April 2016

PROCUREMENT COMMUNICATIONS REPORT

 

OAG employees must document all written and oral communications they receive that impart or request material information or make a material argument regarding potential action concerning a procurement matter, including but not limited to an application, a contract, or a project.  This requirement does not apply to communications regarding the administration and implementation of an existing contract, except communications regarding change orders or the renewal or extension of a contract.

 

 

Name and

Title OAG

Employee

Date/time of contact

Name and title of

 person making

 contact and name of company they

 represent

Registered

Lobbyist?

Name and title

of each

additional

participant to

the

communication

Method of contact (oral by phone, oral in person, or in writing).  If by phone, list each person's phone number.  If in person, list location of meeting. 

Approximate

duration of

communication.

Provide a detailed summary of the points made by each person involved in the communication, including any action requested or recommendation made, and the substance of your response.

Thomas L. Kizziah Audit Manager

4/1/16

11:29am

Jeff Bonick

Partner

CliftonLarsonAllen

No

None

Email:

Jeff.BonickATclaconnect.com

tkizziahATauditor.illinois.gov

Email

After processing the contract documents for University of Illinois received in late March, I sent an email to Jeff asking him to send the invitation letters to the President and Cognizant Agency inviting them to the upcoming entrance conference on April 12.

Bruce Bullard

Director

4/6/16

1:11pm

Janice Romack

Partner

West & Company, LLC

No

None

Phone:

Janice Romack 618-664-4848

Bruce Bullard 217-782-0811

3 minutes

I telephoned Ms. Romack regarding a proposal submitted to the Illinois Office of the Auditor General in response to an RFP. I requested additional information to be submitted to the Illinois Office of the Auditor General by the close of business on April 7, 2016. Ms. Romack agreed to provide the information on or before the due date.

Bruce Bullard

Director

4/6/16

1:17pm

Amy Sherwood

Partner

Sikich LLP

No

None

Phone:

Amy Sherwood 217-793-3363

Bruce Bullard 217-782-0811

5 minutes

I telephoned Ms. Sherwood regarding a proposal submitted to the Illinois Office of the Auditor General in response to an RFP. I requested additional information to be submitted to the Illinois Office of the Auditor General by the close of business on April 7, 2016. Ms. Sherwood agreed to provide the information on or before the due date.

Bruce Bullard

Director

4/6/16

1:24pm

Stella Santos

Managing Director

Adelfia LLC

No

None

Phone:

Stella Santos  312-240-9500

Bruce Bullard 217-782-0800

15 minutes

I telephoned Ms. Santos regarding a proposal submitted to the Illinois Office of the Auditor General in response to an RFP. I requested additional information to be submitted to the Illinois Office of the Auditor General by the close of business on April 7, 2016. Ms. Santos agreed to provide the information on or before the due date.

Bruce Bullard

Director

4/6/16

1:55pm

Paul Pelletier, Partner

Borschnack, Pelletier & Co.

No

None

Phone:

Paul Pelletier 815-933-1771

Bruce Bullard 217-782-0811

5 minutes

I telephoned Mr. Pelletier regarding a proposal submitted to the Illinois Office of the Auditor General in response to an RFP. I requested additional information to be submitted to the Illinois Office of the Auditor General by the close of business on April 7, 2016. Mr. Pelletier agreed to provide the information on or before the due date.

Bruce

Bullard

Director

4/6/16

3:42pm

Janice Romack

Partner

West & Company, LLC

No

None

e-mail

Janice Romack jromackATwestcpa.com

Bruce Bullard bbullardATauditor.illinois.gov

e-mail

Ms. Romack sent an e-mail with attachments in response to my request on April 6th  for additional information West & Company, LLC submitted in response to an Illinois Office of the Auditor General RFP.

Peggy Hartson

Audit Manager

4/5/16

11:02am

Mike Hillary

Partner

CLA, LLP

No

None

e-mail

Mike Hillary  mike.hillaryATclaconnect.com

Peggy Hartson pahartsonATauditor.illinois.gov

Email

Sent Mike Hillary the welcome letter with attachments for the IOC Fiscal Officer and the IOC Nonfiscal Operations Engagements for the periods ending June 30, 2016. 

Kathy Lovejoy

Audit Manager

4/5/16

3:03 pm

Mike Hillary

Partner

CLA, LLP

No

None

e-mail

Mike Hillary  mike.hillaryATclaconnect.com

Kathy Lovejoy klovejoyATauditor.illinois.com

Email

Sent Mike Hillary the welcome letter with attachments for the EIU 2016 engagement.

Thomas L. Kizziah Audit Manager

4-7-16

2:30pm

Heather Powell

Managing Director

BKD LLP

No

None

Phone:

Heather Powell 217-429-2411

Thomas L. Kizziah 312-814-4073

10 minutes

I telephoned Ms. Powell regarding the proposal documents that she sent me on March 29, 2016 relating to the State Universities Retirement System. We discussed the timing of the entrance conference and her request to start work in planning prior to the entrance conference. We also discussed the timing for execution of the contracts.

Bruce Bullard

Director

4/7/16

8:45am

Leilani Rodrigo

Partner

E. C. Ortiz & Co., LLP

No

None

Phone:

Leilani Rodrigo312-876-1900

Bruce Bullard 217-782-0811

3 minutes

I spoke with Ms. Rodrigo regarding a proposal submitted to the Illinois Office of the Auditor General in response to an RFP. I requested additional information to be submitted to the Illinois Office of the Auditor General by the close of business on April 7, 2016. Ms. Rodrigo agreed to provide the information by the close of business today.

