October 2022
PROCUREMENT COMMUNICATIONS REPORT
OAG employees must document all written and oral communications they receive that impart or request material information or make a material argument regarding potential action concerning a procurement matter, including but not limited to an application, a contract, or a project. This requirement does not apply to communications regarding the administration and implementation of an existing contract, except communications regarding change orders or the renewal or extension of a contract.
| Name and Title OAG Employee |
Date/time of contact | Name and title of person making contact and name of company they represent |
Registered Lobbyist? |
Name and title of each additional participant to the communication |
Method of contact (oral by phone, oral in person, or in writing). If by phone, list each person's phone number. If in person, list location of meeting. |
Approximate duration of communication. |
Provide a detailed summary of the points made by each person involved in the communication, including any action requested or recommendation made, and the substance of your response. |
|---|---|---|---|---|---|---|---|
| Janis VanDurme, HHS Audit Manager | 10/03/2022 07:22 AM | Bill Sarb, Partner RSM US LLP | No | N/A | Email:
Bill.Sarb-at-rsmus.com jvandurme-at-auditor.illinois.gov | N/A | Mr. Sarb sent over the additional hours and cost RSM would need to add GAAP AUP testing to the IDOR FY22 Financial Audit contract (Phase II). |
| Janis VanDurme, HHS Audit Manager | 10/04/2022 10:45 AM | Bill Sarb, Partner RSM US LLP | No | N/A | OAG File Sharing Site | Ms. Van Durme sent the contract amendment to Mr. Sarb for the firm's review and signature for the additional hours and cost RSM would need to add GAAP AUP testing to the IDOR FY22 Financial Audit contract (Phase II). | |
| Tom Kizziah, Auditor V | 10/04/2022 01:47 PM | Chuck Kozlik - Principal - CliftonLarsonAllen LLP | No | None | OAG Portal | N/A | I told Chuck that we accepted his most recent proposal for the upcoming Toll Highway Authority engagement for the Year(s) Ended December 31, 2022. I sent him the contract thru the OAG Portal for his review and signature. |
| Janis VanDurme, HHS Audit Manager | 10/05/2022 08:51 AM | Bill Sarb, Partner RSM US LLP | No | N/A | OAG File Sharing Site | Mr. Sarb sent the firm's signed contract amendment to Ms. Van Durme for processing of the additional hours and cost RSM would need to add GAAP AUP testing to the IDOR FY22 Financial Audit contract (Phase II). | |
| Jeanne Michaud, Auditor V | 10/05/2022 12:21 PM | Diana Smith, Partner, West & Company | No | Heather Wolke, Manager, West & Company
Jennifer Baptist, Manager, OAG | Email: dsmith-at-westcpa.com
hwolke-at-westcpa.com jbaptist-at-auditor.illinois.gov jmichaud-at-auditor.illinois.gov | Diana provided a revised timetable for the FY22 audit of ROE 3. | |
| Jeanne Michaud, Auditor V | 10/05/2022 02:40 PM | Leilani Rodrigo, Partner, Roth & Co. LLP | No | N/A | Email: lrodrigo-at-rothcocpa.com
jmichaud-at-auditor.illinois.gov | I let Leilani know that her firm's proposed hours and rate for the FY22 audit of ROE 32 had been approved. | |
| Jeanne Michaud, Auditor V | 10/05/2022 02:44 PM | Diana Smith, Partner, West & Company | No | N/A | E-mail: dsmith-at-westcpa.com
