June 2021

PROCUREMENT COMMUNICATIONS REPORT

OAG employees must document all written and oral communications they receive that impart or request material information or make a material argument regarding potential action concerning a procurement matter, including but not limited to an application, a contract, or a project. This requirement does not apply to communications regarding the administration and implementation of an existing contract, except communications regarding change orders or the renewal or extension of a contract.

Name and
Title OAG
Employee

Date/time of contact

Name and title of
person making
contact and name of company
they
represent

Registered
Lobbyist?

Name and title
of each
additional
participant to
the
communication

Method of contact (oral by phone, oral
in person, or in writing). If by phone,
list each person's phone number. If in
person, list location of meeting.

Approximate
duration of
communication.

Provide a detailed summary of the points made by each
person involved in the communication, including any
action requested or recommendation made, and the
substance of your response.

Jeanne Michaud, Auditor V

06/01/2021 09:14 AM

Robert Arnholt, Partner
Doehring, Winders & Co. LLP

No

Email: rarnholt-at-dwcocpa.com
jmichaud-at-auditor.illinois.gov

email

Robert sent proposed hours and rates for his firm to perfom the 6/30/21 audits of ROE 3, 20 and 51.

Jeanne Michaud, Auditor V

06/01/2021 14:12 PM

Robert Arnholt, Partner
Doehring, Winders & Co. LLP

No

Email: rarnholt-at-dwcocpa.com
jmichaud-at-auditor.illinois.gov

email

Let Robert know the proposed hours and rates for his firm to perfom the 6/30/21 audits of ROE 3, 20 and 51 were accepted.

Jeanne Michaud, Auditor V

06/01/2021 14:40 PM

Diana Smith, Partner
West & Company, LLC

No

Email: dsmith-at-westcpa.com
jmichaud-at-auditor.illinois.gov

email

E-mailed Diana a counter offer for the 6/30/21 audits of ROE 3, 20 and 51.

Jeanne Michaud, Auditor V

06/02/2021 22:28 PM

Diana Smith, Partner
West & Company, LLC

No

Email: dsmith-at-westcpa.com
jmichaud-at-auditor.illinois.gov

email

Diana accepted counter offer for the 6/30/21 audits of ROE 3, 20 and 51.

Jeanne Michaud, Auditor V

06/03/2021 15:09 PM

Diana Smith, Partner
West & Company, LLC

No

Email: dsmith-at-westcpa.com
jmichaud-at-auditor.illinois.gov

email

E-mailed Diana and let her know her firms proposed hours and rates for the 6/30/21 audits of ROE 3, 20 and 51 were accepted.

Christian Cortes, Audit Manager

06/03/2021 09:07 AM

Michael Lawler, Manager - West and Company, LLC

No

Email: ccortes-at-auditor.illinois.gov
mlawler-at-westcpa.com

Email

Michael emailed me the informal proposal documents for the FY20/21 Compliance Examination of the Legislative Reference Bureau.

Christian Cortes, Audit Manager

06/08/2021 13:36 PM

Michael Lawler, Manager - West and Company, LLC

No

Email: ccortes-at-auditor.illinois.gov
mlawler-at-westcpa.com

Email

I emailed Michael to confirm the rate of the FY20/21 Compliance Examination of the Legislative Reference Bureau from the RFP 19-7, year 2.

Christian Cortes, Audit Manager

06/08/2021 13:56 PM

Michael Lawler, Manager - West and Company, LLC

No

Email: ccortes-at-auditor.illinois.gov
mlawler-at-westcpa.com

Email

Michael emailed me to confirm the rate for the FY20/21 Compliance Examination of the Legislative Reference Bureau from the RFP 19-7, year 2.

Stacie Sherman, Audit Manager

06/07/2021 14:21 PM

Adam Pulley, Principal, CliftonLarsonAllen LLP

No

Email: adam.pulley-at-claconnect.com
ssherman-at-auditor.illinois.gov

email

I emailed Adam to confirm the amendment dates for the compliance examination of the Department of Children and Family Services.

Stacie Sherman, Audit Manager

06/09/2021 14:34 PM

Adam Pulley, Principal, CliftonLarsonAllen LLP

No

Email: adam.pulley-at-claconnect.com
ssherman-at-auditor.illinois.gov

email

I emailed Adam to confirm the dates in the financial timetable for the DCFS Amendment. I also make him aware of the new contracting process to ensure he has access to the portal and Entrust encryption to sign the contracts.

Stacie Sherman, Audit Manager

06/10/2021 11:52 AM

Adam Pulley, Principal, CliftonLarsonAllen LLP

No

Email: adam.pulley-at-claconnect.com
ssherman-at-auditor.illinois.gov

email

I asked Adam to send me signed copies of the standard certifications, TIN, and Disclosure of Confict of Interest form to include in the FY22 continuation contract for the Department of Children and Family Services FY19/20 Compliance examination.

