May 2017
PROCUREMENT COMMUNICATIONS REPORT
OAG employees must document all written and oral communications they receive that impart or request material information or make a material argument regarding potential action concerning a procurement matter, including but not limited to an application, a contract, or a project. This requirement does not apply to communications regarding the administration and implementation of an existing contract, except communications regarding change orders or the renewal or extension of a contract.
|
Name and Title OAG Employee |
Date/time of contact |
Name and title of person making contact and name of company they represent |
Registered Lobbyist? |
Name and title of each additional participant to the communication |
Method of contact (oral by phone, oral in person, or in writing). If by phone, list each person's phone number. If in person, list location of meeting. |
Approximate duration of communication. |
Provide a detailed summary of the points made by each person involved in the communication, including any action requested or recommendation made, and the substance of your response. |
|
Johanna Helm, Audit Manager |
5/1/17 10:00 a.m. |
Tami Knight, Kemper CPA Group, Partner |
No |
Johanna Helm: Jhelm-AT-auditor.illinois.gov Tami Knight: Tknight-AT-kcpag.com |
|
N/A |
I sent Ms. Knight inquiries regarding her submission of the firm’s Informal Proposal of the ICF FY17 financial and compliance engagement. |
|
Stephanie Wildhaber, Audit Manager |
5/1/17 9:10 a.m. |
Janice Romack, Partner West & Company, LLC |
No |
Phone |
Phone: Janice Romack: (618) 664-4848 Stephanie Wildhaber: (217) 558-3971 |
3 minutes |
Discussed possible audit work with Ms. Romack. |
|
Jennifer Rankin, Audit Manager |
5/1/17 10:00 a.m. |
Shelley Bussen, Audit Manager Kyle E. McGinnis |
No |
Jessica Allen, Fiscal Officer Lt. Gov Office Brian Colgan, Chief of Staff Lt. Gov Office |
In Person: Lt. Governor’s Capitol Office (Room 214) |
30 minutes |
We conducted the preliminary survey visit for the upcoming FY16/17 engagement of the Office of the Lt. Gov. The following topics were discussed: · Preliminary survey questionnaire and the Office’s responses; · Impact of the State budget impasse on the Board; · OAG’s implementation of SSAE 18; and · Office’s implementation of the ERP system starting 4/1/17. |
|
Jennifer Rankin, Audit Manager |
5/1/17 10:30 a.m. |
Shelley Bussen, Audit Manager Kyle E. McGinnis |
No |
None |
In Person: Outside the Lt. Governor’s Capitol Office (Room 214)
|
5 minutes |
Ms. Bussen gave me the firm’s proposal of the Lt. Gov FY16/17 compliance engagement. |
|
Stacie Sherman, Audit Manager |
5/1/17 12:00 p.m. |
Christine Torres, Partner Crowe Horwath LLP |
No |
Stacie Sherman: ssherman-AT-auditor.illinois.gov Christine Torres: Christine.torres-AT-crowehorwath.com |
|
N/A |
I received the firm’s informal proposal documents for the FY17 financial audit of the Office of the Treasurer – Illinois Funds, College Savings Program and ABLE program. |
|
Bruce Bullard, Director |
5/1/17 6:10 a.m. |
Cathy Baumann Partner KPMG LLP |
No |
Jane Clark Assistant Director OAG |
E-mail: Cathy Baumann cbaumannATkpmg.com Bruce Bullard bbullardATauditor.illinois.gov Jane Clark jclarkATauditor.illinois.gov |
|
Received e-mail from Ms. Baumann concerning consulting work for OAG including revised engagement letter. |
|
Bruce Bullard, Director |
5/1/17 3:08 p.m. |
Cathy Baumann Partner KPMG LLP |
No |
Jane Clark Assistant Director OAG |
E-mail: Cathy Baumann cbaumannATkpmg.com Bruce Bullard bbullardATkpmg.com Jane Clark jclarkATkpmg.com |
|
Sent Ms. Baumann an e-mail regarding contract with OAG for consulting services. |
|
Bruce Bullard, Director |
5/1/17 3:10 p.m. |
Cathy Baumann Partner KPMG LLP |
No |
Jane Clark Assistant Director OAG Dan Nugent Manager OAG Jose Roa Manager OAG |
E-mail: Cathy Baumann cbaumannATkpmg.com Bruce Bullard bbullardATauditor.illinois.gov Jane Clark jclarkATauditor.illinois.gov Dan Nugent dnugentATauditor.illinois.gov Jose Roa jroaATauditor.illinois.gov |
|
Follow-up e-mail sent to Ms. Baumann regarding contract with OAG for consulting services. |
|
Bruce Bullard, Director |
5/1/17 |
Cathy Baumann Partner KPMG LLP |
No |
OAG Assistant Director OAG |
Phone: Cathy Baumann 708-205-8055 Bruce Bullard 217-782-0811 Jane Clark 217-782-0811 |
Phone |
Left a voice mail for Ms. Baumann about OAG contract for consulting work with KPMG. |
|
Bruce Bullard, Director |
5/1/17 7:41 p.m. |
Cathy Baumann Partner KPMG LLP |
No |
None |
E-mail: Cathy Baumann cbaumannATkpmg.com Bruce Bullard bbullardATauditor.illinois.gov |
|
Received e-mail from Ms. Baumann regarding pending contract execution for consulting services to the OAG. |
|
Jon Fox, Audit Manager |
5/3/17 11:50 a.m. |
Heather Powell Managing Director BKD LLP |
No |
None |
Phone: Heather Powell: 217-421-6869 Jon Fox: 217-524-2149 |
50 minutes |
