November 2016

PROCUREMENT COMMUNICATIONS REPORT

OAG employees must document all written and oral communications they receive that impart or request material information or make a material argument regarding potential action concerning a procurement matter, including but not limited to an application, a contract, or a project.  This requirement does not apply to communications regarding the administration and implementation of an existing contract, except communications regarding change orders or the renewal or extension of a contract.

Name and Title OAG Employee	Date/time of contact	Name and title of  person making  contact and name of company they  represent	Registered Lobbyist?	Name and title of each additional participant to the communication	Method of contact (oral by phone, oral in person, or in writing).  If by phone, list each person's phone number.  If in person, list location of meeting.	Approximate duration of communication.	Provide a detailed summary of the points made by each person involved in the communication, including any action requested or recommendation made, and the substance of your response.
Jon Fox, Audit Manager	11/1/16 at 10:45am	Linda Abernethy, Partner RSM US LLP	No	None	Telephone: Jon Fox: 217-691-7412 Linda Abernethy: 847-413-6248	1 minute	I informed Linda that I would be preparing a contract amendment to the Office of the Treasurer, Fiscal Officer Responsibilities contract to account for the one month delay in delivery of the draft financial report to the auditors, which will require a change in our contract timetable.  Linda agreed with the proposed change.
Gordon French, IS IV	11/17/16 11:42AM	Craig Carmichael Unitrends, Inc.	No	None	Email: ccarmichaelATunitrends.com	Email	Requested price offer that was stated from Unitrends, Inc. via email: “Trade-in your legacy Unitrends appliance before December 30, 2016 and your new hardware is ABSOLUTELY FREE". Waiting for quote.
Donna Humphries,  IS V	11/17/16 12:40PM	Craig Carmichael Unitrends, Inc.	No	None	Craig called.	Phone	Craig discussed options and will send quote .
Sara Metzger, Audit Manager	11/21/16 9:15am	Amy Sherwood, Partner Sikich LLP	No	None	Telephone: Sara Metzger: 217-785-2982 Amy Sherwood: 217-793-3363	3 minutes	Inquired with Ms. Sherwood as to the firm’s interest and independence for performing consulting services related to the FY2016 Statewide CAFR.  Ms. Sherwood stated she would confirm interest with Mr. Fred Lantz and is not aware of any independence issues with the Comptroller’s Office.