March 2019
PROCUREMENT COMMUNICATIONS REPORT
OAG employees must document all written and oral communications they receive that impart or request material information or make a material argument regarding potential action concerning a procurement matter, including but not limited to an application, a contract, or a project. This requirement does not apply to communications regarding the administration and implementation of an existing contract, except communications regarding change orders or the renewal or extension of a contract.
|
Name and |
Date/time of contact |
Name and title of |
Registered |
Name and title |
Method of contact (oral
by phone, oral |
Approximate |
Provide a detailed
summary of the points made by each |
|
Janis Van Durme, Auditor V |
03/04/2019 10:28 AM |
Amy Sherwood, Partner Sikich LLP |
No |
E-mail: |
|
I sent Amy my proposed changes to the timetable of the FY18/19 Board of Elections Compliance Examination. |
|
|
Janis Van Durme, Auditor V |
03/04/2019 10:30 AM |
Amy Sherwood, Partner Sikich LLP |
No |
E-mail: |
|
Amy stated she agreed with my proposed changes to the timetable of the FY18/19 Board of Elections Compliance Examination. |
|
|
Peggy Hartson, Auditor V |
03/04/2019 08:37 AM |
Elda Arriola, Partner EC Ortiz & Co |
No |
Leilani Rodrigo, Partner |
Email: pahartson-at-auditor.illinois.gov ebarriola-at-ecortiz.com lnrodrigo-at-ecortiz.com |
|
Emailed the firm to confirm their interest and independence in the FY18/19 Department of Public Health engagement. |
|
Peggy Hartson, Auditor V |
03/04/2019 08:46 AM |
Elda Arriola, Partner EC Ortiz & Co |
No |
Leilani Rodrigo, Partner |
Email: pahartson-at-auditor.illinois.gov ebarriola-at-ecortiz.com lnrodrigo-at-ecortiz.com |
|
Elda confirmed the firm's interest and stated there were no independence or other issues with the Department of Public Health engagement. |
|
Teresa Davis |
03/04/2019 14:19 PM |
Keelan Alberts |
No |
E-Mail |
|
Received price quote requested on 2/28/19 for mailing system (postage machine). |
|
|
Thomas L. Kizziah |
03/04/2019 11:10 AM |
Joseph Evans, Partner - RSM US LLP |
No |
Phone |
3 minutes |
I called Joe to let him know that our office had accepted his most recent proposal to perform the upcoming Illinois Finance Authority engagement. I told him that I would be overnighting the contract forms to him for execution. |
|
|
Teresa Davis |
03/06/2019 10:24 AM |
Keelan Alberts |
No |
Phone |
19 minutes |
Discussed price quote received on 3/4/19 for mailing system (postage machine). Confirmed there is no weighing scale attached to the postage machine and needed to purchase separate. Keelan indicated had to purchase separate. Told Keelan the Office did not need the 100 Department Analytics package as the Office does not keep track of postage by Division or person. Discussed the quarterly billings for the Meter. |
|
|
Sara Metzger |
03/08/2019 09:14 AM |
Amy Sherwood, Partner Sikich LLP |
No |
E-mail: |
|
Sent the Welcome Letter and attachments to Amy for the Department of Central Management Services Engagement for FY18/19. |
|
|
Sara Metzger |
03/08/2019 09:28 AM |
Stella Marie Santos,
Partner |
No |
Phone |
2 minutes |
Called Stella to confirm the firm's interest and independence for the FY18/19 Department of Agriculture, Illinois State Fair, and DuQuoin State Fair engagements. Let Stella know I expect to send the Welcome Letter in the next couple weeks. |
|
|
Jon Fox, Auditor V |
03/11/2019 11:15 AM |
Heather Powell, Managing Director, BKD LLP |
No |
Phone |
5 minutes |
Heather said BKD was interested in continuing as the contract firm for the fy19 Teachers' Retirement System engagement. Heather said BKD does not have any conflicts of interest or independence issues. We determined that TRS is a hybrid entity under HIPAA. We determined BKD's peer review and license are up to date with no issues. We discussed the early work money available to BKD and a potential start date. |
|
|
Jon Fox, Auditor V |
03/11/2019 11:40 AM |
Joe Evans, Partner |
No |
Phone |
5 minutes |