jmichaud-at-auditor.illinois.gov | Emails over the course of 4 minutes. | I thanked Diana for her firms proposed hours and rate for the FY22 audit of ROE 32. |
| Jeanne Michaud, Auditor V | 10/06/2022 09:10 AM | Diana Smith, Partner, West & Company | No | N/A | Email: dsmith-at-westcpa.com
jmichaud-at-auditor.illinois.gov | Emails over the course of 41 minutes | Diana submitted a revised timetable date for the early deliverable due date for the FY22 audit of ROE 3. |
| Janis VanDurme, HHS Audit Manager | 10/06/2022 10:18 AM | Bill Sarb, Partner RSM US LLP | No | N/A | OAG File Sharing Site | Ms. Van Durme sent the signed/final contract amendment to Mr. Sarb for the additional hours and cost RSM would need to add GAAP AUP testing to the IDOR FY22 Financial Audit contract (Phase II). | |
| Dennis Gibbons, Auditor IV | 10/08/2022 03:11 PM | Bill Sarb, Partner, RSM US LLP | No | Email and OAG Portal
bill.sarb-at-rsmus.com dgibbons-at-auditor.illinois.gov | I shared with Bill the FY21 SERS, JRS, and GARS Phase 3 contract amendments | ||
| Dennis Gibbons, Auditor IV | 10/10/2022 11:18 AM | Bill Sarb, Partner, RSM US LLP | No | Email and OAG Portal
bill.sarb-at-rsmus.com dgibbons-at-auditor.illinois.gov | Bill shared the signed FY21 SERS, JRS, and GARS contract amendments over the OAG portal and notified me via email | ||
| Jeanne Michaud, Auditor V | 10/10/2022 12:00 PM | Diana Smith, Partner, West & Company | No | Alex Hagen, Partner, West & Co
Jordan Russell, Manager, West & Co | Email: dsmith-at-westcpa.com
ahagen-at-westcpa.com jdrussell-at-westcpa.com jmichaud-at-auditor,illinois.gov | Diana e-mailed revised timetables for the FY21 audits of ROE 24 and 39. | |
| Kathy Lovejoy, Principal of IS Audits | 10/11/2022 11:34 AM | Noah Jellison, Ernst & Young, LLP | No | email
Noah.Jellison-at-ey.com Gabe.Sanders-at-ey.com joseph.vandermark-at-ey.com klovejoy-at-auditor.illinois.gov | Email regarding regarding revisions to the Statement of Work. | ||
| Kathy Lovejoy, Principal of IS Audits | 10/11/2022 03:50 PM | Sarah Craun, Carahsoft Account Representative | No | Email
Sarah.craun-at-carahsoft.com Klovejoy-at-auditor.illinois.gov | Requested quote related to Tableau software | ||
| Dennis Gibbons, Auditor IV | 10/12/2022 09:15 AM | Bill Sarb, Partner, RSM US LLP | No | Email
bill.sarb-at-rsmus.com dgibbons-at-auditor.illinois.gov | I emailed Bill and said I would need to provide the FY21 SRS contract amendments for firm signature again to address a change needed that was identified after review. Bill said he could sign these today. | ||
| Dennis Gibbons, Auditor IV | 10/12/2022 10:14 AM | Bill Sarb, Partner, RSM US LLP | No | Email and OAG Portal
bill.sarb-at-rsmus.com dgibbons-at-auditor.illinois.gov | I provided Bill the revised FY21 SRS amendments over the OAG portal and notified him over email that they were ready. | ||
| Dennis Gibbons, Auditor IV | 10/12/2022 02:54 PM | Bill Sarb, Partner, RSM US LLP | No | Email and OAG Portal
bill.sarb-at-rsmus.com dgibbons-at-auditor.illinois.gov | Bill shared the signed FY21 SRS amendments over the OAG portal and sent me an email to notify me. | ||
| Kathy Lovejoy, Principal of IS Audits | 10/13/2022 08:35 AM | Sarah Craun, Carahsoft Account Representative | No | Email
Sarah.Craun-at-carahsoft.com Klovejoy- at-auditor.illinois.gov | Received quote for Tableau software | ||
| Kathy Lovejoy, Principal of IS Audits | 10/13/2022 02:56 PM | Sarah Craun, Carahsoft Account Representative | No | sarah-at-carahsoft.com