Bruce Bullard

Director

4/7/16

8:50am

Gilda Priebe

Partner

E.C. Ortiz & Co., LLP

No

None

Phone:

Gilda Priebe 312-876-1900

Bruce Bullard 217-782-0811

3 minutes

I spoke with Ms. Priebe regarding a proposal submitted to the Illinois Office of the Auditor General in response to an RFP. I requested additional information to be submitted to the Illinois Office of the Auditor General by the close of business on April 7, 2016. Ms. Priebe agreed to provide the information by the close of business today.

Bruce Bullard

Director

 4/6/16

9:27pm

Stella Santos

Managing Director

Adelfia LLC

No

 None

e-mail

Stella Santos sbsantosATadelfiacpas.com

Bruce Bullard bbullardATauditor.illinois.gov

e-mail

Ms. Santos sent an e-mail with attachments in response to my request on April 6th for additional information Adelphia LLC submitted in response to an Illinois Office of the Auditor General RFP.

Bruce Bullard

Director

 4/7/16

7:47am

Paul Pelletier

Partner

Borschnack, Pelletier & Co.

No

None

e-mail

Paul PelletierppelletierATbpc-cpa.com

Bruce Bullard bbullardATauditor.illinois.gov

e-mail

Mr. Pelletier sent an e-mail with attachments in response to my request on April 6th for additional information Borschnack, Pelletier & Co. submitted in response to an Illinois Office of the Auditor General RFP.

Bruce Bullard

Director

 4/7/16

1:13pm

 

Amy Sherwood

Partner

Sikich

No

None

e-mail

Amy Sherwood ASherwoodATsikich.com

Bruce Bullard bbullardATauditor.illinois.gov

e-mail

Ms. Sherwood sent an e-mail with attachments in response to my request on April 6th for additional information Sikich submitted in response to an Illinois Office of the Auditor General RFP.

Bruce Bullard

Director

4/7/16

1:29pm

Gilda Priebe

Partner

E. C. Ortiz & Co., LLP

No

None

e-mail

Gilda PriebegbpriebeATecortiz.com

Bruce Bullard bbullardATauditor.illinois.gov

e-mail

Ms. Priebe sent an e-mail with attachments in response to my request on April 7th for additional information E.C. Ortiz & Co. LLP submitted in response to an Illinois Office of the Auditor General RFP.

Bruce

Bullard

Director

4/7/16

1:31pm

Leilani Rodrigo

Partner

E. C. Ortiz & Co., LLP

No

None

e-mail

Leilani Rodrigo LNRodrigoATecortiz.com

Bruce Bullard bbullardATauditor.illinois.gov

e-mail

Ms. Rodrigo sent an e-mail with attachments in response to my request on April 7th for additional information E. C. Ortiz & Co. submitted in response to an Illinois Office of the Auditor General RFP.

Kathy Lovejoy

Audit Manager

4/8/16

9:00am

Mike Hillary

Partner

CLA, LLP

No

Paul McCann, VP Business Affairs, EIU

Mike Hutchinson, CFO, EIU

Phone Conference:

Conference Bridge  888-494-4032

Phone Conference

We conducted the preliminary survey discussion for the FY16 EIU Financial Audit/Single Audit/Compliance Examination.  We discussed:

-Preliminary Survey Questionnaire

-Budget Impasse Impact

-Staffing

-Audit timeline/delays

Peggy Hartson Audit Manager

4/11/16

11:12am

Mike Hillary

Partner

CLA, LLP

No

None

Phone:

Mike Hillary 309-495-8720

Peggy Hartson 217-524-8748

4 minutes

Mike called to inquire regarding what the hourly budget was for the Comptroller - Fiscal Officer and the Comptroller Nonfiscal Operations engagements.   I told Mike that information was not typically something we share for renewals.

Bruce Bullard

Director

4/11/16

1:41pm

Heather Powell

Managing Director

BKD LLP

No

None

Phone:

Heather Powell 217-429-2411

Bruce Bullard 217-782-0811

3 minutes

I spoke with Ms. Powell regarding a proposal submitted to the Illinois Office of the Auditor General in response to an RFP. I requested additional documents to be submitted to the Illinois Office of the Auditor General. Ms. Powell agreed to provide the information.

Meredith Dean, Audit Manager

4/12/16

2:00pm

Marites Sy, Partner

E.C. Ortiz & Co., LLP

No

Bryan Martin, Chief Financial Officer

Illinois Department of Financial and Professional Regulation

 

Susan Gold, Senior Deputy General Counsel

Illinois Department of Financial and Professional Regulation

In person (Meredith, Marites, and Bryan):

320 West Washington Street

Springfield, IL 62786

 

Videoconference (Susan):

100 W. Randolph Street 9th Floor

Chicago, IL 60601

15 minutes

We conducted the preliminary survey visit for the forthcoming Fiscal Year 2016 engagement at the Department. We discussed the following topics:

1) Preliminary survey questionnaire and the Department’s response

2) Impact of the State’s ongoing budget impasse on the Department’s major programs and operations

3) Staff levels

4) Changes in programs, systems, organization structure

5) Audit timelines

Jon Fox,

Audit Manager

4/13/16

8:30am

Marites Sy,

Partner

E.C. Ortiz & Co. LLP

No

None

Phone:

Marites Sy: (312) 876-1900

Jon Fox: (217) 524-2149

30 minutes

Marites and I discussed the scope, survey and assignment materials related to the upcoming fiscal year 2015-2016 compliance examination of the Department of Commerce and Economic Opportunity (DCEO).  We then discussed E.C. Ortiz & Co.’s contract proposal to perform the fy15-fy16 DCEO engagement.  We discussed staffing, the timetable, site visits, the proposed hours and rate and allocation by auditor and audit area.  I concluded our discussion by saying that I would prepare a proposed contract for review by our Directors.       