Joe said RSM was interested in continuing as the contract firm for the fy19 State Employees', Judges' and General Assembly Retirement Systems engagements. Joe said RSM does not have any conflicts of interest or independence issues. We determined RSM's peer review and license are up to date with no issues. We discussed the early work money available to RSM and a potential start date. |
|
|
Janis Van Durme, Auditor V |
03/07/2019 16:52 PM |
Linda Abernethy, Partner RSM US LLP |
No |
E-mail: |
|
Linda emailed me to state that RSM was interested in starting the DHS FY19 Financial Audit and FY18/19 Compliance Examination in April 2019 and asked if we could start the contracting process. |
|
|
Janis Van Durme, Auditor V |
03/11/2019 07:30 AM |
Linda Abernethy, Partner RSM US LLP |
No |
Phone |
5 minutes |
Called Linda to tell her we could start the contract negotiations for the DHS FY19 Financial Audit and FY18/19 Compliance Examination. I told her I would reach out to DHS to set an entrance conference date and email her the Welcome Letter within the next couple days. |
|
|
Janis Van Durme, Auditor V |
03/11/2019 15:32 PM |
Linda Abernethy, Partner RSM US LLP |
No |
E-mail: |
|
Sent the Welcome Letter and attachments to Linda for the DHS engagements for FY18/19 audit cycle. |
|
|
Stephanie Wildhaber, Auditor IV |
03/12/2019 08:10 AM |
Amy Sherwood, Partner Sikich LLP |
No |
Email: Amy.Sherwood-at-Sikich.com swildhaber-at-auditor.illinois.gov |
|
Sent the Welcome Letter and attachments to Amy for the Secretary of State FY18/19 compliance examination and FY19 financial audit. |
|
|
Daniel J. Nugent, Auditor V |
03/12/2019 09:46 AM |
Joseph Evans, Partner RSM US LLP |
No |
Dan Sethness, Senior Manager RSM US LLP |
E-Mail dnugent-at-auditor.illinois.gov joseph.evans-at-rsmus.com dan.sethness-at-rsmus.com |
|
I sent the Welcome Letter to Mr. Evans for the Fiscal Year 2019 financial audit, Single Audit, and compliance examination of the Illinois State University. |
|
Daniel J. Nugent, Auditor V |
03/12/2019 09:49 AM |
Joseph Evans, Partner RSM US LLP |
No |
Dan Sethness, Senior Manager RSM US LLP |
E-Mail dnugent-at-auditor.illinois.gov joseph.evans-at-rsmus.com dan.sethness-at-rsmus.com |
|
I sent an e-mail to Mr. Evans indicating we would need to discuss the impact of INTO on the Fiscal Year 2019 engagement at the Illinois State University prior to his submission of his informal proposal. |
|
Daniel J. Nugent, Auditor V |
03/12/2019 11:04 AM |
Dan Sethness, |
No |
Phone Daniel J. Nugent - (217) 524-8153 Dan Sethness - (847) 413-2022 |
12 Minutes |
Mr. Sethness and I discussed the impact of the Grant Accountability and Transparency Act (30 ILCS 708) on the Fiscal Year 2019 engagement at the Illinois State University. |
|
|
Donna Humphries, Manager IT |
03/12/2019 13:11 PM |
Nick Sampson, Acct Mgr. for Unitrends |
No |
Email |
|
Contacted us in reference to the Unitrends Support Renewal |
|
|
Donna Humphries, Manager IT |
03/12/2019 15:24 PM |
Nick Sampson, Acct Mgr. for Unitrends |
No |
Phone |
15 minutes |
Discussed the Unitrends Support Renewl |
|
|
Stacie Sherman, Audit Manager |
03/13/2019 10:27 AM |
Chris Mower, Partner |
No |
Lisa Stinson, Senior
Manager, Crowe |
E-Mail |
|
I asked Ms. Mower if Crowe was interested in contracting for the FY19 Treasurer's Office engagements. I also asked if there were any independece issues or conflicts of interest. Finally, I asked to set up a call to discuss topics related to the FY19 engagements. |
|
Janis Van Durme, Auditor V |
03/06/2019 16:33 PM |
Amy Sherwood, Partner Sikich LLP |
No |
E-mail: |
|
I told Amy the contract negotiations were approved and the contracts are ready for signature regarding the FY18/19 Board of Elections Compliance Examination. |
|
|
Janis Van Durme, Auditor V |
03/07/2019 13:16 PM |
Amy Sherwood, Partner Sikich LLP |
No |
E-mail: |
|
Amy stated she would stop by to sign the contracts regarding the FY18/19 Board of Elections Compliance Examination on 3/13/19. |
|
|
Daniel J. Nugent, Auditor V |
03/13/2019 09:46 AM |
Joseph Evans, Partner RSM US LLP |
No |
Dan Sethness, Senior Manager RSM US LLP |
Phone Daniel J. Nugent - (217) 524-8153 Dan Sethness - (847) 413-2022 Joe Evans - (312) 485-1776 |
23 Minutes |
We held a discussion about the proposed audit plan for the INTO Illinois State University, LLC component unit, which is a part of the financial audit at the Illinois State University. |
