REPORT DIGEST
WESTERN ILLINOIS
UNIVERSITY
FINANCIAL AUDIT AND COMPLIANCE EXAMINATION (In accordance with the
For the Year Ended
June 30, 2005 Summary of Findings: Total
this audit 3 Total
last audit 3 Repeated
from last audit 1 Release Date:
State of Illinois Office of the Auditor
General WILLIAM G. HOLLAND AUDITOR GENERAL To obtain a copy of the
Report contact: Office of the Auditor
General Iles Park Plaza 740 E. Ash Street Springfield, IL 62703 (217) 782-6046 or TTY (888) 261-2887 This Report Digest and the
Full Report are also available on the worldwide web at http://www.state.il.us/auditor
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SYNOPSIS
· All employees were not required to periodically submit timesheets to document the time spent on official State business. · Publications printed by the University did not include the phrase “Printed by the authority of the State of Illinois”.
{Financial Information is summarized on the reverse page.} |
WESTERN ILLINOIS UNIVERSITY
FINANCIAL AUDIT AND COMPLIANCE EXAMINATION
For the Year Ended June 30, 2005
FINANCIAL
OPERATIONS |
FY 2005 |
FY 2004 |
|
OPERATING REVENUES
Tuition and fees, net..........................................................
Auxiliary enterprises, net...................................................
Grants and contracts..........................................................
Other.....................................................................................
Total Operating Revenues........................................
OPERATING EXPENSES
Instruction...........................................................................
Research...............................................................................
Public service......................................................................
Academic support..............................................................
Student services.................................................................
Institutional support..........................................................
Operation and maintenance of plant................................
Student aid...........................................................................
Auxiliary enterprises..........................................................
Depreciation........................................................................
On-behalf payments...........................................................
Other.....................................................................................
Total Operating Expenses.........................................
Operating
Income (Loss)...........................................................
NONOPERATING REVENUES (EXPENSES)
State appropriations...........................................................
Capital appropriations........................................................
Gifts.......................................................................................
Interest on capital assets - related
debt..........................
Investment income.............................................................
Other net..............................................................................
INCREASE IN NET ASSETS...................................................
Net
assets, beginning of year...................................................
Net
assets, end of year.............................................................. |
$51,075,172
45,848,730
20,928,925
7,817,875
$125,670,702
$51,059,319
4,565,146
10,303,513
12,894,622
15,254,938
9,572,886
12,702,001
5,297,863
38,970,579
9,763,734
29,966,687
5,492,584
$205,843,872
$(80,173,170)
$86,359,787
346,136
607,893
(2,391,788)
1,033,515
2,456
$5,784,829
$91,691,966
$97,476,795 |
$44,126,804
42,392,818
21,467,731
9,022,362
$117,009,715
$49,082,909
5,148,557
10,721,040
12,065,576
15,625,275
9,420,983
12,483,110
5,498,580
37,122,186
9,606,897
67,284,696
4,364,681
$238,424,490
$(121,414,775)
$122,302,896
783,810
3,578,599
(2,556,496)
648,835
362,934
$3,705,803
$87,986,163
$91,691,966 |
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SELECTED ACCOUNT BALANCES |
June 30, 2005 |
June 30, 2004 |
|
Cash
and Investments...............................................................
Capital
Assets, net of accumulated depreciation..................
Accrued
Compensated Absences...........................................
Revenue
Bonds Payable............................................................ |
$50,331,945
$128,364,208
$18,034,715
$45,202,845 |
$50,062,395
$129,703,354
$18,321,095
$53,440,822 |
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SUPPLEMENTAL INFORMATION |
FY 2005 |
FY 2004 |
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Employment Statistics |
|
|
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Faculty and Administrative............................................... |
1,052 |
1,065 |
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Civil Service......................................................................... |
822 |
795 |
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Student Employees............................................................. |
302 |
317 |
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Total Employees......................................................... |
2,176 |
2,177 |
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Enrollment
Statistics |
|
|
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Fall term enrollment - undergraduate............................... |
10,752 |
10,462 |
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Fall term enrollment -graduate.......................................... |
1,715 |
1,844 |
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Fall term enrollment - extension........................................ |
1,091 |
1,163 |
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Full-time equivalent cost per student.............................. |
$8,203 |
$8,454 |
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UNIVERSITY PRESIDENT |
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During
Audit Period: Dr. Alvin Goldfarb
Currently: Dr. Alvin Goldfarb |
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Timesheets not required of all employees Publications not identified as being “Printed by the
authority of the State of Illinois” |
FINDINGS,
CONCLUSIONS, AND RECOMMENDATIONS
EMPLOYEE TIMESHEETS NOT REQUIRED The University did not require all employees to periodically submit timesheets as required by the State Officials and Employees Ethics Act. We noted that only non-exempt civil service and student workers are required to submit a timesheet. Faculty, exempt civil service and professional staff employees are not required to submit time reports. The University tracks the employees’ time using a negative reporting system instead. The negative reporting system only requires the employees to submit vacation and sick leave to the nearest quarter hour and does not require employees to document the amount of time spent on official State business. The Act requires the University adopt personnel policies which require State employees to periodically submit timesheets documenting the time spent each day on official State business to the nearest quarter hour. (Finding 2, page 17) We recommended the University amend its policies to require all employees to submit timesheets in compliance with the Act. University officials responded that they have been addressing this problem by re-writing the automated personnel/payroll system to accommodate the requirement that administrative personnel fill out time cards. They anticipate having the systems completed and ready for testing and implementation during the Spring of 2006. UNIVERSITY PUBLICATIONS LACKED REQUIRED PHRASE The University did not include information required by the Illinois Procurement Code on publications printed for the University. The Procurement Code requires the University to include the phrase, “Printed by the authority of the State of Illinois”, the date of each publication, the number of copies printed and the printing order number on all books, pamphlets, documents and reports published by the University. University personnel stated they were not aware of the requirement. (Finding 3, page 18) We recommended that University personnel become familiar with the Procurement Code requirements and put into place a policy which ensures the required information is printed on University publications. University officials responded that they have made the required changes. OTHER FINDING The remaining finding is less significant and has been addressed by University management. We will review progress toward the implementation of our recommendations in our next examination. University responses were provided by Carole Carter, Internal Audit Director. AUDITORS'
OPINION Our auditors state the financial statements of Western Illinois University as of June 30, 2005, and for the year then ended, are fairly presented in all material respects. ___________________________________ WILLIAM G. HOLLAND, Auditor General WGH:KMA:pp SPECIAL
ASSISTANT AUDITORS
BKD, LLP were our special assistant auditors. |