Gordon French

IS-IV

4/14/16

12:46pm

CDW-G: Gus Monson

Insight: Jason Contreras

CDS: Ron Clark

No

None

gusmATcdw.com

Jason.ContrerasATinsight.com

www.cdsot.com

Email

Email

Website

Price quote for 2 sets of cartridges

Donna Humphries IS V

4/14/16

6:46pm

CCH Margaret Getz

No

None

Margaret.GetzATwolterskluwer.com

Email

Asked for price quote for new FY17 contract for Workpaper manager.

Donna Humphries

IS-V

4/15/16

9:46am

CCH Margaret Getz

No

None

Margaret.GetzATwolterskluwer.com

Email

Received price quote for new FY17 contract for Workpaper manager.

Bruce

Bullard

Director

4/15/16

9:11am

Gilda Priebe

Partner

E. C. Ortiz & Co., LLP

No

None

Phone:

Gilda Priebe 312-876-1900

Bruce Bullard 217-782-0811

3 minutes

I telephoned Ms. Priebe to let her know the Illinois Office of the Auditor General had selected E. C. Ortiz & Co., LLP to perform the upcoming audits of Northeastern Il University and Chicago State University through the competitive RFP procurement process. Further, Mr. Roa and Mr. Kizziah from the Office of the Auditor General will be in contact with the firm in the near future.

Bruce Bullard

Director

4/15/16

9:15am

Paul Pelletier

Partner

Borschnack, Pelletier & Co.

No

None

Phone:

Paul Pelletier 815-933-1771

Bruce Bullard 217-782-0811

2 minutes

I telephoned Mr. Pelletier to let him know the Illinois Office of the Auditor General had selected Borschnack, Pelletier & Co. to perform the upcoming audit of Governors State University through the competitive RFP procurement process. Further, Mr. Roa from the Office of the Auditor General will be in contact with the firm in the near future.

Bruce Bullard

Director

4/15/16

9:18am

Stella Santos

Managing Director

Adelfia LLC

No

None

Phone:

Stella Santos 312-240-9500

Bruce Bullard 217-782-0811

2 minutes

I telephoned Ms. Santos to let her know the Illinois Office of the Auditor General had selected Adelfia LLC to perform the upcoming audit of Western Illinois University through the competitive RFP procurement process. Further, Ms. Warden from the Office of the Auditor General will be in contact with the firm in the near future.

Bruce Bullard

Director

4/15/16

9:26am

Amy Sherwood

Partner

Sikich LLP

No

None

Phone:

Amy Sherwood 217-793-3363

Bruce Bullard 217-782-0811

2 minutes

I telephoned Ms. Sherwood to let her know the Illinois Office of the Auditor General had selected Sikich LLP to perform the upcoming audit of the Department of Veterans’ Affairs through the competitive RFP procurement process. Further, Ms. Dzierwa from the Office of the Auditor General will be in contact with the firm in the near future.

Bruce

Bullard

Director

4/15/16

9:29am

Janice Romack

Partner

West & Company, LLC

No

None

Phone:

Janice Romack 618-664-4848

Bruce Bullard 217-782-0811

5 minutes

I telephoned Ms. Romack to let her know the Illinois Office of the Auditor General had selected West & Company to perform the upcoming audit of the Department of State Police through the competitive RFP procurement process. Further, Ms. Wildhaber from the Office of the Auditor General will be in contact with the firm in the near future.

Bruce Bullard

Director

4/15/16

9:35am

Janice Romack

Partner

West & Company LLC

No

Ms. Smith, Partner with West & Company LLC

Mr. Lawler, Manager with West & Company LLC

Kelly Mittestaedt, Manager, OAG

Phone:

West & Company: Ms. Romack, Ms. Smith, & Mr. Lawler 

618-664-4848

OAG: Bruce Bullard & Kelly Mittelstaedt 217-782-0811

45 minutes

A telephone conference call was held with West & Company representatives to discuss questions the Office of the Auditor General had concerning proposals submitted in response to various Illinois Office of the Auditor General RFPs.

Daniel J. Nugent, Audit Manager

04-14-16

11:55 a.m.

Joseph J. Evans, CPA

Partner

RSM US LLP

 

Sean Hickey

Manager

RSM US LLP

No

Linda DeMore

Chief Financial Officer

Department of Employment Security

 

Rex Crossland

Chief Internal Auditor

Department of Employment Security

 

Jared Thornley

Chief Administrative Officer

Department of Employment Security

 

L. Briant Coombs

Accounting Manager

Department of Employment Security

 

Elba Acevedo

Accounting Manager

Department of Employment Security

 

James Schreiber

Audit Liaison

Department of Employment Security

In-Person Conference

 

Department of Employment Security

33 S. State Street, 9th Floor

Chicago, Illinois 60603

45 Minutes

We conducted the preliminary survey visit for the forthcoming Fiscal Year 2016 engagement at the Department of Employment Security.  We discussed the following topics:

 

1)       major information systems modifications and changes;

2)       impact experienced by the Department from the State’s ongoing budget impasse on the Department’s operations and contracts; and,

3)       Fiscal Year 2016 engagement timetable.

Daniel J. Nugent, Audit Manager

04-15-16

12:31 p.m.

Joseph J. Evans, CPA

Partner

RSM US LLP

No

None

E-Mail:

Daniel J. Nugent:  dnugent-at-auditor.illinois.gov

Joseph J. Evans:  joseph.evans-at-rsmus.com

E-Mail

I sent the Welcome Letter to Mr. Evans for the Fiscal Year 2016 engagement at the Department of Employment Security.

Daniel J. Nugent, Audit Manager

04-15-16

1:19 p.m.