|
Stacie Sherman, Audit Manager |
03/13/2019 18:42 PM |
Chris Mower, Partner |
No |
Lisa Stinson, Senior
Manager, Crowe |
E-Mail |
|
Ms. Mower said that Crowe is interested in contract with the OAG for the Treasurer's Office engagements and there are no independence issues or conflicts of interest. Ms. Mower let me know the times she would be available to discuss the upcoming engagements. |
|
Daniel J. Nugent, Auditor V |
03/14/2019 10:29 AM |
Dan Sethness, |
No |
Phone Daniel J. Nugent - (217) 524-8153 Dan Sethness - (847) 517-7070 E-Mail dnugent-at-auditor.illinois.gov dan.sethness-at-rsmus.com |
E-Mail 24 Minutes |
We held a discussion about the proposed audit plan for the INTO Illinois State University, LLC component unit, which is a part of the financial audit at the Illinois State University. In addition, I e-mailed Mr. Sethness a visual aid during our conversation. |
|
|
Sara Metzger |
03/14/2019 11:23 AM |
Stella Marie Santos,
Partner |
No |
Jennifer Roan, Partner, Adelfia, LLC |
Email |
|
Sent the Welcome Letter and attachments to Stella and Jennifer for the Department of Agriculture, ISF and DSF Engagements for FY18/19. |
|
Jane Clark, Audit Director |
03/14/2019 15:55 PM |
Amy Sherwood, Partner Sikich LLP |
No |
Phone: |
3 minutes |
Called to inform Amy Sherwood the OAG had selected Sikich's proposal in response to the OAG competitive RFP process for the Department of Healthcare and Family Services. The assigned manager will be reaching out to her in the near future to discuss the contracting process. |
|
|
Jane Clark, Audit Director |
03/14/2019 15:59 PM |
Janice Romack, Partner West and Company, LLC |
No |
Phone |
6 minutes |
Called to inform Janice Romack the OAG had selected West and Company's proposals in response to the OAG competitive RFP process for the Office of the Governor, Office of the Lt. Governor and the Legistlative Reference Bureau. The assigned audit managers will be reaching out to her in the near future to discuss the contracting process. |
|
|
Jane Clark, Audit Director |
03/14/2019 16:06 PM |
Stella Marie Santos,
Partner |
No |
Phone |
3 minutes |
Called to inform Stella Santos the OAG had selected Adelfia's proposal in response to the OAG competitive RFP process for the Governor's Office of Management and Budget. The assigned manager will be reaching out to her in the near future to discuss the ccontracting process. |
|
|
Donna Humphries, Manager IT |
03/19/2019 10:16 AM |
Nick Sampson, Sr. Acct Mgr., Unitrend |
No |
Email |
|
Price quote for our backup solution |
|
|
Daniel J. Nugent, Auditor V |
03/19/2019 12:08 PM |
Joseph Evans, Partner |
No |
Dan Sethness, Senior Manager RSM US LLP |
E-Mail dnugent-at-auditor.illinois.gov joseph.evans-at-rsmus.com dan.sethness-at-rsmus.com |
|
I received the informal proposal for the Fiscal Year 2019 Illinois State University engagement from Mr. Evans. |
|
Thomas L. Kizziah |
03/18/2019 15:47 PM |
Bridget Leon, Service Processing Coordinator, CliftonLarsonAllen LLP |
No |
Jeffrey Bonick, Managing Principal CliftonLarsonAllen LLP |
Email |
|
Bridget on behalf of Jeff Bonick, emailed the Firm's proposal for the upcoming University of Illinois engagement. |
|
Thomas L. Kizziah |
03/19/2019 09:45 AM |
Jeffrey Bonick, |
No |
Phone |
10 minutes |
Jeff and I discussed the proposal he had sent to me for the upcoming University of Illinois engagement. I asked Jeff for some additional details regarding his proposal documents and also asked him to send me the disclosure and certification forms for his proposed subcontractor. |
|
|
Thomas L. Kizziah |
03/19/2019 16:30 PM |
Jeffrey Bonick, |
No |
Kathy Lovejoy-Office of the Auditor General - Information Systems Manager, Nancy Kaplan - CliftonLarsonAllen LLP - Information Systems Principal |
Phone |
30 minutes |
The purpose of the conference call was to discuss the upcoming Information Systems Review for the University of Illinois engagement. The scope, staffing and hours were discussed. |
|
Reddy Bommareddi, Auditor V |
03/19/2019 09:30 AM |
Leilani Rodrigo, Partner |
No |
Thomas L.Kizziah, Auditor
V, |
Phone |
5 minutes |