Stacie Sherman, Audit Manager

06/11/2021 08:53 AM

Brandon Reed, Partner, Crowe LLP

No

Email: brandon.reed-at-crowe.com
ssherman-at-auditor.illinois.gov

email

I sent Brandon the signed FY21 Treasurers Office (Fiscal Officer, Nonfiscal Officer, College Savings Program, and Illinois Funds) contracts via the portal.

Stacie Sherman, Audit Manager

06/15/2021 12:40 PM

Adam Pulley, Principal, CliftonLarsonAllen LLP

No

Email: adam.pulley-at-claconnect.com
ssherman-at-auditor.illinois.gov

email

I told Adam the DCFS amendment and Continuation contract were ready for signature. Adam said I could send them to Chuck Kozlik since he didn't have access to the OAG portal or Entrust.

Stacie Sherman, Audit Manager

06/15/2021 12:48 PM

Chuck Kozlik, Principal, CliftonLarsonAllen LLP

No

Email: chuck.kozlik-at-claconnect.com
ssherman-at-auditor.illinois.gov

email

I sent Chuck the DCFS amendment and continuation contract for signature via the OAG portal.

Stacie Sherman, Audit Manager

06/15/2021 14:18 PM

Chuck Kozlik, Principal, CliftonLarsonAllen LLP

No

Email: chuck.kozlik-at-claconnect.com
ssherman-at-auditor.illinois.gov

email

Chuck returned the signed DCFS amendment and continuation contract via the OAG portal.

Gordon French, IS V

06/15/2021 11:00 AM

Ron Clark, Sales CDS Aj D'agostini, Sales Insight Jason Sturtewagen, Sales CDW-G

No

www.cdsofficetech.com www.insight.com/en_US/home.html www.cdwg.com

Online

Price quotes on cartridges, scanner, mice, labels, backpacks, screen wipes, portable monitors, server HDD & HDMI cables

Jeanne Michaud, Auditor V

06/02/2021 17:53 PM

John Wysocki, Partner
GW & Associates PC

No

Email: John.wysocki-at-cpagwa.com
jmichaud-at-auditor.illinois.gov

email

John sent in proposed hours and rates for his firm to audit ROE 48 and ISC 1 for 6/30/21 and ISC 2 for 6/30/18.

Jeanne Michaud, Auditor V

06/07/2021 08:56 AM

Renee Brucker, Manager
MCK CPAs & Advisors

No

Cathy Mansur, Partner
MCK CPAs & Advisors

Email: rbrucker-at-mckcpa.com
Cmansur-at-mckcpa.com
jmichaud-at-auditor.illinois.gov

email

Renee sent in proposed hours and rate for her firm to audit ROE 35 for 6/30/21.

Jeanne Michaud, Auditor V

06/08/2021 08:50 AM

Jennifer Roan, Partner
Adelfia, LLC

No

Stella Marie Santos, Partner
Mavie B. Valera, Partner
Adelfia, LLC

Email: jsroan-at-adelfiacpas.com
sbsantos-at-adelfiacpas.com
mbvalera-at-adelfiacpas.com
jmichaud-at-auditor.illinois.gov

email

Jennifer Roan sent in proposed hours and rate for her firm to audit ROE's 1, 9, 16, 17, 26, 28, 33, 44 and 53 for 6/30/21.

Jeanne Michaud, Auditor V

06/17/2021 14:07 PM

John Wysocki, Partner
GW & Associates PC

No

Phone: John Wysocki 708-755-8182
Jeanne Michaud 312-1814-4097

22 minutes

Called John to negotiate hours and rates for his firm to audit ROE 48 and ISC 1 for 6/30/21 and ISC 2 for 6/30/18.

Jeanne Michaud, Auditor V

06/17/2021 14:36 PM

Renee Brucker, Manager
MCK CPAs & Advisors

No

Phone Renee Brucker 309-828-6071
Jeanne Michaud 312-814-4097

9 minutes

Called Renee to negotiate proposed hours and rate for her firm to audit ROE 35 for 6/30/21. She asked me to call Cathy Mansur, Partner at MCK.

Jeanne Michaud, Auditor V

06/17/2021 15:42 PM

Cathy Mansur, Partner
MCK CPAs & Advisors

No

Phone Cathy Mansur 217-875-2655
Jeanne Michaud 312-814-4097

9 minutes

Called Cathy to negotiate proposed hours and rate for her firm to audit ROE 35 for 6/30/21.

Jeanne Michaud, Auditor V

06/17/2021 16:04 PM

Jennifer Roan, Partner
Adelfia, LLC

No

Phone Jennifer Roan 312-804-XXXX
Jeanne Michaud 312-814-4097

email

Called Jennifer Roan to negotiate the proposed hours and rate for her firm to audit ROE's 1, 9, 16, 17, 26, 28, 33, 44 and 53 for 6/30/21.

