September 2019

PROCUREMENT COMMUNICATIONS REPORT

OAG employees must document all written and oral communications they receive that impart or request material information or make a material argument regarding potential action concerning a procurement matter, including but not limited to an application, a contract, or a project. This requirement does not apply to communications regarding the administration and implementation of an existing contract, except communications regarding change orders or the renewal or extension of a contract.

Name and Title OAG Employee	Date/time of contact	Name and title of person making contact and name of company they represent	Registered Lobbyist?	Name and title of each additional participant to the communication	Method of contact (oral by phone, oral in person, or in writing). If by phone, list each person's phone number. If in person, list location of meeting.	Approximate duration of communication.	Provide a detailed summary of the points made by each person involved in the communication, including any action requested or recommendation made, and the substance of your response.
Thomas L. Kizziah Audit Manager V	09/03/2019 16:58 PM	Chuck Kozlik - Principal CliftonLarsonAllen LLP	No		Email	Email	Chuck emailed me cost information for the proposed subcontractor that CliftonLarsonAllen will be using on the upcoming Toll Highway Authrority engagement for the year ended December 31, 2019.
Thomas L. Kizziah Audit Manager V	09/05/2019 13:12 PM	Chuck Kozlik - Principal CliftonLarsonAllen LLP	No		Phone	3 minutes	I called Chuck to let him know that our office accepted his most recent proposal to perform the upcoming Toll Highway Authority engagement for the year ended December 31, 2019.
Lisa Warden Audit Manager V	09/06/2019 08:56 AM	Gilda Priebe, Partner, Adelfia	No	Stella Santos, partner	Email: lwarden - at - auditor.illinois.gov GBPriebe - at - adelfiacpas.com SBSantos - at adelfiacpas.com	Email	I gave Gilda my proposed contract start date for the financial and compliance audit of Illinois Board of Admissions to the Bar for two years ending September 30, 2019.
Lisa Warden Audit Manager V	09/06/2019 13:51 PM	Gilda Priebe, Partner, Adelfia	No		Email: lwarden - at - auditor.illinois.gov GBPriebe - at - adelfiacpas.com	Email	The draft contract has been approved for the financial and compliance audit of Illinois Board of Admissions to the Bar for two years ending September 30, 2019, pending processing by the dates discussed.
Lisa Warden Audit Manager V	09/06/2019 14:42 PM	Beulah Castro, Support Staff, E.C. Ortiz & Co, LLP	No	Leilani Rodrigo, Partner, E.C. Ortiz & Co., LLP	Email: BSSantos - at - ecortiz.com LNRodrigo - at - ecortiz.com Lwarden - at - auditor.illinois.gov	Email	Received proposal documents for the financial and compliance audit of Attorney Registration and Disciplinary Commission for the two years ending December 31, 2019.
Jane Clark, Director of Financial and Compliance Audits	09/13/2019 13:50 PM	Kathy Downey, Partner Plante Moran	No		Voice Mail/Email Kathy.downey- at -plantemoran.com	Email	I left voice mail asking for Kathy to call me about a possible procurement opportunity in regards to the Illinois Power Agency (IPA). I then followed it up with an email asking her to call me back if she would like to discuss a contractual opportunity.
Jane Clark, Director of Financial and Compliance Audits	09/13/2019 14:20 PM	Sean Hickey, Manager Plante Moran, PLLC	No		J. Clark 217-782-0811 S. Hickey 847-628-8930	3 minutes	Returned call for Kathy Downey. Said they would be interested in further discussion. I asked if we could set up a meeting when the manager would be available. Yes. Agreed to 10 a.m. on 9/17/19
Lisa Warden Audit Manager V	09/16/2019 10:07 AM	Marites Sy, Partner, E.C. Ortiz & Co., LLP	No		L Warden 217-782-9307 M. Sy 1-312-276-1900	10 minutes	Agreed upon revisions to timetable for the audit of Attorney Registration and Disciplinary Commission for the two years ending December 31, 2019
