February 2018

PROCUREMENT COMMUNICATIONS REPORT

 

OAG employees must document all written and oral communications they receive that impart or request material information or make a material argument regarding potential action concerning a procurement matter, including but not limited to an application, a contract, or a project.  This requirement does not apply to communications regarding the administration and implementation of an existing contract, except communications regarding change orders or the renewal or extension of a contract.

 

 

Name and

Title OAG

Employee

Date/time of contact

Name and title of

 person making

 contact and name of company they

 represent

Registered

Lobbyist?

Name and title

of each

additional

participant to

the

communication

Method of contact (oral by phone, oral in person, or in writing).  If by phone, list each person's phone number.  If in person, list location of meeting. 

Approximate

duration of

communication.

Provide a detailed summary of the points made by each person involved in the communication, including any action requested or recommendation made, and the substance of your response.

Donna Humphries – IS V

Gordon French – IS IV

2-6-18, 1PM

Michelle Cayer, Comcast

No

N/A

Comcast,978-848-5070

Donna Humphries, 217-558-4228

20 minutes

Discussed Comcast options for VOIP - this included Comcast hosted options and SIP/PRI trunks to attach to internal OAG phone system.

 Gordon French

IS IV

 2-7-18

7:03am

 Ron Clark

CDS Office Technologies

 No

 N/A

 Email: rclarkATcdsot.com

 Email

Requested pricing on a VOIP system for the OAG office

 Jon Fox,

Audit Manager

2-8-18

9:10 a.m.

Heather Powell

Managing Director

BKD LLP

No

N/A

Phone:

Heather Powell 217-421-6869

Jon Fox: 217-524-2149

5 minutes

I made preliminary contact with Heather Powell about her interest in BKD LLP performing the fiscal year 2018 financial audit and State compliance examination of the Teachers’ Retirement System.  BKD LLP is interested in performing the engagement in fiscal year 2018.  I inquired if BKD LLP has any independence issues or conflicts of interest and Heather responded that they had no independence or conflict of interest issues.  We discussed early work money, potential start dates and the dates I would send the Welcome Letter and would need their proposal.

Thomas L. Kizziah, Audit Manager

2-9-18

11:15 a.m.

Joe Evans

Partner

RSM US LLP

No

N/A

Phone:

Joe Evans: 847-413-6919

Thomas L. Kizziah 217-782-0816

5 minutes

I called Joe to let him know that I would be repeating as the manager on the upcoming financial audit of the Illinois Finance Authority for the year ended June 30, 2018.  Joe stated that he was interested in continuing this engagement. We discussed the Phase I contract amount, the proposed staffing and the timing of the engagement and the receipt of his proposal.

 Jon Fox,

Audit Manager

2-9-18

1:40 p.m.

Joe Evans

Partner

RSM US LLP

No

N/A

Phone:

Joe Evans: 847-413-6919

Jon Fox: 217-524-2149

5 minutes

I made preliminary contact with Joe Evans about his interest in RSM US LLP performing the fiscal year 2018 financial audit and State compliance examination of the State Employees’, Judges’ and General Assembly Retirement Systems.  RSM US LLP is interested in performing the engagements in fiscal year 2018.  I inquired if RSM US LLP has any independence issues or conflicts of interest and Joe responded that they had no independence or conflict of interest issues.  We discussed early work money, potential start dates and the dates I would send the Welcome Letter and would need their proposal.

Thomas L. Kizziah, Audit Manager

 2-9-18

2:25 p.m.

Cathy Baumann

Partner

KPMG LLP

 No

N/A

Phone:

Cathy Baumann: 312-665-8980

Thomas L. Kizziah 217-782-0816

 10 minutes

I called Cathy to let her know that I would be repeating as the manager on the upcoming engagements for the Illinois Housing Development Authority (IHDA) and the Illinois State Board of Investment for the year ended June 30, 2018, respectively. Cathy stated she was interested in repeating these two engagements and we discussed the Phase I contract budgets along with potential start times and staffing. Cathy mentioned that she had an updated partner list to provide to me with the contract forms.  She stated she would try and provide me with the IHDA proposal on or around February 23, 2018.

Thomas L. Kizziah, Audit Manager

 2-9-18

2:45p.m.

