November 2020

PROCUREMENT COMMUNICATIONS REPORT

OAG employees must document all written and oral communications they receive that impart or request material information or make a material argument regarding potential action concerning a procurement matter, including but not limited to an application, a contract, or a project. This requirement does not apply to communications regarding the administration and implementation of an existing contract, except communications regarding change orders or the renewal or extension of a contract.

Name and
Title OAG
Employee

Date/time of contact

Name and title of
person making
contact and name of company
they
represent

Registered
Lobbyist?

Name and title
of each
additional
participant to
the
communication

Method of contact (oral by phone, oral
in person, or in writing). If by phone,
list each person's phone number. If in
person, list location of meeting.

Approximate
duration of
communication.

Provide a detailed summary of the points made by each
person involved in the communication, including any
action requested or recommendation made, and the
substance of your response.

Jim Dahlquist Sr Adm Mgr

11/17/2020 00:00 AM

Bret Kobel, Managing Partner, Verracy

No

None

Phone: Dahlquist 217-785-xxxx Kobel 512-658-xxxx

10 minutes

Called Bret Kobel to ask about a training course his organization provided at a Feb 2020 ISACA event.

Sara Metzger
Audit Manager

11/03/2020 17:45 PM

Amy Sherwood, Partner
Sikich LLP

No

None

smetzger-at-auditor.illinois.gov
amy.sherwood-at-sikich.com

email

Firm provided informal proposal for CAFR consulting work

Sara Metzger
Audit Manager

11/05/2020 11:39 AM

Amy Sherwood, Partner
Sikich LLP

No

None

smetzger-at-auditor.illinois.gov
amy.sherwood-at-sikich.com

email

Let firm know proposal was accepted and contract ready for signature

Jeanne Michaud
Audit Manager

11/17/2020 11:26 AM

Jennifer Roan, Partner
Adelfia, LLC

No

Stella Santos, Patner
Mavie Valera, Partner

jsroan-at-adelfiacpas.com
mbvalera-at-adelfiacpas.com
sbsantos-at-adelfiacpas.com
jmichaud-at-auditor.illinois.gov

email

Jennifer Roan, Partner provided amended timetables for the 6/30/20 audits of ROE #'s1, 9, 16, 17, 26, 28, 33 and 53.

Jeanne Michaud
Audit Manager

11/18/2020 13:45 PM

Tonya Lofgren Manager
Wipfli

No

None

Tonya Lofgren (815) 265-XXXX
Jeanne Michaud (815) 274-XXXX

2 minutes

Tonya Lofgren, Manager provided amended date for the amended timetable for the 6/30/17 audit of ROE #4.

Jeanne Michaud
Audit Manager

11/19/2020 14:44 PM

John Wysocki, Partner
GW & Associates, PC

No

Katy MacDonna, Auditor II

john.wysocki-at-cpagwa.com
kmacdonna-at-auditor.illinois.gov
jmichaud-at-auditor.illinois.gov

email

John Wysocki, Partner provided revised timetable to amend the 6/30/17 audit of ISC #2.

Jeanne Michaud
Audit Manager

11/19/2020 17:20 PM

John Wysocki, Partner
GW & Associates, PC

No

Katy MacDonna, Auditor II

john.wysocki-at-cpagwa.com
kmacdonna-at-auditor.illinois.gov
jmichaud-at-auditor.illinois.gov

email

John Wysocki, Partner provided new Schedule 2 for amendment of the 6/30/17 audit of ISC #2.

Jeanne Michaud
Audit Manager

11/20/2020 10:47 AM

Tonya Lofgren Manager
Wipfli

No

None

tlofgren-at-wipfli.com
jmichaud-at-auditor.illinois.gov

email

Tonya Lofgren, Manager proposed hours and rate for Wipfli to perform the 6/30/18 audit of ROE #4.

Megan Green, Audit Manager

11/04/2020 15:18 PM

Amy Sherwood
Partner
Sikich, LLP

No

None

Email: Amy.Sherwood-at-sikich.com
mgreen-at-auditor.illinois.gov

email

I asked Amy when she would be ready to start the contracting process for the Illinois State Employees' Deferred Compensation engagement. She responded that getting the contract done in November/December works fine.

Megan Green, Audit Manager

11/08/2020 10:32 AM

Amy Sherwood
Partner
Sikich, LLP

No

None

Email: Amy.Sherwood-at-sikich.com
mgreen-at-auditor.illinois.gov

email

Provided Amy with the Welcome Letter and attachments for the Illinois State Employees' Deferred Compensation engagement.