Heather and I discussed the welcome letter, assignment materials and BKD’s proposal to conduct the Teachers’ Retirement System engagement for the year ended June 30, 2017. We discussed the preliminary survey, entrance conference date, expanded IS review, new attestation and GASB standards, the engagement staffing, minor revisions to the engagement timetables, and the proposed rate and hours for the engagement. Heather will send me an updated Partner’s Certification Form to include some staff missing from the original form submitted. Heather will send me an updated Criminal History Background Check form by the end of next week. |
|
Jon Fox, Audit Manager |
5/3/17 3:24 p.m. |
Heather Powell Managing Director BKD LLP |
No |
None |
Email: Heather Powell: hpowell-at-bkd.com Jon Fox:jfox-at-auditor.illinois.gov |
|
Heather provided a revised Partner’s Certification Form for the FY17 Teachers’ Retirement System engagement. |
|
Elvin Lay, Manager |
5/3/17 7:49 a.m. |
Cathy Baumann Partner KPMG LLP |
No |
None |
Email: Cathy Baumann: cbaumann-at-kpmg.com Elay-at-auditor.illinois.gov |
|
Sent Welcome Letter for the FY’17 Statewide Single Audit |
|
Jennifer Rankin, Audit Manager |
5/3/17 1:30 p.m. |
Kyle McGinnis, Partner/Owner Kyle E. McGinnis |
No |
None |
In Person: 200 East Pine Springfield, IL 62704 |
2 minutes |
Informed Mr. McGinnis that the firm’s proposal for the Lt. Gov compliance examination had been accepted and dropped off the contract to be signed. |
|
Jennifer Rankin, Audit Manager |
5/3/17 3:30 p.m. |
Kyle McGinnis, Partner/Owner Kyle E. McGinnis |
No |
None |
In Person: 200 East Pine Springfield, IL 62704 |
2 minutes |
Picked up the signed contract to take back to the OAG for final processing. |
|
Heath Woodcock, Audit Manager |
5/4/17 8:30 a.m. |
Robert Arnholt, Partner Doehring, Winders & Co. LLP |
No |
Matt Clarkson, Manager Aaron Itulya, CFO, Labor Relations Board |
Phone: Heath Woodcock: 217-558-4329 Robert Arnholt: 217-235-0377 Matt Clarkson: 217-235-0377 Aaron Itulya: 217-785-3151 |
20 minutes |
We conducted the preliminary survey visit for the upcoming FY16/17 engagement of the Illinois Labor Relations Board via phone conference. The following topics were discussed: · Preliminary survey questionnaire and the Board’s responses; · Impact of the State budget impasse on the Board; · Interest costs, alternative financing, and appropriations; · Staffing levels; and, Any changes to the Board’s programs |
|
Heath Woodcock, Audit Manager |
5/4/17 8:55 a.m. |
Robert Arnholt, Partner Doehring, Winders & Co. LLP |
No |
Matt Clarkson, Manager |
Phone: Heath Woodcock: 217-558-4329 Robert Arnholt: 217-235-0377 Matt Clarkson: 217-235-0377 |
2 minutes |
· I inquired with Robert and Matt about the timeframe for submitting their informal proposal for the LRB compliance engagement. Robert stated he would be out of the office 5/5 – 5/9, but they would try to have everything in by the middle of the following week. |
|
Megan Green, Audit Manager |
5/4/17 9:30 a.m. |
Robert Arnholt, Partner Doehring, Winders & Co. LLP |
No |
Matt Clarkson, Manager, Doehring, Winders & Co. LLP James Dodge, Executive Director, Legislative Reference Bureau |
Phone: Megan Green: 217-782-0818 Robert Arnholt: 217-235-0377 Matt Clarkson: 217-235-0377 James Dodge: 217-782-6625 |
20 minutes |
We conducted the preliminary survey visit for the upcoming FY16/17 engagement of the Legislative Reference Bureau (LRB) via phone conference. The following topics were discussed: · Preliminary survey questionnaire and the LRB’s responses; · Impact of the State budget impasse on the LRB; · Interest costs, alternative financing, and appropriations; · Staffing levels; and, Any changes to the LRB’s programs |
|
Megan Green, Audit Manager |
5/4/17 9:50 a.m. |
Robert Arnholt, Partner Doehring, Winders & Co. LLP |
No |
Matt Clarkson, Manager, Doehring, Winders & Co. LLP |
Phone: Megan Green: 217-782-0818 Robert Arnholt: 217-235-0377 Matt Clarkson: 217-235-0377 |
5 minutes |
· We discussed the upcoming Legislative Reference Bureau engagement and I requested submission of the informal proposal to me within 1-2 weeks. |
|
Stephanie Wildhaber, Audit Manager |
5/4/17 11:33 a.m. |
Kate Ward, Partner Kerber, Eck & Braeckel, LLP |
No |
Debbie Ringer:debbier-at-kebcpa.com Marci Petropoulos: marcip-at-kebcpa.com |
Email: Kate Ward: katew-at-kebcpa.com Stephanie Wildhaber: swildhaber-at-auditor.illinois.gov |
|
Emailed the Welcome Letter for the financial audit and compliance examination of the Illinois Literacy Foundation for the two years ended June 30, 2017 |
|
Stephanie Wildhaber, Audit Manager |
5/4/17 2:22 p.m. |
Janice Romack, Partner West & Company, LLC |
No |
None |
Phone: Janice Romack: (618) 664-4848 Stephanie Wildhaber: (217) 558-3971 |
1 minute |
Notified Ms. Romack the contract was approved. |
|
Jon Fox, Audit Manager |
5/4/17 3:25 p.m. |
Christine Torres, Partner Crowe Horwath LLP |
No |
None |
Phone: Christine Torres: 630-706-2074 Jon Fox: 217-524-2149 |
90 minutes |