Dennis Gibbons, Audit Manager

06/01/2021 11:52 AM

Bill Sarb, Audit Senior Manager - RSM US LLP

No

Email: bill.sarb-at-rsmus.com
dgibbons-at-auditor.illinois.gov

Email

I asked Bill for an update on the FY21 SRS informal proposals and when I could expect to receive them.

Dennis Gibbons, Audit Manager

06/02/2021 08:36 AM

Bill Sarb, Audit Senior Manager - RSM US LLP

No

Email: bill.sarb-at-rsmus.com
dgibbons-at-auditor.illinois.gov

Email

Bill provided me an update on the FY21 SRS informal proposals and asked a couple of questions on the additional work.

Dennis Gibbons, Audit Manager

06/02/2021 11:31 AM

Bill Sarb, Audit Senior Manager - RSM US LLP

No

Email: bill.sarb-at-rsmus.com
dgibbons-at-auditor.illinois.gov

Email

I told Bill I'd relay the questions on the FY21 SRS informal proposals to the OAG front office for clarification, and asked him for clarification on a particular memo he mentioned.

Dennis Gibbons, Audit Manager

06/02/2021 11:42 AM

Bill Sarb, Audit Senior Manager - RSM US LLP

No

Email: bill.sarb-at-rsmus.com
dgibbons-at-auditor.illinois.gov

Email

Bill provided me the clarification I requested from him regarding the particular memo he mentioned in his email sent on 6/2/21 at 8:36 AM.

Dennis Gibbons, Audit Manager

06/02/2021 13:19 PM

Bill Sarb, Audit Senior Manager - RSM US LLP

No

Email: bill.sarb-at-rsmus.com
dgibbons-at-auditor.illinois.gov

Email

I provided Bill with the tentative clarification from OAG front office on the FY21 SRS informal proposal questions he raised.

Dennis Gibbons, Audit Manager

06/02/2021 14:00 PM

Bill Sarb, Audit Senior Manager - RSM US LLP

No

Email: bill.sarb-at-rsmus.com
dgibbons-at-auditor.illinois.gov

Email

I provided Bill with additional clarification on his questions regarding the FY21 SRS informal proposals.

Dennis Gibbons, Audit Manager

06/03/2021 08:46 AM

Bill Sarb, Audit Senior Manager - RSM US LLP

No

Email: bill.sarb-at-rsmus.com
dgibbons-at-auditor.illinois.gov

Email

I provided Bill with additional information regarding the FY21 SRS informal proposals and asked a few questions for clarification.

Dennis Gibbons, Audit Manager

06/08/2021 20:55 PM

Bill Sarb, Audit Senior Manager - RSM US LLP

No

Email: bill.sarb-at-rsmus.com
dgibbons-at-auditor.illinois.gov

Email

I inquired about the status of the FY21 State Retirement Systems informal proposals from Bill.

Dennis Gibbons, Audit Manager

06/10/2021 10:06 AM

Bill Sarb, Audit Senior Manager - RSM US LLP

No

Email: bill.sarb-at-rsmus.com
dgibbons-at-auditor.illinois.gov

Email

I sent a follow-up email for the email I sent on 6/8/21 to inquire about the FY21 SRS informal proposals from Bill.

Dennis Gibbons, Audit Manager

06/14/2021 07:38 AM

Bill Sarb, Audit Senior Manager - RSM US LLP

No

Email: bill.sarb-at-rsmus.com
dgibbons-at-auditor.illinois.gov

Email

Bill responded to my earlier emails and stated the FY21 JRS and GARS informal proposals would be provided to me today, and that he was hoping to send the SERS proposal today as well.

Dennis Gibbons, Audit Manager

06/15/2021 09:18 AM

Bill Sarb, Audit Senior Manager - RSM US LLP

No

Phone: Dennis Gibbons 217-558-4244
Bill Sarb 847-909-6695

5 minutes

Bill called to let me know he would be sending the FY21 JRS and GARS informal proposals soon; he had planned to send them the previous day, but he had to obtain a few more signatures. He also mentioned he'd be sending the FY21 SERS proposal soon as well.

Dennis Gibbons, Audit Manager

06/15/2021 12:56 PM

Bill Sarb, Audit Senior Manager - RSM US LLP

No

Email: bill.sarb-at-rsmus.com
dgibbons-at-auditor.illinois.gov

Email

Bill provided the FY21 JRS informal proposal.

Dennis Gibbons, Audit Manager

06/15/2021 13:06 PM

Bill Sarb, Audit Senior Manager - RSM US LLP

No

Email: bill.sarb-at-rsmus.com
dgibbons-at-auditor.illinois.gov

Email

Bill provided the FY21 GARS informal proposal.