Joseph J. Evans, CPA

Partner

RSM US LLP

 

Sean Hickey

Manager

RSM US LLP

No

James Schreiber

Audit Liaison

Department of Employment Security

E-Mail:

Daniel J. Nugent:  dnugent-at-auditor.illinois.gov

Joseph J. Evans:  joseph.evans-at-rsmus.com

James Schreiber:  james.schreiber-at-illinois.gov

E-Mail

I sent an e-mail discussing the proposed timetable for the Fiscal Year 2016 engagement and requested a conference call with the Department and RSM during the next week to discuss the reasonableness of the timetable given the constraints discussed during the in-person preliminary survey visit on April 14, 2016.

Elvin Lay,

Audit Manager

4-15-16

9:20 a.m.

Kristyl McDaniel,

Supervisor, Winkel, Parker & Foster

No

None

E-Mail:

Elvin Lay:  elayATauditor-illinois-gov

Kristyl McDaniel: KMcDanielATwpf--cpa--com

E-Mail

Sent email to Ms. McDaniel to clarify the number of hours and contract total proposed for the 2016 Department on Aging proposal.

Elvin Lay,

Audit Manager

4-15-16

10:20 a.m.

Richard Winkel,

Partner, Winkel, Parker & Foster

No

None

Phone:

Elvin Lay:  217-782-5205

Richard Winkel:  563-244-8140

3 minutes

I telephoned Mr. Winkel to discuss revision of the proposed number of hours for the Department on Aging compliance examination.

Bruce Bullard

Director

4-18-16

10:13am

Janice Romack

Partner

West & Company LLC

No

Mike Lawler

Manager

West & Company LLC

Phone:

Janice Romack & Mike Lawler 618-664-4848

Bruce Bullard 217-782-0811

3 minutes

I telephoned Ms. Romack regarding proposals West & Company LLC submitted to the Office of the Auditor General. I requested additional information from the firm on or before the close of business on April 19, 2016. Ms. Romack agreed to provide the information by the due date.

Bruce Bullard

Director

4-18-16

10:19am

Paul Pelletier

Partner

Borschnack, Pelletier & Co.

No

None

Phone:

Paul Pelletier 815-933-1771

Bruce Bullard 217-782-0811

2 minutes

I telephoned Mr. Pelletier regarding a proposal Borschnack, Pelletier & Co. submitted to the Office of the Auditor General. I requested additional information from the firm on or before the close of business on April 19, 2016. Mr. Pelletier agreed to provide the information by the due date.

Meredith Dean, Audit Manager

4/18/16

10:32am

Richard Winkel, Principal

Winkel, Parker & Foster, CPA PC

No

Kristyl McDaniel, Manager

Winkel, Parker & Foster, CPA PC

Phone:

Meredith Dean: 217-558-4224

Rich Winkel and Kristyl McDaniel: 563-244-8140

Mr. Winkel returned my phone call. We discussed the firm’s proposed hourly rate for the Office of the State Fire Marshal compliance examination.

Bruce Bullard

Director

4-18-16

11:12am

Heather Powell

Managing Director

BKD LLP

No

None

Phone:

Heather Powell 217-429-2411

Bruce Bullard 217-782-0811

I telephoned Ms. Powell regarding a proposal BKD LLP submitted to the Office of the Auditor General. I requested additional information from the firm on or before the close of business on April 19, 2016. Ms. Powell agreed to provide the information by the due date.

Daniel J. Nugent, Audit Manager

04-18-16

4:51 p.m.

Gilda Priebe, CPA

Partner

E. C. Ortiz & Co., LLP

No

Edilberto C. Ortiz, CPA

Partner

E. C. Ortiz & Co., LLP

 

Jose G. Roa

Audit Manager

Auditor General’s Office

E-Mail:

Daniel J. Nugent:  dnugent-at-auditor.illinois.gov

Gilda Priebe:  gbpriebe-at-ecortiz.com

Edliberto C. Ortiz:  ecortiz-at-ecortiz.com

Jose G. Roa:  jroa-at-auditor.illinois.gov

E-Mail

I sent the Welcome Letter to Ms. Priebe for the Northeastern Illinois University’s Fiscal Year 2016 financial audit, Single Audit, and State compliance examination.

Daniel J. Nugent, Audit Manager

04-18-16

4:56 p.m.

Paul Pelletier, CPA

Partner

Borschnack, Pellietier, and Co.

No

Jose G. Roa

Audit Manager

Auditor General’s Office

E-Mail:

Daniel J. Nugent:  dnugent-at-auditor.illinois.gov

Paul Pelletier:  ppelletier-at-bpc-cpa.com

Jose G. Roa:  jroa-at-auditor.illinois.gov

E-Mail

I sent the Welcome Letter to Mr. Pelletier for Governors State University’s Fiscal Year 2016 financial audit, Single Audit, and State compliance examination.

Thomas L. Kizziah, Audit Manager

04-18-16

4:36 p.m.

Leilani Rodrigo

Partner

E. C. Ortiz & Co., LLP

No

None

Phone:

Leilani Rodrigo312-876-1900

Thomas L. Kizziah 312-814-4073

10 minutes

I called Ms. Rodrigo and congratulated her on her successful proposal to perform the upcoming Chicago State University engagement.  We spoke about current events at Chicago State and also the timing for the entrance conference and the forms that I need her to submit to our office in order to draft a contract.

Thomas L. Kizziah, Audit Manager

04-19-16

4:30 p.m.

Cathy Baumann

Partner

KPMG LLP

No

None

Phone:

Cathy Baumann 312-665-8980

Thomas L. Kizziah 312-814-4073

10 minutes

I called Cathy to discuss when I would receive her proposals for the upcoming engagements of the Illinois Housing Development Authority and the Illinois State Board of Investment.  We discussed her early work budgets and the timing for the entrance conferences.

Kathy Lovejoy Audit Manager

4-20-16

8:30 am

Mike Hillary, Principal

CliftonLarsonAllen, LLP

No

None

Phone

Kathy Lovejoy- 217/782-0798

Mike Hillary - 309/671-4500

10 minutes

I called to discuss the EIU proposal; the number of hours and the impact of the budget impasse would have on the audit hours.