Christine and I discussed the welcome letter, assignment materials and Crowe Horwath’s proposal to conduct the Office of the State Treasurer, Fiscal Officer Responsibilities and Nonfiscal Officer Responsibilities engagements for the year ended June 30, 2017. We discussed the preliminary survey, effects of the budget impasse and changes to the compliance report for FY16, testing of imprest accounts, theft of unclaimed property, entrance conference date, new attestation and GASB standards, the engagement staffing, subcontract information, use of specialist, minor revisions to the engagement timetables, and the proposed rate and hours for the engagement. Christine agreed to shift more hours to the Phase I contract in both of the engagements and send me a revised informal proposal and hours by audit area schedule. Christine agreed to send me a Staff Reassignment Form for both engagements, one missing Disclosure Form for the subcontract firm and a breakdown of the subcontract dollars by Phase for each engagement. Christine will send me an updated Criminal History Background Check form and a copy of the subcontracts by the end of next week. |
|
Elvin Lay, Manager |
5/5/17 9:15 a.m. |
Cathy Baumann Partner KPMG LLP |
No |
None |
Phone: Cathy Baumann: 312-665-8980 Elvin Lay: 217-785-0165 |
10 minutes |
Discussed contracting terms with Ms. Baumann relative to contracting status, entrances and audit approach. |
|
Jon Fox, Audit Manager |
5/5/17 7:58 a.m. |
Christine Torres, Partner Crowe Horwath LLP |
No |
None |
Christine Torres: Christine.torres-at-crowehorwath.com Jon Fox: jfox-at-auditor.illinois.gov |
|
Christine sent revised informal proposal forms and hours by audit area schedules for the Office of the State Treasurer, Nonfiscal Officer Responsibilities engagement. She also sent the Staff Reassignment Data Sheet, a missing disclosure form for the subcontractor Adelfia LLC and the breakdown of the subcontractor contract amounts by Phase for the Office of the State Treasurer, Nonfiscal Officer Responsibilities engagement. |
|
Jon Fox, Audit Manager |
5/5/17 8:14 a.m. |
Christine Torres, Partner Crowe Horwath LLP |
No |
None |
Email: Christine Torres: Christine.torres-at-crowehorwath.com Jon Fox: jfox-at-auditor.illinois.gov |
|
Christine sent revised informal proposal forms and hours by audit area schedules for the Office of the State Treasurer, Fiscal Officer Responsibilities engagement. She also sent a missing disclosure form for the subcontractor Adelfia LLC and the breakdown of the subcontractor contract amounts by Phase for the Office of the State Treasurer, Fiscal Officer Responsibilities engagement. |
|
Jon Fox, Audit Manager |
5/5/17 11:24 a.m. |
Christine Torres, Partner Crowe Horwath LLP |
No |
None |
Email: Christine Torres: Christine.torres-at-crowehorwath.com Jon Fox: jfox-at-auditor.illinois.gov |
|
Christine sent me the resume for a substitute senior staff member from the subcontractor, Adelfia LLC who will be working on the Office of the State Treasurer, Fiscal Officer and Nonfiscal Officer Responsibilities engagements who was not included in the original RFP response. |
|
Jon Fox, Audit Manager |
5/5/17 11:47 a.m. |
Christine Torres, Partner Crowe Horwath LLP |
No |
None |
Email: Christine Torres: Christine.torres-at-crowehorwath.com Jon Fox: jfox-at-auditor.illinois.gov |
|
Christine sent me a revised Partner’s Certification Form for the Office of the State Treasurer, Nonfiscal Officer Responsibilities engagement due to late changes to the team member assignments for this engagement. |
|
Jon Fox, Audit Manager |
5/5/17 2:28 p.m. |
Christine Torres, Partner Crowe Horwath LLP |
No |
None |
Email: Christine Torres: Christine.torres-at-crowehorwath.com Jon Fox: jfox-at-auditor.illinois.gov |
|
Christine sent me a clarification on three team members of the Office of the State Treasurer, Fiscal Officer and Nonfiscal Officer Responsibilities engagements, revised Schedule 2, Professional Staff Data Sheets for the two engagements and a revised Staff Reassignment Data Sheet for the Nonfiscal Officer engagement due to changes in the position level of one engagement team member. |
|
Jon Fox, Audit Manager |
5/5/17 3:48 p.m. |
Christine Torres, Partner Crowe Horwath LLP |
No |
None |
Email: Christine Torres: Christine.torres-at-crowehorwath.com Jon Fox: jfox-at-auditor.illinois.gov |
|
Christine reviewed and agreed with revisions I sent to her to three contract proposal forms for the Office of the State Treasurer, Fiscal Officer Responsibilities engagement. I made revisions to the Informal Proposal Form Phases I and II to correct the classification of compliance testing and to correct the Phase II page 1 total. I made some miscellaneous revisions to the Engagement Timetable and prepared the Staff Reassignment Data Sheet. |
|
Jon Fox, Audit Manager |
5/5/17 3:49 p.m. |
Christine Torres, Partner Crowe Horwath LLP |
No |
None |
Email: Christine Torres: Christine.torres-at-crowehorwath.com Jon Fox: jfox-at-auditor.illinois.gov |
|
Christine reviewed and agreed with revisions I sent to her to two contract proposal forms for the Office of the State Treasurer, Nonfiscal Officer Responsibilities engagement. I made some miscellaneous revisions to the Engagement Timetable and made one correction to the Professional Staff Data Sheet. |