Jeff Bonick

Managing Principal

CliftonLarsonAllen LLP

 No

N/A

Phone:

Jeff Bonick  309-495-8731

Thomas L. Kizziah 217-782-0816

 10 minutes

I called Jeff to let him know that I would be repeating as the manager on the upcoming engagements for the University of Illinois and Northern Illinois University for the year ended June 30, 2018, respectively. Jeff stated he was interested in repeating these two engagements and we discussed the Phase I contract budgets along with potential start times and staffing. For the U of I engagement, I asked Jeff to coordinate an entrance conference start date with the University. Jeff stated he would try and provide me with the U of I proposal on or around February 23, 2018.

Thomas L. Kizziah, Audit Manager

 2-13-18

9:40 a.m.

Heather Powell

Managing Director

BKD LLP

 No

N/A

Phone:

Heather Powell 217-421-6869

Thomas L. Kizziah 217-782-0816

 5 minutes

I called Heather to let her know that I would be repeating as the manager on the upcoming engagement for the State Universities Retirement System (SURS) for the year ended June 30, 2018. Heather stated she was interested in repeating this engagement and we discussed the Phase I contract budget along with potential start times and staffing. I asked Heather to coordinate an entrance conference start date with the SURS. Heather stated she would try and provide me with the SURS proposal in the next week or so.

Thomas L. Kizziah, Audit Manager

 2-14-18

10:35 a.m.

Leilani Rodrigo

Partner

E.C. Ortiz and Co., LLP

 No

 Rona Lagdamen

Manager

E.C. Ortiz and Co., LLP

Phone:

Leilani Rodrigo 312-876-1900

Thomas L. Kizziah 217-782-0816

 5 minutes

I had a conference call with Leilani and Rona to let them know that I would be repeating as the manager on the upcoming engagement for Chicago State University for the year ended June 30, 2018. We discussed their interest in repeating the engagement and we also discussed the Phase I contract budget, the approximate date for an entrance conference and potential field work start dates. The timing of the receipt of the proposal would need to depend on how quickly we complete the FY17 engagement for the University.

 Jon Fox,

Audit Manager

2-15-18

3:20 p.m.

Chris Mower

Partner

Crowe Horwath LLP

No

N/A

Phone:

Chris Mower: 217-862-2702

Jon Fox: 217-524-2149

5 minutes

Chris called to let me know they are considering not using a subcontractor when proposing on the upcoming fiscal year 2018 engagements at the State Treasurer.  They had proposed using a subcontractor on the fiscal year 2017 and 2018 State Treasurer engagements in their response to last year’s request for proposal, so she wanted to know what the implications would be if they decided not to use a subcontractor when conducting the fiscal year 2018 engagements.  I said I would talk to Director Clark and get back to her.     

Thomas L. Kizziah, Audit Manager

2-19-18

11:57a.m.

Heather Powell

Managing Director

BKD LLP

No

N/A

Email

Heather Powell - hpowellATbkd.com

Thomas L. Kizziah - tkizziahATauditor.illinois.gov

N/A

Heather emailed me her proposal for the upcoming State Universities Retirement System engagement.

 Peggy Hartson, Audit Manager

2-20-18

1:40pm

Angela Allen

Partner

Washington, Pittman & McKeever, LLC

 No

N/A

Phone:

Angela Allen 312-542-1551

Peggy Hartson 217-524-8748

5 minutes

I contacted Angela and let her know I would be the assigned manager on the IMSA and IMSA Fund engagements for the FY18 cycle.    I inquired whether the firm was interested in performing the engagement and she stated they were.   She also stated they were independent and I informed her I would forward the welcome letter sometime within the next month. 

 Stacie Sherman, Audit Manager

2-21-18

2:22 pm

Chris Mower

Partner

Crowe Horwath LLP

No

N/A

Phone:

Chris Mower: 217-862-2702

Stacie Sherman: 217-782-0808

5 minutes

 I contacted Chris to let her know they did not have to use a subcontractor when proposing on the upcoming FY18 engagement at the State Treasurer as long as they have the staff in house to cover the subcontractor's hours.  Chris said they did.  I also let Chris know that I would be the manager for all FY18 Treasurer’s Office engagements including Fiscal Officer, College Savings, Illinois Funds, and ABLE Program.  I confirmed with Chris that she was interested in Crowe Horwath LLP performing the FY18 Treasurer’s Office engagements. Crowe Horwath LLP is interested in performing the engagements in fiscal year 2018.  I inquired if Crowe Horwath LLP has any independence issues or conflicts of interest and Chris responded that they had no independence or conflict of interest issues.  We discussed early work money, potential start dates and the dates I would send the Welcome Letter and would need their proposal.