Bruce Bullard

Director

4-18-16

2:23pm

Janice Romack

Partner

West & Company, LLC

No

None

e-mail:

Janice Romack jromackATwestcpa.com

Bruce Bullard bbullardATauditor.illinois.gov

e-mail

Ms. Romack sent an e-mail with attachments in response to my request on April 18th for additional information West & Company, LLC submitted in response to an Office of the Auditor General RFP.

Bruce Bullard

Director

4-18-16

4:48pm

Paul Pelletier

Partner

Borschnack, Pelletier & Co.

No

None

e-mail:

Paul Pelletier ppelletierATbcp-cpa.com

Bruce Bullard bbullardATauditor.illinois.gov

e-mail

Mr. Pelletier sent an e-mail with attachments in response to my request on April 18th for additional information Borschnack, Pelletier & Co. submitted in response to an Office of the Auditor General RFP.

Bruce Bullard

Director

4-19-16

3:22pm

Heather Powell

Managing Director

BKD LLP

No

None

e-mail:

Heather Powell HpowellATbkd.com

Bruce Bullard bbullardATauditor.illinois.gov

e-mail

Ms. Powell sent an e-mail with attachment in response to my request on April 18th for additional information BKD LLP submitted in response to an Office of the Auditor General RFP.

Stacie Sherman Audit Manager

4-18-16

3:46 pm

Linda Abernethy

Partner

RSM US LLP

No

None

e-mail:

Linda Abernethy Linda.Abernethy-AT-rsmus.com

Stacie Sherman samling-AT-auditor.illinois.gov

e-mail

Received informal proposals for the FY16 financial audits of the Illinois Funds and College Savings Program.

Jim Dahlquist Senior Manager

4-20-16

8:35 am

Dr. Debbie Lindberg

ISU Professor

No

None

e-mail:

Debbie Lindberg dllindb-at-ilstu-edu

Jim Dahlquist JDahlquis-at-auditor-illinois-gov

e-mail

Dr. Lindberg confirmed she would make an OAG presentation on 7/28/16 and not charge a fee. Per approval, the OAG will reimburse her for her travel expenses from Bloomington, IL.

Daniel J. Nugent, Audit Manager

04-21-16

10:30 a.m.

Sean Hickey

Manager

RSM US LLP

No

Linda DeMore

Chief Financial Officer

Department of Employment Security

 

L. Briant Coombs

Accounting Manager

Department of Employment Security

 

Elba Acevedo

Accounting Manager

Department of Employment Security

 

James Schreiber

Audit Liaison

Department of Employment Security

Teleconference

 

Daniel J. Nugent:  312-814-4014

Department of Employment Security Staff:  312-793-2091

Sean Hickey:  847-413-6988

24 Minutes

We discussed the proposed timetable for the Fiscal Year 2016 Department of Employment Security engagement.

Courtney Dzierwa Audit Manager

4-21-16

12:18 pm

Amy Sherwood

Partner

Sikich, LLP

No

None

e-mail:

Amy Sherwood  asherwoodATsikich.com

Courtney Dzierwa  cdzierwaATauditor.illinois.gov

e-mail

I sent the Welcome Letter to Ms. Sherwood for the Illinois Department of Veterans’ Affairs Fiscal Years 2015 and 2016 State compliance examination.

Gordon French

IS-IV

4/21/16

2:16pm

 

HP Printer Solutions

Aivy Nguyen

No

Donna Humphries

IS V

Aivy Nguyen

Phone #1-855-736-9124

16 minutes

Price quote HP printers/fax/mfp

Roberta Pape

Fiscal Officer

4/18/16

1:34 pm

4/21/16

11:08 am

Ashley Taylor

Classified Team Lead

State Journal Register

No

None

e-mail:

rpape-at-auditor-illinois-gov

ashley-taylor-at-sjr-com

2 minutes

Received pricing for classified advertisement in the State Journal Register

Thomas L. Kizziah, Audit Manager

04-21-16

5:11 p.m.

Leilani Rodrigo

Partner

E. C. Ortiz & Co., LLP

No

None

e-mail

LNRodrigoATecortiz.com

TkizziahATauditor.illinois.gov

e-mail

Leilani emailed me the contracting documents for the Chicago State University engagement for the year ended June 30, 2016.  E.C. Ortiz & Co., LLP was awarded this contract based upon their selection in a competitive procurement. RFP16-8

Bruce Bullard

Director

4/22/16

8:22 am

Janice Romack

Partner

West & Company, LLC

No

Mike Lawler

Manager

West & Company, LLC

Phone:

Janice Romack & Mike Lawler 618-664-4848

Bruce Bullard 217-782-0811

13 minutes

I telephoned Ms. Romack to let her know the Illinois Office of the Auditor General had selected West & Company, LLC to perform the upcoming audits of the Office of the Attorney General and the State Police Merit Board through the competitive RFP Procurement Process. Further, Ms. Warden and Mr. Ausmus from the Office of the Auditor General would be in contact with the firm in the near future for further discussions.   

Bruce Bullard

Director

4/22/16

8:40 am

Paul Pelletier

Partner

Borschnack, Pelletier & Co.

No

None

Phone:

Paul Pelletier 815-933-1771

Bruce Bullard 217-782-0811

2 minutes

I telephoned Mr. Pelletier to let him know the Illinois Office of the Auditor General had selected Borschnack, Pelletier & Co. to perform the upcoming audit of the Historic Preservation Agency through the competitive RFP Procurement Process. Further, the Ms. Warden from the Office of the Auditor General would be in contact with the firm in the near future for further discussions.