Dennis Gibbons, Audit Manager

06/16/2021 10:27 AM

Bill Sarb, Audit Senior Manager - RSM US LLP

No

Email: bill.sarb-at-rsmus.com
dgibbons-at-auditor.illinois.gov

Email

I asked Bill if he could provide the FY21 SERS informal proposal on 6/16/2021.

Dennis Gibbons, Audit Manager

06/16/2021 11:31 AM

Bill Sarb, Audit Senior Manager - RSM US LLP

No

Email: bill.sarb-at-rsmus.com
dgibbons-at-auditor.illinois.gov

Email

Bill said he could most likely provide the FY21 SERS proposal by the end of the day.

Dennis Gibbons, Audit Manager

06/17/2021 09:30 AM

Bill Sarb, Audit Senior Manager - RSM US LLP

No

Email: bill.sarb-at-rsmus.com
dgibbons-at-auditor.illinois.gov

Email

Bill provided the FY21 SERS informal proposal.

Dennis Gibbons, Audit Manager

06/21/2021 08:49 AM

Joe Evans, Partner - RSM US LLP

No

OAG RFP portal

OAG RFP portal

I shared the FY21 SERS contracts with Joe (phases I-III).

Dennis Gibbons, Audit Manager

06/21/2021 08:49 AM

Joe Evans, Partner - RSM US LLP

No

OAG RFP portal

OAG RFP portal

I shared the FY21 JRS contracts with Joe (phases I-III).

Dennis Gibbons, Audit Manager

06/21/2021 08:50 AM

Joe Evans, Partner - RSM US LLP

No

OAG RFP portal

OAG RFP portal

I shared the FY21 GARS contracts with Joe (phases I-III).

Dennis Gibbons, Audit Manager

06/21/2021 08:53 AM

Joe Evans, Partner - RSM US LLP

No

Bill Sarb, Audit Senior Manager - RSM US LLP

Email: joseph.evans-at-rsmus.com
bill.sarb-at-rsmus.com
dgibbons-at-auditor.illinois.gov

Email

I informed Joe that the FY21 State Retirement Systems engagement informal proposals (SERS, JRS, and GARS) had been accepted by the OAG and that I had shared the contracts for these engagements with him over the OAG portal for review and signature.

Dennis Gibbons, Audit Manager

06/21/2021 08:55 AM

Joe Evans, Partner - RSM US LLP

No

Bill Sarb, Audit Senior Manager - RSM US LLP

Email: joseph.evans-at-rsmus.com
bill.sarb-at-rsmus.com
dgibbons-at-auditor.illinois.gov

Email

Joe indicated he would sign the contracts.

Dennis Gibbons, Audit Manager

06/21/2021 11:31 AM

Joe Evans, Partner - RSM US LLP

No

Bill Sarb, Audit Senior Manager - RSM US LLP

Email: joseph.evans-at-rsmus.com
bill.sarb-at-rsmus.com
dgibbons-at-auditor.illinois.gov

Email

I asked Joe to refrain from signing the FY21 SRS contracts until the OAG had determined whether there would be a need for additional documentation for the Phase III contracts and acceptance by IOC.

Dennis Gibbons, Audit Manager

06/21/2021 12:26 PM

Joe Evans, Partner - RSM US LLP

No

Bill Sarb, Audit Senior Manager - RSM US LLP

Email: joseph.evans-at-rsmus.com
bill.sarb-at-rsmus.com
dgibbons-at-auditor.illinois.gov

Email

Joe acknowledged and said he would wait until receiving further word to sign the FY21 SRS contracts.

Dennis Gibbons, Audit Manager

06/22/2021 09:20 AM

Joe Evans, Partner - RSM US LLP

No

Bill Sarb, Audit Senior Manager - RSM US LLP

Email: joseph.evans-at-rsmus.com
bill.sarb-at-rsmus.com
dgibbons-at-auditor.illinois.gov

Email

Joe asked me to please let him know when it would be alright to sign the FY21 SRS contracts.

Dennis Gibbons, Audit Manager

06/22/2021 09:31 AM

Joe Evans, Partner - RSM US LLP

No

Bill Sarb, Audit Senior Manager - RSM US LLP

Email: joseph.evans-at-rsmus.com
bill.sarb-at-rsmus.com
dgibbons-at-auditor.illinois.gov

Email

I informed Joe that I would follow up regarding the FY21 SRS contracts and let him know today.

Dennis Gibbons, Audit Manager

06/22/2021 10:08 AM

Joe Evans, Partner - RSM US LLP

No

Bill Sarb, Audit Senior Manager - RSM US LLP

Email: joseph.evans-at-rsmus.com
bill.sarb-at-rsmus.com
dgibbons-at-auditor.illinois.gov

Email

I informed Joe that it would be fine to sign the FY21 SRS contracts.