The purpose of the call was to discuss the upcoming Chicago State University FY19 engagement. Leilani noted E.C. Ortiz is independent and there are no conflict of interests. |
|
Janis Van Durme, Auditor V |
03/18/2019 14:36 PM |
Linda Abernethy, Partner RSM US LLP |
No |
E-mail: |
|
Linda sent the Informal Proposal for my review regarding the DHS engagements for FY18/19 audit cycle. |
|
|
Janis Van Durme, Auditor V |
03/18/2019 15:02 PM |
Linda Abernethy, Partner RSM US LLP |
No |
E-mail: |
|
Send an email to Linda with some questions regarding the timing of the Engagement Timetables regarding the DHS FY18/19 audit cycle. |
|
|
Janis Van Durme, Auditor V |
03/18/2019 15:05 PM |
Linda Abernethy, Partner RSM US LLP |
No |
E-mail: |
|
Linda emailed me responses to the questions regarding the timing of the Engagement Timetables regarding the DHS FY18/19 audit cycle. |
|
|
Janis Van Durme, Auditor V |
03/19/2019 13:00 PM |
Linda Abernethy, Partner RSM US LLP |
No |
Phone |
20 minutes |
Linda and I discussed and reached agreements of revisions to the staffing, scope, and hours of the firm's informal proposal of the DHS FY18/19 engagements. |
|
|
Janis Van Durme, Auditor V |
03/20/2019 10:00 AM |
Linda Abernethy, Partner RSM US LLP |
No |
E-mail: |
|
Linda sent me the firm's final Informal Proposal documents with the agreed upon revisions for the DHS FY18/19 audit cycle. |
|
|
Janis Van Durme, Auditor V |
03/20/2019 14:04 PM |
Linda Abernethy, Partner RSM US LLP |
No |
E-mail: |
|
Sent Linda an email stating I had reviewed the final Informal Proposal document and had no follow up questions. I told her I would wait on the last disclosure form needed for one of the subcontractors and then I would finalize the processing of the contract negotiations of the DHS FY18/19 engagements. |
|
|
Dennis Gibbons, Auditor III |
03/20/2019 14:47 PM |
Joseph Evans, Partner, |
No |
Dan Sethness, Senior Manager, RSM US LLP |
E-mail: |
|
E-mailed the firm to confirm their interest and independence in performing the DES FY19 financial audit and compliance examination. |
|
Stacie Sherman, Auditor IV |
03/18/2019 12:18 PM |
Chris Mower, Partner |
No |
Phone: |
9 minutes |
I discussed items to consider when preparing the proposals for the FY19 Treasurer's Office engagements. |
|
|
Stacie Sherman, Auditor IV |
03/19/2019 09:26 AM |
Stella Marie Santos,
Partner |
No |
E-mail: |
|
I asked Ms. Santos if Adelfia was interested in contracting for the FY19 Western Illinois University engagement. I also asked if there were any independece issues or conflicts of interest. |
|
|
Stacie Sherman, Auditor IV |
03/19/2019 12:49 PM |
Chris Mower, Partner |
No |
E-mail: |
|
I sent Ms. Mower the Welcome Letter for the FY19 Treasurer's Office engagements. |
|
|
Stacie Sherman, Auditor IV |
03/21/2019 10:01 AM |
Stella Marie Santos,
Partner |
No |
E-mail: |
|
I sent Ms. Santos the Welcome Letter for the FY19 financial audit, compliance examination and single audit of Western Illinois University. |
|
|
Dennis Gibbons, Auditor III |
03/20/2019 10:02 AM |
Dan Sethness, |
No |
Joseph Evans, Partner, RSM US LLP |
E-mail: |
|
Dan Sethness replied to my e-mail on 3/20/19. He confirmed that RSM US LLP was interested in performing the FY19 DES financial audit and compliance examination, and that the firm continues to be independent. |
|
Thomas L. Kizziah |
03/22/2019 09:50 AM |
Jeffrey Bonick, |
No |
Phone |
2 minutes |
I called Jeff to let him know that our Office had accepted his proposal for the upcoming University of Illinois engagement and that I would be overnighting the contracts to him for signature. |
|
|
Reddy Bommareddi, Auditor V |
03/21/2019 13:50 PM |
Leilani Rodrigo, Partner |
No |
Thomas L.Kizziah, Auditor
V, |
Email: rbommareddi-at-auditor.illinois.gov tkizziah-at-auditor.illinois.gov lnrodrigo-at-ecortiz.com Bssantos-at-ecortiz.com |
|
Beulah Santos from E.C. Ortiz Co., LLP emailed us the proposal on behalf of Leilani Rodrigo for Chicago State University FY19 engagement. |
|
Megan Rothe, Auditor III |
03/25/2019 13:45 PM |
Stella Marie Santos,
Partner |
No |
Phone: |
2 minutes |
Called the firm to confirm their interest and independence in the FY18/19 Illinois Grain Insurance Corporation financial audit and compliance examination. |