|
Kathy Lovejoy, Audit Manager |
5/5/17 2:30 pm |
Kristyl McDaniel, Manager Winkel, Parker & Foster, CPA |
No |
Non |
Email: Kathy Lovejoy-klovejoyATauditior.illinois.gov Kristyl McDaniel-KMcDanielATwpf-cpa.com |
|
Kristyl sent contract proposal documents for the Illinois Arts Council and Foundation. |
|
Johanna Helm, Audit Manager |
5/8/17 12:45 p.m. |
Tami Knight, Partner, Kemper CPA Group LLP |
No |
None |
Email: Johanna Helm: Jhelm-AT-auditor.illinois.gov Tami Knight: Tknight-AT-kcpag.com |
|
Ms. Knight sent the cost proposal information for the Illinois Conservation Foundation audit. Small changes to the Phase I and Phase II timetable were also discussed. |
|
Gordon French IS IV |
5/8/17 1:40 p.m. |
Kam Mellen ePlus Technology |
No |
None |
Email: kmellenATEPLUS.com |
|
Request price quote for renewal of annual encryption maintnenance |
|
Jon Fox, Audit Manager |
5/9/17 1:54 p.m. |
Joe Evans, Partner RSM US LLP |
No |
None |
Email: Joe Evans: Joseph.Evans-at- rsmus.com Jon Fox: jfox-at-auditor.illinois.gov |
|
I received the contract proposal for the FY17 State Employees’ Retirement System engagement from Joe Evans. |
|
Elvin Lay, Manager |
5/8/17 8:35 a.m. |
Cathy Baumann Partner KPMG LLP |
No |
None |
Email: Cathy Baumann: cbaumann-at-kpmg.com Elay-at-auditor.illinois.gov |
|
Emailed discussion regarding timing of the entrance conferences for the FY’17 Statewide Single Audit |
|
Jon Fox, Audit Manager |
5/9/17 1:56 p.m. |
Joe Evans, Partner RSM US LLP |
No |
None |
Email: Joe Evans: Joseph.Evans-at- rsmus.com Jon Fox: jfox-at-auditor.illinois.gov |
|
I received the contract proposal for the FY17 Judges’ Retirement System engagement from Joe Evans. |
|
Jon Fox, Audit Manager |
5/9/17 1:58 p.m. |
Joe Evans, Partner RSM US LLP |
No |
None |
Email: Joe Evans: Joseph.Evans-at- rsmus.com Jon Fox: jfox-at-auditor.illinois.gov |
|
I received the contract proposal for the FY17 General Assembly Retirement System engagement from Joe Evans. |
|
Paul Usherwood, Audit Manager |
5/8/2017 3:59 p.m. |
Kurt Gabouer, Partner KPMG LLP |
No |
Dan Nugent, Audit Manager, OAG Jane Kim, Manager, KPMG LLP |
Email: Kurt Gabouer: Kgabouer-at-kpmg.com Paul Usherwood: Rpusherwood-at-auditor.illinois.gov Dan Nugent: Dnugent-at-auditor.illinois.gov Jane Kim: Janekim-at-kpmg.com |
|
I received the contract proposal for the FY17 Illinois Department of the Lottery engagement from Mr. Gabouer. |
|
Paul Usherwood, Audit Manager |
5/9/17 10:51 a.m. |
Kurt Gabouer, Partner KPMG LLP |
No |
None |
Email: Kurt Gabouer: Kgabouer-at-kpmg.com Paul Usherwood: Rpusherwood-at-auditor.illinois.gov |
|
Discussed suggested edits to proposal documents Mr. Gabouer had submitted for the FY 17 Illinois Department of the Lottery engagement. |
|
Jeanne Michaud, Audit Manager |
5/9/17 2:44 p.m. |
Tami Knight, Partner, Kemper CPA Group LLP |
No |
Kelly Mittelstaedt, Audit Manager, OAG Kimberly Walker, Partner Kemper CPA Group LLP |
Email: Jeanne Michaud Jmichaud-at-auditor.illinois.gov Tami Knight Tknight-at-kcpag.com Kelly Mittelstaedt Kmittelstaedt-at-auditor.illinois.gov Kimberly Walker Kwalker-at-kcpag.com |
|
Received e-mail from Ms. Tami Knight with the proposed audit hours and rates for the FY17 Regional Office of Education Audits #’s 1,9,17,21,26,30,33,41,44,47,53 and Intermediate Service Center Audits #’s 1 and 4. |
|
Elvin Lay, Manager |
5/9/17 8:22 a.m. |
Cathy Baumann Partner KPMG LLP |
No |
None |
Email: Cathy Baumann: cbaumann-at-kpmg.com Elay-at-auditor.illinois.gov |
|
Received contracting documents for the FY’17 Statewide Single Audit. |
|
Kathy Lovejoy, Audit Manager |
5/9/17 2:50 p.m. |
Kristyl McDaniel, Manager Winkel, Parker & Foster, CPA |
No |
None |
Phone: KMcDaniel-563/244-8167 KLovejoy -217-556-0798 |
15 minutes |
Phone Ms. McDaniel to indicate the proposal for the Arts Council/Foundation had been accepted and the contract was being overnighted to the Firm. |
|
Jon Fox, Audit Manager |
5/10/17 1:15 p.m. |
Joe Evans, Partner RSM US LLP |
No |
None |
Phone: Joe Evans: 312-485-1776 Jon Fox: 217-524-2149 |
30 minutes |
Joe and I discussed the welcome letter, assignment materials and RSM US LLP’s proposal to conduct the State Employees’, Judges’ and General Assembly Retirement System (collectively the “State Retirement Systems”) engagements for the year ended June 30, 2017. We discussed the entrance conference date, new attestation and GASB standards, the engagement staffing, use of specialist, revisions to the engagement timetables, and the proposed rate and hours for the engagement. I told Joe I would send him the revisions to the Staff Reassignment Data Sheet and Schedules 1 and 2 for his review. I said I expect to overnight the contract documents to him on Monday night May 15th for delivery on May 16th and asked him to overnight them back to me on May 17th. He said to send them to his Chicago Office. |
|
Elvin Lay, Manager |
5/11/17 3:27 p.m. |
Cathy Baumann Partner KPMG LLP |
No |
None |