Klovejoy-at-auditor.illinois.gov | Sent Disclosure and Conflict of Interest statements for signature. | ||
| Kathy Lovejoy, Principal of IS Audits | 10/13/2022 03:42 PM | Noah Jellison, Ernst & Young, LLP | No | Email
Noah.Jellison-at-ey.com Gabe.Sanders-at-ey.com Joseph.vandermark-at-ey.com klovejoy-at-auditor.illinois.gov | Sent Disclosure and Conflict of Interest statements for signatures. | ||
| Kathy Lovejoy, Principal of IS Audits | 10/14/2022 08:05 AM | Noah Jellison, Ernst & Young, LLP | No | email
Noah.Jellison-at-ey.com Gabe.Sanders-at-ey.com Joesph.vandermark-at-ey.com klovejoy-at-auditor.illinois.gov | Noah returned signed Disclosures and Conflict Interest statements. | ||
| Maggie Becker (ADMIN), None | 10/14/2022 11:24 AM | CDS, Insight, CDW-G | No | Online webpage | n/a | Visited websites to build carts for printer ink/toner/consumables quotes | |
| Dennis Gibbons, Auditor IV | 10/17/2022 08:03 AM | Bill Sarb, Partner, RSM US LLP | No | Email and OAG Portal
bill.sarb-at-rsmus.com dgibbons-at-auditor.illinois.gov | I sent Bill the signed amended FY21 SRS contracts over the OAG portal and notified him over email. | ||
| Kathy Lovejoy, Principal of IS Audits | 10/17/2022 08:07 AM | Sarah Craun, Carahsoft Account Representative | No | email
sarah.craun-at-carahsoft.com Klovejoy-at-auditor.illinois.gov | Sarah provided the signed Disclosure and Conflict of Interest statement | ||
| Sara Metzger, Assistant Director | 10/17/2022 11:34 AM | Karen Wiet, Regional Solution Consultant, Wolters Kluwer | No | Julie Saeger, Consultant, Wolters Kluwer | karen.wiet-at-wolterskluwer.com
smetzger-at-auditor.illinois.gov julie.seager-at-wolterskluwer.com | Consultant provided a cost proposal for the Accounting Research Manager product offered by Wolters Kluwer. | |
| Kathy Lovejoy, Principal of IS Audits | 10/17/2022 12:51 PM | Sarah Craun, Carahsoft Account Representative | No | Email
sarah.craun-at-carahsoft.com Klovejoy-at-auditor.illinois.gov | Sent Basic Ordering Agreement for signature | ||
| Logan Jones, Information Services Specialist IV | 10/17/2022 02:02 PM | Shane Patacairk, Success Manager, N-Able | No | Donna Humphries | email - shane.patacairk[at]n-able.com | Requested additional help desk licensing | |
| Logan Jones, Information Services Specialist IV | 10/17/2022 02:47 PM | Shane Patacairk, Success Manager, N-Able | No | Donna Humphries | Email - echosign[at]echosign.com, shane.patacairk[at]n-able.com, dhumphries[at]auditor.illinois.gov | Shane sent a license modification Docusign and informed me he had done so. I signed it after the req was complete. | |
| Kathy Lovejoy, Principal of IS Audits | 10/18/2022 08:42 AM | Noah Jellison, Ernst & Young, LLP | No | Email
Noah.Jellison-at-ey.com Gabe.sanders-at-ey.com joseph.vandermark-at-ey.com Klovejoy-at-auditor.illinois.gov | Emailed required changes to the Disclosure and Conflict of Interest statements. | ||
| Kathy Lovejoy, Principal of IS Audits | 10/18/2022 08:52 AM | Sarah Craun, Carahsoft Account Representative | No | email
sara.craun-at-carahsoft.com klovejoy-at-auditor.illinois.gov | Sarah returned signed Basic Ordering Agreement | ||
| Kathy Lovejoy, Principal of IS Audits | 10/18/2022 01:17 PM | Noah Jellison, Ernst & Young, LLP | No | Email