 Lisa Warden, Audit Manager

2-21-18  3:23pm

Lisa Warden, Audit Manager, Office of the Auditor General

No

Jeff Bonick, Partner Chris Suda, Partner

Amanda Campbell, Sr. Associate CliftonLarsonAllen

Warden  lwarden – at – auditor.illinois.gov

Bonick  Jeff.Bonick – at – claconnect.com

C. Suda  Chris.Suda – at – claconnect.com

A. Campbell   Amanda.Campbell – at – claconnect.com

 Email

Proposed revised timetable dates to firm for FY17 audit of Southern Illinois University.  Requested confirmation or discussion of proposed dates.

 Lisa Warden, Audit Manager

2-21-18  3:43pm

Lisa Warden, Audit Manager, Office of the Auditor General

No

Amanda Campbell Sr. Associate CliftonLarsonAllen

Lisa Warden  217-782-9307

Amanda Campbell  309-303-8213

 18 minutes

Discussed with leader of the compliance examination the proposed compliance timetable revised dates for Southern Illinois University engagement. She will work with the partners and respond 2/22.

 Lisa Warden, Audit Manager

2-21-18  4:43pm

Lisa Warden, Audit Manager, Office of the Auditor General

No

Tim Richter, Director CliftonLarsonAllen

Lisa Warden  217-782-9307

Tim Richter  314-925-4304

12 minutes

Discussed proposed financial timetable revised dates for Southern Illinois University engagement.

 Lisa Warden, Audit Manager

2-22-18  12:44pm

Amanda Campbell, Sr. Associate, CliftonLarsonAllen

No

Principals:

Jeff Bonick, Chris Suda, Barb DuBois, Lisa Richmond;

Director: Tim Richter; All with

CliftonLarsonAllen

Warden  lwarden – at – auditor.illinois.gov

Bonick  Jeff.Bonick – at – claconnect.com

C. Suda  Chris.Suda – at – claconnect.com

A. Campbell   Amanda.Campbell – at – claconnect.com

DuBois Barb.DuBois – at – claconnect.com Richmond  Lisa.Richmond – at – claconnect.com

Richter  Timothy.Richter – at – claconnect.com

 Email

Agreed upon revised timetable dates for FY17 audit of Southern Illinois University. 

 Adam Ausmus, Audit Manager

2-8-18

4:00pm

Tom Leach, Partner

Sikich, LLP

No 

N/A

Tom Leach (217) 423-6000

Adam Ausmus (217) 785-2108

5 minutes 

Inquired as to whether Mr. Leach and his firm were independent and interested in performing the financial audit and compliance examination of the Department of Children & Family Services.  Mr. Leach was interested in the engagement and independent. 

 Adam Ausmus, Audit Manager

2-21-18

10:05am

Amy Sherwood, Partner

Sikich, LLP 

No

N/A

Amy Sherwood (217) 793-3363

Adam Ausmus (217) 785-2108 

5 minutes

Inquired as to whether Ms. Sherwood and her firm were independent and interested in performing the compliance examination of the Department of Veterans’ Affairs.  Ms. Sherwood was interested in the engagement and independent.

 Adam Ausmus, Audit Manager

2-22-18

11:34am

Tom Leach, Partner

Sikich, LLP

No

N/A

Tom Leach: tom.leach-at-sikich.com

Adam Ausmus: aausmus-at-auditor.illinois.gov

Email

Sent Mr. Leach the 2018 Welcome Letter requesting a proposal for our consideration regarding the financial audit and compliance examination of the Department of Children & Family Services.

 Adam Ausmus, Audit Manager

2-22-18

11:14am

Marites Sy, Partner

E.C. Ortiz & Co., LLP

No

N/A

Marites Sy: MUSy-at-ecortiz.com

Adam Ausmus: aausmus-at-auditor.illinois.gov

Email

I proposed date changes to the engagement timetable for a contract amendment regarding the compliance examination of the Office of the Governor.  Ms. Sy agreed with the proposed dates.

 Lisa Warden, Audit Manager

2-22-18  5:15pm

Stella Santos, Partner Adelfia

No

NA

Stella Santos:  1-312-240-9500

Lisa Warden: 1-217-782-9307

25 minutes

Discussed Western Illinois University timetable and amendment of due dates.