Donna Humphries, IT Manager

06/19/2021 14:33 PM

Dennis Winkowski, sales w/ Itsavvy Jeffery Herman, Acct. Exec. Barracuda.com Jason Sturtewagen, Sales CDW

No

Email: dwinkowskiATitsavvy.com Email: jhermanATarracuda.com Email: jasostu- at -cdwg.com

Email

Quote and info on product "Barracuda Email Security Gateway" appliance.

Donna Humphries, IT Manager

06/22/2021 15:33 PM

Kat Barnes, CCH

No

Phone: 877-250-7169

Phone

Ask for quote on additional WPM licenses

Sara Metzger, Assistant Director

06/25/2021 07:35 AM

Amy Sherwood, Partner - Sikich LLP

No

Phone: Amy: 217-862-XXXX
Sara: 217-430-XXXX

5 minutes

Inquired regarding interest & independence for ACFR consulting contract

Dennis Gibbons, Audit Manager

06/22/2021 12:14 PM

Joe Evans, Partner - RSM US LLP

No

Bill Sarb, Audit Senior Manager - RSM US LLP

Email: joseph.evans-at-rsmus.com
bill.sarb-at-rsmus.com
dgibbons-at-auditor.illinois.gov

Email

Joe notified me that he had signed the FY21 SRS contracts and shared the signed versions with me over the OAG portal.

Jeanne Michaud, Auditor V

06/25/2021 10:04 AM

John Wysocki, Partner
GW & Associates PC

No

Email: John.wysocki-at-cpagwa.com
jmichaud-at-auditor.illinois.gov

email

Emailed John to let him know the proposed hours and rates for his firm to audit ROE 48 and ISC 1 for 6/30/21 and ISC 2 for 6/30/18 have been approved.

Jeanne Michaud, Auditor V

06/25/2021 10:22 AM

Renee Brucker, Manager
MCK CPAs & Advisors

No

Cathy Mansur, Partner
MCK CPAs & Advisors

Email: rbrucker-at-mckcpa.com
Cmansur-at-mckcpa.com
jmichaud-at-auditor.illinois.gov

email

Emailed Renee to let her know the proposed hours and rate for her firm to audit ROE 35 for 6/30/21 have been approved.

Jeanne Michaud, Auditor V

06/25/2021 10:43 AM

Jennifer Roan, Partner
Adelfia, LLC

No

Stella Marie Santos, Partner
Mavie B. Valera, Partner
Adelfia, LLC

Email: jsroan-at-adelfiacpas.com
sbsantos-at-adelfiacpas.com
mbvalera-at-adelfiacpas.com
jmichaud-at-auditor.illinois.gov

email

Emailed Jennifer Roan to let her know the proposed hours and rate for her firm to audit ROE's 1, 9, 16, 17, 26, 28, 33, 44 and 53 for 6/30/21 have been approved.

Joe Butcher, Performance Director

06/24/2021 08:26 AM

Cory Nanus, FSA, EA
Aon Consulting, Inc.

No

None

Email: jbutcher-at-auditor.illinois.gov
cory.nanus-at-aon.com

email

Cory provided updated contract information regarding hours, fees, and personnel for the CTA reviews.

Joe Butcher, Performance Director

06/25/2021 07:35 AM

Cory Nanus, FSA, EA
Aon Consulting, Inc.

No

None

Email: jbutcher-at-auditor.illinois.gov
cory.nanus-at-aon.com

email

Cory provided additional information on staffing and the hourly rate.

Christian Cortes, Audit Manager

06/10/2021 08:47 AM

Michael Lawler, Manager - West and Company, LLC

No

Email: ccortes-at-auditor.illinois.gov
mlawler-at-westcpa.com

Email

I sent Michael the Leg. Ref. Bureau contract (Phase II) for signature via the OAG portal.

Christian Cortes, Audit Manager

06/10/2021 11:17 AM

Michael Lawler, Manager - West and Company, LLC

No

Email: ccortes-at-auditor.illinois.gov
mlawler-at-westcpa.com

Email

Michael returned the signed Leg. Ref. Bureau contract (Phase II) via the OAG portal.

Christian Cortes, Audit Manager

06/14/2021 11:07 AM

Michael Lawler, Manager - West and Company, LLC

No

Email: ccortes-at-auditor.illinois.gov
mlawler-at-westcpa.com

Email

I sent Michael the signed FY20/21 Legislative Reference Bureau contracts via the portal.

Sara Metzger, Assistant Director

06/25/2021 08:16 AM

Amy Sherwood, Partner - Sikich LLP

No

None

Email: amy.sherwood-at-sikich.com
smetzger-at-auditor.illinois.gov

email

I sent Amy an email requesting various documents/information as part of an informal proposal

Sara Metzger, Assistant Director

06/25/2021 13:22 PM

Amy Sherwood, Partner - Sikich LLP

No

None

Email: amy.sherwood-at-sikich.com
smetzger-at-auditor.illinois.gov

email

Amy responded with informal proposal information/documents.