Email: Cathy Baumann: cbaumann-at-kpmg.com Elay-at-auditor.illinois.gov |
|
Sent email confirmation that contract documents were received in the mail |
|
Elvin Lay, Manager |
5/11/17 3:31 p.m. |
Cathy Baumann Partner KPMG LLP |
No |
None |
Email: Cathy Baumann: cbaumann-at-kpmg.com Elay-at-auditor.illinois.gov
|
|
Received email confirmation that contract documents were received in the mail and that they were overnighted back to Springfield OAG address. |
|
Heath Woodcock, Audit Manager |
5/11/17 2:00 p.m. |
Matt Clarkson, Manager Doehring, Winders & Co. LLP |
No |
None |
Phone: Heath Woodcock: 217-558-4329 Matt Clarkson: 217-235-0377 |
5 minutes |
I asked Matt about the submission of the firm’s Informal Proposal of the LRB FY17 compliance engagement. He stated that they are in the process of submitting and it should be by the end of the day Thursday or Friday. We also discussed using Citrix ShareFile to upload the informal proposal. |
|
Heath Woodcock, Audit Manager |
5/11/17 2:35 p.m. |
Matt Clarkson, Manager Doehring, Winders & Co. LLP |
No |
Robert Arnholt, Partner |
Email: Heath Woodcock: hwoodcock-at-auditor.illinois.gov Matt Clarkson: mclarkson-at-dwcocpa.com Robert Arnholt: Rarnholt-at-dwcocpa.com |
|
I emailed Matt to let them the know that Citrix Sharefile is an approved file sharing service with our office and to see if they can get me access and upload the informal proposal to it as soon as possible |
|
Lisa Kaigh, Audit Manager |
5/11/17 10:00 a.m. |
Paul Pelletier Partner Borschnack, Pelletier & Co. |
No |
None |
Phone Lisa Kaigh: 217-558-4224 Paul Pelletier: 815-933-1771 |
5 Minutes |
I spoke with Mr. Pelletier about the possibility of his firm performing a closeout compliance examination for the year ended June 30, 2017 for the Historic Preservation Agency. He stated he would check with the firm’s other partners and inform me later if they would have the resources to complete the engagement. |
|
Lisa Kaigh, Audit Manager |
5/11/17 2:08 p.m. |
Paul Pelletier Partner Borschnack, Pelletier & Co. |
No |
None |
Email: Lisa Kaigh: lkaigh-AT-auditor.illinois.gov Paul Pelletier: ppelletier-AT-bpc-cpa.com |
|
Mr. Pelletier informed me that the firm would be preparing a proposal for the FY17 closeout engagement of Historic Preservation Agency and would submit it in the near future. |
|
Lisa Kaigh, Audit Manager |
5/11/17 2:32 p.m. |
Paul Pelletier Partner Borschnack, Pelletier & Co. |
No |
None |
Email: Lisa Kaigh: lkaigh-AT-auditor.illinois.gov Paul Pelletier: ppelletier-AT-bpc-cpa.com |
|
I e-mailed Mr. Pelletier the Welcome Letter for the FY17 Historic Preservation Agency engagement. |
|
Paul Usherwood, Audit Manager |
5-9-17 4:23 p.m. |
Kurt Gabouer, Partner KPMG LLP |
No |
Jane Kim, Manager, KPMG LLP |
Email: Kurt Gabouer: Kgabouer-at-kpmg.com Paul Usherwood: Rpusherwood-at-auditor.illinois.gov Jane Kim: Janekim-at-kpmg.com |
|
Emailed Mr. Gabouer the proposal for the Illinois Department of the Lottery engagement had been accepted and the contracts were being overnighted to his attention. |
|
Jeanne Michaud, Audit Manager |
5-12-17 2:44 p.m. |
Robert Arnholt, Partner Doehring Winders & Co. LLP |
No |
Kelly Mittelstaedt, Audit Manager, OAG |
Email: Jeanne Michaud: jmichaud-at-auditor.illinois.gov Robert Arnholdt: rarnholt-at-dwcocpa.com Kelly Mittelstaedt: kmittelstaedt-at-auditor.illinois.gov |
|
Received email from Robert Arnholt, Partner at Doehring, Winders & Co. LLP with the proposed hours and rates for ROE #’s 48 and 50 for the FY17 audits. |
|
Jeanne Michaud, Audit Manager |
5-15-17 10:27 a.m. |
Tamit Knight, Partner Kemper CPA Group, LLP |
No |
Kelly Mittelstaedt, Audit Manager, OAG |
Email: Jeanne Michaud: jmichaud-at-auditor.illinois.gov Tami Knight: tknight-at-kcpag.com Kelly Mittelstaedt: kmittelstaedt-at-auditor.illinois.gov |
|
Sent an email to Tami Knight, Partner at Kemper CPA Group, LLP to let her know we have approved her proposed hours and rates for the FY17 audits of ROE #’s 1,9,17,21,26,30,33,41,44,47 and 53 and ISC #’s 1 and 4. Ms. Knight was informed to prepare and submit the contracting documents for these audits. |
|
Heath Woodcock, Audit Manager |
5/15/17 1:08 p.m. |
Robert Arnholt, Partner Doehring, Winders & Co. LLP |
No |
None |
Phone: Heath Woodcock: 217-558-4329 Robert Arnholt: 217-235-0377 |
3 minutes |
I called Robert to ask about their proposed hours for the LRB FY16/17 audit and that he needed to submit a DHR Public Contract Number form |
|
Heath Woodcock, Audit Manager |
5/15/17 1:28 p.m. |
Robert Arnholt, Partner Doehring, Winders & Co. LLP |
No |
None |
Email: Heath Woodcock: hwoodcock-at-auditor.illinois.gov Robert Arnholt: Rarnholt-at-dwcocpa.com |
|
Robert informed me that he had uploaded the DHR form to their file sharing service. |
|
Terri Davis Fiscal Officer |
5/16/17 11:10 a.m. |
Nadine Liberatore R.K. Dixon Strategic Acct. Ex. |
No |
None |
Email: tldavis-at-auditor.illinois.gov nliberator-at-rkdixon.com |
|
Emailed to request FY18 renewal pricing for two Lanier copiers. |
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Terri Davis Fiscal Officer |