Donna Humphries, IT Manager	09/18/2019 11:25 AM	Timothy Rollins, Security Software Solutions	No		Email: tjrollinsATveris-ssn.com	Email	Finalized and submitted contract for annual purchase of death records (Veris Death Master File).
Lisa Warden Audit Manager V	09/17/2019 14:10 PM	Marites Sy, Partner, E.C. Ortiz & Co., LLP	No		L Warden 217-782-9307 M. Sy 1-312-276-1900	3 minutes	Notified partner the draft contract has been approved for the audit of Attorney Registration and Disciplinary Commission for the two years ending December 31, 2019. Also discussed the contract start date.
Lisa Warden Audit Manager V	09/17/2019 14:45 PM	Marites Sy, Partner, E.C. Ortiz & Co., LLP	No		L Warden 217-782-9307 M. Sy 1-312-276-1900	2 minutes	Corrected firm address for the audit of Attorney Registration and Disciplinary Commission for the two years ending December 31, 2019
Lisa Warden Audit Manager V	09/19/2019 09:38 AM	Marites Sy, Partner, E.C. Ortiz & Co., LLP	No		L Warden 217-782-9307 M. Sy 1-312-276-1900	3 minutes	Discussed contract disclosure forms for the audit of Attorney Registration and Disciplinary Commission for the two years ending December 31, 2019
Jeanne Michaud, Auditor V	09/20/2019 13:21 PM	Matt Beran, Partner, Lauterbach & Amen, LLP	No	Tim Gavin, Senior Manager Lauterbach & Amen, LLP	Email: jmichaud-at-auditor.illinois.gov mberan-at-lauterbachamen.com tgavin-at-lauterbachamen.com	Email	Matt Beran, Partner at Lauterbach & Amen, LLP were proposed for the 6/30/18 audit of ROE 19 DuPage County.
Gordon French IS IV	09/23/2019 11:32 AM	Online CDS Jason Contreas, Insight sales Jason Sturtewagen, CDW-G sales	No		Online: usm.channelonline.com Jason.ContrerasATnsight.com jasostuATcdwg.com	Online & Email	Price quote for projector mount, iron keys and 2 cartridges
Donna Humphries, IT Manager	09/23/2019 13:52 PM	J.P. Wilson, Agilant Solutions, sales	No		jpwilsonATGoAgilant.com	Email	Price quote for a new HP server
Jane Clark, Director of Financial and Compliance Audits	09/17/2019 10:00 AM	Sean Hickey, Manager Plante Moran, PLLC	No	Office of the Auditor General: Daniel J. Nugent, Auditor V Plante Moran, PLCC: Joe Kowalski, Partner Jean Young, Partner Martin Olejnik, Partner	Joe Kowalski, Partner 248-223-3761 Jean Young, Partner 517-336-7458 Martin Olejnik, Partner 248-223-3662 Sean Hickey, Manager 847-628-8929 Jane Clark, Director 217-782-6046 Daniel J. Nugent, V 217-782-6046	45 Minutes	We discussed the emergency purchase process and provided information about the forthcoming Illinois Power Agency engagement.
Jane Clark, Director of Financial and Compliance Audits	09/17/2019 00:00 AM	Sean Hickey, Manager Plante Moran, PLLC	No		Email: sean.hickey- at -plantemoran.com	Email	I provided Sean with the mandates and preliminary survey documents from most recent audit for their review in order to determine if they are interested and have the necessary expertise for this engagement.
Jane Clark, Director of Financial and Compliance Audits	09/27/2019 10:14 AM	Sean Hickey, Manager Plante Moran, PLLC	No		Email: sean.hickey- at -plantemoran.com	Email	Stated they are interested in performing IPA audit. Asked about next steps. I responded I would have Dan send informal proposal documents.
Daniel J. Nugent, Auditor V	09/27/2019 11:00 AM	Sean Hickey, Manager Plante Moran, PLLC	No		Sean Hickey, Manager 847-628-8930	10 Minutes	I discussed the engagement materials and information I was going to send about the forthcoming Illinois Power Agency engagement.
Daniel J. Nugent, Auditor V	09/27/2019 13:31 PM	Sean Hickey, Manager Plante Moran, PLLC	No		E-Mail (sean.hickeyATplantemoran.com) (dnugentATauditor.illinois.gov)	E-Mail	I sent the Welcome Letter and materials for the emergency proposal from Plante Moran on the upcoming Illinois Power Agency engagement.