Sara Metzger, Assistant Director

06/28/2021 06:58 AM

Amy Sherwood, Partner - Sikich LLP

No

None

Email: amy.sherwood-at-sikich.com
smetzger-at-auditor.illinois.gov

email

Asked Amy for revised document & negotiating rate

Sara Metzger, Assistant Director

06/28/2021 07:30 AM

Amy Sherwood, Partner - Sikich LLP

No

None

Email: amy.sherwood-at-sikich.com
smetzger-at-auditor.illinois.gov

email

Amy provided revised document & continued negotiating rate

Sara Metzger, Assistant Director

06/28/2021 13:04 PM

Amy Sherwood, Partner - Sikich LLP

No

None

Email: amy.sherwood-at-sikich.com
smetzger-at-auditor.illinois.gov

email

Sent email to Amy countering rate

Sara Metzger, Assistant Director

06/28/2021 13:05 PM

Amy Sherwood, Partner - Sikich LLP

No

None

Email: amy.sherwood-at-sikich.com
smetzger-at-auditor.illinois.gov

email

Amy responded accepting the rate.

Stacie Sherman, Audit Manager

06/28/2021 15:17 PM

Chuck Kozlik, Principal, CliftonLarsonAllen LLP

No

None

Email: chuck.kozlik-at-claconnect.com
ssherman-at-auditor.illinois.gov

email

I sent Chuck the signed DCFS amendment and continuation contract via the OAG portal.

Stacie Sherman, Audit Manager

06/28/2021 15:15 PM

Adam Pulley, Principal, CliftonLarsonAllen LLP

no

none

Email: adam.pulley-at-claconnect.com
ssherman-at-auditor.illinois.gov

email

I let Adam know that I would be adding the signed DCFS amendment and continuation contract via the OAG portal for Chuck Kozlik since Adam didn't have access to the portal.

Jeanne Michaud, Auditor V

06/08/2021 08:31 AM

Stella Marie Santos, Partner
Adelfia, LLC

No

Email: sbsantos-at-adelfiacpas.com
jmichaud-at-auditor.illinois.gov

email

Stella shared documents via the OAG portal to prepare contract amendments and continuation contracts for the 6/30/20 audits of ROE #26 and 33.

Jeanne Michaud, Auditor V

06/08/2021 08:31 AM

Diana Smith, Partner
West & Company, LLC

No

Email: dsmith-at-westcpa.com
jmichaud-at-auditor.illinois.gov

email

Diana shared documents via the OAG portal to prepare contract amendments and continuation contracts for the 6/30/20 audits of ROE #24, 32 and 39.

Jeanne Michaud, Auditor V

06/11/2021 12:17 PM

Kimberly Walker, Partner
Adelfia, LLC

No

Email: kwalker-at-kcpag.com
jmichaud-at-auditor.illinois.gov

email

Kimberly shared documents via the OAG portal to prepare contract amendments and continuation contracts for the 6/30/19 audits of ROE 30 and 47, as well as the 6/30/18 audit of ROE 47.

Jeanne Michaud, Auditor V

06/11/2021 17:17 PM

Leilani Rodrigo, Partner
Adelfia, LLC

No

Email: lrodrigo-a-rothcocpa.com
jmichaud-at-auditor.illinois.gov

email

Leilani shared documents via the OAG portal to prepare contract for the 6/30/21 audit of ISC #4.

Jeanne Michaud, Auditor V

06/14/2021 09:56 AM

Dawayne Stewart, Manager
Campbell, LLC

No

Email: dawayne.stewart-at-yahoo.com
jmichaud-at-auditor.illinois.gov

email

Dawayne shared the timetable via the OAG portal to prepare the contract amendment and continuation contract for the 6/30/18 audit of ROE #13.

Jeanne Michaud, Auditor V

06/14/2021 12:09 PM

Dawayne Stewart, Manager
Campbell, LLC

No

Email: dawayne.stewart-at-yahoo.com
jmichaud-at-auditor.illinois.gov

email

Dawayne shared the remaining documents via the OAG portal to prepare the contract amendment and continuation contract for the 6/30/18 audit of ROE #13.

Jeanne Michaud, Auditor V

06/08/2021 22:16 PM

Tim Gavin, Manager
Lauterbach & Amen

No

Email: tgavin-at-lauterbachamen.com
jmichaud-at-auditor.illinois.gov

email

Tim e-mailed the documents to prepare the contract amendment and continuation contract for the 6/30/19 audit of ROE #19.

Jeanne Michaud, Auditor V

06/08/2021 22:17 PM

Tim Gavin, Manager
Lauterbach & Amen

No

Email: tgavin-at-lauterbachamen.com
jmichaud-at-auditor.illinois.gov

email

Tim e-mailed the documents to prepare the contract amendment and continuation contract for the 6/30/19 audit of ROE #34.

