October 2020

PROCUREMENT COMMUNICATIONS REPORT

OAG employees must document all written and oral communications they receive that impart or request material information or make a material argument regarding potential action concerning a procurement matter, including but not limited to an application, a contract, or a project. This requirement does not apply to communications regarding the administration and implementation of an existing contract, except communications regarding change orders or the renewal or extension of a contract.

Name and
Title OAG
Employee
Date/time of contact Name and title of
person making
contact and name of company
they
represent
Registered
Lobbyist?
Name and title
of each
additional
participant to
the
communication
Method of contact (oral by phone, oral
in person, or in writing). If by phone,
list each person's phone number. If in
person, list location of meeting.
Approximate
duration of
communication.
Provide a detailed summary of the points made by each
person involved in the communication, including any
action requested or recommendation made, and the
substance of your response.
Jeanne Michaud, Auditor V 10/05/2020 10:11 AM Kimberly Walker, Partner
Kemper CPA Group LLP
No E-mail: kwalker-at-kempercpa.com
jmichaud-at-auditor.illinois.gov
Emails over the course of 11 minutes Received proposed hours and rate from Kimberly Walker, Partner for her firm to perform the 6/30/19 audit of ROE 47.
Jeanne Michaud, Auditor V 10/05/2020 10:44 AM Kimberly Walker, Partner
Kemper CPA Group LLP
No E-mail: kwalker-at-kempercpa.com
jmichaud-at-auditor.illinois.gov
Email Emailed Kimberly Walker, Partner to let her know we accepted her firms proposed hours and rate for the 6/30/19 audit of ROE 47.
José G. Roa, Auditor V 10/06/2020 14:59 PM Leilani Rodrigo, Partner, Roth & Co., LLP No E-mail: Lrodrigo-at- rothcocpa. jroa-at-auditor.illinois.gov I emailed Firm to state I spoke with new Judicial Inquiry Board Executive Director and that firm may contact to complete proposal on the FY19/20 compliance examination of the Judicial Inquiry Board.
José G. Roa, Auditor V 10/14/2020 14:51 PM Leilani Rodrigo, Partner, Roth & Co., LLP No E-mail: Lrodrigo-at- rothcocpa. jroa-at-auditor.illinois.gov Firm emailed questions on proposal timetable for the FY19/20 Judicial Inquiry Board compliance examination.
José G. Roa, Auditor V 10/14/2020 15:05 PM Leilani Rodrigo, Partner, Roth & Co., LLP No E-mail: Lrodrigo-at- rothcocpa. jroa-at-auditor.illinois.gov I emailed firm response to questions on proposal for the FY19/20 Judicial Inquiry Board compliance examination.
José G. Roa, Auditor V 10/18/2020 15:49 PM Leilani Rodrigo, Partner, and Beulah Castro, Administrative Manager Roth & Co., LLP No E-mail: Lrodrigo-at- rothcocpa.com Bcastro-at- rothcocpa.com jroa-at-auditor.illinois.gov Firm emailed contracting documents for the FY19/20 Judicial Inquiry Board compliance examination.
José G. Roa, Auditor V 10/20/2020 11:41 AM Leilani Rodrigo, Partner, and Beulah Castro, Administrative Manager Roth & Co., LLP No E-mail: Lrodrigo-at- rothcocpa.com Bcastro-at- rothcocpa.com jroa-at-auditor.illinois.gov I request firm update rate per hour and provide updated contract forms for the FY19/20 Judicial Inquiry Board compliance examination.
José G. Roa, Auditor V 10/20/2020 12:17 PM Leilani Rodrigo, Partner, and Beulah Castro, Administrative Manager Roth & Co., LLP No E-mail: Lrodrigo-at- rothcocpa.com Bcastro-at- rothcocpa.com jroa-at-auditor.illinois.gov Firm provided updated rate per hour for the FY19/20 Judicial Inquiry Board compliance examination.
José G. Roa, Auditor V 10/22/2020 18:32 PM Leilani Rodrigo, Partner, and Beulah Castro, Administrative Manager Roth & Co., LLP No E-mail: Lrodrigo-at- rothcocpa.com Bcastro-at- rothcocpa.com jroa-at-auditor.illinois.gov Firm provided contract forms for the FY19/20 Judicial Inquiry Board compliance examination.
José G. Roa, Auditor V 10/23/2020 09:32 AM Leilani Rodrigo, Partner, and Beulah Castro, Administrative Manager Roth & Co., LLP No E-mail: Lrodrigo-at- rothcocpa.com Bcastro-at- rothcocpa.com jroa-at-auditor.illinois.gov Informed Firm contract was approved for the FY19/20 Judicial Inquiry Board compliance examination.
Sara Metzger, Auditor V 10/21/2020 11:21 AM Amy Sherwood, Partner, Sikich LLP No Email: amy.sherwood-at-sikich.com