Bruce Bullard

Director

4/22/16

8:42 am

Heather Powell

Managing Director

BKD LLP

No

None

Phone:

Heather Powell 217-429-2411

Bruce Bullard 217-782-0811

2 minutes

I telephoned Ms. Powell to let her know the Illinois Office of the Auditor General had selected BKD LLP to perform the upcoming audit of the Gaming Board through the competitive RFP Procurement Process. Further, Ms. Metzger from the Office of the Auditor General would be in contact with the firm in the near future for further discussions.

Jon Fox,  Audit Manager

4/22/16

8:30am

Joe Evans,

Partner

RSM US LLP

No

None

Phone:

Joe Evans: 847-413-6919

Jon Fox: 217-524-2149

30 minutes

Joe and I discussed the scope, survey and assignment materials related to the upcoming fiscal year 2016 financial audit and State compliance examination of the State Employees’, Judges’ and General Assembly Retirement Systems (collectively the “SRS”) and the fiscal year 2016 expanded IS review and financial audit of the pension allocation schedules of the State Employees’ Retirement System.  We then discussed RSM US LLP’s contracting documents associated with the proposal to perform the fy16 SRS engagements.  We discussed needing some additional information on the hours by auditor and some proposed revisions to the timetables.  We discussed timing related to the census testing.  I concluded our discussion by saying that I would prepare a proposed contract for review by our Directors.       

Thomas L. Kizziah, Audit Manager

04-22-16

2:15 p.m.

 Joseph J. Evans, CPA

Partner

RSM US LLP

No

None

Email:

Joseph.EvansATrsmus.com

tkizziahATauditor.illinois.gov

Email

 Joseph sent me the proposal for the upcoming Northern Illinois University engagement.

Kelly Mittelstaedt, Audit Manager

 

Ameen Dada,

Director

04-25-16

 

9:45 a.m.

Rory Sohn, Partner, WIPFLI

 

Tonya Lofgren, Audit Supervisor

No

None

Phone: 

Rory Sohn, Partner:  (815) 284-3331

Ameen Dada:  (217) 782-0812

10 minutes

We telephoned WIPFLI regarding a proposal submitted to the Illinois Office of the Auditor General in response to an RFP. We requested additional information to be submitted to the Illinois Office of the Auditor General by the close of business on April 25, 2016.  Ms. Lofgren agreed to provide the information.

Kelly Mittelstaedt

Audit Manager

4-25-16

9:59 am

Matt Price, Manager

Kemper CPA Group

No

None

e-mail:

Matt Price - mpriceAT kcpag.com

Tami Knight - tknightATkcpag.com

Kelly Mittelstadt - kmittelstaedtATauditor.illinois.gov

e-mail

Mr. Price sent an e-mail with attachments in response to my request on April 25th for additional information Kemper CPA Group submitted in response to an Office of the Auditor General RFP.

Kelly Mittelstaedt

Audit Manager

4-25-16

12:25 pm

Tonya Lofgren, Audit Supervisor, Wipfli

No

None

e-mail:

Tonya Lofgren - TLofgrenAT wipfli.com

Kelly Mittelstadt - kmittelstaedtATauditor.illinois.gov

e-mail

Ms. Lofgren sent an e-mail with attachments in response to my request on April 25th for additional information Wipfli submitted in response to an Office of the Auditor General RFP.

Renee O’Neil

Sr. Admin. Spec

4/7/16

10:50 am

Doug Damascus

Midland Paper

No

None

e-mail

Doug.Damascu-at-midlandpaper.com

Roneil-at-auditor-illinois.com

e-mail

Requesting price quote on copy paper. Doug responded with prices on paper.

Stephanie

Wildhaber,

Audit

Manager

4/25/16

11:10 am

Michael Lawler, Manager

West & Company, LLC

No

None

Phone:

Michael Lawler (618) 664-4848

Stephanie Wildhaber (217) 558-4255

8 minutes

Discussed the processing of the contract and the contract rate.

Stephanie

Wildhaber,

Audit

Manager

4/25/16

2:31 pm

Michael Lawler, Manager

West & Company, LLC

No

None

Phone:

Michael Lawler (618) 664-4848

Stephanie Wildhaber (217) 558-4255

2 minutes

Let Mr. Lawler know the contracts were being sent overnight for their signature.

Adam Ausmus, Contract Audit Manager

4/25/16

2:45 pm

Michael Lawler, Manager

West & Company, LLC

No

None

Phone:

Michael Lawler (618) 664-4848

Adam Ausmus (217) 558-4243

3 minutes

I informed Mr. Lawler that West & Company had been selected to perform the examination of the Illinois State Police Merit Board and I would be sending the Welcome Letter soon.

Thomas L. Kizziah, Audit Manager

04-25-16

4:47 p.m.

Cathy Baumann

Partner

KPMG LLP

No

None

e-mail

cbaumannATkpmg.com

tkizziahATauditor.illinois.gov

e-mail

I received the contracting documents from Cathy in regards to the upcoming Illinois State Board of Investment engagement.  This contract was awarded to KPMG based upon competitive procurement. RFP16-3

Adam Ausmus,

Contract Audit Manager

4/26/16

8:53 am

Janice Romack, Partner

West & Company, LLC

No

Michael Lawler, Manager

West & Company, LLC

E-Mail:

Janice Romack: jromack-at-westcpa.com

Adam Ausmus: aausmus-at-auditor.illinois.gov

e-mail

I sent Ms. Romack the 2016 Welcome Letter and materials.

Adam Ausmus,

Contract Audit Manager

4/26/16

9:40 am

Tami Knight, Partner

Kemper CPA Group

No

None

E-Mail:

Tami Knight: tknight-at-kcpag.com

Adam Ausmus: aausmus-at-auditor.illinois.gov

e-mail

I asked Ms. Knight for a status of the FY16 Illinois Conservation Foundation contracting documents and informal proposal for our consideration.