|
|
Peggy Hartson, Auditor V |
03/19/2019 23:27 PM |
Chuck Kozlik, Partner CliftonLarsonAllen LLP |
No |
Email: pahartson-at-auditor.illinois.gov chuck.kozlik-at-claconnect.com |
|
I emailed Chuck to see if the firm was interested in performing the FY19 Financial Audit of IDOT and inquired if there were independence or other issues. |
|
|
Peggy Hartson, Auditor V |
03/19/2019 13:17 PM |
Chuck Kozlik, Partner CliftonLarsonAllen LLP |
No |
Email: pahartson-at-auditor.illinois.gov chuck.kozlik-at-claconnect.com |
|
Chuck responded to my email that the firm would like to continue with the FY19 IDOT Financial audit and there were no issues to prevent them from performing. |
|
|
Kelly Mittelstaedt, Auditor V |
03/25/2019 14:30 PM |
Tami Knight, Partner |
No |
Jeanne Michaud, Auditor V |
Phone |
10 minutes |
Called Tami Knight, Partner at Kemper CPA Group, LLP to see if their firm would be interested in conducting audits of either ROE #1 or ROE #21 for 6/30/19. |
|
Kelly Mittelstaedt, Auditor V |
03/25/2019 15:00 PM |
Paul Pelletier, Partner |
No |
Jeanne Michaud, Auditor V |
Phone |
7 minutes |
Called Paul Pelletier, Partner at Borschnack, Pelletier & Co. to see if their firm would be interested in conducting audits of either ROE #1 or ROE #21 for 6/30/19. |
|
Jeanne Michaud, Auditor V |
03/25/2019 15:33 PM |
Tami Knight, Partner |
No |
Kelly Mittelstaedt, Auditor
V |
Email: |
|
E-mailed the firm to confirm their interest in performing the FY19 audits of ROE #1 and #21 and asked for proposed hours and hourly rate. |
|
Jeanne Michaud, Auditor V |
03/25/2019 15:44 PM |
Paul Pelletier, Partner |
No |
Kelly Mittelstaedt, Auditor
V |
Email: |
|
E-mailed the firm to confirm their interest in performing the FY19 audits of ROE #1 and #21 and asked for proposed hours and hourly rate. |
|
Kelly Mittelstaedt, Auditor V |
03/25/2019 16:02 PM |
Chad Lucas, Partner |
No |
Jeanne Michaud, Auditor V |
Phone |
8 minutes |
Called Chad Lucas, Partner at Sikich, LLP to see if their firm would be interested in conducting audits of either ROE #1 or ROE #21 for 6/30/19. |
|
Jeanne Michaud, Auditor V |
03/25/2019 16:02 PM |
Chad Lucas, Partner |
No |
Kelly Mittelstaedt, Auditor
V |
Email: |
|
E-mailed the firm to confirm their interest in performing the FY19 audits of ROE #1 and #21 and asked for proposed hours and hourly rate. |
|
Jeanne Michaud, Auditor V |
03/25/2019 18:20 PM |
Tami Knight, Partner |
No |
Kelly Mittelstaedt, Auditor
V |
Email: |
|
Received e-mail from firm asking a question about the FY19 audit of ROE 21. |
|
Jeanne Michaud, Auditor V |
03/26/2019 07:59 AM |
Tami Knight, Partner |
No |
Kelly Mittelstaedt, Auditor
V |
Email: |
Emails over the course of 3 minutes |
Responded to e-mail from firm asking a question about the FY19 audit of ROE 21. |
|
Jeanne Michaud, Auditor V |
03/26/2019 13:06 PM |
Paul Pelletier, Partner |
No |
Kelly Mittelstaedt, Auditor
V |
Email: |
|
Received e-mail from firm letting us know they were not interested in submitting a proposal for the FY19 audits of ROE 1 or ROE 21 at this time. |
|
Jennifer Rankin, Auditor III |
03/25/2019 07:11 AM |
Marites U. Sy, Partner, |
No |
Email: MUSy-at-ecortiz.com jrankin-at-auditor.illinois.gov |
Emails over the course of 1hr and 25 minutes |
Correspondence emails regarding E.C. Ortiz's interest in performing the FY19 financial audit and complaince examination and any independence issues. The firm confirmed its interest and noted no independence issues |
|
|
Jennifer Rankin, Auditor III |
03/26/2019 13:14 PM |
Janice Romack, Partner West and Company, LLC |
No |
Brandon Craycroft, Auditor,
|
Email: JRomack-at-westcpa.com jrankin-at-auditor.illinois.gov BCraycroft-at-westcpa.com MLawler-at-westcpa.com |
Emails over the course of 24 minutes |
Sent the West and Company the Welcome Letter for the FY18 and FY19 Compliance Examination for the Office of the Lieutenant Governor. Due date of the informal proposal was set for April 2. |
|
Jennifer Rankin, Auditor III |
03/26/2019 13:32 PM |
Ediberto Ortiz, Partner, |
No |
Marites U. Sy, Partner, |
Email: ecortiz-at-ecortiz.com MUSy-at-ecortiz.com jrankin-at-auditor.illinois.gov |
