurme-at-auditor.illinois.gov Jennifer Roan: Jsroan-at-adelfia.cpas.com Stella Santos: Sbsantos-at-adelfia.cpas.com |
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Emailed Ms. Roan and Ms. Santos about needing updated contract forms dates for the ICJIA FY16/17 Compliance Examination FY19 contract. |
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Janis Van Durme, Audit Manager |
6/22/18 3:32 pm |
Jennifer Roan, Partner Adelfia, LLC Stella Santos, Partner Adelfia LLC |
No |
N/A |
Email: Janis Van Durme: Jvandurme-at-auditor.illinois.gov Jennifer Roan: Jsroan-at-adelfia.cpas.com Stella Santos: Sbsantos-at-adelfia.cpas.com |
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Ms. Roan and Ms. Santos emailed me updated contract forms dates for the ICJIA FY16/17 Compliance Examination FY19 contract. |
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Joe Butcher, Audit Manager |
6/18/18 11:12 am |
Cory Nanus, FSA, EA Aon Consulting, Inc. |
No |
N/A |
Email: cory.nanusATaonhewitt.com |
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Initiated contract process with Aon regarding the CTA reviews. Asked Cory to provide updated information on hours, fees, and personnel. |
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Joe Butcher, Audit Manager |
6/21/18 3:13 pm |
Cory Nanus, FSA, EA Aon Consulting, Inc. |
No |
N/A |
Email: cory.nanusATaonhewitt.com |
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Cory responded that Aon was interested in completing the CTA reviews. He was working on gathering information I requested. |
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Janis Van Durme, Audit Manager |
6/25/18 2:53 pm thru 3:35 pm |
Jennifer Roan, Partner Adelfia, LLC |
No |
Stella Santos, Partner Adelfia LLC |
Email: Janis Van Durme: Jvandurme-at-auditor.illinois.gov Jennifer Roan: Jsroan-at-adelfia.cpas.com Stella Santos: Sbsantos-at-adelfia.cpas.com |
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I emailed Ms. Roan to let her know the FY18 amendment 4 and new FY19 contract for the ICJIA FY16/17 Compliance Examination was ready for Adelfia’s signature. Ms. Roan emailed me back that Adelfia would pick them up and drop off the signed copies to the OAG in the morning (6/26/18). I responded that would be fine. |
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Jeanne Michaud, Audit Manager |
6/26/18 9:33am |
Colleen Porter, Manager McGreal and Company |
No |
Tom McGreal, Partner McGreal and Company Michael Morrissey ,Partner McGreal and Company Kelly Mittelstaedt, Audit Manager OAG |
E-mail: Jeanne Michaud Jmichaud-at-auditor.illinois.gov Colleen Porter Colleenp-at-mcgreal.com Tom McGreal Tommcgreal-at-mcgreal.com Michael Morrissey Mikem-at-mcgreal.com Kelly Mittelstaedt Kmittelstaedt-at-auditor.illinois.gov |
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I emailed Collen Porter, Manager of McGreal and Company to let them know we have approved the hours and rates proposed for the audits of ROE #16 and ROE #56. |
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Joe Butcher, Audit Manager |
6/26/18 11:03 am |
Cory Nanus, FSA, EA Aon Consulting, Inc. |
No |
N/A |
Email: cory.nanus-at-aonhewitt.com |
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Cory provided updated information on hours, fees, and personnel as previously requested. |
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Gordon French, IS IV |
6/28/2018 9:33 AM |
CDW-G: Jason Sturtewagen, sales Insight: Jason Contreras, sales |
No |
N/A |
jasostu-at-cdwg.com
Jason.Contreras-at-insight.com |
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Request quote for Groupwise maintenance, Zenwork patch mgmnt. & OES server maint. |
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Donna Humphries, IS V |
6/28/2018 11:51 AM |
Jason Edwards, sales WaveCrest |
No |
N/A |
jedward-at-wavecrest.net |
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Request quote for their Secure Web Filtering, Monitoring & Reporting |
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Teresa Davis Fiscal Officer |
6/27/18 11:10 AM |
Nadine Liberatore Strategic Account Executive |
No |
N/A |
Teresa Davis: TLDavis-at-auditor.illinois.gov Nadine Liberator: NLiberatore-at-rkdixon.com |
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Received quote for two Lanier copier’s monthly maintenance and service fees. |
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Jim Dahlquist Sr Adm Mgr |
6/25/18 4:10 p.m. |
John Gioeli, Director, Gov’t Programs, Becker Professional Education |
No |
None |
Email: jdahlquist-at-auditor.illinois.gov jgioeliATbecker.com |
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Price Quote and renewal documents from Becker’s On Demand and Webcast subscription program. |
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Jim Dahlquist Sr Adm Mgr |
6/26/18 4:15 p.m. |
John Gioeli, Director, Gov’t Programs, Becker Professional Education |
No |
None |
Oral by phone: (703) 631-8840 |
15 minutes |
Discussed new contractual rate and on-line courses. |
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Donna Humphries, IS V |
6/29/2018 6:16 PM |
Margaret Getz, sales CCH Wolters Kluwer |
No |
N/A |
Margaret.Getz – at- @wolterskluwer.com |
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Received final contract for CCH maintenance for FY19. |
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Jim Dahlquist Sr Adm Mgr |
6/29/18 2:15 p.m. |
John Gioeli, Director, Gov’t Programs, Becker Professional Education |
No |
None |
Oral by phone: (703) 631-8840 |
5 minutes |
I requested the most recent Becker contractual forms. |
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Jim Dahlquist Sr Adm Mgr |
6/29/18 2:37 p.m. |
John Gioeli, Director, Gov’t Programs, Becker Professional Education |
No |
None |
Email: jdahlquist-at-auditor.illinois.gov jgioeliATbecker.com |
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Becker’s contractual forms for its On Demand and Webcast subscription program. |
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