Meredith Dean, Audit Manager

4/26/16

10:15am

Marites Sy,

Partner

E.C. Ortiz & Co. LLP

No

None

Phone:

Meredith Dean: 217-558-4224

Marites Sy: 312- 876-1900

5 minutes

Ms. Sy returned my phone call. We discussed the firm’s proposed hourly rate for the Department of Financial and Professional Regulation compliance examination.

Thomas L. Kizziah, Audit Manager

04-26-16

4:05 p.m.

 Joseph J. Evans, CPA

Partner

RSM US LLP

No

None

Phone:

Joe Evans 847-413-6919

Thomas L. Kizziah 312-814-4073

3 minutes

I called Joe to let him know that our office had accepted his most recent proposal for the upcoming Northern Illinois University engagement.  I told him that we would make arrangements to meet up to obtain the necessary signatures in the near future.

Jon Fox,

Audit Manager

4/27/16

7:47am

Bill Sarb,

Manager

RSM US LLP

No

Joe Evans,

Partner

RSM US LLP

Email:

Bill Sarb: bill.sarb-at-rsmus.com

Joe Evans: joseph.evams-at-rsmus.com 

Jon Fox: jfox-at-auditor.illinois.gov

e-mail

Bill provided an additional breakdown of hours between the manager and supervisor I requested for the State Employees’, Judges’ and General Assembly Retirement System.  He also provided a resume for the In-Charge scheduled to staff the State Employees’ Retirement System engagement.  He also provided additional information on their proposed use of specialist and the firm’s peer review.    

Jon Fox,

Audit Manager

4/27/16

9:23am

Bill Sarb,

Manager

RSM US LLP

No

None

Email:

Bill Sarb: bill.sarb-at-rsmus.com

Jon Fox: jfox-at-auditor.illinois.gov

e-mail

Bill provided revisions to the additional breakdown of hours between the manager and supervisor I requested for the State Employees’, Judges’ and General Assembly Retirement System.  

Donna Humphries

IS V

4/27/16

10:03am

SWREG, Inc.

No

None

http://www.ezaudit.net

website

Price quote on EZ-Audit Software

Kelly Mittelstaedt,

Audit Manager

 

Ameen Dada, Director

4/27/16 at 9:05 am

Matt Clarkson, Audit Manager,

Doehring Winders LLPs

No

None

Phone:

 

Doehring Winders:  (217) 235-0377

Kelly Mittelstaedt:  (217) 785-1233

Ameen Dada:  (217) 782-0812

5 minutes

We telephoned Doehring Winders CPA and asked to speak with the partner Robert Arnholt.  He was not in the office so we spoke with the audit manager Matt Clarkson to inform him that the Office of the Illinois Auditor General had selected their firm through competitive RFP procurement process to perform the upcoming audits of ROEs # 3, 13, and 20.  We asked him to contact the firm’s partner and to email Kelly Mittelstaedt to confirm.

Kelly Mittelstaedt,

Audit Manager

 

Ameen Dada, Director

4/27/16 at 9:15 am

Diana Smith, Partner,

West and Company LLP

No

None

Phone:

 

West & Company:  (217) 235-4747

Kelly Mittelstaedt:  (217) 785-1233

Ameen Dada:  (217) 782-0812

5 minutes

We telephoned West and Company LLP and spoke with partner Diana Smith to inform her that the Office of the Illinois Auditor General had selected their firm through competitive RFP procurement process to perform the upcoming audits of ROEs # 11, 24, 31, and 32.

Kelly Mittelstaedt,

Audit Manager

 

Ameen Dada, Director

4/27/16 at 9:25 am

Tami Knight, Partner,

Kemper CPA Group LLP

No

None

Phone:

 

Kemper:  (217) 234-8801

Kelly Mittelstaedt:  (217) 785-1233

Ameen Dada:  (217) 782-0812

5 minutes

We telephoned the Kemper CPA Group and spoke with partner Tami Knight to inform her that the Office of the Illinois Auditor General had selected their firm through competitive RFP procurement process to perform the upcoming audits of ROEs # 9 and 30.   

Kelly Mittelstaedt,

Audit Manager

 

Ameen Dada, Director

4/27/16 at 9:30 am

Rory Sohn,

Partner,

Wipfli LLP

No

None

Phone:

 

Wipfli:  (815) 284-3331

Kelly Mittelstaedt:  (217) 785-1233

Ameen Dada:  (217) 782-0812

5 minutes

We telephoned Wifli LLP and spoke with partner Rory Sohn to inform him that the Office of the Illinois Auditor General had selected their firm through competitive RFP procurement process to perform the upcoming audit of ROE # 4.

Kelly Mittelstaedt

Audit Manager

4-27-16

9:58 am

Matt Clarkson, Audit Manager, Doehring Winders & Co., LLP Robert Arnholt, Partner, Doehring Winders & Co. LLP

No

None

e-mail:

Matt Clarkson - mclarkson AT dwcocpa.com

Robert Arnholt - rarnholt AT dwcocpa.com

Kelly Mitttelstadt - kmittelstaedtATauditor.illinois.gov

e-mail

Mr. Clarkson sent an e-mail confirming acceptance of the ROEs audits the firm was awarded.

Adam Ausmus, Contract Audit Manager

4/27/16

2:43 pm

Janice Romack, Partner

West & Company, LLC

No

None

E-Mail:

Janice Romack: jromack-at-westcpa.com

Adam Ausmus: aausmus-at-auditor.illinois.gov

e-mail

Ms. Romack provided West & Company’s informal proposal for the FY15/16 State Police Merit Board examination.