|
Sent E.C. Ortiz and Company the Welcome Letter for the FY19 Financial Audit and Compliance Examination for the Illinois Conservation Foundation. Due date of the informal proposal was set for April 15. |
|
Peggy Hartson, Auditor V |
03/26/2019 10:16 AM |
Elda Arriola, Partner, |
No |
Email: ebarriola-at-ecortiz.com pahartson-at-auditor.illinois.gov |
|
Inquired whether the FY17/18 EPA engagement timetables should be amended for time and if she had suggested dates. |
|
|
Peggy Hartson, Auditor V |
03/26/2019 11:07 AM |
Elda Arriola, Partner, |
No |
Email: ebarriola-at-ecortiz.com pahartson-at-auditor.illinois.gov |
|
Elda replied that an amendment would be necessary and suggested revised dates . |
|
|
Janis Van Durme, Auditor V |
03/21/2019 08:09 AM |
Linda Abernethy, Partner RSM US LLP |
No |
E-mail: |
|
Linda emailed me the final documents needed to complete the contract negotiations for the DHS FY18/19 engagements. |
|
|
Janis Van Durme, Auditor V |
03/26/2019 16:30 PM |
Linda Abernethy, Partner RSM US LLP |
No |
Phone |
10 minutes |
I called Linda to tell her the terms of the contract for the DHS FY18/19 engagements had been accepted. |
|
|
Jeanne Michaud, Auditor V |
03/26/2019 17:49 PM |
Tami Knight, Partner |
No |
Kelly Mittelstaedt, Auditor
V |
Email: |
|
Received e-mail from firm letting us know they were not interested in submitting a proposal for the FY19 audits of ROE 1 or ROE 21 at this time. |
|
Reddy Bommareddi, Auditor V |
03/27/2019 13:00 PM |
Leilani Rodrigo, Partner |
No |
Thomas L.Kizziah, Auditor
V, |
Phone |
3 minutes |
The purpose of the call was to notify Leilani that their proposal for Chicago State University FY19 engagement was accepted. Also discussed about tentative dates for the entrance conference. |
|
Jose G. Roa, Auditor V |
03/12/2019 10:40 AM |
Angela Allen, Principal, Washington, Pittman & McKeever |
No |
Phone: |
5 minutes |
Call to discuss the upcoming Illinois Mathematics & Science Academy and IMSA Fund FY19 engagement. Angela noted Firm is independent and interested in engagement. |
|
|
Jose G. Roa, Auditor V |
03/19/2019 15:07 PM |
Marites Sy, Partner |
No |
Phone: |
5 minutes |
Call to discuss the upcoming Northeastern Illinois University FY19 engagement. Marites noted Firm is independent and interested in engagement. |
|
|
Jose G. Roa, Auditor V |
03/19/2019 15:15 PM |
Paul Pelletier, Partner, Borschnack, Pelletier & Co., LLP |
No |
Phone: |
5 minutes |
Call to discuss the upcoming Governors State University FY19 engagement. Paul noted Firm is independent and interested in engagement. |
|
|
Jose G. Roa, Auditor V |
03/14/2019 09:17 AM |
Angela Allen, Principal, Washington, Pittman & McKeever |
No |
E-Mail |
|
Emailed welcome letter for Illinois Mathematics & Science Academy and IMSA Fund FY19 engagement to firm. |
|
|
Jose G. Roa, Auditor V |
03/22/2019 23:19 PM |
Marites Sy, Partner |
No |
E-Mail |
|
Emailed welcome letter for Northeastern Illinois University FY19 engagement to firm. |
|
|
Jose G. Roa, Auditor V |
03/22/2019 23:17 PM |
Paul Pelletier, Partner, |
No |
E-Mail |
|
Emailed welcome letter for Governors State University FY19 engagement to firm. |
|
|
Jose G. Roa, Auditor V |
03/26/2019 09:07 AM |
Marites Sy, Partner |
No |
Phone: |
5 minutes |
Call to discuss audit rate for Northeastern Illinois University FY19 engagement. |
|
|
Jose G. Roa, Auditor V |
03/26/2019 09:07 AM |
Marites Sy, Partner |
No |
Phone: |
2 minutes |
Call to discuss IS Review hours for Northeastern Illinois University FY19 engagement. |
|
|
Jose G. Roa, Auditor V |
03/25/2019 17:39 PM |
Marites Sy, Partner |
No |
E-Mail |
|
Firm emailed for Northeastern Illinois University FY19 engagement audit rate. |
|
|
Jose G. Roa, Auditor V |
03/26/2019 11:05 AM |
Marites Sy, Partner |
No |
E-Mail |
|
Firm emailed proposal for Northeastern Illinois University FY19 engagement. |
|
|
Jose G. Roa, Auditor V |
03/26/2019 13:11 PM |
Marites Sy, Partner |
No |
E-Mail |
|
Emailed questions on proposal for Northeastern Illinois University FY19 engagement. |
|
|
Jose G. Roa, Auditor V |
03/26/2019 14:26 PM |
Marites Sy, Partner |
No |
E-Mail |
|
Firm responded to questions on proposal for Northeastern Illinois University FY19 engagement. |