5/16/17 11:25 a.m. |
Melinda Crumly Sentinal Pest Control Lab Inc. Office Manaager |
No |
None |
Phone: Terri Davis: 217-782-9305 Melinda Crumly: 217-523-6312 |
2 minutes |
Phoned to request FY18 renewal pricing for pest control services. |
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Terri Davis Fiscal Officer |
5/16/17 11:42 a.m. |
Melinda Crumly Sentinal Pest Control Lab Inc. Office Manaager |
No |
None |
Email: sentinelpestcontrol-at-gmail.com tldavis-at-auditor.illinois.gov |
|
Received FY18 renewal pricing for pest control services. |
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Terri Davis Fiscal Officer |
5/16/17 12:03 p.m. |
Brooke Eastburn Xerox Corporation Client Manager |
No |
None |
Email: tldavis-at-auditor.illinois.gov brooke.eastburn-at-xerox.com |
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Emailed to request FY18 renewal pricing for Xerox W5645 copier. |
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Lisa Kaigh, Audit Manager |
5/16/17 10:45 a.m. |
Paul Pelletier, Partner Borschnack, Pelletier & Co |
No |
None |
Phone: Lisa Kaigh: 217-558-4224 Paul Pelletier: 815-933-1771 |
5 Minutes |
I spoke with Mr. Pelletier about the approximate number of hours to be used in Phase I for the FY17 Historic Preservation engagement. He informed me the Informal Proposal would be submitted later in the day. |
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Lisa Kaigh, Audit Manager |
5/16/17 11:46 a.m. |
Paul Pelletier, Partner Borschnack, Pelletier & Co |
No |
None |
Email: Lisa Kaigh: lkaigh-AT-auditor.illinois.gov Paul Pelletier: ppelletier-AT-bpc-cpa.com |
|
Received Informal Proposal for FY17 Historic Preservation engagement. |
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Terri Davis Fiscal Officer |
5/16/17 2:28 p.m. |
Brooke Eastburn Xerox Corporation Client Manager |
No |
None |
Email: tldavis-at-auditor.illinois.gov brooke.eastburn-at-xerox.com |
|
Received FY18 renewal pricing for Xerox W5645 copier. |
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Heath Woodcock, Audit Manager |
5/16/17 2:55 p.m. |
Robert Arnholt, Partner Doehring, Winders & Co. LLP |
No |
None |
Phone: Heath Woodcock: 217-558-4329 Robert Arnholt: 217-235-0377 |
1 minute |
Informed Robert that their proposal for the Labor Relations Board had been accepted and the contract was being sent in the mail to the Firm. |
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Lisa Kaigh, Audit Manager |
5/17/17 10:00 a.m. |
Paul Pelletier, Partner Borschnack, Pelletier & Co |
No |
None |
Phone: Lisa Kaigh: 217-558-4224 Paul Pelletier: 815-933-1771 |
2 Minutes |
Inquired with Mr. Pelletier about the possibility of changing some of the dates in the Engagement Timetable proposed for the Historic Preservation engagement. |
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Lisa Kaigh, Audit Manager |
5/17/17 10:15 a.m. |
Paul Pelletier, Partner Borschnack, Pelletier & Co |
No |
None |
Email: Lisa Kaigh: lkaigh-AT-auditor.illinois.gov Paul Pelletier: ppelletier-AT-bpc-cpa.com |
|
Received revised Engagement Timetable for Historic Preservation engagement. |
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Lisa Kaigh, Audit Manager |
5/17/17 10:40 a.m. |
Paul Pelletier, Partner Borschnack, Pelletier & Co |
No |
None |
Email: Lisa Kaigh: lkaigh-AT-auditor.illinois.gov Paul Pelletier: ppelletier-AT-bpc-cpa.com |
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Informed Mr. Pelletier that the Historic Preservation engagement contracts had been sent via mail and should arrive at his office by the end of the week. |
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Jeanne Michaud, Audit Manager |
5/17/17 10:52 a.m. |
Diana Smith, Partner West & Company, LLC |
No |
Kelly Mittelstaedt, Audit Manager, OAG |
Email: Jeanne Michaud: Jmichaud-at-auditor.illinois.gov Diana Smith: Dsmith- at-westcpa.com Kelly Mittelstaedt: Kmittelstaedt-at-auditor.illinois.gov |
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Received e-mail from Ms. Diana Smith with the proposed audit hours and rates for the FY17 Regional Office of Education Audits #’s 11,12,24,31,32,39,40,45 and 54. |
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Kelly Mittelstaedt, Audit Manager |
5/18/17 10:54 a.m. |
Robert Arnholt, Partner Doehring Winders & Co. LLP |
No |
Jeanne Michaud, Audit Manager, OAG |
Phone: Kelly Mittelstaedt: 217-785-1233 Robert Arnholt: 217-235-0377 Jeanne Michaud: 312-814-4097 |
16 Minutes |
Renegotiated hours and rates for the FY 17 ROE Audits #48 and #50. |
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Kelly Mittelstaedt, Audit Manager |
5/18/17 11:18 a.m. |
Diana Smith, Partner West & Company, LLC |
No |
Jeanne Michaud, Audit Manager, OAG |
Phone: Kelly Mittelstaedt: 217-785-1233 Diana Smith: 217-235-4747 Jeanne Michaud: 312-814-4097 |
11 Minutes |
Renegotiated hours and rates for all nine of the ROE audits to be performed by West & Compnay, LLC for FY17. |
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Jeanne Michaud, Audit Manager |