Jeanne Michaud, Auditor V

06/28/2021 10:46 AM

Diana Smith, Partner
West & Company, LLC

No

Email: dsmith-at-westcpa.com
jmichaud-at-auditor.illinois.gov

emails over the course of 6 minutes

Diana shared documents via the OAG portal to prepare contracts for the 6/30/21 audits of ROE #11, 24, 31, 32, 39 and 40.

Jeanne Michaud, Auditor V

06/11/2021 12:28 PM

Diana Smith, Partner
West & Company, LLC

No

Email: dsmith-at-westcpa.com
jmichaud-at-auditor.illinois.gov

email

Diana e-mailed and updated timetable date to prepare the contract amendment and continuation contract for the 6/30/20 audit of ROE #32.

Josť G. Roa, Auditor V

06/04/2021 13:47 PM

Sean Hickey, Manger, Plante Moran PLLC

No

E-mail: Sean.Hickey-at-plantemoran.com jroa-at-auditor.illinois.gov

Firm provided status update on contracting for Illinois Power Agency FY21 Fiancial Audit

Josť G. Roa, Auditor V

06/29/2021 08:30 AM

Joe Kowalski, Partner, Sean Hickey, Manger, Plante Moran PLLC

No

E-mail: Joe.Kowalski-at-plantemoran.com Sean.Hickey-at-plantemoran.com jroa-at-auditor.illinois.gov

Firm gave status update on contracting for amendment 2 of the Illinois Power Agency FY20 Compliance Examination

Josť G. Roa, Auditor V

06/01/2021 18:29 PM

Christine Torres, Partner, Crowe LLP

No

E-mail: Christine Christine.Torres-at-crowe.com Josť jroa-at-auditor.illinois.gov

Informed firm contracts have been signed for the Illinois Student Assistance Commission FY21 Financial Audits and Agreed Upon Procedures.

Teresa Davis
Fiscal Officer

06/03/2021 08:07 AM

Melinda Crmly
Office Manager
Sentinal Pest Control

No

Email
sentinelpestcontrol-at-gmail.com
TLDavis-at-auditor.illinois.gov

Requested price quote for FY21 Pest Control Services.

Teresa Davis
Fiscal Officer

06/03/2021 08:46 AM

Melinda Crmly
Office Manager
Sentinal Pest Control

No

Email
brooke.eastburn-at-xerox.com
TLDavis-at-auditor.illinois.gov

Received price quote for FY21 Pest Control Services.

Kathy Lovejoy Principal of IS Audits

06/29/2021 09:00 AM

Rick Scarfino, Partner BDOUSA

No

Miranda Karger, IS Audit Manager

Microsoft Teams meeting

30 minutes

Discussed the staffing and the hourly fee related to the DoIT SOC 1 and SOC 2 examinations

Peggy Hartson, Auditor V

06/23/2021 09:38 AM

Chuck Kozlik, Principal, CliftonLarsonAllen LLP

No

Email: chuck.kozlik-at-claconnect.com pahartson-at-auditor.illinois.gov

Emailed Chuck to request he submit proposed dates for the IDOT amendment/continuation contract and he responded with a revised timeline

Peggy Hartson, Auditor V

06/28/2021 11:17 AM

Chuck Kozlik, Principal, CliftonLarsonAllen LLP

No

Phone: Peggy Hartson 217-524-8748 Chuck Kozlik 630-368-3662

3 minutes

Called Chuck to let him know the contract amended dates were approved

Lisa Warden, Audit Manager

06/01/2021 08:02 AM

Mike Lawler, Partner West & Co.

No

Phone: Lisa Warden 217-370-XXXX Mike Lawler 618-664-4848

21 minutes

Discussed firm's proposal for the FY20/21 examination of the Office of the Lieutenant Governor.

Lisa Warden, Audit Manager

06/01/2021 08:14 AM

Mike Lawler, Partner West & Co.

No

Lwarden - at - auditor.illinois.gov Mlawler - at - westcocpa.com

Firm sent contract certifications for the FY20/21 examination of the Office of the Lieutenant Governor.

Lisa Warden, Audit Manager

06/01/2021 08:41 AM

Mike Lawler, Partner West & Co.

No

Lwarden - at - auditor.illinois.gov Mlawler - at - westcocpa.com

I sent requested changes to the timetable and hours by class for the FY20/21 examination of the Office of the Lieutenant Governor.

Lisa Warden, Audit Manager

06/01/2021 08:45 AM

Mike Lawler, Partner West & Co.

No

Lwarden - at - auditor.illinois.gov Mlawler - at - westcocpa.com

Partner agreed to the changes in timetable and hours by class for the FY20/21 examination of the Office of the Lieutenant Governor.