smetzger-at-auditor.illinois.gov
Inquired about interest and independence for CAFR consulting work
Sara Metzger, Auditor V 10/23/2020 10:29 AM Amy Sherwood, Partner, Sikich LLP No Email: amy.sherwood-at-sikich.com
smetzger-at-auditor.illinois.gov
Firm responded confirming interest and independence for the CAFR consulting work
Sara Metzger, Auditor V 10/26/2020 10:34 AM Amy Sherwood, Partner, Sikich LLP No Email: amy.sherwood-at-sikich.com
smetzger-at-auditor.illinois.gov
I sent welcome letter to firm for CAFR consulting work
Janis Van Durme
Auditor V
10/01/2020 13:20 PM Jennifer Roan, Partner
Adelfia LLC
No Email: jsroan-at-adelfiacpas.com
jvandurme-at-auditor.illinois.gov
The firm inquired of contacting the Department of Agriculture regarding preliminary engagement documention for the State Fairs even though we were still in negotiations for contracting to perform the engagement.
Janis Van Durme
Auditor V
10/01/2020 13:42 PM Jennifer Roan, Partner
Adelfia LLC
No Email: jsroan-at-adelfiacpas.com
jvandurme-at-auditor.illinois.gov
I stated we needed to wait to obtain the documentation until the State Fairs contracts were signed.
Janis Van Durme
Auditor V
10/01/2020 13:42 PM Jennifer Roan, Partner
Adelfia LLC
No Email: jsroan-at-adelfiacpas.com
jvandurme-at-auditor.illinois.gov
The firm stated their agreement with waiting to obtain the documentation for the State Fairs.
Janis Van Durme
Auditor V
10/22/2020 10:45 AM Jennifer Roan, Partner
Adelfia LLC
No Jennifer Roan: (312) 804-XXXX
Janis Van Durme: (217) 685-XXXX
10 minutes The firm and I discussed what information the firm had gathered from the Department of Agriculture regarding the resources that would be needed to perform testing over the 2020 State Fairs in a Phase I FY21 contract.
Janis Van Durme
Auditor V
10/25/2020 09:35 AM Jennifer Roan, Partner
Adelfia LLC
No Jennifer Roan: (312) 804-XXXX
Janis Van Durme: (217) 685-XXXX
5 minutes I called the firm and told them that based upon the information provided from the phone call on 10/22/2020, it was decided a separate Phase I FY21 contract would not be needed and we would include the estimated hours for testing the 2020 State Fairs in the FY22 contract which would be negotiated next Spring.
Janis Van Durme
Auditor V
10/26/2020 08:28 AM Stella Santos, Partner
Adelfia LLC
No Jennifer Roan, Partner
Adelfia LLC
Email: sbsantos-at-adelfiacpas.com
jsroan-at-adelfiacpas.com
jvandurme-at-auditor.illinois.gov
Ms. Santos stated her agreement with the decision to cancel the FY21 State Fair contracts.
Janis Van Durme
Auditor V
10/28/2020 10:20 AM Tom Leach, Partner
Sikich LLP
No Email: Tom.Leach-at-Sikich.com
jvandurme-at-auditor.illinois.gov
I emailed the firm to ask if we needed to do a contract amendment for the Department of Healthcare and Family Services' FY20 financial audit Phase II Timetable.
Janis Van Durme
Auditor V
10/28/2020 10:22 AM Linda Abernethy, Partner
RSM US LLP
No Email: Linda.Abernethy-at-rsmus.com
jvandurme-at-auditor.illinois.gov
I emailed the firm to ask if we needed to do a contract amendment for the Department of Human Services' FY20 financial audit Phase II Timetable.
Janis Van Durme
Auditor V
10/28/2020 10:28 AM Linda Abernethy, Partner
RSM US LLP
No Bill Sarb, Audit Manager
RSM US LLP
Email: Linda.Abernethy-at-rsmus.com
Bill.Sarb-at-rsmus.com
jvandurme-at-auditor.illinois.gov
I emailed the firm to ask if we needed to do a contract amendment for the Department of Revenue's FY20 financial audit Phase II Timetable.
Janis Van Durme
Auditor V
10/28/2020 10:30 AM Linda Abernethy, Partner
RSM US LLP
No Bill Sarb, Audit Manager
RSM US LLP
Email: Linda.Abernethy-at-rsmus.com
Bill.Sarb-at-rsmus.com
jvandurme-at-auditor.illinois.gov
Ms. Abernethy agreed an amendment needs to be done for the Department of Revenue's FY20 financial audit Phase II Timetable. She stated she would provide me revised dates by 11/2/2020.
Janis Van Durme
Auditor V
10/28/2020 10:42 AM Linda Abernethy, Partner
RSM US LLP
No Ryan Caldwell, Audit Manager
RSM US LLP
Email: Linda.Abernethy-at-rsmus.com
Ryan.Caldwell-at-rsmus.com
jvandurme-at-auditor.illinois.gov
Ms. Abernethy agreed an amendment needs to be donefor the Department of Human Services' FY20 financial audit Phase II Timetable. She stated she would provide me revised dates by 11/2/2020.