 Megan Green, Audit Manager

 2-8-18

10:22 am

10:35am

 Jennifer Roan, Partner

Adelfia

No

Stella Santos, Partner

Mavie Valeria, Partner

Jennifer Roan: jsroan-at-adelfiacpas.com

Stella Santos: sbsantos-at-adelfiacpas.com

Mavie Valera: mbvalera-at-adelfiacpas.com

Megan Green: mgreen-at-auditor.illinois.gov

 Email

Inquired as to whether Ms. Roan and her firm were independent and interested in performing the FY18 financial audit and FY17/18 compliance examination of the Capital Development Board.  Ms. Roan responded they were interested in the engagement and are independent and free of conflicts of interest. 

Gordon French

IS IV

 2-23-18

11:30am

A1 Lock Services

Melissa

 No

 N/A

 Phone: 217-744-7575

Phone: 3 minutes

Requesting quote on possibly upgrading the Card Security System, Velocity.

Lisa Warden, Audit Manager

2-23-18

9:05am

Stella Santos, Partner Adelfia

No

N/A

Stella Santos: sbsantos – at – adelfiacpas.com

Lisa Warden: lwarden – at – auditor.illinois.gov

Email

Stella responded regarding amended final compliance report date for the engagement of Western Illinois University.

 Lisa Warden, Audit Manager

2-23-18  3:35pm

Stella Santos, Partner Adelfia

No

NA

Stella Santos:  1-312-240-9500

Lisa Warden: 1-217-782-9307

8 minutes

Discussed Western Illinois University timetable and amended due dates.

 Thomas L. Kizziah, Audit Manager

 2-23-18

2:36pm

Jeff Bonick

Managing Principal

CliftonLarsonAllen LLP

No

NA

 Jeff Bonick -  Jeff.BonickATclaconnect.com

Thomas L. Kizziah - tkizziahATauditor.illinois.gov

 Email

Jeff emailed me the Firm’s proposal for the upcoming University of Illinois Engagement.

 James Froehner,

Audit Manager

2-13-18

10:10 a.m.

Heather Powell

Managing Director

BKD LLP

No

N/A

Phone:

Heather Powell 217-421-6869

James Froehner 217-785-3923

5 minutes

I made preliminary contact with Heather Powell about her interest in BKD LLP performing the fiscal year 2018 financial audit and 2017/2018 State compliance examination of the Illinois Gaming Board.  BKD LLP is interested in performing the engagement in fiscal year 2018.  I inquired if BKD LLP has any independence issues or conflicts of interest and Heather responded that they had no independence or conflict of interest issues.  I noted I will be getting the Welcome Letter along with contract documents at a later date.

 Peggy Hartson, Audit Manager

2-22-18

11:54am

 Mike Hillary, Principal

CliftonLarsonAllen LLP

No 

N/A

Mail

N/A

Received the firm’s informal proposals for the upcoming engagements of the Office of the Comptroller – Fiscal Officer for the year ending 6/30/18 and the Comptroller- Nonfiscal Officer Responsibilities for the two years ended 6/30/18

 Adam Ausmus, Audit Manager

2-23-18

7:04am

Tom Leach, Partner

Sikich, LLP 

No 

N/A

Tom Leach: tom.leach-at-sikich.com

Adam Ausmus: aausmus-at-auditor.illinois.gov 

Email 

Mr. Leach indicated he would provide the contract proposal materials soon.

 Adam Ausmus, Audit Manager

2-26-18

12:06pm

Amy Sherwood, Partner

Sikich, LLP 

No 

N/A 

Amy Sherwood: amy.sherwood-at-sikich.com

Adam Ausmus: aausmus-at-auditor.illinois.gov 

Email

Sent Ms. Sherwood the 2018 Welcome Letter requesting a proposal for our consideration regarding the compliance examination of the Department of Veterans’ Affairs. I informed her the Chicago Veterans’ Home would not open during our engagement period and the contract proposal should exclude its testing.

 Stephanie Wildhaber, Audit Manager

2-26-18

2:08 pm

Janice Romack, Partner

West & Company, LLC

No

N/A

Janice Romack 618-664-4848

Stephanie Wildhaber 217-785-0165

 5 minutes

I spoke to Janice Romack of West & Company, LLC and ask if they were still interested in performing the FY17/18 compliance examination of Illinois State Police. She said they were still interested. I asked if West & Company has any independence issues or conflicts of interest and Janice responded they have no independence or conflict of interest issues. I told Janice I would be sending her the Welcome Letter along with contract documents at a later date.