Lisa Warden, Audit Manager

06/04/2021 09:58 AM

Ana Ausan, Partner, Adelfia

No

Stella Santos, Partner, Adelfia

Lwarden - at - auditor.illinois.gov arausan - at - adelfiacpas.com sbsantos - at - adelfiacpas.com

Received informal proposal documents for FY20/21 examination of the Illinois General Assembly.

Lisa Warden, Audit Manager

06/22/2021 22:36 PM

Jennifer Roan, Partner
Adelfia, LLC

No

Stella Santos, Partner, Adelfia

Lwarden - at - auditor.illinois.gov jsroan - at - adelfiacpas.com sbsantos - at - adelfiacpas.com

I requested the firm submit information for an amendment to Phase II and a continuation contract for the Department of Corrections engagement.

Lisa Warden, Audit Manager

06/23/2021 08:26 AM

Jennifer Roan, Partner
Adelfia, LLC

No

Stella Santos, Partner, Adelfia

Lwarden - at - auditor.illinois.gov jsroan - at - adelfiacpas.com sbsantos - at - adelfiacpas.com

I received requested information from the firm for Department of Corrections amendment and contract.

Lisa Warden, Audit Manager

06/23/2021 11:57 AM

Jennifer Roan, Partner
Adelfia, LLC

No

Stella Santos, Partner, Adelfia

Lwarden - at - auditor.illinois.gov jsroan - at - adelfiacpas.com sbsantos - at - adelfiacpas.com

Requested disclosure form attachments for Department of Corrections contracting.

Lisa Warden, Audit Manager

06/23/2021 12:52 PM

Jennifer Roan, Partner
Adelfia, LLC

No

Stella Santos, Partner, Adelfia

Lwarden - at - auditor.illinois.gov jsroan - at - adelfiacpas.com sbsantos - at - adelfiacpas.com

Received disclosure form attachments for Department of Corrections contracting.

Lisa Warden, Audit Manager

06/23/2021 15:32 PM

Jennifer Roan, Partner
Adelfia, LLC

No

Stella Santos, Partner, Adelfia

Lwarden - at - auditor.illinois.gov jsroan - at - adelfiacpas.com sbsantos - at - adelfiacpas.com

I proposed timetable changes for the Corrections continuation contract.

Lisa Warden, Audit Manager

06/23/2021 15:35 PM

Jennifer Roan, Partner
Adelfia, LLC

No

Lwarden 217-782-9307 J Roan 312-804-XXXX

Discussed continuation contract timetable.

Lisa Warden, Audit Manager

06/23/2021 15:45 PM

Jennifer Roan, Partner
Adelfia, LLC

No

Stella Santos, Partner, Adelfia

Lwarden - at - auditor.illinois.gov jsroan - at - adelfiacpas.com sbsantos - at - adelfiacpas.com

Partner accepted proposed timetable changes for the Corrections continuation contract.

Lisa Warden, Audit Manager

06/22/2021 23:32 PM

Paul Pelletier, Partner Borschnack & Pelletier

No

Lwarden - at - auditor.illinois.gov ppelletier - at - bpc-cpa.com

Requested contracting forms and proposed revised timetable for the FY19/20 examination of the Department on Aging.

Lisa Warden, Audit Manager

06/22/2021 07:52 AM

Paul Pelletier, Partner Borschnack & Pelletier

No

Lwarden - at - auditor.illinois.gov ppelletier - at - bpc-cpa.com

Partner asked for clarification on how to complete contracting forms for Department on Aging.

Lisa Warden, Audit Manager

06/23/2021 08:38 AM

Paul Pelletier, Partner Borschnack & Pelletier

No

Lwarden - at - auditor.illinois.gov ppelletier - at - bpc-cpa.com

Proposed staffing for continuation contract for Aging.

Lisa Warden, Audit Manager

06/23/2021 08:43 AM

Paul Pelletier, Partner Borschnack & Pelletier

No

Lwarden - at - auditor.illinois.gov ppelletier - at - bpc-cpa.com

Partner submitted contracting forms for Aging and expressed concern with proposed timetable dates.

Lisa Warden, Audit Manager

06/23/2021 09:36 AM

Paul Pelletier, Partner Borschnack & Pelletier

No

Lwarden - at - auditor.illinois.gov ppelletier - at - bpc-cpa.com

Requested the firm provide alternative timetable amendment dates.

Lisa Warden, Audit Manager

06/23/2021 09:46 AM

Paul Pelletier, Partner Borschnack & Pelletier

No

Lwarden - at - auditor.illinois.gov ppelletier - at - bpc-cpa.com

Partner submitted proposal amended timetable dates.

Lisa Warden, Audit Manager

06/23/2021 11:15 AM

Paul Pelletier, Partner Borschnack & Pelletier

No

Lwarden - at - auditor.illinois.gov ppelletier - at - bpc-cpa.com

Accepted all timetable dates except for one for Aging continuation contract.