5/18/17 2:15 p.m. |
Diana Smith, Partner West & Company, LLC |
No |
Kelly Mittelstaedt, Audit Manager, OAG |
Email: Jeanne Michaud: Jmichaud-at-auditor.illinois.gov Diana Smith: Dsmith- at-westcpa.com Kelly Mittelstaedt: Kmittelstaedt-at-auditor.illinois.gov |
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Sent an email to Ms. Diana Smith, Partner at West & Company LLC to let her know we have approved her proposed hours and rates for the FY17 audits as negotiated for all nine of the ROE audits to be performed by West & Company, LLC. |
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Jeanne Michaud, Audit Manager |
5/18/17 2:16 p.m. |
Robert Arnholt, Partner Doehring Winders & Co. LLP |
No |
Kelly Mittelstaedt, Audit Manager, OAG |
Email: Jeanne Michaud: jmichaud-at-auditor.illinois.gov Robert Arnholdt: rarnholt-at-dwcocpa.com Kelly Mittelstaedt: kmittelstaedt-at-auditor.illinois.gov |
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Sent an email to Mr. Robert Arnholt at Doehring Winders & Co., LLP to let him know we have approved his proposed hours and rates for the FY17 audits of ROE #48 and 50 as negotiated. |
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Lisa Kaigh, Audit Manager |
5/22/17 9:27 a.m. |
Paul Pelletier, Partner Borschnack, Pelletier & Co. |
No |
None |
Email: Lisa Kaigh: lkaigh-AT-auditor.illinois.gov Paul Pelletier: ppelletier-AT-bpc-cpa.com |
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Sent email to Mr. Pelletier informing him we received the signed contracts he sent to the office for the Historic Preservation Agency engagement. |
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Jeanne Michaud, Audit Manager |
5/18/17 5:05 p.m. |
Kristyl McDaniel, Manager Winkel, Parker & Foster CPA PC |
No |
Richard Winkel, Principal, Winkel, Parker, Foster CPA PC Kelly Mittelstaedt, Audit Manager, OAG |
Email: Jeanne Michaud: jmichaud-at-auditor.illinois.gov Kristyl McDaniel: kmcdaniel-at-wpf-cpa.com Richard Winkel: rwinkel-at-wpf-cpa.com Kelly Mittelstaedt: kmittelstaedt-at-auditor-illinois.gov |
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Received e-mail from Ms. Kristyl McDaniel, Manager at Winkel, Parker, Foster CPA PC with the proposed audit hours and rates for the FY17 Regional Office of Education Audits #’s 8, 28 and 49. |
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Heath Woodcock, Audit Manager |
5/23/17 10:34 a.m. |
Robert Arnholt, Partner Doehring, Winders & Co. LLP |
No |
None |
Email: Heath Woodcock: hwoodcock-at-auditor.illinois.gov Robert Arnholt: Rarnholt-at-dwcocpa.com |
|
I informed Robert that the contracts had been approved and signed and mailed to the firm and that they can go ahead and schedule an entrance with LRB. |
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Kelly Mittelstaedt, Audit Manager |
5/23/17 2:24 p.m. |
Tonya Lofgren, Manager Wipfli |
No |
Jeanne Michaud, Audit Manager, OAG Rory Sohn, Partner, Wipfli |
E-mail: Kelly Mittelstaedt: kmittelstaedt-at-auditor.illinois.gov Tonya Lofgren: tlofgren-at-wipfli.com Jeanne Michaud: jmichaud-at-auditor.illinois.gov Rory Sohn: rsohn-at-wipfli.com |
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Received an e-mail from Ms. Tonya Lofgren, Manager at Wipfli with the proposed hours and rates for the FY16 audit of ISC #2. |
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Jeanne Michaud, Audit Manager |
5/23/17 3:49 p.m. |
Kristyl McDaniel, Manager Winkel, Parker & Foster CPA PC |
No |
Richard Winkel, Principal, Winkel, Parker Foster CPA PC Kelly Mittelstaedt, Audit Manager, OAG |
Email: Jeanne Michaud: jmichaud-at-auditor.illinois.gov Kristyl McDaniel: kmcdaniel-at-wpf-cpa.com Richard Winkel: rwinkel-at-wpf-cpa.com Kelly Mittelstaedt: kmittelstaedt-at-auditor-illinois.gov |
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Sent an email to Ms. Kristyl McDaniel, Manager at Winkel, Parker & Foster CPA PC to let her know we have approved her proposed hours and rates for the FY17 audits of ROE #’s 8, 28 and 49. Ms. McDaniel was informed to prepare and submit the contracting documents for these audits. |
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Jeanne Michaud, Audit Manager |
5/24/17 11:58 a.m. |
Tonya Lofgren, Manager Wipfli |
No |
Rory Sohn, Partner Wipfli Kelly Mittelstaedt, Audit Manager, OAG |
E-mail: Kelly Mittelstaedt: kmittelstaedt-at-auditor.illinois.gov Tonya Lofgren: tlofgren-at-wipfli.com Jeanne Michaud: jmichaud-at-auditor.illinois.gov Rory Sohn: rsohn-at-wipfli.com |
|
Sent an email to Ms. Tonya Lofgren, Manager at Wipfli to let her know we have approved her proposed hours and rate for the FY16 audit of ISC # 2. Ms. Lofgren was informed to prepare and submit the contracting documents for this audit. |
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Megan Green, Audit Manager |
5/26/17 11:58a.m. |
Robert Arnholt, Partner Doehring, Winders & Co., LLP |
No |
None |
|
|
I received the informal proposal, for our consideration, regarding the FY16/17 compliance examination of the Legislative Reference Bureau. |