Noah.Jellison-at-ey.com Gabe.Sanders-at-ey.com joseph.vandermark-at-ey.com Klovejoy-at-auditor.illinois.gov | Received updated disclosures | ||
| Jeanne Michaud, Auditor V | 10/20/2022 11:46 AM | Jennifer Roan, Partner, Adelfia | No | Jennifer Baptist, Manager, OAG
Mavie Valera, Partner, Adelfia Stella Santos, Partner, Adelfia | E-mail: jsroan-at-adelfiacpas.com
sbsantos-at-adelfiacpas.com mbvalera-at-adelfiacpas.com jbaptist-at-auditor.illinois.gov jmichaud-at-auditor.illinois.gov | Jennifer Roan uploaded a revised timetable for the FY22 audit of ROE 26 since the financial statements have not yet been received from the ROE. | |
| Jeanne Michaud, Auditor V | 10/20/2022 01:54 PM | Leilani Rodrigo, Partner, Roth | No | N/A | E-mail: lrodrigo-at-rothcocpa.com
jmichaud-at-auditor.illinois.gov | Leilani uploaded the contracting documents for the FY22 audit of ROE 32 to the OAG RFP portal. | |
| Maggie Becker (ADMIN), None | 10/20/2022 03:20 PM | Paul Bishop | No | paul.bishop- at -serversupply.com | worked with Paul to create new account for OAG. Inquired about ordering process and created order for Smart Memory devices for Proliant Server | ||
| Kathy Lovejoy, Principal of IS Audits | 10/24/2022 08:27 AM | Noah Jellison, Ernst & Young, LLP | No | Email
Noah.Jellison-at-ey.com Klovejoy-at-auditor.illinois.gov | Sent contract for signature. | ||
| Jeanne Michaud, Auditor V | 10/24/2022 12:30 PM | Diana Smith, Partner, West & Company | No | N/A | Email: dsmith-at-westcpa.com
jmichaud-at-auditor.illinois.gov | I uploaded the FY22 contract amendment for ROE 3 to the OAG RFP portal. | |
| Jeanne Michaud, Auditor V | 10/24/2022 12:31 PM | Diana Smith, Partner, West & Company | No | N/A | E-mail: dsmith-at-westcpa.com
jmichaud-at-auditor.illinois.gov | I uploaded the FY22 contract amendment for ROE 11 to the OAG RFP portal. | |
| Jeanne Michaud, Auditor V | 10/24/2022 12:32 PM | Diana Smith, Partner, West & Company | No | N/A | E-mail: dsmith-at-westcpa.com
jmichaud-at-auditor.illinois.gov | I uploaded the FY21 contract amendment for ROE 24 to the OAG RFP portal. | |
| Jeanne Michaud, Auditor V | 10/24/2022 12:33 PM | Diana Smith, Partner, West & Company | No | N/A | E-mail: dsmith-at-westcpa.com
jmichaud-at-auditor.illinois.gov | I uploaded the FY21 contract for ROE 39 to the OAG RFP portal. | |
| Kathy Lovejoy, Principal of IS Audits | 10/25/2022 11:38 AM | Sarah Craun, Carahsoft Account Representative | No | email
sarah.craun-at-carahsoft.com Klovejoy-at-auditor.illinois.gov | Sent Sarah the final signed Basic Ordering Agreement | ||
| Sara Metzger, Assistant Director | 10/25/2022 12:57 PM | Amy Sherwood, Partner, Sikich | No | amy.sherwood-at-sikich.com
smetzger-at-auditor.illinois.gov | Contacted Amy to inquire about interest, independence, and availability for ACFR consulting contract. | ||
| Kathy Lovejoy, Principal of IS Audits | 10/27/2022 03:25 PM | Noah Jellison, Ernst & Young, LLP | No | Email
Noah.Jellison-at-ey.com Klovejoy-at-ey.com | Received signed contract | ||
| Sara Metzger, Assistant Director | 10/27/2022 05:11 PM | Amy Sherwood, Partner, Sikich | No | amy.sherwood-at-sikich.com
smetzger-at-auditor.illinois.gov | Amy responded they are interested and independent for the ACFR consulting contract. | ||
| Sara Metzger, Assistant Director | 10/28/2022 08:39 AM | Amy Sherwood, Partner, Sikich | No | Sent Welcome Letter for the ACFR consulting work to Amy. |