|
|
Gordon French, |
03/28/2019 10:04 AM |
Nick Sampson, Acct Mgr. for Unitrends |
No |
Email |
|
Request quote for annual reneal of Unitreens support |
|
|
Dennis Gibbons, Auditor III |
03/28/2019 15:38 PM |
Joseph Evans, Partner, |
No |
E-mail: |
|
E-mailed the welcome letter and attachments for the FY19 Dept. of Employment Security financial audit and compliance examination. |
|
|
Janis Van Durme, Auditor V |
03/25/2019 07:13 AM |
Linda Abernethy, Partner RSM US LLP |
No |
E-mail: |
|
I sent Linda the Welcome letter and attachments for the FY19 Department of Revenue financial audit. |
|
|
Janis Van Durme, Auditor V |
03/25/2019 06:54 AM |
Tom Leach, Partner |
No |
E-mail: |
|
I sent Tom the Welcome letter and attachments for the FY19 Department of Healthcare and Family Services financial audit and compliance attestation engagement. |
|
|
Janis Van Durme, Auditor V |
03/27/2019 15:11 PM |
Linda Abernethy, Partner RSM US LLP |
No |
E-mail: |
|
Linda sent me the firm's Informal Proposal documents for the IDOR FY19 financial audit. |
|
|
Janis Van Durme, Auditor V |
03/28/2019 07:03 AM |
Linda Abernethy, Partner RSM US LLP |
No |
E-mail: |
|
I sent Linda my review comments of the Informal Proposal documents for the IDOR FY19 financial audit |
|
|
Janis Van Durme, Auditor V |
03/28/2019 15:31 PM |
Linda Abernethy, Partner RSM US LLP |
No |
E-mail: |
|
Linda sent me the firm's revised Informal Proposal documents for the IDOR FY19 financial audit. |
|
|
Sara Metzger |
03/21/2019 13:42 PM |
Amy Sherwood, Partner Sikich LLP |
No |
E-mail: |
|
Amy sent me the firm's Informal Proposal documents for the CMS FY19 engagements. |
|
|
Sara Metzger |
03/27/2019 09:07 AM |
Amy Sherwood, Partner Sikich LLP |
No |
Phone: |
4 minutes |
Called Amy to let her know the proposal was approved and the contract was ready for her signature. Amy stated she would stop by to sign the contract. |
|
|
Megan Green, Auditor IV |
03/19/2019 12:42 PM |
Amy Sherwood, Partner Sikich LLP |
No |
E-mail: |
|
I informed Amy of the issues I noted during review of the informal proposal for the CDB FY19 financial audit. The timetable was missing a date for the GAAP Agreed Upon Procedures, so I asked her if 10/31/19 was ok. Additionally, the proposed breakdown of hours by class were significantly different from the RFP. |
|
|
Megan Green, Auditor IV |
03/19/2019 13:12 PM |
Amy Sherwood, Partner Sikich LLP |
No |
E-mail: |
|
Regarding the CDB FY19 financial audit, Amy responded she was ok with the date of 10/31/19 added to the contract timetable for GAAP Agreed Upon Procedures. She also responded that she tried to make the proposed hours more realistic after all the RFPs were awarded. She stated she could change the proposed breakdown of hours by class if I wanted. |
|
|
Megan Green, Auditor IV |
03/19/2019 13:51 PM |
Amy Sherwood, Partner Sikich LLP |
No |
E-mail: |
|
Regarding the CDB FY19 financial audit, I told Amy we should go ahead and change the proposed breakdown of hours by class to match the RFP, and asked her to send me a revised informal proposal worksheet (Exhibit 31-B). |
|
|
Megan Green, Auditor IV |
03/20/2019 09:19 AM |
Amy Sherwood, Partner Sikich LLP |
No |
E-mail: |
|
For the CDB FY19 financial audit, Amy sent a revised informal proposal with the breakdown of hours by class matching to the RFP per my request. |
|
|
Megan Green, Auditor IV |
03/22/2019 10:06 AM |
Amy Sherwood, Partner Sikich LLP |
No |
E-mail: |
|
Informed Amy the contract for the FY19 financial audit for the CDB FY19 Financial Audit, and how she would like me to provide her the contract for signature. |
|
|
Megan Green, Auditor IV |
03/22/2019 10:07 AM |
Amy Sherwood, Partner Sikich LLP |
No |
E-mail: |
|
Amy asked me to mail her the contract for the FY19 financial audit of CDB. |
|
|
Megan Green, Auditor IV |
03/22/2019 14:38 PM |
Amy Sherwood, Partner Sikich LLP |
No |
E-mail: |
|
Asked Amy about a potential conflict of interest with the FY19 CDB financial audit. |
|
|
Megan Green, Auditor IV |
03/22/2019 14:42 PM |
Amy Sherwood, Partner Sikich LLP |
No |
E-mail: |
|