 Thomas L. Kizziah, Audit Manager

 2-26-18

8:38am

Jeff Bonick

Managing Principal

CliftonLarsonAllen LLP

 No

 N/A

 Jeff Bonick -  Jeff.BonickATclaconnect.com

Thomas L. Kizziah - tkizziahATauditor.illinois.gov

 Email

Jeff emailed me another component of his proposal for the upcoming University of Illinois engagement.

 Lisa Warden Audit Manager

2-27-18  1:44pm

Stella Santos, Managing Partner

Adelfia LLC

No

N/A

Stella Santos  1-312-240-9500

Lisa Warden  1-217-782-9307

6 minutes

Ms. Santos confirmed her firm is interested and independent to conduct the FY18 audit of the Department of Corrections. We discussed the anticipated contract start date.

 Lisa Warden Audit Manager

2-27-18  1:55pm

Stella Santos, Managing Partner

Adelfia LLC

No

N/A

Stella Santos  1-312-240-9500

Lisa Warden  1-217-782-9307

2 minutes

Ms. Santos confirmed her firm can use the planned Phase I budget to conduct interim work on or before June 30, 2018. The scope will also include an expanded scope information systems review.

Lisa Warden Audit Manager

2-27-18  2:08 pm

Janice Romack, Partner West and Company

No

N/A

Janice Romack  1-618-664-4848

Lisa Warden  1-217-782-9307

6 minutes

Ms. Romack confirmed her firm is independent and interested in the FY17/18 examination of the Office of the Attorney General, and they can use the budgeted Phase I budget.

 Lisa Warden Audit Manager

2-27-18  2:44pm

Kate Ward, Partner

Kerber Eck & Braeckel

No

N/A

Kate Warden  1-217-789-0960

Lisa Warden  1-217-782-9307

 5 minutes

Ms. Ward confirmed her firm is independent and interested in the 6/30/18 financial, compliance and expanded scope information systems review of the Illinois State Board of Education. She requested additional early work funds to accommodate 1800 (26%) hours in Phase I.

 Lisa Warden Audit Manager

2-27-18  2:59pm

Kate Ward, Partner

Kerber Eck & Braeckel

 No

 N/A

Kate Warden  katew – at – auditor.illinois.gov

Lisa Warden  lwarden – at – auditor.illinois.gov

 email

Our office has approved the increase in Phase I budget for the Illinois State Board of Education engagement.

 Megan Green

Audit Manager

2-26-18 8:32am

 Jennifer Roan, Partner

Adelfia

No

Stella Santos, Partner

Mavie Valeria, Partner

Jennifer Roan: jsroan-at-adelfiacpas.com

Stella Santos: sbsantos-at-adelfiacpas.com

Mavie Valera: mbvalera-at-adelfiacpas.com

Megan Green: mgreen-at-auditor.illinois.gov

  email

I sent Jennifer, Stella, and Mavie the Welcome Letter and attachments for the FY18 financial audit and FY17/18 compliance examination of the Capital Development Board.

 Thomas L. Kizziah, Audit Manager

 2-28-18

1:52p.m.

Jeff Bonick

Managing Principal

CliftonLarsonAllen LLP

 No

N/A

 Phone:

Jeff Bonick  309-495-8731

Thomas L. Kizziah 217-782-0816

 4 minutes

I called Jeff to let him know we accepted his proposal for the upcoming University of Illinois engagement.  We discussed the timetable and work performed prior to the entrance conference.

 Thomas L. Kizziah, Audit Manager

 2-28-18

3:22 p.m.

Heather Powell

Managing Director

BKD LLP

 No

N/A 

 Phone:

Heather Powell 217-421-6869

Thomas L. Kizziah 217-782-0816

 5 minutes

I called Heather to discuss some edits to the proposal forms she submitted on 2-19-18.  She agreed with the edits and stated she would email revised forms later that afternoon.

 Thomas L. Kizziah, Audit Manager

 2-28-18

3:32 p.m.

Heather Powell

Managing Director

BKD LLP

 No

 N/A

 Email

Heather Powell - hpowellATbkd.com

Thomas L. Kizziah - tkizziahATauditor.illinois.gov

 N/A

 I received the updated proposal forms from Heather with the edits made.

Gordon French

IS IV

 2-27-18

7:43AM

Brandon Engel, 

Sales Manager,

Gwava

 

Mahdi Elmokashfi

Sales Manager

Matrix Systems Inc.

 No

 N/A

Brandon Engel: brandoneATmicrofocus.com

 

Mahdi Elmokashfi:  mahdiATmatrixsysinc.com

 Email

Request for annual support price for WASP.