|
Kelly Mittelstaedt, Audit Manager |
5/30/17 3:40 p.m. |
Robert Arnholt, Partner Doehring, Winders & Co., LLP |
No |
None |
E-mail: Kelly Mittelstaedt: kmittelstaedt-at-auditor.illinois.gov Robert Arnholdt: rarnholt-at-dwcocpa.com |
|
Received an e-mail from Mr. Robert Arnholt, Partner at Doehring, Winders & Co., LLP with proposed hours and rates for the FY17 audits of ROE #’s 3 and 20. |
|
Megan Green, Audit Manager |
5/30/17 4:23 PM 6:14 p.m. |
Robert Arnholt, Partner Doehring, Winders & Co., LLP |
No |
None |
Email: Megan Green: mgreen-at-auditor.illinois.gov Robert Arnholt: rarnholt-at-dwcocpa.com |
|
Discussion of the contract timetable for the FY16/17 compliance examination of the Legislative Reference Bureau. |
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Jeanne Michaud, Audit Manager |
5/31/17 11:50 am |
Robert Arnholt, Partner Doehring, Winders & Co., LLP |
No |
Kelly Mittelstaedt, Audit Manager, OAG |
Email: Jeanne Michaud: jmichaud-at-auditor.illinois.gov Robert Arnholt: rarnholt-at-dwcocpa.com Kelly Mittelstaedt: kmittelstaedt-at-auditor.illinois.gov |
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Sent an email to Mr.. Robert Arnholt, Partner at Doehring, Winders & Co. LLP to let him know we have approved his proposed hours and rate for the FY17 audits of ROE # 3 and 20. Mr. Arnholt was informed to prepare and submit the contracting documents for these audits. |
|
José G. Roa Audit Manager |
5/1/17 2:37 pm |
Christine Torres, Partner Crowe Horwath LLP |
No |
None |
Email: José G. Roa: jroa-at-auditor.illinois.gov Christine Torres: Christine.Torres-at-crowehorwath.com |
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Firm informed OAG Audit manager that contract was signed by firm for the FY17 Illinois Student Assistance Commission engagement. |
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José G. Roa Audit Manager |
5/4/17 2:55 pm |
Christine Torres, Partner Crowe Horwath LLP |
No |
None |
Email: José G. Roa: jroa-at-auditor.illinois.gov Christine Torres: Christine.Torres-at-crowehorwath.com |
|
OAG Audit manager informed firm that contracts were signed by Auditor General for the FY17 Illinois Student Assistance Commission engagement. |
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José G. Roa Audit Manager |
5/3/17 12:00 pm |
Joe Evans, Partner RSM US LLP |
No |
None |
In person at Donald E. Stephens Convention Center 5555 N. River Road Rosemont, IL 60018 |
In person 10 Minutes |
Discussed informal proposal for the FY17 Illinois Department of Employment Security engagement. |
|
José G. Roa Audit Manager |
5/3/17 12:15 pm |
Angela Allen, Principal Washington, Pittman & McKeever LLC |
No |
None |
In person at Donald E. Stephens Convention Center 5555 N. River Road Rosemont, IL 60018 |
In person 5 Minutes |
Presented contracts for signature for the FY17 Illinois Mathematics & Science Academy and the IMSA Fund for Advancement of Education engagements. |
|
José G. Roa Audit Manager |
5/11/17 9:07 am |
Angela Allen, Principal Washington, Pittman & McKeever LLC |
No |
None |
Email: José G. Roa: jroa-at-auditor.illinois.gov Angela Allen: aallen-at-wpmck.com |
|
OAG Audit manager informed firm that contracts were signed by Auditor General for the FY17 Illinois Mathematics & Science Academy and the IMSA Fund for Advancement of Education engagements. |
|
José G. Roa Audit Manager |
5/5/17 8:39 am |
Joe Evans, Partner RSM US LLP |
No |
None |
Email: José G. Roa: jroa-at-auditor.illinois.gov Joseph Evans: Joseph.Evans-at-rsmus.com |
|
Firm provided revised informal proposal for the FY17 Illinois Department of Employment Security engagement based on previous discussion. |
|
José G. Roa Audit Manager |
5/11/17 8:46 am
8:55 am |
Joe Evans, Partner RSM US LLP |
No |
None |
Email: José G. Roa: jroa-at-auditor.illinois.gov Joseph Evans: Joseph.Evans-at-rsmus.com |
|
Provided firm with draft contract for the FY17 Illinois Department of Employment Security engagement for review.
Firm agreed with draft contact. |
|
José G. Roa Audit Manager |
5/12/17 10 am |
Linda Abernethy, Partner RSM US LLP |
No |
None |
In person at 160 N. LaSalle St., Suite S900 Chicago, IL 60601 |
In person 5 Minutes |
Presented contracts for signature for the FY17 Illinois Department of Employment Security engagement. |
|
José G. Roa Audit Manager |
5/16/17 2 pm |
Joe Evans, Partner RSM US LLP |
No |
None |
In person at 33 S. State St. 9th Floor, Chicago, IL 60603 |
In person 5 Minutes |
Informed firm contracts were signed by Auditor General for the FY17 Illinois Department of Employment Security engagement. |
|
Kathy Lovejoy Audit Manager |
5/31/17 3:15 pm |
Josh Ayers, Principle BDO USA, LLP |
No |
Kayli Heimricks, Sr, BDO USA, LLP |
Kathy Lovejoy-klovjoey-at-auditor.illinois.gov Josh Ayers-jayers-at-bdo.com Kayli Heimericks-kheimericks-at-bdo.com |
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Informed firm of contract terms for IL SOC assistance. |
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