Lisa Warden Audit Manager

4/7/16

2:03pm

Chris Suda, Principal

CliftonLarsonAllen

No

Jeff Bonick

Partner

CliftonLarsonAllen

Email:

Chris.SudaATclaconnect.com

Jeff.BonickATclaconnect.com

lwardenATauditor.illinois.gov

email

I received proposed hours for the FY16 SIU audit.

Lisa Warden Audit Manager

4/7/16

3:49pm

Chris Suda, Principal

CliftonLarsonAllen

No

Jeff Bonick

Partner

CliftonLarsonAllen

Email:

Chris.SudaATclaconnect.com

Jeff.BonickATclaconnect.com

lwardenATauditor.illinois.gov

email

I requested additional information from firm for the FY16 SIU audit.

Lisa Warden Audit Manager

4/8/16

3:00pm

Jeff Bonick

Partner

CliftonLarsonAllen

No

None

Phone:

Jeff Bonick 309-495-8731

Lisa Warden  217-785-2683

15 minutes

I requested additional information, including a complete informal proposal, from firm for the FY16 SIU audit.

Lisa Warden Audit Manager

4/11/16

5:15pm

Jeff Bonick

Partner

CliftonLarsonAllen

No

None

Email:

Jeff.BonickATclaconnect.com

lwardenATauditor.illinois.gov

email

I received the complete informal proposal and additional information from firm for the FY16 SIU audit.

Lisa Warden Audit Manager

4/19/16

12:52pm

Jeff Bonick

Partner

CliftonLarsonAllen

No

None

Email:

Jeff.BonickATclaconnect.com

lwardenATauditor.illinois.gov

email

I requested additional information from firm for their proposal on the FY16 SIU audit.

Lisa Warden Audit Manager

4/20/16

9:25am

Barb DuBois, Principal

CliftonLarsonAllen

No

Jeff Bonick, Chris Suda- Principals; Lisa Richmond - Manager

CliftonLarsonAllen

Email:  Barb.DuBoisATclaconnect.com

Jeff.BonickATclaconnect.com

Chris.SudaATclaconnect.com

Lisa.RichmondATclaconnect.com

lwardenATauditor.illinois.gov

email

I received additional information from firm for the FY16 SIU audit.

Lisa Warden Audit Manager

4/20/16

4:00pm

Jeff Bonick

Partner

CliftonLarsonAllen

No

None

Phone:

Jeff Bonick 309-495-8731

Lisa Warden  217-785-2683

1 hr, 19 min

Negotiated contract details for the FY16 SIU audit.

Lisa Warden Audit Manager

4/21/16

10:08am

Jeff Bonick

Partner

CliftonLarsonAllen

No

None

Email:

Jeff.BonickATclaconnect.com

lwardenATauditor.illinois.gov

email

I sent revised proposal forms for SIU FY16 audit as discussed 4/20.

Lisa Warden Audit Manager

4/21/16

11:10am

Jeff Bonick

Partner

CliftonLarsonAllen

No

None

Email:

Jeff.BonickATclaconnect.com

lwardenATauditor.illinois.gov

email

I requested additional information for SIU FY16 audit.

Lisa Warden Audit Manager

4/21/16

11:18am

Jeff Bonick

Partner

CliftonLarsonAllen

No

None

Email:

Jeff.BonickATclaconnect.com

lwardenATauditor.illinois.gov

email

I received response to information request for SIU FY16 audit.

Lisa Warden Audit Manager

4/15/16

2:58pm

Gilda Priebe, Partner E.C. Ortiz & Co., LLP

No

None

Email:

GBPriebeATecortiz.com

lwardenATauditor.illinois.gov

Email

I received firm’s proposal for FY15/16 ISBE engagement.

Lisa Warden Audit Manager

4/27/16

11:39am

Gilda Priebe, Partner E.C. Ortiz & Co., LLP

No

None

Email:

GBPriebeATecortiz.com

lwardenATauditor.illinois.gov

Email

I requested additional information for the firm’s proposal for the FY15/16 ISBE engagement.

Lisa Warden Audit Manager

4/27/16

2:13pm

Gilda Priebe, Partner E.C. Ortiz & Co., LLP

No

None

Email:

GBPriebeATecortiz.com

lwardenATauditor.illinois.gov

Email

I received additional information from the firm for their proposal for the FY15/16 ISBE engagement.

Lisa Warden Audit Manager

4/27/16

3:55pm

Gilda Priebe, Partner E.C. Ortiz & Co., LLP

No

None

Phone:

Gilda Priebe  312-876-1900

Lisa Warden  217-785-2683

28 minutes

Negotiated contract details for the FY15/16 financial and compliance audit of ISBE.

Lisa Warden Audit Manager

4/28/16

10:05 & 10:09am

Gilda Priebe, Partner E.C. Ortiz & Co., LLP

No

None

Email:

GBPriebeATecortiz.com

lwardenATauditor.illinois.gov

Email

I provided revised documents for the firm’s proposal for the FY15/16 ISBE engagement, as discussed on 4/27.

Kelly Mittelstaedt

Audit Manager

4-28-16

12:20 pm

Tami Knight, Partner, Kemper CPA Group, LLP

No

None

e-mail:

Tami Knight - tknight AT kcpag.com

Kelly Mitttelstadt - kmittelstaedtATauditor.illinois.gov

e-mail

Ms. Knight emailed proposed professional hours and hourly rate for FY16 ROE audits.

Adam Ausmus, Contract Audit Manager

4/29/16

8:47 am

Tami Knight, Partner

Kemper CPA Group, LLP

No

None

E-Mail:

Tami Knight: tknight-at-kcpag.com

Adam Ausmus: aausmus-at-auditor.illinois.gov

e-mail

Ms. Knight e-mailed to let me know they were having an issue with their server, but that I should receive their informal proposal for the FY16 Illinois Conservation Foundation audit on Monday.