DESCRIPTION OF PUBLIC DOCUMENTS
The following is a description of the public documents available from the Office of the Auditor General. If you would like to request a copy of any of these documents please e-mail us.
Or write to:
Office of the Auditor General
740 East Ash Street
Springfield, Illinois 62703-3154
Or call:
(217) 782-6046 Springfield
(312) 814-4000 Chicago
TTY: 1-888-261-2887
Fax:
(217) 785-8222 Springfield
(312) 814-4006 Chicago
EMERGENCY PURCHASE AFFIDAVITS
The Illinois Procurement Code (30 ILCS 500/20-30 (c)) requires agencies expending funds in an emergency to file an affidavit with the Auditor General within 10 days after the procurement, setting forth the amount expended, the name of the contractor, and the circumstances requiring the emergency purchase. Copies are available at the Office of the Auditor General.
CONTRACTUAL SERVICES CERTIFICATIONS
The State Finance Act (30 ILCS 105/15a) requires State agencies to file a certification with the Auditor General prior to the execution of a contract with any former employees who received certain early retirement incentives based on retirement before 1993. The certification must state that the former employee either possesses unique expertise or is essential to the operation of the agency. Copies are available at the Office of the Auditor General.
PROFESSIONAL & ARTISTIC SERVICES AFFIDAVITS
The Illinois Procurement Code (30 ILCS 500/20-80 (d)) states when a contract for professional or artistic skills in excess of $5,000 is not reduced to writing before the services are performed the State agency must file an affidavit with the Comptroller and the Auditor General setting forth an explanation why the contract was not reduced to writing before the services commenced.
LATE FILING AFFIDAVITS
The Illinois Procurement Code (30 ILCS 500/20-80 (c)) states when a contract liability exceeding $10,000 is incurred by a State agency, a copy of the contract, purchase order, or lease shall be filed with the Comptroller within 15 days. If not filed within 30 days of execution, the State agency must file an affidavit with the Comptroller and the Auditor General setting forth an explanation why the contract liability was not filed in a timely manner in order for the Comptroller to issue payment.
FISCAL CONTROL AND INTERNAL AUDITING CERTIFICATIONS
The Fiscal Control and Internal Auditing Act (30 ILCS 10/300) requires the chief executive officer of each State agency to file with the Auditor General a certification stating whether the systems of internal fiscal and administrative controls of the State agency fully comply with requirements of the Act. If the systems do not fully comply with the requirements of the Act, the certification shall include a report describing any material weaknesses in the systems of internal fiscal and administrative controls. The certification must include the plans and schedule for correcting the weaknesses or a statement of the reasons why the weaknesses cannot be corrected.
AUDITOR GENERAL'S QUARTERLY REPORT
The Illinois State Auditing Act (30 ILCS 5/3-15) requires the Auditor General to submit a quarterly report on the operations of the Office to the Legislative Audit Commission.
AUDITOR GENERAL'S ANNUAL REPORT
The Illinois State Auditing Act (30 ILCS 5/3-15) requires the Auditor General to submit an annual report summarizing all audits, investigations, and special studies produced during the preceding year. The report is distributed to the Legislative Audit Commission, the General Assembly, the Governor, and the public on March 1 of each year.
AUDIT ADVISORIES
Audit advisories are designed to share information that may help agency directors, fiscal staff, and internal auditors improve agency operations.
AUDIT REPORT DIGESTS
Each audit report distributed by the Office of the Auditor General includes a digest or synopsis of significant findings and data on that particular State agency's operations.