Megan Green, Audit Manager

11/10/2020 16:49 PM

Amy Sherwood
Partner
Sikich, LLP

No

None

Email: Amy.Sherwood-at-sikich.com
mgreen-at-auditor.illinois.gov

email

Amy provided me with the informal proposal for the Illinois State Employees' Deferred Compensation engagement.

Megan Green, Audit Manager

11/17/2020 09:31 AM

Amy Sherwood
Partner
Sikich, LLP

No

None

Email: Amy.Sherwood-at-sikich.com
mgreen-at-auditor.illinois.gov

email

I let Amy know that the draft contract has been approved, and that I would be mailing out the draft contract for her signature that day.

Stacie Sherman, Audit Manager

11/23/2020 08:39 AM

Adam Pulley
Partner
CLA

No

Andrew Zebell, Manager

Email: adam.pulley-at-claconnect.com
andrew.zebell-at-claconnect.com
ssherman-at-auditor.illinois.gov

email

Adam provided amendment dates for the FY20 DCFS financial audit.

Janis Van Durme
Auditor V

11/04/2020 11:26 AM

Tom Leach, Partner
Sikich LLP

No

Email: Tom.Leach-at-Sikich.com
jvandurme-at-auditor.illinois.gov

Mr. Leach stated he thought a contract amendment for the Department of Healthcare and Family Services' FY20 financial audit Phase II Timetable would need to be done and asked to set up phone call to discuss dates.

Janis Van Durme
Auditor V

11/04/2020 13:33 PM

Tom Leach, Partner
Sikich LLP

No

Phone: Tom Leach (217) 423-6000
Janis Van Durm (XXX) XXX-1527

5 minutes

I called Mr. Leach to discussed and we agreed on proposed revised contract amendment dates for the Department of Healthcare and Family Services' FY20 financial audit Phase II Timetable.

Janis Van Durme
Auditor V

11/12/2020 13:42 PM

Tom Leach, Partner
Sikich LLP

No

Email: Tom.Leach-at-Sikich.com
jvandurme-at-auditor.illinois.gov

Mr. Leach emailed me the signed contract amendment documents for the Department of Healthcare and Family Services' FY20 financial audit Phase II Timetable.

Janis Van Durme
Auditor V

11/02/2020 15:03 PM

Bill Sarb, Audit Manager
RSM US LLP

No

Linda Abernethy, Partner
RSM US LLP

Email: Linda.Abernethy-at-rsmus.com
Bill.Sarb-at-rsmus.com
jvandurme-at-auditor.illinois.gov

Mr. Sarb sent me the proposed revised dates for the amended Department of Revenue's FY20 financial audit Phase II Timetable.

Janis Van Durme
Auditor V

11/04/2020 09:17 AM

Linda Abernethy, Partner
RSM US LLP

No

Ryan Caldwell, Audit Manager
RSM US LLP
Jacob Bender, Audit Supervisor
RSM US LLP

Email: Linda.Abernethy-at-rsmus.com
Ryan.Caldwell-at-rsmus.com
jvandurme-at-auditor.illinois.gov
Jacob.Bender-at-rsmus.com

Ms. Abernethy submitted proposed revised dates for the Department of Human Services' FY20 financial audit Phase II Timetable.

Janis Van Durme
Auditor V

11/04/2020 07:57 AM

Bill Sarb, Audit Manager
RSM US LLP

No

Linda Abernethy, Partner
RSM US LLP

Email: Linda.Abernethy-at-rsmus.com
Bill.Sarb-at-rsmus.com
jvandurme-at-auditor.illinois.gov

I sent Mr. Sarb some questions regarding the proposed revised dates for the amended Department of Revenue's FY20 financial audit Phase II Timetable.

Janis Van Durme
Auditor V

11/04/2020 08:29 AM

Bill Sarb, Audit Manager
RSM US LLP

No

Linda Abernethy, Partner
RSM US LLP

Email: Linda.Abernethy-at-rsmus.com
Bill.Sarb-at-rsmus.com
jvandurme-at-auditor.illinois.gov

Mr. Sarb wanted to set up a time to discuss the questions I had regarding the proposed revised dates for the amended Department of Revenue's FY20 financial audit Phase II Timetable.

Janis Van Durme
Auditor V

11/04/2020 09:00 AM

Bill Sarb, Audit Manager
RSM US LLP

No

Phone: Mr. Sarb (XXX) XXX-6695
Janis Van Durm (XXX) XXX-1527

5 minutes

Mr. Sarb and I discussed and agreed upon the proposed revised dates for the amended Department of Revenue's FY20 financial audit Phase II Timetable. I stated I would provide a write-up of those dates for final approval from RSM.