Regarding the CDB FY19 financial audit, Amy responded she had discussed the potential independence issue internally at Sikich and did not feel there was an independence issue. She stated she would send me a separate email for my manager file. |
|
|
Megan Green, Auditor IV |
03/22/2019 14:59 PM |
Tracy Allen, |
No |
Amy Sherwood, Partner Sikich LLP |
E-mail: |
|
Tracy informed Amy Sherwood and I that his new staff person used to work at Sikich in the tax division 2 years ago. |
|
Megan Green, Auditor IV |
03/22/2019 15:00 PM |
Amy Sherwood, Partner Sikich LLP |
No |
E-mail: |
|
Amy provided me with information regarding the determination of Amy's independence for the CDB FY19 financial audit. |
|
|
Megan Green, Auditor IV |
03/22/2019 15:10 PM |
Amy Sherwood, Partner Sikich LLP |
No |
E-mail: |
|
I told Amy I did not feel that the staff internal auditor at CDB working for Sikich 2 years ago on taxes constituted a conflict of interest for the FY19 CDB financial audit. |
|
|
Megan Green, Auditor IV |
03/22/2019 15:13 PM |
Amy Sherwood, Partner Sikich LLP |
No |
E-mail: |
|
Amy confirmed that the new CDB internal auditor used to work at Sikich and stated she was a State employee at the time. She also stated that as she recalled, the internal auditor did not work on the audits for Sikich. |
|
|
Jennifer Rankin, Auditor III |
03/28/2019 10:49 AM |
Marites Sy, Partner |
No |
Email: MUSy-at-ecortiz.com jrankin-at-auditor.illinois.gov |
|
Firm sent the OAG Manager the informal contract documents to process for the Illinois Conservation Foundation's annual financial audit and compliance examination. |
|
|
Jennifer Rankin, Auditor III |
03/28/2019 14:06 PM |
Michael Lawler, Auditor West & Company, LLC |
No |
Email: Mlawler- at -westcpa.com jrankin-at-auditor.illinois.gov |
|
Firm sent the OAG Manager the informal contract documents to process for the Office of the Lt. Governor's two-year compliance examination. |
|
|
Jon Fox, |
03/27/2019 11:03 AM |
Heather Powell, |
No |
Phone: Heather Powell 217-421-6869 Jon Fox 217-524-2149 |
2 minutes |
Heather called to ask about the impact of the new Cybersecuity Act on their proposal. I said it should be taken into consideration when BKD prepares its proposal for the Teachers' Retirement System for fy19. |
|
|
Lisa Warden, |
03/11/2019 11:46 AM |
Kate Ward, Partner, |
No |
Email: katew - at - kebcpa.com lwarden-at-auditor.illinois.gov |
|
Proposed timetable amendments for 6/30/18 audit of Illinois State Board of Education. |
|
|
Lisa Warden, |
03/12/2019 01:01 AM |
Kate Ward, Partner, |
No |
Amanda Wells, Manager,
Kerber Eck & Braeckel Marci Petropoulos, Manager, Kerber Eck &
Braeckel |
Email: katew - at - kebcpa.com amandaw - at - kebcpa.com Joshs - at - kebcpa.com marcip - at - kebcpa.com lwarden-at-auditor.illinois.gov |
|
Discussion of proposed timetable amendments for Illinois State Board of Education. |
|
Lisa Warden, |
03/12/2019 10:58 AM |
Kate Ward, Partner, |
No |
Amanda Wells, Manager,
Kerber Eck & Braeckel Marci Petropoulos, Manager, Kerber Eck &
Braeckel |
Email: katew - at - kebcpa.com amandaw - at - kebcpa.com Joshs - at - kebcpa.com marcip - at - kebcpa.com lwarden-at-auditor.illinois.gov |
|
Clarification of proposed timetable amendments for Illinois State Board of Education. |
|
Lisa Warden, |
03/12/2019 11:06 AM |
Kate Ward, Partner, |
No |
Amanda Wells, Manager,
Kerber Eck & Braeckel Marci Petropoulos, Manager, Kerber Eck &
Braeckel |
Email: katew - at - kebcpa.com amandaw - at - kebcpa.com Joshs - at - kebcpa.com marcip - at - kebcpa.com lwarden-at-auditor.illinois.gov |
|
Partner agreed to proposed timetable amendments for Illinois State Board of Education. |
|
Lisa Warden, |
03/22/2019 16:31 PM |
Vicki VanDenBerg, Partner, |
No |
Email: Vicki.VanDenBerg - at - plantemoran.com lwarden-at-auditor.illinois.gov |
|
Sent welcome letter for FY19 audit of Southern Illinois University. |
|
|
Lisa Warden, |
03/26/2019 10:45 AM |
Stella Marie Santos,
Partner |
No |
In person |
10 minutes |
Discussed timetable amendments for 6/30/18 audit of Department of Corrections |
|
|
Lisa Warden, |
03/26/2019 11:43 AM |
Stella Marie Santos,
Partner |
No |
In person |
20 minutes |
Agreed on timetable amendments for 6/30/18 audit of Department of Corrections |