Janis Van Durme
Auditor V

11/05/2020 13:11 PM

Bill Sarb, Audit Manager
RSM US LLP

No

Linda Abernethy, Partner
RSM US LLP

Email: Linda.Abernethy-at-rsmus.com
Bill.Sarb-at-rsmus.com
jvandurme-at-auditor.illinois.gov

I sent Mr. Sarb the proposed revised dates for the amended Department of Revenue's FY20 financial audit Phase II Timetable for RSM final approval.

Janis Van Durme
Auditor V

11/09/2020 06:02 AM

Bill Sarb, Audit Manager
RSM US LLP

No

Linda Abernethy, Partner
RSM US LLP

Email: Linda.Abernethy-at-rsmus.com
Bill.Sarb-at-rsmus.com
jvandurme-at-auditor.illinois.gov

Mr. Sarb approved the proposed revised dates for the amended Department of Revenue's FY20 financial audit Phase II Timetable.

Janis Van Durme
Auditor V

11/05/2020 13:36 PM

Linda Abernethy, Partner
RSM US LLP

No

Email: Linda.Abernethy-at-rsmus.com
jvandurme-at-auditor.illinois.gov

I sent Mrs. Abernethy revised proposed dates for the Department of Human Services' FY20 financial audit Phase II Timetable.

Janis Van Durme
Auditor V

11/05/2020 13:43 PM

Linda Abernethy, Partner
RSM US LLP

No

Email: Linda.Abernethy-at-rsmus.com
jvandurme-at-auditor.illinois.gov

Mrs. Abernethy agreed to my proposed revised dates for the Department of Human Services' FY20 financial audit Phase II Timetable.

Jeanne Michaud
Audit Manager

11/24/2020 09:58 AM

Tonya Lofgren Manager
Wipfli

No

None

Email: Tlofgren-at-wipfli.com
jmichaud-at-auditor.illinois.gov

Email

Tonya Lofgren, Manager provided additional new dates for amended timetable for the 6/30/17 audit of ROE #4.

Jeanne Michaud
Audit Manager

11/23/2020 17:17 PM

Tim Gavin, Manager
Lauterbach & Amen

No

Matt Beran, Partner
Lauterbach & Amen

Email: tgavin-at-lauterbachamen.com
mberan-at-lauterbachamen.com
jmichaud-at-auditor.illinois.gov

Email

Matt Beran, Manager provided new dates for amended timetable for the 6/30/19 audit of ROE #34.

Jeanne Michaud
Audit Manager

11/23/2020 17:17 PM

Tim Gavin, Manager
Lauterbach & Amen

No

Matt Beran, Partner
Lauterbach & Amen
Brien Robbins, Auditor
Lauterbach & Amen

Email: tgavin-at-lauterbachamen.com
mberan-at-lauterbachamen.com
brobbins-at-lauterbachamen.com
jmichaud-at-auditor.illinois.gov

email

Tim Gavin, Manager proposed hours and rate for Lauterbach & Amen to perform the 6/30/19 audit of ROE #19.

Jeanne Michaud
Audit Manager

11/25/2020 08:41 AM

Kimberly Walker, Partner
Kemper CPA

No

None

Email: kwalker-at-kempercpa.com
jmichaud-at-auditor.illinois.gov

Email

Kimberly Walker, Partner provided new dates for amended contracts for the 6/30/18 audit of ROE #30 and the 6/30/20 audit of ROE #41.

Jeanne Michaud
Audit Manager

11/25/2020 14:00 PM

Diana Smith, Partner
West & Company

No

Alex Hagen, Partner, West & Company
Heather Wolke, Manager, West & Company
Jordan Russell, Manager, West & Company

Email: dsmiht-at-westcpa.com
ahagen-at-westcpa.com
hwolke-at-westcpa.com
jdrussell-at-westcpa.com
jmichaud-at-auditor.illinois.gov

Email

Diana Smith, Partner provided new dates for amended contracts for the 6/30/20 audits of ROE #'s 32 and 39.

Sara Metzger
Audit Manager

11/30/2020 08:38 AM

Joel Daniels, Thomson Reuters

No

Susan Assadi, Thomson Reuters

Email: smetzger-at-auditor.illinois.gov
Joel.Daniels-at-thomsonreuters.com
susan.assadi-at-thomsonreuters.com

email

Inquired about current price for PC2Q (SOC2 PPC) and asked Joel to add a prorated subscription to our account and try to get it on the same rotation as our other subscriptions.

Sara Metzger
Audit Manager

11/30/2020 09:37 AM

Joel Daniels, Thomson Reuters

No

Email: smetzger-at-auditor.illinois.gov
Joel.Daniels-at-thomsonreuters.com

email

Joel responded that the price went down 10% (from the 720 originally quoted in August) and said it would be added 12/1